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Write a Report
English for Software Engineering
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 Learning Objectives
After this lesson, students will be able to:

• discuss topics related to report writing comprehensively;

• practice pronouncing words associated with report writing correctly;
• recognize some of useful words for writing report correctly; and
• write a report based on a specific context provided using appropriate words
describing trends.

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 Warm Up
Continue the word with another word starting with the last letter of the previous word.

start
time
eager
report
______
______
______
______
______
______
______
______

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 Introduction

As a part of a team, you will be asked to report the project's

progress either in the form of a written report or
presentation. A report is a formal written account of a
specific matter that a person has observed or investigated
in some depth. In the workplace, the report plays an
important role, whether you are preparing one for your
supervisor, the executive staff, board of directors, or clients.
It may be short and simple, or it may be more formal and
several pages long. Whatever its length, content, or
destination, the result is the same: a report must be
informative, factual, understandable, and neatly presented.
In reporting progress, you may talk about things that have
already been finished.

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 Discussion Points
Discuss the following questions.

What should we prepare before writing

a report to present it in a meeting?

How do you deliver the report during your

presentation?

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 Vocabulary Focus
Match the following pictures with the right words.

line chart

bar chart

bubble chart

doughnut chart

Pie chart

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 Answer Key
Check your answers below.

bar chart
line chart

doughnut chart

Pie chart
bubble chart
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 Listening
Click the icon to listen to the audio and complete the gaps.
Good morning everyone and thank you for coming to the annual sale review. I am pleased to announce that it was
another excellent year for Chic Boutique. In fact, total sales ___________ by 10% compared with the previous year.
That’s a good news. Let's start with the first quarter. As you can see from this chart, sales amounted to 2.5 million
pounds of 15% year on year. This was mainly due to a very ___________ January sales period. The second quarter
was also extremely ___________ with sales of 3.2 million pounds.
So the new advertising campaign we ___________ in April was a success?
Yes, It was. Unfortunately, we had a rather disappointing summer and sales for the third quarter ___________ at the
previous year's level of 2.75 million pounds.
Was the bad weather to blame?

Definitely. It was one of the worst summers on record and our customers were not interested in buying summer
clothes. However, things ___________ in the final quarter after we opened five new stores. As you can see, sales
___________ a peak of 4 million pounds.

Thank you, Tom. I think we can all agree that those figures are very ___________. How are things looking for the
coming year?

It's a bit too early to say for sure, but the signs are very ___________.

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 Listening
Click the icon to listen to the audio and complete the gaps.
Good morning everyone and thank you for coming to the annual sale review. I am pleased to announce that it was
another excellent year for Chic Boutique. In fact, total sales increased by 10% compared with the previous year.
That’s a good news. Let's start with the first quarter. As you can see from this chart, sales amounted to 2.5 million
pounds of 15% year on year. This was mainly due to a very successful January sales period. The second quarter
was also extremely positive with sales of 3.2 million pounds.
So the new advertising campaign we launched in April was a success?
Yes, It was. Unfortunately, we had a rather disappointing summer and sales for the third quarter remained at the
previous year's level of 2.75 million pounds.
Was the bad weather to blame?

Definitely. It was one of the worst summers on record and our customers were not interested in buying summer
clothes. However, things improved in the final quarter after we opened five new stores. As you can see, sales
reached a peak of 4 million pounds.

Thank you, Tom. I think we can all agree that those figures are very impressive. How are things looking for the
coming year?

It's a bit too early to say for sure, but the signs are very promising.

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 Vocabulary Focus
Put the words into the right categories.

increase climb

rise go down

fall grow

jump decrease

rocket plummet

drop plunge

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 Answer Key
Check your answers below.

increase
drop
rise
go down
jump
decrease
rocket
plummet
climb
plunge
grow
fall

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 Grammar Focus
Study the following description about words to describe trends.
• When writing a report about something, we usually describe the changes or trends. Here are some useful words to
use.
Verbs to describe an upward trend Verbs to describe a downward trend
The following verbs can be used to describe a trend or pattern that The following verbs can be used to describe a trend or
goes up. pattern that goes down.
• climb • decline
• go up • decrease
• grow • drop
• increase • fall
• jump • go down
• rise • plummet
• rocket • plunge
Example: Example:
• The number of enrolments increased significantly between 2005 • Prices of Model X dropped significantly once Model Y
and 2010. became available on the market.
• Production rose from 800 units in May to 1000 units the following • Company profits decreased in 2013 by 15%.
month.

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 Grammar Exercise
Complete the following sentences with the correct answers.

Between 2004 and 2006, costs (1) _______

dramatically, (2) ________ 50 euros to 100 euros.
There was a sharp (3) ________ in profit, which fell
from 100 euros to 50 euros over the same (4)
_________. By 2006, costs were (5) ________ as high
as profit.

twice decrease period increased from

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 Answer Key
Compare your answers to the following.

Between 2004 and 2006, costs (1) increased

_______
from
dramatically, (2) ________ 50 euros to 100 euros.
There was a sharp (3) decrease
________ in profit, which
fell from 100 euros to 50 euros over the same (4)
_________. twice
period By 2006, costs were (5) ________ as
high as profit.

twice decrease period increased from

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 Useful Expressions
Expression you can use to talk about your research

Talking about research:

• A survey of …. revealed that ….

• According to our sales result, we found that…
• According to …. result, we found that…
• A survey of…. revealed that…
• It was (also) suggested/found that…
• The survey found that….
• I have investigated…

Example:

According to our sales result, we found that our customers increased

about 25% last year.

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Useful Expressions
Expressions that you can use to describe/explaining problems

• One issue is that…

• A further problem is…
• The main shortcoming is…
• One major disadvantage is…
• The current… is not acceptable because…

Example:
• One major disadvantage is our new system keeps crashing.
• One issue is that our sales decreased last week.

English for Software Engineering - Write a Report www.cakap.com

 Useful Expressions
Expression for contrasting.

• However, ….
• In contrast, ….
• Although …., …..

Example:

• We had a small drop in sales last month. However, we are still above the plan.
• We invited 100 customers to the presentation. However, only about 50 came.
• Although sales of the new products are still low, the responses are pretty good.

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 Exercise
Fill in the gaps.

1.___________ to our sales result, we ______ that our customers

_________ about 25% last year
2.One major ______ is our new system keeps crashing.
3.______ sales of the new products are still low, the responses are
pretty good.
4.One ______ is that our sales _______ last week.
5.We had a small drop in sales last month. _______, we are still
above the plan.

According However Issue Increased

Although Found Disadvantage Decreased

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 Answer Key
Fill in the gaps
1.According to our sales result, we found that our customers
increased about 25% last year
2.One major disadvantage is our new system keeps crashing.
3. Although sales of the new products are still low, the responses are
pretty good.
4.One issue is that our sales decreased last week.
5.We had a small drop in sales last month. However, we are still
above the plan.

According However Issue Increased

Although Found Disadvantage Decreased

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 Pronunciation Drill
Practice speaking these following words with clear enunciation.

• Increased /ɪnˈkriːsd/
• Decreased /dɪˈkriːsd/
• Revealed /rɪˈviːld/
• Remained /rɪˈmeɪnd/
• Plummet /ˈplʌmɪt/
• Doughnut chart /ˈdəʊnʌt tʃɑːt/
• Go down /ɡəʊ daʊn/

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 Learning Reflection
Think of today’s learning session and answer the following questions

What new knowledge have you obtained today?

(Could be a new concept(s) or new vocabulary items)
Own your
learning! What do you think you can do with what you have learnt today?

What’s your favorite part of today’s learning topic?

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 Resources
• Animated English. 2018. Essential Business English 8 — The Sales Review. Retrieved from
https://www.youtube.com/watch?v=hUnwslQ2RGQ on January 27, 2022
• How to Write a Business Report. Retrieved from https://www.lexico.com/grammar/writing-
business-reports on January 27, 2022
• https://dictionary.cambridge.org/

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