AR 473 

 FACILITIES 
& BUILDING 
ADMINISTRATION
COURSE CODE  AR 473 
DESCRIPTIVE TITLE  FACILITIES & BUILDING
ADMINISTRATION
CREDIT UNITS : LECTURE LAB/Fld/DFT
3 .0 3 hours 0 hours
PRE-EQUISITE(S) SUBJECT CODE DESCRIPTIVE TITLE
   AR 453  AR DES 6 & PROPRAC 2
COURSE DESCRIPTION:
The course deals with the role of an architect as a building and
facilities administrator. This covers a wide range of issues
encountered by a facility administrator to ensure the efficient and
economical operation and maintenance of a building, facility or
complex.
Course Objectives:
 At the end of the course, the students are expected to:
1.Sufficient knowledge to understand the role of an architect as a
facility administrator
2. Acquire a general understanding of the wide range of functions of a
facility administrator.
3. Address the general issues and concerns that a facility
administrator usually encounters.
PRELIM PERIOD
Introduction to Facilities and Building Administratio
Understanding Facilities and Service
Managing Contractors

MIDTERM PERIOD
Preventive and Predictive Maintenance
Compliance and Risk Management
Disaster Preparedness and Emergency Response

FINAL PERIOD
Procurement Process
Project Management
UNIVERSITY OF THE PHILIPPINES-DILIMAN
OFFICE OF THE VICE-CHANCELLOR
ADMINISTRATION

DUTIES AND FUNCTIONS OF A BUILDING

ADMINISTRATOR

1.GENERAL OBJECTIVES

1.1 To help the University Administration in its

overall efforts to bring down the cost of
electricity, water and telephone services.

1.2 To achieve and maintain safety and

cleanliness in all buildings and facilities of the
2. GENERAL DUTIES AND FUNCTIONS OF A BUILDING
ADMINISTRATOR

2.1 Ensure proper and judicious usage of all utilities of

the University electricity, water, and telephone
specially those within his jurisdiction.

2.2 Check and monitor the physical condition, general

upkeep and cleanliness of the building, its
surroundings and its facilities.

2.3 To coordinate with custodial workers, personnel of

the CMO and of such other pertinent offices
necessary for the effective performance of there
duties and responsibilities.
3. SPECIFIC TASKS OF BUILDING ADMINISTRATORS
ON WATER FACILITIES

3.1 Leaking faucets and/or busted water pipes

should be reported immediately to CMO for
immediate action.

3.1.2 In areas where water supply is not utilized

during the night, the main water gate valve of the
building should be shut off at 6:00 PM and
reopened at 6:00 AM the next day.

3.1.3 Use of University water system for working

private vehicles should be prohibited. Similarly,
washing of clothes should not be allowed.
Gardener must not leave their water hoses
running continuously for hours just to water a
3.2 ON ELECTRICAL FACILITIES

3.2.1 Electrical problems should be reported immediately to

CMO for immediate action. Such problems may be defective
lighting facilities (e.g., busted electric bulbs,
malfunctioning fluorescent lights), open or dangling wires,
electric fans which are not properly functioning, etc.

3.2.2 After office hours, ocular inspection of each and every

room should be conducted to see to it that all lighting
facilities which are not use are switched off. When
electrical facilities are not switched off after occupants have
left and locked the room, the main switch may be switched
off, if power supply for the building will not be adversely
affected. Security lights should be put on/off on appropriate
hours.

3.2.3 Use of electricity by non-UP users e.g., dry paper

copiers should be monitored. See to it that only authorized
3.3 ON AIR-CONDITIONING AND OTHER ELECTRICAL
APPLIANCES/EQUIPMENT

3.3.1 Defective air conditioning units, including

those that are running but not in good condition
should be reported immediately to the CMO.
Review periodically the service tags of each air
conditioning unit within your jurisdiction and see
to it that regular checkups by pertinent CMO
personnel are carried out regularly.

3.3.2 Check other electrical appliances and

equipment to ensure that they are properly
functioning.

3.3.3 University and College guidelines on the use

of air conditioners and other electrical appliances
3.4 ON TELEPHONE FACILITIES

3.4.1 Report all PABX telephone troubles immediately

to Mr. Gerry Perucho for proper action.

3.4.2 Report all PLDT phone troubles directly to PLDT

for proper action and to be able to avail of the
payment deductions due to defective telephone
units. Request for the (employee)number of the
person.

3.4.3 All areas within his jurisdiction, in and out of the

building, should be regularly inspected to see to it
that the assigned custodial workers are doing their
job properly. Delinquent custodial workers should be
reported directly to the Dean/Head of unit for
proper action.
4. PERIODIC REPORTS

4.1 Monthly reports of

activities/accomplishments should be prepared
and submitted to the OVCA.

5. ACCESSIBILITY OF THE BUILDING

ADMINISTRATOR

5.1 The building Administrator must be available

during office hours and accessible even after
office hours. His/her telephone number, if any,
and his/her address must be on file at the
administrative office of his/her unit.