Module 3 Group Project

By: Daija Peete, Linnen Trampleasure, and Jeremy Pompeo

This project is to plan, organize, and host a child’s birthday party that will provide
great memories for all in attendance. Having great food and fun things to do are
important features, as well as getting some great photos to share with family
members who cannot attend. We aim to keep all guests engaged for the duration
of the party, not to exceed 4 hours, and have all guests out the door by 1700 pm.
Guest list will be limited to 12 children, ranging in ages from 10 to 12 years old.
Party to be held on one of two weekends, either just before or just after birthday on
March 15th.

-Stakeholders:

Personnel Project Role

Parents Shop for and purchase all supplies, set

up decorations, prepare and serve
food, host games, keep schedules,
and clean up.

Guests Provide gifts and support, eat food,

sing happy birthday, and play games

Birthday Girl/ Boy Select theme of party, provide list of

guests, welcome guests, have fun

-Objectives(SMART Goals)

● Select date for party 3 weeks in advance

● Create the guest list of 12 friends and relatives 1 month in advance
● Choose final location of party 2 weeks in advance
● Select menu of child’s favorite food and cake 1 week before party
● Plan fun things to do and games to play 1 month in advance
● Choose theme of party and buy decorations 1 month in advance
● Send out invitations and record RSVPs 3 weeks prior to party
 -Project Scope, which identifies the limits of the project and defines the
deliverables. Also, be sure to list any requirements that are specifically excluded from
the scope.

● Total costs for the party, including all food and supplies, not to exceed
$400.00 US.
● Location to be chosen based on number of RSVPs and weather forecasts.
If rain is expected or less than 8 children RSVP, the party will be held at
Chuck-E-Cheese. Otherwise, the party will be held in our backyard.

-Assumptions (a list of 2-3)

● Good Weather
● At least 10 children in attendance

-Constraints (a list of 2-3)

● Bad Weather (wind or rain that will ruin set up)

● Last minute sickness for the birthday child/ family
● Budget

-Procurement Plan (a list of the resources and materials needed for your event,
including jobs that may warrant contracting out to an external source. There is no need
to include the actual cost estimates)

● Go to party city two weeks prior to the event and buy pinata, decorations,
games, party hats, and prizes.
● Call Bounce-house rental place and pay deposit
● Prepare food day prior
 Module 4 Group Project
● Work Breakdown Structure

Main Task Level 1 Level 2 Level 2 Subtasks

Subtasks Subtasks Durations
Birthday Party Select Location Create/Send out 3 Hours
invitations, collect
RSVPs

Review weather 1 Hour

forecasts for
weekends of March
12, March 19th

Check availability 2 Hours

of location

Come up with 1 Hour

emergency back-up
location

Food Evaluate costs of 2 Hours

selected food and
drinks

Pick out a cake 1 Hour

Buy disposable 1 Hour

plates, cups, and
cutlery

Figure out the best 1 Hour

way to transport
the food (ice
chest?)

Guests Compile a list of 1 Hour

child’s closest
friends

Figure out guest’s 2 Hours

addresses so
 invites can be sent
out

Talk to other 2 Hours

parents and figure
out if there needs
to be any
carpooling to and
from the party

Ask guests if there 1 Hour

are any food
allergies

Party Ask birthday child 1 Hour

Entertainment what party
entertainment they
want

Schedule and 1 Hour

reserve party
entertainment

Come up with 1 Hour

back-up plan if
party entertainment
does not show up

Search internet and 2 Hours

reviews for good
children's party
entertainment

Decorations Buy streamers, 1 Hour

pinata, and
balloons

Buy tools to hang 1 Hour

decorations like
tape, scissors, and
thumb tacks

Plan decorations 2 Hours

according to theme
of party
 Decide if buying 1 Hour
helium tank to fill
balloons or filling
them at Family
Dollar is more
budget friendly

Activities Search internet for 3 Hours

fun kid-friendly
birthday activities

Buy any supplies 1 Hour

needed for
activities (pin the
tail on the donkey,
scavenger hunt,
etc..)

Schedule and rent 1 Hour

bounce house
 ● WBS Dictionary

Work Package Description Assigned To

Activities Coordinator To research and plan Linnen Trampleasure

activities for a birthday
party. As well as buy
necessary items for
activities and conduct
activities at the party.
Schedule birthday
entertainment guest and
bounce house

Food Coordinator To plan the dinner and Jeremy Pompeo

desserts for the party. The
Food Coordinator is also in
charge of preparing the
food and paper goods and
transporting the food to
the party.

Decorations/ Location set To plan the theme of the Daija Peete

up Director party and buy decorations.
They must also reserve the
party location (if it cannot
be held in our backyard)
and conduct the set up of
decorations the morning of
the party.

Guests & Invitations To create the guests list Jeremy Pompeo

Coordinator and party invitations. They
must also find the mailing
address and get the invites
out. If there are any last
minute changes of the
guest list the Guests &
Invitations Coordinator
must plan accordingly.
 ● Responsibility Assignment Matrix (RAM)

Daija Linnen Jeremy Parent Kids Entertai Owner

s nment of Party
Guest Locatio
n

Food R C C

Activities R

Entertainment R N S

Decorations R A

Invitations S R N
R= Responsible S= Support Required C= Must be Consulted N= Must be Notified A=
Approval Required

● Milestones and Deliverables of the project

1. Finish the list of people being invited by February 15th
2. Invitations sent out by February 23rd
3. Schedule the bounce house by February 25th
4. Have everything to make the food by March 11th or 18th
5. Schedule and deposit the cake by March 4th
6. Schedule any kind of entertainment the child wants by February 25th
● Project Task Dependencies:

There are several dependencies within the project. The main relationship is
around selection of food. This cannot be determined until the location is
finalized, which is dependent on both the weather and the number of guests who
RSVP. This creates constraints on both sides: We can't make the plan too early
(weather may change) and we can't finalize too late (guests won’t know where to
show up). All other details, such as decorations, entertainment, and activities, are
also dependent on whether the party is being held at our house or at
Chuck-E-Cheese.

● Tasks on the Critical path:

On the Critical path, there are several Items. Creating/Sending out invitations,
collecting RSVPs, reviewing weather forecasts for weekends, agreeing on the
emergency back-up location, and checking availability of location are all the tasks
required to guarantee we meet the stated objective of “plan, organize, and host a
child’s birthday party that will provide great memories for all in attendance.” Our
plan B is to move the whole party to Chuck-E-Cheese. This plan B scenario would
take approximately 8 hours to plan, 2 hours to execute (minus travel time) and
cost between $215.92 and $323.88, still coming in within the time and budget
constraints.