IRF-Africa-ppt-template - Engrs Okoye - Agbasi

Better Roads. Better World.
Efficient data management

practices for asset management
Engr (Sir) Chris Okoye

Crown Crest Global Engineers Ltd
&
Engr (Dr) Emeka Agbasi
Federal Roads Maintenance Agency (FERMA)
1st IRF Africa Regional Congress Abuja, Nigeria June 4-6, 2014
Outline
• Introduction
• Data requirements for RAM
• Key considerations in planning for data
collection
• Data collection techniques
• Data management practices
• Conclusion
Introduction
• Initial construction of a road is capital investment, once
the investment is made the next logical concern should be
how to maintain the investment to derive the value for
which it was constructed.
– If it cannot be maintained it should not be built.
• Asset Management (AASHTO)
– Is a systematic process of maintaining, upgrading, and operating physical
assets cost-effectively.
– It combines engineering principles with sound business practices and
economic theory, and it provides tools to facilitate a more organized, logical
approach to decision-making.
– Thus, asset management provides a framework for handling both short
and long-range planning.
Introduction
• A functional Road Asset Management policy should
answer the question of what resources should be allocated
to new road development and what resources should be
allocated to maintaining the current asset base.
• The hierarchy of choice should be as follows:
– Routine maintenance
– Periodic maintenance
– Rehabilitation of high volume roads
– Rehabilitation of medium volume roads
– Rehabilitation of low volume roads
– New construction
• Data is the core of a Road Asset Management system
Introduction
• Thus to ensure that optimal value are derived from the
resources allocated to preservation of road assets and
improvement works, efficient data management practices
for asset management are required to:
– inform on business requirements (corporate goals) of a road
agency regarding preservation and improvement of road assets
– provide data for preparing tactical, medium to long term asset
management plans and delivery programmes
– help establish sustainable funding levels to maintain the desired or
targeted service level
– facilitate benchmarking, performance monitoring, and continuous
improvement of road assets.
Introduction
Data – informed management decision making link

The Importance of Good Data
=
GOOD + =
BETTER
DATA* RAMS INFORMATION
DECISIONS
*Good Data:
• Appropriate
• Comprehensive
• Up-to-date
• High-quality
Categories of Asset Data

• Inventory • Condition
– Physical elements – Change over time
of system – Require regular (or
– Do not change irregular) monitoring
markedly over time
– Typically measured
in ‘one off’ exercise
and updated
Data requirements for RAM

A reliable and relevant road assets data is critical in making informed
decisions in AM.
• Asset (pavement, structures, road furniture, utility services, RoW features
etc.) inventory data
• Asset physical condition data
• Traffic and safety (accident) data
• Axle Loading
• Works data - Cost & Resources
• Data facilitate:
– network-level planning
– project-level planning
– multi-project programming and budgeting
– optimization of projects under budget constraints
– overall network performance monitoring and evaluation against projected targets
– performance prediction
– life cycle cost analyses
– system and project optimisation
Element Aspects
Network/location
Typical information
Road inventory
Geometry groups relevant to
Furniture/Appurtenances road management
Environs activities
Pavement Pavement structure
Pavement condition
Structures Structures inventory
Structures condition
Traffic Volume
Loadings
Accidents
Finance Costs
Budget
Revenue
Activity Projects
Interventions
Commitments
Resources Personnel
Materials
Equipment
Key considerations in planning for

data collection
• Planning
– Data collection is expensive, hence detailed planning
is a prerequisite
– What will the data be used for (road agency needs)?
• Collect only the data you need
• Collect data to the lowest level of detail sufficient
to make an appropriate decision
• Collect data only when they are needed
• Use pilot studies to test the appropriateness of the
approach
Key Considerations in planning for

data collection
• Detailed work plan should include:
– Asset types and attributes to be collected
– The desired location accuracy
– Data collection equipment and procedures
– Agency business processes (use / relevance of
data)
– Data processing procedures
– Quality assurance
– Data storage and management
– Resource availability
Survey Frequency*
• Inventory Data
– One off exercise
– Updated/verified ~5 years
• Pavement Condition Data
– Main roads 1-2 years
– Minor roads ~2-5 years
• Bridge Condition Data
– Regular surveys 1-2 years
– Intensive surveys ~5 years
• Traffic Data
– Permanent count stations (24/7/365)
– Short-term count stations (~ 1 - 7 days)
* C R Bennett World Bank

Data collection techniques

Manual Survey
• Suitable for inventory and condition data collection
• Provide detail and cover a wide range of defects
• Difficult to carry out over the whole network
• Many operatives, management of data could be inconsistent and expensive
Traffic-speed Condition Surveys

• These measure the “whole” network using high speed vehicles
• Are carried out at “traffic-Speed” i.e. with the traffic flow
• Primarily aimed at measurement of road surface condition, not structural
condition
• Have potential to replace periodic walked inspections
• Do not replace inspections for maintenance planning
• Data collected from the image

collector vehicle
• Captures asset type, attributes,
location, and surface condition
• Processed and analysed in the

ChartCrack software package

• Pavement
– Pavement structural strength survey using Falling Weight Deflector (FWD)
– Layer thickness survey using Ground Penetrating Radar (GPR)
– Ride quality - Roughness survey using Image / Profile collector and Bump
integrator
• FERMA/NIAF Road Network Surveys (2011)

– Pavement strength
• Falling Weight Deflectometer
– Road Roughness
• Bump Integrator survey
1st IRF Africa Regional Congress Abuja, Nigeria June 4-6, 2014 18

• Structures
– Structures condition survey
• General Inspections (GI) - 2 years interval
• Principal Inspections (PI) - 6 years interval
• Safety Inspections – Weekly/monthly
• Special Inspections - Ad-hoc
• Traffic
– Traffic volume - Manual or automated classified counts, vehicle fleet
characteristics, sample hourly flow data - average daily traffic (ADT),
average annual daily traffic (AADT), seasonal factors, K-Factors, hourly
distribution of annual traffic
– Traffic growth forecasts - predicted traffic patterns of network using
supplied traffic growth
– Axle Load – Static (Weighbridges) and Dynamic (Weigh-in-Motion) -
average axle loadings and equivalent standard axles
– Road accidents
• FERMA/NIAF Traffic
counts
– Nationwide survey
– 220 sites across network
– 150 completed
• Axle load measurement
– 12 sites
– Weigh-in-Motion
Equipment

Weigh-in-Motion
Pilot Studies
Data management
• Data processing and extraction
– Combination of manual and semi-automated data
processing and extraction procedures processing
• Storage
– Network location referencing is the most
important issue in data management
• Unique location and address of an inventory or defect
on the road network
– Data loaded into Road Asset Management
System centralised data repository
Centralised database architecture*
* Conceptual view of i-Roads (RAMS) database architecture

Data management
• Data audit support
– Logs of data changes
– Audit trail reporting/event logs
• Data quality reporting
– Reliability
– Completeness and coverage
– Age
• Data processing audit reporting
– Investigation and resolution of data issues
– Investigation of system performance issues
Data management
• Time domain information
– Retention of historic information for reporting,
trend analysis etc.
• Security
– Control access privileges for users
• Good data management practice
– “Single source of truth” – avoidance of data
duplication
– Data validation
– Trapping of errors on import and data entry
Data management
• Reports?
– To convert data to "information" to promote
knowledge and understanding of the network
– To summarise and aggregate technical data
suitable for interpretation by non-specialists
– To report on performance/condition of the
road network
– To support operation and management of the
road network
Data management
• Why Reports?
– To communicate information on the need for
current and future investment in the road network
to decision makers
– Provide information to asset specialists to assist
them in managing the network and in determining
programmes of works
– To support management of data collection
– To support data management and data quality
management
Data management
• Categories of Report
– Roads Asset Inventory Data
– Construction and Works Records
• Core logs and trial pits
• Ground Penetrating Radar
• Works and contract Records
– Financial Data
• Budget Records
• Unit Rates
– Road Condition Data
• Structural Condition
• Surface Profile
• Visual Condition
– Derived Condition Measures/Ratings
– Summary Traffic and Accident Data
Data management
– Bridge Data
• Bridge Condition inspection Data
• Bridge inventory and Load Management Data
• Operational records
• Maintenance and Improvement Proposals
Report Types
• Textual
– Fixed, pre-defined tabular/textual reports designed for printing. These may also
include some business graphics e.g. bar or pie charts
• Map-based
– Fixed map-based reports
– Flexible, parameter driven, map-based reports
• Fully flexible (customisable) reporting
Conclusion
Good data management practice is key to making informed
decisions on optimal management of road assets and resource
allocation: Thus it is important to:
• Establish well-defined responsibilities for all aspects of road
asset data collection, data management, and data
dissemination.
• Implement efficient and sustainable data collection processes
and procedures
• Make comprehensive, accurate and up-to-date road assets
information available throughout the organization, in
appropriate ways to share with different target audiences
• Make decisions more systematic and objective regarding road
project selection and maintenance actions.

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Better Roads. Better World.

Efficient data management

Engr (Sir) Chris Okoye

Data – informed management decision making link

The Importance of Good Data

Categories of Asset Data

Data requirements for RAM

Key considerations in planning for

Key Considerations in planning for

* C R Bennett World Bank

Data collection techniques

Traffic-speed Condition Surveys

• Data collected from the image

• Processed and analysed in the

Data collection techniques

• FERMA/NIAF Road Network Surveys (2011)

Data collection techniques

Data collection techniques

Centralised database architecture*

* Conceptual view of i-Roads (RAMS) database architecture

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