Norms & Guidelines

For Affiliation of
New Technical Institutions

»*

fcT^TT'-T T^ct T-TTc| |>i| cH ir

. i « - i; • »•• • y . t -i« ^ ! ( '«t l-til k.-«|-

State Board Of Technical Education, Bihar

4 ^h
Floor, Technology Bhawan, Visveshwraiya Complex
Patna-800 015
 Chapter-l
nFFlNlTIONS

1.

examination ofSlate iioai d ol Icchnieal i tiiiLaiion.

2. -Aim,a,ion Commit,CO- ntoans Alliliation Connnttlcc of the State Board of leehniea!
Hdiieation.

3. -Chairman- ineatrs the Chairman of the State Board of 1eelnneal l.dneat.on,

4. ••Secre,ar>- means Secretary ofthe State Board ofTechnicat tidueation.
5. -Controller of hNantinations" nteans Controller o, Ixantinations State Board of
l echnical i:ducation- Bihar, Patna.

6. "Hxamination" means examination condncted by the State Board of lcehnieal Hdneation.

Bihar, Patna.

7. -Amiiatton lee" means eharges pa>ahle b> the institntions to the Board in eonneetion
uiiii alTilialion.

8. -Institution" means Diploma level lecbmcal Institution.

9. -No Ob^eetion Certilkate" means aletter issned by apptmpriate antbority a. State
tiovcrnment I.e\ el.

U). -LOI- nteans letter of in,cm issned by Director. Se.enee ^ ,eehnology. (iovcrnntenl of
Bihar.

11. -Approt al" means Approval b> All India Council of feehnieal liducation.
12. -Session- means the period oftwebo month duration normally July to .Inn:
13. -Government Aided Institufon- means grant tn atd Iront the Union Government ^State
Clovernmcnt.

14. -Government Instttntion" nteans institution run by the Govennnen, of Bihar (Kaikiya
Polytechnie &Rajkiy aMahila j'olyleclime |.
15. -Private unaided institution" means
constituted and registered ttnder the prov tstons ot kcntral St.tte Acts
rognlar grant-in-aid from any government source.
16. -Alt.-1IV means All India Council of 1ochnical b.ducalion.
,7. -NCllMCT- means National Council for Hotel Management and Catering 1eehnology
18 "I^Cr means Pharmac\ Council o! India. •! k' {
. V
 CHAPTER-II
NORMS FOR AFFILIATION

1. The Board may affiliate following category of institution in the State of

Bihar.
I. Government or Government aided institution.
II. Private unaided institution.

2. Applications for affiliation may be considered under the following

categories:

Provisional /Permanent affiliation in:

(i) Diploma in Engineering and Technology.

(ii) Diploma in Hotel Management and Catering Technology.
(iii) Diploma in Art and Craft.
(iv) Diploma in Architecture.
(v) Diploma in Pharmacy.
(vi) Diploma in Food Processing
A) Provisional affiliation:
Those institution which fulfill the essential condition of the affiliation
norms may be considered for Provisional affiliation for a period
of three years subject to fulfilling all the norms and conditions of
the Affiliation norms with in this period. In case the institution(s) do
not fulfill the norms and conditions of the affiliation due to some
prudent reasons the Board may grant provisional affiliation for a
period or further period of lyear to 2 years subject to fulfill the
conditions of affiliation in the extended period.
(B) Permanent Affiliation:
The institutions run by Govt. is granted one time permanent
affiliation.

3. Any institution in State which fulfill the following essential

conditions (without which the case cannot be processed) can apply to
the Board for affiliation:

i. The institution seeking provisional affiliation with the Board must have
formal prior recognition of State Government. Its application either should
be forwarded by the State Government or there should be a no objection
certificate to this effect.
 ii. The institution seeking provisional affiliation with the Board
have formal prior approval ofAICTE/NCHMCT/PCI. •
V..,

iii. The institutes should comply with conditions/norms prescribed by

GOS/AICTE/NCHMCT/PCI.
iv. In case of violation of rules or not fulfilling the essential conditions
laid down by the Board, the affiliation will be cancelled by the Board.
V. Notwithstanding anything contained herein above, any Branch(es) or
Unit(s) of a Institute/Group of Institute(s) affiliated/seeking affiliation to
the Board shall not be deemed to be affiliated to the Board even if such
main institute seeking Affiliation stands affiliated to the Board unless
such Branches/Units apply afresh and are granted affiliation by the
Board.

vi. Mere submission of application form for affiliation or its pendency^s^^

with the Board shall not entitle any Institute to write to be affiliated to
the Board nor with it resort to do anything in any manner which may"^
create any wrong impression in the public mind to this effect.

4, DATE FOR SUBMISSION OF APPLICATION

1. Application in the form prescribed for affiliation may be sent to office

ofthe Board throughout the year along with the prescribed fee.

2. However the affiliation committee of the Board will scrutinized the

cases for affiliation twice in a year.

5. NORMS AND STANDARD I STAFF AND SERVICE CONDITIONS

All Private/Govt. aided institute must follow the norms and standard/staff
and service conditions as laid down by AICTE for Polytechnic Institutions ,
Hotel Management and Catering Technology in case of Hotel Management
and Catering Technology and Pharmacy Council of India in case of
Pharmacy, besides the minimum requirements for salaries as laid down by
the AICTE /NCHMCT I PCI.

6. FEES
Tuition and other fees from students should be charged by institution as per
the direction laid down by the Govt. of Bihar time to time.

7. ADMISSION OF STUDENTS
The admission of students shall strictly be as per direction laid down by the
Govt. of Bihar/AICTE.
s. MIS( KLLANKOrS

' 1insiituic seeking Boards affiliation shall be open to injtpeclion by the

Inspection Comrniliee /Aeatfemie Monitoring Committee deputedr' Constituted by
the Board as and when reiiuired.

ii. Ihe institute shall supply information and returns called for by the Board'State
(ioveniment within the prescribed lime frame to the authority concerned,

iii. The building and furniture ofafTiliated Institution shall be placed at the disposal of
the Board for conducting an\ examination and spot evaluation free of charge. The
Management and the Principal shall cooperate with the Board in the conduct of
e.xaminations and evaluation of scripts. If asked b\ the Board, the in.slituie shall
provide at least one examiner in each subject offered by the Institute and more
than one. tl more than 200 students have been sent for the examination. In case
they tail to do so. the Board shall have the ri^t to take appropriate action
including disaffllialion of the institute. However, the size of the institute will be
taken into account Ixfore such a condition is imposed in order to a\oid disruption
of academic work in the institute.

i\. Ihe institute shall maintain records of attendance of all students for the purposes
ol admission to the Board's examinations. Ihe entries in these registers shall be
propcrl\ cheeked at the end of each session and signed. The allendanee registers
shall be open to inspection by the olllcers of the Board/Inspection Committee.

\. Ihe institutions shall take steps to see that teaching is striclK according to the
sxllabi prescribed by the Board.

\ i- Insiiiuiit)!! atliliated to the Board shall not. in general, send candidates for
examination of any other Board.'Univcrsily.
vi. In the interest of Promoting Vocational Courses, institutes may be permitted
to have limited afllliation to the Board for vocational courses only. The institute
will impart education on Vocatit>nal Courses in collaboration witli such
organi/alions which arc direct!) concerned with the particular Vocational Courses
ol .study. However, the conditions of the aftlliation and the laws will remain the
same.
 \

9. BOARD'S EXAMINATIONS

i, „ is ,nanclau„> lor an ,nsmn.. anilia.ori ,o ,1k lioarrl ,o

I. 1 ,ri\liir\l Kins lOK DIPIOMA
t^SriKiNc' 1kiin()I(.camxam,naiu.ns.iniiikii
AND ADOVr SOMr l-XAMIN/.TION ilDAKI) lU IIS AND
AMMIiNDMI'NIS IMiK IAININCI lO Till' Rlll'S IDR IXAMINA IlOM.
n. No air.lialcd inMiml. shall culcaronr ,o p.csonl a Candida,c ca„dida,cs no,
cniollcd roais,c,cd in ,l,c l!oa,d ,o an> oldhc ,nst„ulc or Board sc\a,n,na„o„.
111. if,he Board has reasons lo beheve ,ha, an affilialed ins,i„„e is no, folkming .ho
above ,m-,ilioned siih-seelion i &ii. ibe Board may ,eso,-l ,o ronalhes as ,he
rules provide.
IV. l^ollovv ol aeade,nie calendar in respee, of classes and ins,i,u,e exannna.ions will
be a binding on tlie all'iliated in>iiUi\eN.
AfTiliated institute shall present a list of students and particulars.
year wise at the time of beginning of an academic session to taeihtaiL Ihui
registration.
V. All ,he disprnc (il anyl ,ha, aiise shall be decided b> AlCliarion Boa,d. S.B.l.h..
liihar Palna

10. TRANSFER/SAl.K OK INSTI l UTK.

Ihe Board would no, allow any p,c,po,-,> ,ranster sale of Insliime by one
Soeics Managemen, Irusl ,o ,u,o,her Soe,e,> Manage,nen, Irns, ,hrongh ag,ee,nen,
sale deed. In ease sneh „ansae,ion is elTeCed explieith or l,npliei,l>. ,he Boaid .hall
vsitbdraw its alTiIiation with immediate etVect.

* ♦ Summarv disarillia,ion for Ine rears and rorlelnne ol Tees. Il anr Re-allilianon .s
considered on ,neri,s alter a IVesh applieallon i. llled. i, isMo be noted that
repelilion ol riolation ol Bye-l aws shall lead to permanent disair,lia,ion.
 CHAPTKR-III

SUHMISSION OK APPLICAHONS FOR AKMLIATION AM)

l ()LL()\V-i;P ACnoN

Ik'ibro iipplyinj! the institute should ensure that it fulfils the essential rot|uiremcni> ol
attilialioii as yivcn in Rule 2 & 3 ol C!IAPri:R-II. Application will not he considered
without the essential reciuirements & requisite alTilialion fee as spccillcd in instructions.

On receipt ol applications, the Board will e,\aniine the documents in the light of \arious
conditions laid dovsn in the b)e-la\\s and in ease it observ es that the institute fuiltlls the
essential conditions, an Inspection Committee will be appointed in order to assess the
suitability ol the institute for arilliaiion with the Board for the Branches applied for.
•It V >

In case, on serulinv of application, it is found that the institute docs not fulfill the
mininuitii eoiiditions. it will he informed aeeordinglv and no further action will be taken
h\ the Board till lite essential conditioii.s are fullllled to the satisfaction of the Board.

a. The inspection report along with observations of the office will be placed before
the Alliliation Committee of the lioard at its next meeting to decide whether the
institute be granted alliliation. as the case may be. fhe decision about grant of
alliliation will be communicated to the institute immediately alter the approval (d
Alliliation Ct>mniitlec. In case of emergency, this power may. however, be
exercised hv the Cluiij iiian.

b. liXTHNSlON Ol- PROVISlONAI./RnGOTAR AFFILIATION Request for

e.xteiision of Provisional/Regular anilialion shall be made b\ the institute
Authority bv the middle oflhe preceding vear in which the provisional afllliation
e.xpires.

/
 CHAI'TKR-IV
vvrmnRAWAL ()i ai km.iation
(I'nivisionalh AITiliiUei!

I. Alliliation mav b.- uilluhauii b> tbc Hoard either ma parlieiilar branch or in all
branches.

a. Proceeding for uilhdrawal oraflilialion may be initialed by the Hoard in ease the
institute is loond guilty offolkming alter reasonable notices
ii Pnoageinent in aetivities preititlieitil to the interest of the State, ineuleaiing
or promoting leelings ol disloyalty or dis-al leetioii against the I.overnment
cstablishct! by laws.
ii) Non-l'iiirillment of conditions laid do«n. failure to renune detieieneiec.
c\cn a Tier due i-u)Uee.

iii) f:iisregard of rules and eonditions of affiliation even after reeeis iiig warning
letters.

iv) Poor aeadeinie performanee of the institute for three eonseeutive years.
\) Non-a\ailabilit> of proper ca|uipiiient space staff lor teaching a partieular
subjeci.

vi) In Ciise of trartSfcr of property.'sale of institute by one Soeiets

Management / Trust to another Soeiets •Management 'l rust through
agreement/Sale deed.
vii) Anv Niolalion of the nunus dial lane been prescribed b) the llon-ble
Supreme Court of India. An> aetixity on the eainpus against the diunUv ol
an educational Insiilule.

b "01100 Pros isional/Permanent/ Affiliation granted to the institute is withdrauu hy

the Hoard on establishment of serions irregularities whieh amo.mt to cheatmg he
Hoard'causing embarrassment to it. the Hoard mas Hlaek I,,st such an tnstm.te to del a,
ii from seeking re- alliliation in lutuie.
1he Hoard shall provide adequate time and opporluniis to the Management ot the-
institute served with a 'Show Cause Notieo". upto a maxtmum ot one sea, or
adequate eomplianee/removal of defcets failing svhieh the Hoard mas declare the
ZZL disaffiliated. Soeh deeision by the Hoard shall he final and bindn.g to
the institute.. ;

4. in ease an institute seeks legal rediecsal Iron, the Court against the deeision of il.e ^
Hoard the jorlsdietion of the eoort of 1aw shall be Patna onls and not any the ^
place. C^ f ;
1
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(a IDKIIMS TO INS Inil ION AND INSPfrX TION COMMIil i IS UK(, \UI)I\(.
INSTKl CnON FOK

PKO\ ISIONAI. Ai f ILIATION

I he iMslitulion awaitinu inspection for approval should make available the follouing
iiHoniuuion iccords.'documcnis duly completed for inspection CommiUce. rhe\ will mention
:ihinii ihcsc aspects in llicir inspeelit>n Report:

Ihe constitution ol the Socicl> Irust running the institution. cop\ ol'thc ccrtiricatc
registration, names ol the members ol the Soeiely.M rust with occupation and
address (.Aft1da\ it regarding relationship among the members).
II. Composiii<Mi ol the Managing Committee. Names oi" the members ol' the
Committee with occupation and addresses. .'\lllda\*its etc. with regards to relation
ol the members of the Managing Committee with each other he obtained and
vcrilled.

111. Service agreement with employee. QualiUcatiom Salary paid to the staff. Scale of
pay and allowances which should at least be at par with the norms laid down h\
AICTI-;.

i\. I.ibrary laciliiies. Dimensions of the Stock Room and of the Reading Room,
number of books with details regarding the cost of books, indicating alst) the
dilicrcnt categories of the books.
\. l.ahoralories Workshops.. Dimensions and number of lahoraloriecworkshops for
tile dillerent liranches. equipment, apparatus and chemicals used in
laboratorv vs orkshops.
\ I. Statement ot numher ol students year-wise and branch- wise also indicating
student-icachcr ratio.

vii. Record of internal assessment of students.

Note." Ihe inlormalion regarding the above items should be prepared by the proper authorities
lor haiulmg over to the Inspection Committee (two folders) which will forward a cop> of the
same along with the report in duplicate to the Board.
INSTRK TIONS AM) I'KOC l.DlIRi; FOR AIMM.K ATION FOR AIM'ROVAI, OF
PUOVISIONAL AIMLIA I ION
OK

EXTENSION OF FKON'ISIONAL AFFIEIA IION

IMcasc read tlic following insUueUons and proeedviies eaielull) bi-loiL >ou start ill
1. I'lease read the Arniiaiioi- U>e Ia\VA earcrully before appKmg.
2, Following types of l.ts.i.tt.es are eligible for alTtliation w,th State Board of Tecltn.eal
Uduealion. Bihar, Patna fSBTE):-

a. Cio\ eminent Institute or Cioveminent aided.

b. l*rivate. unaided Institute.

3. Appliealion niay be submillod for the following:

a. l*ro\isional alTiliation from SiVfi-, Bihar. Patna.

b. I'rorisional affiliation for additional courses, applicable in case of Institute

already affiliated from SBTH. Bihar. Paina.

c. lAtcnsion of I'rovisional Affiliation in case of alroads SB If affiliated Institute.

4, II may be ensured that the Institute is hiffilling the Ibllowing essential eonditions. otherwise
the applieation is likeh to be summarily rejected-
a. Approval letter from AlCfE'NCilM I'Pt 1-
b. Availabihts of well qualified staff as per q.ialif.eations detailed in
AlCTF NORMS AND OUinHI.INFS/NCHMTTCl.
c. Payuieiit of salaries to staff not less .ban the eorresponditig eategortes ol
emplovees as staled in AlC 1f NC IIM 1ICI.
d in ease of I'riv ate unaided Institutes, the Institutes must be established by Soeieties
registered under the Societies Registration Act 1800 of the (iovernment ol l.tdia or
under Acts of the State C.overnments as lidueational. Charitable or religious
societies having non-proprietary character or by 1rusts.
e. Affilunioi, lee is to be deposited separately by Demand Draft dra«n in favour of
Secretary. Slate Board of Technical Kducation, Bihar. 1atna. Iay able at
Patiia.

U)

/
y
 nr

Application in the prescribed roriii may be sent to ofllcc ol'the Board by the end of 1
pre\ ions >ear along wiili the prescribed fee as per advertised dale by S.B.T.I .

NOIK:

i. Ihe SB If.. Bihar. I'aina. will not be responsible ibr any conseciuenees if these classes are
started without proper affiliation etc, b\ the SB l'I-. liihar.

; ii. In ca.se ed an> dispntelsl regarding the withdrawal or not granting afflliaiion or any other
i mailer pertaining to up gradation and or an_\ matter arising in respect of aruthing
^ pertaining to alt'ilialion with any Inslilulc and or any other person. Societ\. eompa^^ or
i organi/aiion, the courts and tribunals at the I'atna shall have the exclusive jurisdictieo to
entertain such disputes. -
iii. .\ Scanned eop\ ol Allldavit to be attached to the effect that the Institute is not
^1 sponsoring candidates Ibr Board's Txaminalion of any other Institutediranch,
; hieh is not affiliated to the Board.
. i\. Ascanned copy of Affidavit to be attached to the effect that the lnstiiute''iapplieant
is not running and or managing an\ olticr Technical/Professional Institution which
, is approvcdoiot approved in premises on sharing basis, if so, please gi\en the
name ol ilie program eourses being eondueted.

AFFILIATION FFFS

AlltliaUon 1ee Rs. 1.00.000/- (One Lack) for only private Institution .
Iniroduelion of additional course/braneh/intake fee Rs. 20.000/-(Iwenly rhousaiul only)
(per branch) only for Private Institute.
l.xtension ot Provisional Affiliation ice Rs. 50,000'- (]*ifty thousand onlv) only for
IVi\ ate Institute.

'•cr^iL
Secrctarv.
SttU€^k>ard of Technical iiducalion.
Bihar, Patna. ^

Memo No. •..13..^.!'..., Patiuc

Cop\ to Director. Department of Science and feeiinology (iovt. of Bihar. Patna'Principal All
Cfovl. Pri\ate Imgg. Colloge/Atl Govt./Privatc Polyleehnic/Govt. Women's Polytechnic in
Bih.n Relaietl All Olfieers/Assislanl Stale lioard ol leehnical iuiuealion for information ami
nceessarv action.

d
Seercian .
SlalvH^oard of Technical l-!dueaiion. Bihar.
Patna.

11