Vindal’s Café and Restaurant

1898 Blumentritt Sampaloc Manila

4M’s Building, Manila City
Vindalscafeandrestaurant@gmail.com
098-6547

MINUTES OF MEETING
Chief Executive’s Monthly Meeting
Monday, October 17, 2021
2:00pm / Conference Room

I. Attendance: Jermaine Bautista, Yesha Mae Martin,

Fermin Pimentel

II. Absent: Danica Callo, Axel Villanueva

III. Agenda

1. Chief Executive's Report

2. Finance Committee report 
3. Board Development Committee's report 

IV· Discussion

Meeting was facilitated by Melo A. Atienza, Chief Executive

1. Chief Executive's Report:

1.1 Recommends that if we not able to find a new facility by

the end of this month, the organization should stay where in
the current location over the winter. After brief discussion,
Board agreed.

1.2 Staff member, Jackson Browne, and Swanson attended the

National Practitioner's Network meeting in Atlanta last month
and gave a brief extemporaneous presentation. Both are
invited back next year to give a longer presentation about our
organization.

After brief discussion,

 Vindal’s Café and Restaurant
1898 Blumentritt Sampaloc Manila
4M’s Building, Manila City
Vindalscafeandrestaurant@gmail.com
098-6547

Board congratulated Swanson and asked her to pass on their

congratulations to Browne as well.

1.3 Drucker asserts that our organization must ensure its name is
associated with whatever materials are distributed at that
practitioner's meeting next year. The organization should
generate revenues where possible from the materials, too.
- Swanson mentioned that staff member, Sheila Anderson's
husband is ill and in the hospital. MOTION to send a gift to
Anderson's husband, expressing the organization's sympathy
and support; seconded and passed.

2 Finance Committee report provided by Chair, Elizabeth Drucker:

1.1 Drucker explained that consultant, Susan Johns, reviewed the

organization's bookkeeping procedures and found them to be
satisfactory, in preparation for the upcoming yearly financial
audit. Funds recommends that our company ensure the
auditor provides a management letter along with the audit
financial report.

1.2 Drucker reviewed highlights, trends and issues from the

balance sheet, income statement and cash flow statement.
Issues include that high accounts receivables require Finance
Committee attention to policies and procedures to ensure our
organization receives more payments on time. After brief
discussion of the issues and suggestions about how to ensure
receiving payments on time, MOTION to accept financial
statements; seconded and passed.

3 Board Development Committee's report provided by Chair,

Douglas Carver:
 Vindal’s Café and Restaurant
1898 Blumentritt Sampaloc Manila
4M’s Building, Manila City
Vindalscafeandrestaurant@gmail.com
098-6547

1.1 Carver reminded the Board of the scheduled retreat coming up

in three months, and provided a drafted retreat schedule for
board review. MOTION to accept the retreat agenda; seconded
and passed.

1.2 Carver presented members with a draft of the reworded By-

laws paragraph that would allow members to conduct actions
over electronic mail. Carver suggested review and a resolution
to change the By-laws accordingly. Kyumoto suggested that
Swanson first seek legal counsel to verify if the proposed
change is consistent with state statute. Swanson agreed to
accept this action and notify members of the outcome in the
next Board meeting.

4  Other business:

1.1 Porter noted that he was working with staff member, Jacob
Smith, to help develop an information management systems
plan, and that two weeks ago he (Porter) had mailed members
three resumes from consultants to help with the plan. In the
mailing, Porter asked members for their opinions to help select
a consultant. Porter asked members for their opinions. (NOTE:
Zevon noted that she was also a computer consultant and was
concerned about conflict of interest in her Board role regarding
this selection, and asked to be ABSTAINED from this selection.
Members agreed.) The majority of members agreed on Lease-
or-Buy Consultants. MOTION to use Lease-or-Buy Consultants;
seconded and passed.

1.2 Swanson announced that she had recently hired a new

secretary, Karla Writewell.
 Vindal’s Café and Restaurant
1898 Blumentritt Sampaloc Manila
4M’s Building, Manila City
Vindalscafeandrestaurant@gmail.com
098-6547

5 Assessment of the Meeting:

1.1 Kyumoto noted that the past three meetings have run over
the intended two-hour time slot by half an hour. He asked
members to be more mindful and focused during discussions,
and suggested that the Board Development Chair take an
action to identify solutions to this issue. Chair, Carver, agreed.

V. Meeting adjourned at 10:00 p.m.

VI. Next Meeting: October 21, 2021

VII. Memorandum No. 1 s. 2021, Policy Circular No. 25,

Attendance, Meeting Recording

Prepared by:

Mara Daniella V. Te
Chief Executive Secretary

Approved by:

Angelo V. Zamora
Head of Chief Executives Department

Date: October 19, 2021

Vindal’s Café and Restaurant
1898 Blumentritt Sampaloc Manila
4M’s Building, Manila City
Vindalscafeandrestaurant@gmail.com
098-6547