Designed by : Shri Bharath.R (Sr.

Executive - HR)

Workbook Manual (Sheet - 1)

Attendance (Sheet - 2)
1. While marking the attendance in the columns, please ensure you fill up the attendance only using the following

NJ - Not Joined
P - Present
A - Absent / LOP
Off - Weekly Off
CO - Compensatory Off
CL - Casual Leave
SL - Sick Leave
PL - Paid Leave

Note : Other entries apart form the above listed ones will not be taken into consideartion in the worksheet

2. Do not enter anything in the Total no of days Column Since it has got formulas and it's pre - calculated

3. Before you start working on the worksheet kindly change the days and the dates according to the payroll month

4. Total no of working days should always reflect the total days in the current payroll month. If it is not in the exac
check out for manual errors in the enrty.

Salary Break up (Sheet - 3)

This sheet gives you the complete salary break up structure and it's details of an employee

1. The worksheet should be entered as per the employee's salary break up.
2. Basic salary & Conveyance allowance alone to be manually entered. ( One time entry )
3. HRA Column should not be entered manually. Since it contains the the following formula = 60 % of Bas
4. PF deductions Column should not be entered manually. Since it contains the following formula = 12 % o

5. Take Home pay as per the structure Column should not be entered manually. Since it contains the follo
HRA + Conveyance - PF deductions

Payable Salary (Sheet - 4)

No Manual entries should be made on this sheet

- This sheet is the most important sheet in the entire workbook.

- The take home salary for the month will be auto generated in this sheet.
- This sheet should contain only the list of employees as per sheet 3.
- Incase of addition in employee list , pls ensure the addition is made in Sheet 2 and 3 in prior.
-

1. The basic salary of an employee will be automatically calculated for the no. of his / her working days as
 2. The HRA will be calculated automatically using the following formula = Basic salary for the month * 60 %
3. The Conveyance will be calculated automatically for the no. of his / her working days as per Sheet - 1
4. The PF dedctions will be calculated automatically using the following formula = Basic salary for the mo
5. The Take home pay for the month will be automatically calculated after dedcuting the PF amount.

Note : Incase if you need to add an employee

 Designed by : Shri Bharath.R (Sr.Executive - HR)
Day 1 Day 2
Tuesday Wednesday
S no Name Employee Code Designation Department DOJ 1-Jul-08 2-Jul-08
1 Suresh 410001 Executive HR 30-Jun-08 P P
2 Kumar 410008 Executive HR 8-Jul-08 NJ NJ
3 Suba 410218 Executive HR 25-Jun-08 P P
4 Kalpana 410228 Executive HR 25-May-08 A A
 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Day 11
Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday
3-Jul-08 4-Jul-08 5-Jul-08 6-Jul-08 7-Jul-08 8-Jul-08 9-Jul-08 10-Jul-08 11-Jul-08
P P A OFF P P P P P
NJ NJ NJ NJ NJ P P P P
P P PL OFF P P P P P
A A SL OFF A A A SL P
 Day 12 Day 13 Day 14 Day 15 Day 16 Day 17 Day 18 Day 19 Day 20
Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday
12-Jul-08 13-Jul-08 14-Jul-08 15-Jul-08 16-Jul-08 17-Jul-08 18-Jul-08 19-Jul-08 20-Jul-08
P OFF P P P P P P OFF
P P OFF P P P P P P
P OFF P P P P P P OFF
P OFF P P P P P P OFF
 Day 21 Day 22 Day 23 Day 24 Day 25 Day 26 Day 27 Day 28 Day 29
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday
21-Jul-08 22-Jul-08 23-Jul-08 24-Jul-08 25-Jul-08 26-Jul-08 27-Jul-08 28-Jul-08 29-Jul-08
P P P P P CL OFF P P
OFF P P P P P CL OFF P
P P P P P P OFF P P
P P P P P P OFF P P
 Day 30 Day 31
Wednesday Thursday Total No of days
30-Jul-08 31-Jul-08 NJ Present CL SL PL LOP Off Holidays
P P 0 25 1 0 0 1 4 0
P P 7 20 1 0 0 0 3 0
P P 0 26 0 0 1 0 4 0
P P 0 18 0 2 0 7 4 0
Total No of days
Comp Off Total no of Days Total no of Payable days
0 31 30
0 31 24
0 31 31
0 31 24
 Designed by : Shri Bharath.R (Sr.Executive - HR)

S no Name Employee Code Designation Department DOJ Rporting To Basic Salary

1 Suresh 410001 Executive HR 30-Jun-08 Manager - HR 8000
2 Kumar 410008 Executive HR 8-Jul-08 Manager - HR 7000
3 Suba 410218 Executive HR 25-Jun-08 Manager - HR 12000
4 Kalpana 410228 Executive HR 25-May-08 Manager - HR 5000
HRA Conveyance PF Deductions Take Home Pay as per the structure
4800 500 960 12340
4200 300 840 10660
7200 800 1440 18560
3000 200 600 7600
 Designed by : Shri Bharath.R (Sr.Executive - HR)

S no Name Employee Code Designation Department DOJ Month Basic Salary

1 Suresh 410001 Executive HR 30-Jun-08 July 7741.935484
2 Kumar 410008 Executive HR 8-Jul-08 July 5419.354839
3 Suba 410218 Executive HR 25-Jun-08 July 12000
4 Kalpana 410228 Executive HR 25-May-08 July 3870.967742
HRA Conveyance PF Deductions Take Home Pay Days Present Days on Leave LOP Off
4645 483.8709677 929.032258065 11941.935483871 25 1 0 0
3252 232.2580645 650.322580645 8252.9032258065 20 1 0 0
7200 800 1440 18560 26 0 0 1
2323 154.8387097 464.516129032 5883.8709677419 18 0 2 0
Total no of Days Total no of Payable days Food token expenses
31 30 375
31 24 375
31 31 375
31 24 375
Salary Payable for the month
11567
7878
18185
5509