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  • Kimberly - Memorandum

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    Triple D'Jan
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    Miss O. Brown, the Records Supervisor, issued a memorandum to all file clerks with guidelines for good records management. The memorandum outlines 9 steps for file clerks to follow, including filing daily and chronologically, not removing correspondence from folders, preparing out guides when folders are borrowed, tracing and following up on charge-out files, using miscellaneous files for 1-2 items on a subject, preparing cross-reference cards, repairing or replacing folders, and keeping files neat. Miss Brown looks forward to the file clerks' usual cooperation in following the guidelines.

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    Edpm memorandum

    Original Title

    Kimberly -- Memorandum

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    Miss O. Brown, the Records Supervisor, issued a memorandum to all file clerks with guidelines for good records management. The memorandum outlines 9 steps for file clerks to follow, including filing daily and chronologically, not removing correspondence from folders, preparing out guides when folders are borrowed, tracing and following up on charge-out files, using miscellaneous files for 1-2 items on a subject, preparing cross-reference cards, repairing or replacing folders, and keeping files neat. Miss Brown looks forward to the file clerks' usual cooperation in following the guidelines.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    8 views1 page

    Kimberly - Memorandum

    Uploaded by

    Triple D'Jan
    Miss O. Brown, the Records Supervisor, issued a memorandum to all file clerks with guidelines for good records management. The memorandum outlines 9 steps for file clerks to follow, including filing daily and chronologically, not removing correspondence from folders, preparing out guides when folders are borrowed, tracing and following up on charge-out files, using miscellaneous files for 1-2 items on a subject, preparing cross-reference cards, repairing or replacing folders, and keeping files neat. Miss Brown looks forward to the file clerks' usual cooperation in following the guidelines.

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    of 1

    Blocked Memorandum With Enumeration Denval Downer

    Memorandum

    TO: All File Clerks


    FROM: Miss O. Brown, Records Supervisor
    REF: OB dd
    DATE: 21 November 2022

    SUBJECT: GUIDELINES FOR GOOD RECORDS MANAGEMENT

    In an effort to made your work easier & to enable you to be productive & efficient, I am
    advising you to follow the guide – lines set out below in performing your daily duties.
    1. File daily
    2. File papers chronologically, that is, in date order.
    3. Do not remove individual correspondence from a folder.
    4. Always prepare an out guide or alesrent folder when folder is borrowed – no
    matter how short a period.
    5. Trace & follow up charge – out files.
    6. Use miscellaneous file for 1or 2 correspondence on a subject.
    7. Prepare adequate cross – reference cards or sheets.
    8. Repair or replaced folders.
    9. Keep your files neat.
    I look forward to your usual co-operation. Have a productive day.

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