Navigation Employee Master Data Record

Infotypes

Employee Master Record

Initial Entry Screen for Infotype Maintenance

Personnel File

From Vacancy to Hiring

You can use the e-recruitment component to complete the entire recruitment
process, from initial entry of applicant data to filling vacant positions.

The SAP system supports you in identifying workforce requirements, creating

job advertisements, screening applicants, and managing applicant
correspondence.
When you hire a candidate, you can transfer the candidate data recorded in e-
recruitment to Personnel Administration as employee data. Line managers can
use the Manager's Desktop to map their decisions on candidates and trigger
further administration in the Human Resources (HR) department, efficiently
and cost-effectively.

Infotypes

Infotypes

Personal information, such as last name, first name, and date of birth, is defined
in data fields.

Data fields are grouped into data groups or information units according to their
content. In HR, these information units are called information types or
infotypes for short.

HR data is stored in groups that logically belong together according to content.

For example, place of residence, street, and house number make up the address
of an employee and are so stored (together with additional data) in the
Addresses infotype.

Infotypes have names and four-digit keys, for example, the Addresses infotype
has the key 0006.
This is an example of infotypes that you update when hiring an employee or re-
assigning the employee to a new Organization Unit.

Employee Master Record

Employee data must be kept current. Data can be displayed, corrected, and
supplemented. SAP Human Capital Management (HCM) stores the data of an
employee in infotype records. Each infotype record has validity, which is a
validity interval or a key date.

Infotype records can be processed in the following ways:

Single screen maintenance (individual infotype maintenance):

You can call individual infotypes to maintain data for a particular subject or
situation. You maintain one infotype at a time for a personnel number.

Personnel actions:

You can use personnel actions if the subject or situation is more complex
and you need to maintain more than one infotype. When you perform a
personnel action, the system displays all the relevant infotypes for you to
maintain, one after the other.

Fast entry:

You can use fast entry to maintain an infotype for more than one personnel
number simultaneously.

Initial Entry Screen for Infotype Maintenance

 Initial Entry Screen for Infotype Maintenance

Infotypes that are most frequently used are grouped together by subject
matter and assigned to static menus. One infotype can be included in more
than one menu. However, infotypes that are rarely used might not be included
in any menus.

To access a particular menu, choose the tab on the Maintain HR Master Data
screen. The green ticks next to the menu list of infotypes indicate that these
records already exist for the selected personnel number.

Personnel File

Personnel File

The personnel file lists all the infotypes for which records have been created for
a personnel number. The infotypes are displayed in ascending numerical order.
If more than one record exists for an infotype, the records are displayed one
after the other. The system then goes to the next infotype, after which it returns
to the initial screen. You can scroll forward and backward within the personnel
file.