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Chapter-1 2 3
Chapter-1 2 3
Introduction
becomes a part of our life, and it makes our daily living easier and faster. It is
widely used around the world. The innovation of technology has a big impact on
processes that can operate much more quickly and accurately than a manual
system.
The best application for this is the school system. Previously, when technology is
not yet introduced, traditional enrollment was done manually. The manual system
had been in place since the beginning of the school’s operation. During the
enrollment period, students will go to the admission office and meet the
requirements for enrollment. The manual procedure slows down the admission
process as the enrollment offices take time and effort to search and locate
student’s records in the filing cabinet. Delays in student evaluations due to the
enrolling officer’s need to check previous grades, and some of the student’s
records are misplaced. Tallying subjects also takes time because of unorganized
student files.
online enrollment system that is fast, accurate, dependable, and simple to use.
This can lessen the workload and provides accurate information needed for the
school. The proposed enrollment method is a positive move in the right direction
for the school. Providing quick and easy access to information could help those
who are juggling many tasks during the enrollment period. The system could help
those who handle many tasks during the enrollment period by providing quick
and easy access to student information. The importance of making this system is
only students will benefit from it but also their parents and the whole
administration.
Hence, all of the above changes brought by technology and the study of some
researchers improve the old school system by adopting the new system, the
Online Enrollment System. The enrollment system introduced a new pathway for
a more accessible way of recording and retrieving student’s information. With this
processing time, increased efficiency, and higher product quality was observed.
In addition, online enrollment is a friendlier tool that makes our tasks easier in
manual enrollment process takes more time and effort, and it may also lead to
the loss of records. This study aims to digitize and bring the enrollment process
online for faster and convenient enrollment. This study also aims to help Tierra
Santa Montessori School improve its enrollment system compared to what they
currently use. The system can search the information of the student and track its
school to fill up the registration form and wait for assistance. It takes a lot of time,
but with this online enrollment system, that won’t be a problem anymore because
the enrollees can fill up the registration form online, and it is hassle-free.
The purpose of this study is to online-based school enrolment system for Tierra
this pandemic?
Significance of the Study
Since the students will learn how to facilitate the system here, it is important to
follow the thesis. Any method created to gather data on students prior to their
system can gather all the data into a single location, making it simple to access
and modify registration data is instantly added to the database without the need
to manually enter the data into a registry, ensuring that students are associated
The main objective of this study is to develop a proposed system that is widely
available, easy to use, and make the enrollment procedure faster and more
The online enrollment system will be able to cut more process time
reduced. Instead, the enrollees can fill up the registration form online.
The system will be able to search and track the student balance,
Scopes
Front-end – Website
Home page
The home page module is the default page where it showcases the school
Program page
This page shows the list of the packages that the school offers. It also
includes a button (Enroll Now) where they can fill up the registration form. This
process. The form includes a built-in file uploader for uploading essential
documents, like Form-137, Form-138, and birth certificates. In addition, the user
phone numbers, branch addresses, and a contact form that uses the user’s e-
mail to create an inquiry. It also has a follow up requirements button where the
About page
This page shows the complete information and description of the school
Back-end – Administration
Login Form
The login form consists of one field box that is a password field. This login
Dashboard
The dashboard provides full control of the data stored in the database. It is
This page consists of three buttons which are add, delete and edit. This
Section Page
The sections page allows the user to manage class sections. The window
consists of a table containing a list of class sections and a form that lets the user
Subject Page
The subject page allows the user to manage subjects. The window
consists of a table containing a list of subjects and a form that lets the user add,
Room Page
The room page allows the user to manage the room facilities. The window
consists of a table containing a list of the room number and room type and a form
that lets the user add, edit, and delete room details.
Student Page
The student page allows the admin to manage student data. The window
Teacher Page
The teacher page allows the admin to manage teacher data. The window
The operation requires entering the old password in place to change the
password successfully.
Payment Page
In this page, the user sees the payment details and can control the
a ledger.
Teacher Archive
Student Archive
Inquiries page
The room page displays all of the student queries, and the user may
Users Page
This page allows you to add user accounts such as administrator,
registrar, teacher, and cashier. They can also change or remove the account
information.
This page allows the user to make changes to the information they provide
in the frontend.
Limitations
Every other software has its limitations, and the proposed school
interface.
send an email.
● The reply and send e-mail function requires an external email client
Assumptions
The assumption of the enrollment system is to keep all records the school of
Tierra Santa Montessori and information of all students who are either enrolled or
on the waiting list it all keeps track of all instructor information and their teaching
schedule each quarter the Tierra Santa Montessori school open some elective
section with deferent schedule therefore the instructor can add all waiting student
to the class as quarter begins section at the same schedule should be opened
appropriate capacity is available then a new section will be created. Student want
to browse through the school website they need system checks student
academic record from registrant’s office system and verifies whether has met the
subject requirements. All the data may be gathered into one central location
student who hasn't met the subject requirements can with a permission
generated by the Tierra Santa Montessori School finally the end of each quarter
the instructor will submit grades to the registrant’s office. Registration information
is instantly added to the database without the need to manually enter the
information.
Conceptual Framework
(Mina et al., 2020) The COVID-19 pandemic crisis significantly altered and posed
new disease shows that new health threats may evolve into emergencies at any
time and that no country, rich or poor, is exempted from them (Wright, 2020).
multi–issues that manifest concrete evidence of poor health facilities and lack of
Philippine health care system was never ready for a pandemic due to a lack of
health facilities.
INPUT PROCESS
Enrollment - The act of putting yourself or someone else onto the official list of
Homepage - A home page or homepage is the main web page of a website. The
term may also refer to the start page shown in a web browser when the
application first opens. Usually, the home page is located at the root of the
Website - A website is a group of related web pages and the resources they are
linked to that have a common domain name. The majority of the time, each web
page on a given website has explicit links that the user can click to navigate from
Payments - Payments can be made with checks, cash, deposits, and credit on
accounts with financial institutions or other institutions that operate similarly and
transmitted from person to person, are the most common cause of pandemics.
The literature and studies cited in this chapter tackles the different concepts,
related to the study of the enrollment from the past up to the present and serves
as the researchers’ guide in developing the project. Those that were also
included in this chapter helps in familiarizing information that are relevant and
Local Literature
systems, while a manual system often takes more time to complete. A manual
enrollment system takes longer and typically ends in delays in transactions. This
proposed system is said to improve transaction processing and reduce the work
processes, the system would make enrollment much easier, faster, and more
accurate. It minimized human errors and processing time. Patrick (2013) stated
However, some of them only provide information on a single carrier, limiting their
utility. When the management is required to provide information about one health
plan digitally while still providing paper documents, it complicates matters for
workers, causing them to spend a lot of time trying to understand their choices.
Risk managers should accept only those devices that operate with various plans
human errors and processing time, resulting in increased efficiency and higher
system of well-integrated processes that can operate much more quickly and
Torres, and Garcia (2021), since the national government enforced various
restrictions and health protocols during the pandemic crisis, every higher
achieve the best quality and output possible. The system provides a complete
According to Ogbuokiri and Agu (2015), the aim of a mobile application for
the internet at anytime, anywhere, and in any place. According to this study,
while still providing the school with accurate information. It would reduce human
error and facilitate access. “Our Online student enrollment system allows
students to enroll into their subjects before the start of their semesters,”
students to enroll online rather than on campus and incorporates business rules.
These policies and regulations cover a wide range of topics, including subject
seniority about planned enrolling subjects. When looking for a school for their
enrollment forms are becoming outdated. If a parent wanted to enroll their child,
they would need to have a home printer or go to the school to pick up a bunch of
paper forms. This is problematic for families who do not have access to a printer
or who do not have transportation to and from school. It also creates problems
for busy families who are unable to visit during school hours. Why should their
child’s enrollment process suffer because of this? Parents can now go online and
study at their ideal academy with the option of submitting their child’s enrollment
details immediately. In accordance with Singh (2019), with the significant
sector is undoubtedly beneficial. Evaluating students are two actions that now
should be limited within the walls of a classroom because they can be now
performed anytime and anywhere with computers and the internet. With the help
of technology, conducting tests and assessments online becomes easier, and the
use of paper and pencil is not an option anymore. Student assessment is the
According to Rivera et al. (2015), in today’s society, technology plays a vital role
since it reduces work error by using machines. It makes work easier and faster
from paperwork through an automated working system while reducing costs for
and payment, which would normally have to be done manually. This system is
System was proposed for the enhancement of the current enrollment system of
Liceo de Cagayan University. The study aimed at creating a system that would
provide another option for enrolling and that would compensate for the school’s
old, freshmen, transferees and shifters with the following services: subject
evaluation, posting of grades, viewing of curriculum, add and update profile. The
system lessens the enrollment time, speeds up file management, and minimizes
According to the authors (Agustin, Miranda, Antuerpia, Barroso, & Alcera, 2019),
respective section. This study focuses on one of the major information systems
being used by these academic institutions, the Enrollment System which also
Synthesis
The researchers analyzed the contents of the literature and the related studies
that identify the benefits of having an online enrollment system. Based on the
literature and the related studies provided, the concept of implementing a web-
It is said that the manual enrollment process is tedious and lengthy compared to
the online enrollment process. This statement was solidified when Edmonton
(2013) mentioned the flaws of the manual enrollment process. Things such as
outdated paper enrollment forms, time management problems, and parents being
busy at unfortunate times. He also added that “why should the parents go
through the suffering of a manual enrollment process when they can do it on the
This concept has been proven helpful by Mina, Campos, Reyes, Torres, and
Garcia (2021) when a pandemic is thrown into the equation. Almost no one is
enrolling the traditional way during the year, and people shift towards online
consumed and effort of the staff. The analysis was mentioned by Campos
(2019), where he stated that the manual enrollment process could take more
enrollment system improves every aspect of the enrollment step that the staffs do
Another significant factor is the internet. Students and their parents browse the
internet nearly every day. Because of this, this online enrollment system concept
would be viable to many enrollees who wanted to enroll via the internet, which is
seemingly becoming a common trend every year. Also, enrollees and parents
can search the school’s website and enroll there via provided forms with ease.
The concept of enrolling in school with the internet is related to a study made by
Ogbuokiri and Agu (2015). They found out that having an enrollment form in
smartphones allows other students to enroll anytime and anywhere. Singh (2019)
outdated, and therefore not an option anymore. After reviewing the related
studies, the proponents notice that all of the school came up with an enrollment
system to reduce the human errors and to provide a faster and smoother
enrollment process.
TECHNICAL BACKGROUND
The school’s current enrollment system is performed manually via Google Forms
and using pen and paper for records. The school lacks technology that is
important and necessary for a quick and easy enrollment process, record
keeping, and report generation. The school would need to purchase computer
helps the school process information and manages records more efficiently.
Since the proposed system is web-based, it can be accessed with any browser
that supports it. Unlike other enrollment systems, this one aim to be online and
accessible through the internet. In the pandemic situation, most of the transaction
is available online. With this system, the enrollees can register online without
going to the physical school. This feature of the system is very convenient and
hassle-free considering the pandemic situation. Updating the parents with their e-
mail notifying them about their child’s enrollment process is also a thing to
include in our proposed system. The payment information is included in the e-
On the front-end side of things, the website would include a feature that comes in
a form under the Registration page. Submitting the form forwards the information
to the school, allowing the staff to review the user’s form. Not only can you fill up
the forms using a desktop computer, but also a smartphone. The front-end
Resources
Specifications
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Software
solution.