ASSIGNMENT 1 FRONT SHEET

Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Submission date Date Received 1st submission

Re-submission Date Date Received 2nd submission

Student Name Mai Duc Anh Student ID BH00056

Class IT0501 Assessor name Ngo Thi Mai Loan

Student declaration

I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.

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Contents
I. Devise project aims and objectives for a chosen scenario...................................................................................................................................4
1. Introduction to Project Management (PM)......................................................................................................................................................4
2. The key stages of project management...........................................................................................................................................................5
3. Project charter................................................................................................................................................................................................. 7
II. Produce a project management plan that covers aspects of cost, scope, time, quality, communication, risk and resources...........................10
III. Produce a work breakdown structure and a Gantt Chart to provide timeframes and stages for completion................................................12
1. Requirements analysis................................................................................................................................................................................... 12
IV. Carry out small-scale research by applying qualitative and quantitative research methods appropriate for meeting project aims and
objectives................................................................................................................................................................................................................... 17
1. Qualitative research....................................................................................................................................................................................... 18
I. Devise project aims and objectives for a chosen scenario.
1. Introduction to Project Management (PM)
A. Project Management Definition

Project management is the process of leading the work of a team to achieve goals and meet success criteria at a specified time. The
primary challenge of project management is to achieve all of the project goals within the given constraints. This information is
usually described in project documentation, created at the beginning of the development process. The primary constraints are
scope, time, budget. The secondary challenge is to optimize the allocation of necessary inputs and apply them to meet pre-defined
objectives. Project management was developed to save time/money by properly planning a project and considering all relevant
factors which may affect its outcome.

Figure 1:Project management processes.

B. Software Project Management Definition
Software project management refers to the branch of project management dedicated to the planning, scheduling, resource
allocation, execution, tracking and delivery of software and web projects.
Project management in software engineering is distinct from traditional project management in that software projects have a
unique lifecycle process that requires multiple rounds of testing, updating, and customer feedback. Most IT-related projects are
managed in the agile style, in order to keep up with the increasing pace of business and iterate based on customer and
stakeholder feedback.

2. The key stages of project management.

A. Project Initiation
Project initiation is the first phase of the project management life cycle and in this stage, companies decide if the project is
needed and how beneficial it will be for them. The two metrics that are used to judge a proposed project and determine the
expectations from it are the business case and feasibility study.
 Figure 2: Project initiation process.

B. Project Planning
A project plan, also known as the project management plan, is the document that describes how the project will be executed,
monitored, and controlled, and closed. This outlines the objectives and scope of the project and serves as an official point of
reference for the project team, larger company, and stakeholders.

It’s created during the project planning phase and is a compilation of several other documents. It is more than just a schedule
or a task list, though it does include those things. The project management plan is formally approved at the beginning of the
project and then progressively updated throughout the course of the project.
C. Project Execution
The execution phase is usually the longest phase in the project life cycle; and the most demanding. Your team carries out all
the planned activities during this stage, constructs the deliverables, and presents them to the project stakeholders.

This is the phase that is most commonly associated with project management. Execution is all about building deliverables that
satisfy the customer. Team leaders make this happen by allocating resources and keeping team members focused on their
 assigned tasks. Execution relies heavily on the planning phase. The work and efforts of the team during the execution phase are
derived from the project plan.

In project management, there might be hiccups along the way but if you catch them early on, it’s easy to course-correct. You’ll
need to continuously track the project’s progress and ensure that the milestones and deliverables stick to the project schedule.
For this reason, the execution stage always happens in concurrence with the next phase–project controlling and monitoring.
D. Project Monitoring and Control
Monitoring and control processes continually track, review, adjust and report on the project’s performance. It’s important to
find out how a project’s performing and whether it’s on time, as well as implement approved changes. This ensures the project
remains on track, on budget and on time.

Figure 3: Monitoring & Control process.

3. Project charter

Project Name: Research to develop Project Member: Duc Anh, Hoang

Project Sponsor: Nguyen Mai
the automatic robotic vacuum Dung, Pham Kien, Duc Phuc, Viet
Loan
cleaner Hoang.

Project Start Date: October 10, Project End Date: December 21, 2022
2022

PROJECT GOALS
Research to develop the automatic robotic vacuum cleaner controlled by smartphone aims to
provide consumers with modern and automated living.

Scope Description:
- Research to develop the automatic robotic vacuum cleaner controlled by an application
on user's smartphone.
- Technology companies and research groups alike recognize the potential for
smartphones, IoT devices, and smart home technology to install electrical and electronic
equipment can be controlled automated or semi-automatic, replacing humans in
performing one or several operations of management and control. This electronic system
communicates with the user through a home electronic board, mobile phone application,
tablet or a web interface.

Deliverables:
 Application for everyone in or out of the country
 User manuals, support service 24/7
  Research document.
 Application document

FINANCIALS

Not to exceed $30.000

PROJECT MILESTONES

Milestones Target Completion Date

Initiating 10-10-2022 to 12-10-2022

Planning 13-10-2022 to 21-10-2022

Primary Searching 7-11-2022 to 13-12-2023

Secondary Searching. 14-12-2022 to 16-12-2022

Presentation. 14-12-2022

RISK

- Technical difficulties
- This is our first project, and the team lacks this expertise.
- The wrong procedure, lack of money, no work experience, broken projector.
- The printer is broken, broken laptop, sick leave personnel, and death personnel.

PROJECT ORGANIZATIONAL STRUCTURE

 Team members Role
Duc Anh Project manager
Hoang Dung Member
Kien Pham Member
Duc Phuc Member
Viet Hoang Member

II. Produce a project management plan that covers aspects of

cost, scope, time, quality, communication, risk and
resources.
1. Project time

PROJECT TIME

Task name Start Finish Duration

Research to develop the

automatic robotic vacuum
cleaner controlled by
smartphone
1. Initiation Phase
2. Planning/Design Phase
3. Execution Phase
4. Monitor and Control Phase
October 12, 2022 November 12, 2022 30 day
October 12, 2022 October 18, 2022 6 day
October 18, 2022 October 30, 2022 12 day
October 30, 2022 November 5, 2022 6 days
November 5, 2022 November 17, 2022 12 day
 5. Close-out Phase November 17, 2022 November 30, 2022 13 day

2. Project cost

HUMAN RESOURCES COST

No. Name Start date Duration Assignment cost
1 Duc Anh October 10, 2022 30 1740$
2 Hoang Dung October 12, 2022 20 1450$
3 Kien Pham October 8, 2022 25 1225$
4 Duc Phuc October 15, 2022 27 580$
5 Viet Hoang October 14, 2022 24 1000$

III. PROJECT TIME

IV. Task name
V.Start
VI. Finish
VII. Duration
VIII. Research to develop the automatic
robotic
IX. vacuum cleaner controlled by
smartphone.
X.January 12, 2021
XI. March 11, 2021
XII. 58 days
XIII. 1. Initiation Phase
XIV. January 12, 2021
XV. January 20, 2021
XVI. 8 days
XVII. 2. Planning/Design Phase
XVIII. January 21, 2021
XIX. February 2,2021
XX. 12 days
XXI. 3. Execution Phase
XXII. February 3, 2021
XXIII. February 9, 2021
XXIV. 6 days
XXV.4. Monitor and Control Phase
XXVI. February 10, 2021
XXVII. February 22, 2021
XXVIII.12 days
XXIX. 5. Close-out Phase
XXX.February 23, 2021
XXXI. March 11, 2021
3. Project risk
III. Produce a work breakdown structure and a Gantt Chart
to provide timeframes and stages for completion.
1. Requirements analysis.
a. Define requirement
A work breakdown structure (WBS) is a key of ORAI project deliverable that organizes the team's work into manageable sections. The
Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a "deliverable oriented hierarchical
decomposition of the work to be executed by the project team." The work breakdown structure visually defines the scope into
manageable chunks that a project team can understand, as each level of the work breakdown structure provides further definition and
detail. (Work break down structure, n.d.)
 Project Idea : Identify and design an autonomous robot that can assist people at home who are too busy for daily or weekly floor
cleaning, for families with children. In particular for the elderly who live by themselves and do not have the strength or ability to
clean
 Data Collection: customer information security surveyed about the need to use robotic vacuum cleaner. The project collects
information from various sources, validated and verified. The goal is to seek out and fully comply with the law.\
 Evaluate and analyze: Users will insert their information in the app and connect the app on their phone with their robotic
vacuum cleaner. The system will track user and will evaluate, analyze the average time user use the application to control
robotic vacuum cleaner in 1 day, 1 week or 1 month.
b. WBS

Figure 4: WBS

c. Gantt chart
Figure 5:Gantt chart

Figure 6:Gantt chart

Figure 7:Gantt Chart

Figure 8: Gantt Chart

Figure 9: Gantt Chart
IV. Carry out small-scale research by applying qualitative and
quantitative research methods appropriate for meeting
project aims and objectives.
The following research is focused on the "Quantitative" and "Qualitative" research methods. The former method is all about
estimating and collecting quantitative data. On the other hand, the latter is all about calculating and collecting qualitative data.
The quantitative data helps in concluding the project aspects and important sections from a large amount of sample. However,
in any case, this method is not very suitable, especially where data regarding behavior vigor and other qualities are needed. In
such cases, qualitative data collection methods are used. The sample size in this research method is very small. To collect the
primary research, a field survey is done that aims at collecting both qualitative and quantitative data. The sample size is 50 and
people will be selected randomly to avoid any data biases and discrepancies

In this project, I do research by One-on-one interview:

 Conducting in-depth interviews is one of the most common qualitative research methods. It is a personal interview that
is carried out with one respondent at a time. This is purely a conversational method and invites opportunities to get
details in depth from the respondent.
 One of the advantages of this method provides a great opportunity to gather precise data about what people believe and
what their motivations are. If the researcher is well experienced asking the right questions can help him/her collect
meaningful data. If they should need more information the researchers should ask to follow-up questions that will help
them collect more information. These interviews can be performed face-to-face or on phone and usually can last
between half an hour to two hours or even more. When the in-depth interview is conducted face to face it gives a better
opportunity to read the body language of the respondents and match the responses.
o Interviews: 5 Steps
o S1: Choose people to interview
o S2: Design interview questions
 o S3: Prepare for the interview
o

1. Qualitative research
Topic: Survey of customers on demand for using the robotic vacuum cleaner by qualitative research.

Survey link: https://forms.gle/BcvihvEVtQU8jmNa6

List of questions in the survey:
Answers to the survey: The survey was conducted by 5 random people of different ages with different usage needs and
opinions about robotic vacuum cleaner.