ITAPPB C01| ACTIVITY NO.

2 – MIS

NAME: JENNIVEVE D. OCENA COURSE & YEAR: 1ST YEAR - BSA

INDIVIDUAL OUTPUT
TRANSCRIBE THE CONTENT OF THE VIDEO

- OUTLINE THE CONTENT OF THE VIDEO BASED ON ITS MAJOR TOPICS AND SUBTOPICS. INCLUDE DIAGRAMS AND
ILLUSTRATIONS.

https://www.youtube.com/watch?v=qiLXJ0lhN2g

Management Information System

Integrated system that helps the management with relevant information to
run the business effectively and efficiently. It aims to make raw data into
useful information that helps in managerial decision making.

Data Capturing
Gathering data from various resources (customer touchpoints;
stores, e-commerce sites, mobile shopping, self-checkout) and
(outputs; sales, finance market analysis, operations), and from
Functions of Management Information System

digital social media sites

Data Storage
Data collected from various resources are stored in database
or in data files (hard drives, DVD)

Data Processing
An important function of management information system. It
is the converting of raw data into meaningful information

Data and Information Distribution

The distribution of the right information to the right person at
the right time. Information could be in various format like;
report, image, message, file form, video or audio. For
comparison it could be like charts, graphs or tables

Prediction/Forecasting
With data as the base and the use of arithmetic, statistics or
stimulation, business can now predict future expenditures and
operations

Planning
The reported information helps the management to plan in
advance thus enables each functional department to work
efficiently

Control
MIS helps in monitoring and tracking operations against
organizational plans and the deviation between operations
and the organizational plan is analyzed for control.
https://www.youtube.com/watch?v=khOho9xejPY

Information System In Organization

I. Organizations require information to determine appropriate decision-making
II. Organizations rely on information systems which allow for the processing and analyzing of information
III. Can range from software hardware data people procedures they all add to information that the business
can tap into and the information is flowing all the time within the organization

Information System
(1) A combination of hardware and software used for the collection storing and processing and delivery of
data
(2) Vital for an organization it allows the organization to effectively communicate with its customers
suppliers and competitors

Transactional
Processing
Systems
(TPS)

Executive Decision
Information Support
Systems Systems

Components of
Information
Sytems

Management
Expert
Information
Systems
System

Knowledge
Work
Systems

Transactional Processing Systems (TPS)

• required by the operational level

• used to capture and process an organization’s daily activities, mainly concerned
with routine task that must be recorded like sales orders, purchase orders,
payroll, stock records
• responsible for providing raw data

Decision Support Systems

• specifically designed to support management decision making
• highly effective in decisions that are risky and pose high levels of uncertainty
• a skillfully designed software, unique to each organization and allow strategic
management to make decisions based on the organization’s current trends.
• aim is to ensure that appropriate data and information is readily available for the
purpose of the decision
 Management Information System
• computer aided systems that support management activities and are designed to
collect and convert data to information from internal and external sources
• aims to organize and communicate information to management on all levels and
allows managers to conduct task efficiently and effectively.

Strategic (Senior Management)

Information systems are informal in nature. A
summary level information and human
judgement at this level is valued.

Tactical (Middle Management)

Systems are required to convert detailed
information; exception reporting, informal
systems, interpretation of data acquired at
operational level and external data analysis

Operational (Junior Management)

Basic small-scale operations, such as
recording of daily transactions, updating files

Knowledge Work Systems

• concerned with creating new knowledge and preserving that
knowledge/information within an organization
• requires specialist computer applications to help knowledge workers prioritize
and organize information
• task can be effectively organized and completed with efficiency and can be easily
shared between departments, managers, and employees

Hardware (Knowledge
workstations, systems
External Knowledge include engineering
workstations,
Base managerial
workstations, and
graphic workstations)

Software (Office
Automation
Systems (OAS),
Intranet, Extranets,
Computer Aided
Design (CAD)

Information form External Knowledge Base and Hardware (Knowledge workstations, systems include
engineering workstations, managerial workstations, and graphic workstations) will feed the Software (Office
Automation Systems (OAS), Intranet, Extranets, Computer Aided Design (CAD)) that will help management make
decisions and help to understand the business and clearly with bigger organizations it's important to be able to
extract information quickly and to understand what is the knowledge base of the business so that decisions future
decisions can be made more effectively.
 Expert Systems
• applications that emulate decision making capabilities of humans, or a
knowledge worker who holds specific skills and experience within an
organization
• referred to as artificial intelligence as these systems can reason, diagnose
problems and offer remedies
• contain a set of rules, experiences, individual knowledge and scenarios for
alternative decisions

Use of Expert System in an Organization:

a. Provide knowledge and guidance on the matter of law instead of consulting a

solicitor
b. Provide financial advice based on past and present information fed into the system
c. Banking industry use expert systems to judge credibility or credit worthiness of loan
applicants

Executive Information Systems

• a decision support system (DSS) that is specifically designed for top level
managers and executives
• an infrastructure that gathers and converts internal and external information for
use by executives to make informed decisions, and information concerning
organizational goals
• EIS packages enable management to access information such as financial
information, work in process, stock levels and inventory, market share/trends,
and suggestions form improvements
Executive Information Systems Features

Captures summary level data which reflects

on other systems used by the organizations

Drilling down and summarizing of information

to provide detail to support management
decisions

Graphical representation and trend analysis

features

User friendly