RECORDS OFFICER

JOB TITLE RECORDS OFFICER

DEPARTMENT ADMINISTRATION
SECTION RECORDS
REPORTS TO FINANCE & ADMINISTRATION MANAGER

PURPOSE OF THE JOB

The Records Officer assists in creating, maintaining, and facilitating the retrieval of the Sacco’s records for prompt
decision making process.

KEY RESPONSIBILITIES/ACCOUNTABILITIES
i. Implements records management policy and manual systems.
ii. Implementation of record retention and disposal schedules.
iii. Participates in the daily records storage and retrieval process.
iv. Responsible for creating new files and filing process
v. Participates in the scanning and indexing of records.
vi. Responsible for receipt and distribution of incoming mails.
vii. Coordinates the tracking of MBS records
viii. Archives documents and records as the archive policy for ease of retrieval
ix. Suggesting and proposing budget in line with proposed registry plans.
x. Opening files for new members at the MBS
xi. Performs any other duty as assigned from time to time

KNOWLEDGE, SKILLS AND EXPERIENCE

Academic Qualification
Bachelor’s Degree in Records management

Professional Qualification
Certified Records Management

Experience
3 years’ working experience

Technical Skills, General Skills & Personal Attributes

a) Technical Skills
b) ICT skills
c) Records Management skills

General Skills
a) Problem solving
b) Communication
c) Report writing

Maisha Bora SACCO is an equal opportunity employer