CHAPTER - 1

BRIEF HISTORY, AIMS AND OBJECTIVES OF ARMY WELFARE EDUCATION

SOCIETY (AWES)

Brief History

1. On 15 Jan 1980 the then Chief of Army Staff announced the formation of Army Welfare
Education Organisation under the Adjutant General’s Branch to cater for the educational needs of
children of the Army personnel. By then 28 Regimental Schools and Four High Schools had
been transferred to the organisation.

2. Formation and Registration of society is a statutory requirement to run educational

institutions. Accordingly AWEO was registered on 29 Apr 1983 under the Societies Registration
Act XXI of 1860 as Army Welfare Education Society (AWES). Presently AWES is running 123
Army Schools/Army Public Schools and 13 Army Professional Colleges spread all over India.
Approximately 1.5 lac children are studying in our educational institutions and nearly 7000
children are added every year.

3. AWES entered the field of Professional education in 1994 when the then the Chief of Army
Staff decided to establish Army Institute of Technology at Pune. Thereafter AWES has been
adding one college every year. We are in the process of opening educational institutions to cover
all major military stations.

Aims and Objectives

4. The aims and objectives of the Army Welfare Education Society (AWES) are as under:-

(a) To create or augment Educational and Technical/Professional/Vocational training

facilities to meet the needs of children of Army Personnel including widows & ex-
servicemen (Army).

(b) To promote /impart higher education including technical and professional education
to the wards of Army personnel including widows and ex-servicemen (Army). Professional
education will include disciplines of Engineering, Medicine, Hospitality, Law, Education,
Management, Fashion and Design and any other subject that will be considered relevant
from time to time.

(c) To develop co-educational Shaurya Army Pre Schools, Army Schools and Army
Public Schools for imparting quality education at affordable cost to the children of Army
personnel including ex Army personnel.

(d) To prepare the students for All India Secondary School and All India Senior School
Certificate (10+2 stage) examinations of the Central Board of Secondary Education with a
common syllabi thus enabling the children of personnel who are transferred to be admitted
in mid-session.

(e) To promote development of academic excellence, discipline, personal character, high

sense of values and national integration among the children of Army personnel.

(f) To promote sports and co-curricular activities.

 (g) To gradually create adequate hostel facilities in selected Institutions/ Stations on as
required basis.

(h) To encourage all educational institutions established by the Society to attain financial
self- sufficiency within a reasonable period so that welfare funds allotted for educational
facilities can be utilized for other educational projects.

(j) Undertaking fund raising activities for augmenting the resources made available from
welfare funds.

(k) To do such other things which are incidental to the promotion of the aforementioned
aims and objectives.

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CHAPTER - 2

ORGANISATION AND FUNCTIONS OF ARMY WELFARE EDUCATION SOCIETY

References

Appx A - Certificate of Registration of Army Welfare Education Society Article 11

Appx B - Consolidated Information Data on Functioning of Army Schools. Article 23

Appx C - Org and Functions of HQ AWES Article 29

Appx D - Org and Functions of AWES Cells at HQ Comd/Selected Article 30

Corps and Area HQ.

General

11. Army Welfare Education Society (AWES) is a registered body under the Societies
Registration Act XXI of 1860 vides Registrar of Societies Delhi Administration, Delhi; Certificate
No S/13459 dated 29 Apr 83 for the purpose of establishing and running Army Schools, Army
Public Schools at stations recommended by Commands and vocational colleges/institutions. The
Certificate of Registration of Army Welfare Education Society issued by Registrar of Societies
Delhi is attached as Appendix A.

General Body

12. The General Body shall consist of all the officers who hold the same or similar or equivalent
appointments to those included in the Memorandum of the Society and any other person(s)
elected by the General Body or nominated by the President

13. A three tier command and control system for the schools/institutions will be as under:-

(a) Board of Governors and its Executive Committee at Army Headquarters.

(b) Board of Administration at Headquarters Command.

(c) Managing Committee at station where the school is located.

Board of Governors
14. Board of Governors is the Governing Body, which would lay down policy guidelines for the
management and functioning of the Institutions. The Governing Body shall consist of the under
mentioned officers and any other person(s) nominated by the President or elected by the
governing Body.

President - Chief of the Army Staff

Vice Presidents - Vice Chief of the Army Staff

- General Officer Commanding-in-Chief

HQ Southern Command

- General Officer Commanding-in-Chief

HQ Eastern Command

- General Officer Commanding-in-Chief

HQ Western Command

- General Officer Commanding-in-Chief

HQ Central Command

- General Officer Commanding-in-Chief

HQ Northern Command

- General officer Commanding-in-Chief

HQ South Western Command

- General Officer Commanding-in-Chief

HQ ARTRAC

Members - Adjutant General

- Quartermaster General
- Engineer-in-Chief
- Director General Discipline, Ceremonials & Welfare

Member Secretary - Managing Director,

Army Welfare Education Society.

15. The Member Secretary of the Board of Governors shall keep written records of the
proceedings of all meetings of the Board of Governors. These minutes shall be issued within 30
days from the date of the meeting to all concerned, after the President has approved them.

16. Board of Governors-Powers & Functions. The Board of Governors shall issue directions
as they consider necessary or expedient for implementing the aims and objectives set out in the
Memorandum of Army Welfare Education Society (AWES). The Board of Governors shall have
all the powers that may be necessary or expedient for doing any of the things mentioned above
for the management and administration of the institutions established by the Society. Without
prejudice to the general powers vested in the Board of Governors, it shall have the powers to:-
 (a) Formulate macro policies/new initiatives/Directives.

(b) Strategic Management of AWES.

(c) Guidelines on utilization of resources & Funds.

(d) Opening of new professional colleges.

(e) Decision on issues projected by the Executive Committee.

(f) Any other issue considered relevant.

17. Frequency of Meeting. The Governing Body shall hold meeting as and when necessary
but must meet at least once in a calendar year. It shall discuss and decide about the suggestions
and recommendations made by the Board of Administration of Commands, Executive Committee
and members of the Board of Governors. Fifteen days notice will be given to all members
for ordinary meetings and seven days for special or extraordinary meetings.

18. Quorum. The meeting shall be considered properly constituted with a minimum of one-
third members present. Minutes of the duly constituted meeting shall be properly recorded.

Executive Committee

19. To assist the Board of Governors and to carry out the day to day work, there shall be an
Executive Committee constituted as under:-

Chairman - Adjutant General

Members - Director General,

Discipline, Ceremonials and Welfare.

- Additional Director General,

Ceremonials and Welfare

- Managing Director,
Army Welfare Education Society

- Dy Managing Director,
Army Welfare Education Society

Member Secretary - Director Coord

Army Welfare Education Society

Notes

1. Members of the Board of Governors and the Executive Committee will be co-terminus with their respective
offices.

2. The President/Chairman may invite any other person to attend a meeting in an

advisory capacity.

3. The concerned Directors(AWES) will attend the meeting as and when required.
20. Powers and Functions of the Executive Committee. The Executive Committee will meet
at a periodicity of not less than once in three months. The powers and functions of the Executive
Committee would be as under :-

(a) Formulate, issue and implement policies for smooth and efficient management of
Army Welfare Education Society and its institutions in consonance with the policy
parameters laid down by the Board of Governors.

(b) Decide policy in regard to initial corpus and grants to various schools/institutions,
control of Central Funds and budget of AWES.

(c) Provide guidelines on financial management to schools/institutions.

(d) Formulate plan and issue policy on opening of new schools.

(e) Lay down policies on Administration and Technical Inspections of Schools/Colleges.

(f) Lay down terms and conditions of service of the staff employed in HQ AWES, AWES
Cells, Shaurya Army Pre Schools and Army Schools/Colleges and review the same as and
when considered necessary.

(g) Formulate, issue review and amend Rules and Regulations for Shaurya Army Pre
schools and Army Schools/Colleges from time to time.

(h) Formulate and issue policies on standardization of various procedures and on

matters related to improvement of academic standards of schools/institutions.

(j) Lay down the policy and procedure for conduct of business by Academic Advisory
Council.

(k) Recommend important matters for consideration of Board of Governors.

(l) Any other matter incidental or connected with the above functions or assigned to it by
the Board of Governors.

Financial Management

21. Grants to the schools/institutions will be provided as decided by the Board of Governors
from the Welfare Funds of the Adjutant General's Branch, Integrated Headquarters of
MOD(Army). The Board of Administration and the Managing Committee of the respective
schools/institutions will manage recurring expenditure and other expenses of schools/institutions.

Audit

22. A firm of Chartered Accountants will audit the accounts of the Society annually, the
Accounting year being from 01 Apr to 31 Mar of the following year (Financial Year).

School Information Data

23. Consolidated Information Data will be forwarded by Army Schools directly to AWES
HQ with a copy to HQ Commands by 01 August every year, on format as given at Appendix B.

Board of Administration at Headquarters Commands

24. Composition. This body would ensure that the guidelines laid down by the apex body, the
Board of Governors, are adhered to meticulously for the efficient running of all institutions in the
Command. It would be composed of the following officers at Headquarters Commands and any
other person(s) nominated by the Patron and the Chairman:-

Patron - GOC-in-C

Chairman - Chief of Staff

Members - Maj Gen Administration/MGGS

- Brig A / BGS
- Dy JAG
- Col A / Col GS
- Col Q
- Col (Edn)

Member Secretary - Director AWES Cell

25. Functions of Board of Administration. The Board of Administration at Headquarters

Command shall implement the broad policies concerning the schools/institutions laid down by the
Board of Governors from time to time. The Board of Administration shall provide common
guidelines for the schools/institutions in the command to cover the following areas:-
(a) Creation of new Schools/Institutions.

(b) Development of infrastructure.

(c) Monitoring of Academic performance and placement of students.
(d) Recruitment
(e) Monitoring of finances and financial support where necessary.
(f) Scholarship policy.
(g) NCC and Scouting.
(h) Inspection of the Schools/institutions.
(j) All such matters, which are directly or indirectly linked with improvement of Shaurya
Army Pre Schools and Army Schools/institutions.

Controlling HQ

26. All Command HQ will nominate a controlling HQ for each Army School/APS. Commander
posted at Controlling HQ would be nominated as Chairman of the School Managing Committee
by the Command concerned. In order to ensure continuity, Controlling HQ will not be changed
irrespective of the seniority of the Commander nominated as Chairman. For newly created
schools, Controlling HQ would be laid down by HQ Commands and intimated to AWES, Army
HQ. Preferably Static formations/HQ should be nominated as controlling HQ.

School Managing Committee

27. For day-to-day administration of the school, local School Managing Committee will be
formed. Its composition, functions, powers and responsibilities are given in detail in Articles 43 to
45 of Chapter 3.

Annual Meetings of Principals and Nominated Chairmen

28. Annual Meetings of Principals and nominated Chairmen will be organised once a year by
respective HQ Commands at their level for their constituent Army Schools. One Principal per
Command would attend the annual meetings of the other Commands. HQ Commands would
forward two suggested dates/venues of the Meetings of their Commands to HQ AWES by 01 Feb
every year who would coordinate and issue a common itinerary of all meetings to HQ
Commands. The meeting will be conducted in accordance with SOP issued on the subject, as
amended from time to time.

HQ AWES at Integrated HQ of MOD (Army) and AWES Cells at Command, Corps and Area
Headquarters.

29. HQ AWES. HQ AWES will implement the policies and decisions of Board of Governors,
monitor progress of projects and maintain close liaison with Ministry of Defence, Ministry of HRD,
NCERT, UGC, KVS, CBSE and other regulatory bodies. Organisation and functions of HQ
AWES are given at Appendix C.

30. AWES Cells at HQ Commands, Selected Corps and Area HQ. AWES Cells HQ
Commands, selected Corps and Area HQ will provide support to Board of Administration at
Command level and formation Commanders in management of the schools within their
jurisdiction. Organisation and functions of AWES Cells are at Appendix D.

31. Residual Powers. All powers which are not specifically covered under these Rules and
Regulations are vested with the Board of Governors and would be exercised by the Chairman,
Executive Committee AWES.

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 CHAPTER - 3

PATRON, CHAIRMAN, SCHOOL MANAGING COMMITTEE, DISCIPLINARY COMMITTEE

AND COMPLAINT COMMITTEE

Patron

41. Patron will be nominated by HQ command. Patron will be senior to the Chairman and
generally follow the Chain of Command.

42. Powers and Responsibilities of Patron. Patron would act as a father figure and exercise
general supervision over various activities of the school. His powers and responsibilities are as
under :-

(a) Provide advice and guidance to the Chairman, School Managing Committee and
Principal from time to time as deemed fit.

(b) Reviewing Officer for the annual confidential report of the Principal.

(c) Approve budget of the school passed by the School Managing committee.

(d) Peruse annual budget of the school and accord confirmation.

(e) Approve inter fund transfer of Rs 50000/- and above carried out by the School
Managing Committee.

(f) Peruse the Audit and Action Taken Reports of the school and endorse directions as
deemed fit.

(g) Approving authority for budgeted expenditure above Rs 17,00,000/- and non
budgeted expenditure above Rs 10,00,000/-.

(h) Competent Financial Authority for regularisation of losses of school funds/ property in
accordance with Article 308.

(j) Confirm major penalties awarded by Disciplinary Committee to regular teachers and
Principals on probation.

(k) Decide appeals against minor and major penalties awarded by Disciplinary
Committee to Administrative Staff, Adhoc/Temp Teachers/Principals.

School Managing Committee

43. Composition. With a view to afford maximum freedom to coordinate and for day to day
running of the Army Schools, Managing Committees will be formed where schools are
established. Their composition would be :-

Chairman - As nominated by Command HQ.

Members - One Senior GS /A / Q Staff Officer.

- CWE or GE.
 - Two parents of students in the School.
- Two teachers of the School.
- Two educationists.
- Representative of President AWWA of the Station

Secretary - Principal

44. In addition upto six service officers would be nominated by the Chairman Managing
Committee from the following:-

(a) Dy Cdr of the Formation controlling the school.

(b) Adm Comdt/SSO.

(c) One OC of Major unit.

(d) One OC of Minor unit.

(e) OC Sig Centre/Sig Officer or any other Officer knowledgeable in IT and Telecom.

(f) Senior most AEC Officer in Stn.

(g) JAG/Legal Cell Officer, if available.

Notes

1. Parents and teachers serving as members of the Managing Committee will be rotated
every year.

2. Army Educational Corps Officers may be nominated as educationist members of the

School Managing Committee in case of Army Schools, that are located in remote/field
areas. In such areas, the same AEC officer may be appointed on more than one Army
Schools if required.

3. Composition of Managing Committee should be approved by the Patron.

45 Functions. Functions of the Managing Committee are as under: -

(a) Overseeing the functioning of the school.

(b) Local financial control, raising of funds, donations and incurring expenditure.

(c) Deciding location of the buildings, play grounds and married accommodation for the
Staff.

(d) Recommend addition of classes till 10 plus 2 stage.

(e) Laying down additional duties and responsibilities of the Principal and other staff
members as deemed fit.

(f) Laying down conditions of service of school staff based on directives of HQ AWES.

(g) Deciding school hours, vacations and holidays in keeping with the general policy
enumerated in Chapter 8 of the Rules.
 (h) Consider and approve the annual budget of the school as presented by the Principal.
Also consider annual audit report.

(j) Arranging medical, canteen and banking services for the students.

(k) Projecting policy matters to the Executive Committee through Board of Administration
for approval and Final decision.

(l) Deciding about any other matter connected with the school.

(m) Nominate Chartered Accountant or Auditor and ensure that school accounts are
audited by them every year.

46. Meeting of the Managing Committee will be held periodically (at least once in a quarter) so
that members are in touch with running of the school and necessary approval and sanction is
accorded as and when required without delay.

47. Quorum. The meeting shall be considered properly constituted with a minimum of two-
third members present. The minutes of duly constituted meeting will be properly recorded.

Powers and Responsibilities of the Chairman

48. The Chairman will function as Chief Executive and exercise general supervision to ensure
proper functioning of the school. His detailed powers and responsibilities are as under:-

(a) To preside over the meetings of the Managing Committee.

(b) To ensure that all decisions taken by the Executive and/or Managing Committee are
implemented.

(c) Exercise financial powers as laid down in Booklet Financial Management of Army
Schools/Army Public Schools Aug 2006 edition as amended from time to time.

(d) To sanction all types of leave for the Principal and Extra Ordinary Leave (without pay)
for all other employees beyond three months.

(e) To sanction annual increments and temporary duty moves.

(f) To accord approval to extra-ordinary, administrative or disciplinary cases as and

when submitted by the Principal.

(g) Competent authority to decide on matters relating to confirmation of Principal,

Administrative Officer, teachers and other employees and termination of service of
Principal, Administrative Officer and teachers during probation. Services of other
employees can be terminated by him in accordance with the rules and regulations.

(h) He will represent President AWES, Chairman Executive Committee, Chairman Board
of Administration and Patron in all court cases pertaining to Army School of which he is the
chairman and defend all cases properly. He would seek the advice of Managing Director
AWES while defending the cases on behalf of President Board of Governors and
Chairman Executive Committee AWES.
 (j) Powers of the Chairman will not be delegated to any officer or member of SMC
except Principal, if necessary. Delegation of powers to Principal will be an exception made
under special circumstances e.g. `General Mobilization’. Such Delegation will be accorded
and withdrawn in writing in the form of a speaking Order. Financial powers will not be
delegated.

(k) Sanction move of principal and other employees for official outstation duties.

49. In the absence of the Chairman, Deputy Commander of the Chairman’s formation, if
nominated as member of SMC, will officiate as Chairman. However where staff officers of various
formation HQ are Chairmen of the schools, senior most serving officer of the SMC will officiate
as Chairman in their absence .

Staff Officer to Chairman.

50. The Chairman may use the services of staff officer, nominated by him, to assist him in the
performance of his duties. It will however be ensured that the staff officer does not become
another link between the Chairman and the Principal. The Staff Officer will not interfere in the
routine functioning of the school but will facilitate Chairman in his functioning.

Duties of Staff Officer to Chairman

51. Duties. The detailed duties are as follows :-

(a) To ensure that all the correspondence in respect of the school is promptly put up to
the Chairman and directions/orders given by the Chairman are conveyed without any delay
to the Principal.

(b) To go into the details of all the project reports or modernization schemes fwd by the
school and have them vetted by the competent authority. Thereafter to render advice to the
Chairman and Principal regarding feasibility and implementation of the projects based on
the above feedback.

(c) To liaise with Army Units with regard to provision of administrative support for the
smooth functioning of the school.

(d) Assist in implementation of guidelines and SOPs/instructions issued by HQ AWES

from time to time.

(e) Co-ordinate visit of senior officers/dignitaries to school whenever scheduled.

(f) Oversee implementation of arboriculture, hygiene, sanitation and other station

directions issued from time to time.

(g) He will act as a facilitator in the overall context. He will, however, not become a link
in the chain of communication between Principal and Chairman.

Disciplinary Committee

52. A Disciplinary Committee will be formed to deal with discipline cases in the school. This
will be read in conjunction with Article 171 & 172.

(a) Composition.
 Presiding Officer - Chairman SMC or in his absence Senior Service officer of the
SMC nominated by him

Members - The Head of the School except where the disciplinary

proceedings are against him.

- Two Serving Officers from the SMC to be nominated by the

Chairman

- Administrative Officer/Vice Principal ,

- One PGT to be nominated by the Chairman

- Coordinator/Headmistress of the Primary Wing

(b) Functions

(i) To consider the report of inquiry officer/inquiry committee/complaint

committee and other material on record and pass order as deemed fit.

(ii) Consider representations of employees against censure awarded by

principal and pass order as deemed fit.

(iii) Forward suitable cases to respective HQ Commands through proper

channel for final disposal with its recommendations.

Notes

1. Administrative Officer/Vice Principal, PGT, Coordinator /Headmistress of Primary

Wing will not be member in case the disciplinary proceedings are against the
principal.

2. PGT and Coordinator/Headmistress of Primary Wing will not be member if the

disciplinary proceedings are against the Administrative Officer/Vice Principal.

3. If the Disciplinary Committee is considering disciplinary case of any of its

members, the concerned member will not participate in the proceedings.

Complaint Committee For Female Employees

53. A complaint committee for female employees would be constituted in all Army Schools. The
composition and functions of the complaint committee would be as under:-

(a) Composition.

Chairperson - Senior most female faculty member.

Members - Two female employees of school. Where two female employees

are not available, one female and one male employee.

- One parent(Mother)

(b) Functions.

(i) Recommend measures for improvement of work conditions, leisure, health and hygiene
for female employees/girl students.
 (ii) Investigate & consider complaints against sexual harassment by female employees/
girls students.

(iii) Forward investigation reports on sexual harassment complaints to Disciplinary

Committee for suitable action alongwith its recommendations.

Notes

1. Complaints of sexual harassment will be submitted by the complainants in

writing. If the case of sexual harassment is reported verbally by the complainant, the
Principal/Chairperson of complaint committee would ask the complainant to submit the
complaint in writing within 24 hours.

2. If the complaint involves any member of the complaint committee, the

concerned member will not take part in processing the complaint as member of the
complaint committee.

3. If the sexual harassment complaint involves the chairperson, the complaint will
be submitted to the Principal. If the Principal is the Chairperson of the complaint
committee and the complaint involves the Principal , the sexual harassment complaint
will be submitted to Chairman who will investigate the matter and submit
recommendations to the Disciplinary Committee.

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 CHAPTER - 4

THE PRINCIPAL, VICE PRINCIPAL AND ADMINISTRATIVE OFFICER

Powers and Responsibilities of the Principal

61. The responsibilities of the Principal are classified under the following heads:-

(a) Academic Work.

(b) Administration.

(c) Finance.

(d) Welfare.

62. Academic Work.

(a) To plan one year's academic work in advance in consultation with his /her colleagues
and to hold staff meetings at least once a month to review the work done during the month
and to assess the progress of the pupils.

(b) To supervise, guide and control the work of the teaching and non-teaching staff of
the school.

(c) To help and guide the teachers and promote their professional growth and towards
this end, actively encourage their participation in courses designed for in-service training.

(d) To promote initiative of the teachers for self-improvement and encourage them to
undertake experiments, which are educationally sound.

(e) To organise the teachers for study of the curriculum and the syllabi in use with a view
to analysing the objectives of teaching of various topics and adapting the instructional
programme to them, with due regard to inter-subject co-ordination. Such study is
particularly necessary when a new curriculum or syllabus is introduced.

(f) To ensure that Teacher's Diary is maintained in a manner that:-

(i) It helps the teacher in his/her day-to-day work and

(ii) It helps others to understand and appreciate his/her work and that six best
notes of lessons are sent to the Chairman each year.

(g) To supervise class-room teaching and secure co-operation and co-ordination

amongst teachers of the same subject/area as well as inter-subject co-ordination.

(h) To provide special help and guidance to teachers newly entering the profession on
first appointment.

(j) To prescribe a time table for scrutiny of written work and home assignment of the
pupils and ensure that assessment and corrections are carried out regularly and effectively.
 (k) To make necessary arrangements for organising special instruction(s) for the pupils
according to their need.

(l) To inform the teachers about the new grading schedules which may be prescribed
from time to time for assessing their yearly work and not only to evaluate their work
objectively but also to bring to the notice of the Chairman the meritorious work done or a
successful experiment undertaken by any teacher to improve the instructions in the school.

(m) To organise and co-ordinate various co-curricular activities through the House
System or in any other effective way.

(n) To organise periodic educational excursions after proper pre-planning.

(o) To keep in constant touch with the latest developments in the field of education.

(p) To organise in-service training of teaching staff in consultation with institution of

repute e.g. National Council of Education Research and Training or Central Institute of
English and Foreign Languages and Faculty Development and Research Centre(FDRC).

(q) To develop and organise the library resources and reading facilities in the school and
ensure that the pupils and teachers have access to and use books and journals of
established value and usefulness.

(r) To establish liaison with local reputed Schools to get the latest information regarding
academic schemes, procedures and projects followed by them.

(s) To establish rapport and correspond with the National Council of Education Research
and Training for obtaining latest useful information and material from them and to assess
and evaluate such information and material and put up recommendations to Managing
Committee for their adoption and procurement for the school.

(t) Take at least 12 periods per week and maintain interaction with the students.

63. Administration. The responsibilities under this head are listed below:-

(a) Appointment of Administrative Staff as selected by the Managing Committee.

(b) To implement the instructions and policies of the Society in respect of curricular and
co-curricular activities and to take steps to bring about healthy development of the school in
all these fields.

(c) To administer the school on sound lines and to develop healthy teacher pupil
relationship.

(d) To be responsible for the proper maintenance of school accounts and school records,
service books of teaching and non-teaching staff, returns and statistics as prescribed by the
Society from time to time.

(e) To handle the official correspondence relating to the school and to furnish within the
prescribed dates all returns and information required by the AWES.
(f) To formulate and submit to the Chairman for approval proposals for teaching staff,
furniture, laboratory equipment and teaching aids etc., well before the commencement of
the academic session.

(g) To make purchase of stores etc. required for the school in accordance with the
prescribed or prevalent rates, to enter all such stores in the stock ledger, to scrutinise the
bills and make payments. To send cheques prepared in favour of the dealers towards
payment of their bills for countersignature of the Chairman along with the following
documents:-

(i) Bills duly certified that the stores have been received correctly and taken on
ledger charge.

(ii) Quotations and comparative statement duly approved.

(iii) CRV indicating ledger page Nos on which the stores have been taken on
charge.

(h) To conduct physical verification of school property and stocks at least once a year
and to inspect the stock ledgers periodically to ensure their proper maintenance in
accordance with the rules. A report to this effect will be made to the Chairman before the
school closes for the summer vacation. He/she will project the requirement of detailing a
board of officers for condemnation and reconditioning, if any, of the school property a
minimum of two months before the end of the session.

(j) To grant school local holidays not exceeding seven days in a school year for
educational and other bonafide purposes.

(k) To be in charge of admissions in the school, preparation of school time-table,

allocation of duties to the teachers and their teaching load, provision of necessary facilities
to the teachers in the discharge of their duties and conduct of examinations and tests in
accordance with the rules prescribed by the Managing Committee or AWES or affiliating
authority from time to time.

(l) To ensure conduct of regular parent teacher meetings

(m) To send regularly the progress reports of the students to their parents or guardians.

(n) To promote the physical well being of the pupils, secure high standards of cleanliness
and health habits and arrange periodic medical examination of students and send medical
reports to parents or guardians.

(o) To establish liaison with the local units and authorities in order to secure help for the
better functioning and growth of the school.

(p) To maintain a record of leave for the staff. Also sanction all types of leaves for the
staff working under him, except cases of Extra-Ordinary Leave (without Pay) will be
referred to the Chairman.

(q) Proper dissemination of all orders and instructions from AWES, SMC and CBSE and
ensuring their compliance.

(r) Arranging printing of school magazine, Diary and Calendar.

64. Finance. The responsibilities under this head are listed below:-

(a) Present budget of the school for ensuing year to SMC before 31 Mar.

(b) To act as drawing and disbursing officer for the school staff. He/she will ensure the
observance of the following instructions: -

(i)Scrutiny of pay bills and acquaintance rolls and ensure correctness every month.

(ii) He/she will ensure strict adherence to the entitlements of the staff and will be
responsible to make good any loss suffered by the school by negligence or ignorance
in this regard.

(iii) He/she will personally scrutinise all financial documents and append a
certificate to this effect before putting them up for Chairman's countersignatures.

(iv) He/she will maintain a systematic record of entitlements, dues and liabilities of
the staff and periodically produce them for perusal by the Chairman.

(v) He/she will make arrangements to draw the money from the Bank and will be
responsible for its security, safe custody and correct disbursement.

(c) To make all payments (including salaries etc. of teachers and other staff) in time and
according to rules.

(d) To ensure that the school fees are realised and credited to the School Account.
He/she will maintain a proper record of defaulters and sundry debtors and prepare a
monthly fee reconciliation statement showing amount of fees due, previous dues, if any,
fees realised during the month and fees still due. This should reconcile with the Sundry
Debtors list.

(e) To be responsible for proper utilization of the Pupils Fund, for which a separate
account shall be maintained. This account will be operated and utilized in accordance with
the rules laid down by the Managing Committee from time to time.

65. Financial Powers. The Principal will be empowered to incur expenditure as per the
approved budget and within limits laid down vide Article 306 and para 12 of Financial
Management of Army Schools/Army Public Schools Aug 2006 Edition as amended from time to
time.

66. Welfare. The responsibilities under this head are listed as follows: -

(a) To grant permission to Group 'D' Employees of the school for appearing at public
examinations.

(b) To look after the welfare of the students and employees of the school.

Duties and Functions of The Vice Principal

67. Duties and Responsibilities of Vice Principal. He/she will be directly responsible to the
Principal in matters relating to academic, training, discipline of students and assist the Principal in
all matters of academic and curriculum framing of the school. He/she will officiate as Principal in
his/her absence.
68. The Vice Principal will be assisted by all teachers, PT instructors, Librarian and subordinate
academic staff.

69. Duties. The detailed duties are as follows :-

(a) Planning, coordination and implementation of academic programmes.

(b) Preparation and implementation of students and teachers time tables and allocation
of classes and ancillary duties to teachers in consultation with the Principal.

(c) Take at least 16 periods per week and maintain interaction with the students.

(d) Organization and conduct of school assembly to improve general awareness of

students and to impart value added education.

(e) Providing classroom comforts, teaching aids and basic requirements of all classes.

(f) Ensuring proper coverage of syllabus of all classes by teachers.

(g) Supervision of the work done by the teaching staff to ensure effective instruction and
progressive coverage of syllabus according to the laid down time schedules and as per the
guidelines given by CBSE/AWES.

(h) Ensuring smooth conduct of examinations and maintenance of records.

(j) Timely publication of results and issuing of progress reports.

(k) Recommend to Principal cases for warning and withdrawal of students on grounds of
poor academic performance/discipline.

(l) Identifying weak students and arranging extra coaching classes and guidance.

(m) Organization of Co-curricular activities and sports and games on Inter-House basis
and Inter School basis.

(n) Regular and timely publication of school magazine and calendar in liaison with
Administrative Officer.

(o) Arranging in-service training for teachers.

(p) Timely initiation of ACRs of teaching staff including Librarian. Initiate ACRs of Adm
Staff in case there is no Adm Officer in the school.

(q) Promote innovative tutorial activities and hobbies.

(r) Any other duty assigned by Principal in the academic field. In the absence of
Administrative Officer, Vice-Principal can be assigned certain administrative functions also.

Duties and Functions of the Administrative Officer

70. The Administrative Officer will assist the principal in administrative matters of the school.
He is responsible for all administrative and logistic duties. He will function under the Principal on
all aspects of school administration and assist him in achieving the aims and objectives of the
school. He will be assisted in the performance of his duties by the following staff:-
 (a) Office Head Clerk

(b) LDC dealing with estate matters.

(c) School Accountant.

(d) Other Adm Staff.

71. Duties. The detailed duties are as follows: -

(a) The academic and administrative matters of the school are inter-dependent. The
administrative officer will, therefore, maintain a close liaison with Principal/Vice-
Principal/Academic Coordinator to ensure effective implementation of school routine and to
maintain high standard of discipline and efficiency among staff and students.

(b) He will ensure timely initiation of ACRs/Probation reports of all employees.

(c) He will be responsible for administration and management of School Hostels and
supervise the functioning of Hostel Warden.

(d) Guiding and training his subordinates and supervision of their daily work.

(e) Proper maintenance of personal documents of all employees.

(f) Arranging remittances in accordance with the rules to Provident Fund Commissioner,
IT authorities, Telephone authorities and electricity and rent and allied charges of
accommodation to MES authorities, where applicable.

(g) Preparatory work and support connected with new admissions.

(h) General Correspondence of the school office.

(j) Arranging Annual Stock Taking-cum-Condemnation Boards in respect of all stores

and proper follow up action.

(k) Ensuring correct maintenance of leave record of both academic and administrative
staff and check daily attendance register of staff.

(l) Ensuring proper maintenance of files, documents, ledgers, vouchers and other
documents of logistic matters.

(m) Administrative arrangements for educational and recreational trips of students and
staff.

(n) Prompt processing and payment of the bills

(o) Maintain school accounts and advise Principal on proper investment of school funds
in accordance with the decision taken by the SMC and policy enumerated in booklet
‘Financial Management of Army Schools/Army Public Schools Aug 2006 Edition as
amended from time to time’.

(p) Taking care of security arrangements of the school and campus during day and night,
including “fire prevention & fighting arrangements”.
 (q) To make satisfactory arrangements for supply of drinking water for the pupils and
ensure that the school buildings and its fixtures and furniture, office equipment, lavatories,
play grounds, school garden etc. are properly and carefully maintained.

(r) Correspondence with Railway (concession vouchers for students on classified

vacation) and units/station HQ related to school buses.

(s) Arranging proper provisioning, procurement and accounting of school stores and
equipment.

(t) Ensure general upkeep, repairs/maintenance of accommodation, vehicles, furniture

and equipment.

(u) Proper hygiene and sanitation and conservancy arrangements in the school campus.

(v) Liaison with units, MES and other local institutions for effective and efficient
functioning.

(w) Arranging yearly medical and dental check up of students by MH. Liaison with SHO
for organising anti-mosquito sprays.

(x) Co-ordination with transporter to ensure smooth running of hired transport for
students.
(y) Supervision to ensure proper functioning of school guard and proper maintenance of
registers at the main gate.

(z) Carrying out other administrative duties assigned to him specifically by the Principal
or higher authorities.

Duties of Headmaster/Headmistress of Primary Wing

72. The detailed duties are as under :-

(a) Headmistress / Headmaster will be directly responsible to the Principal in matters

relating to academic, training, discipline of students of primary wing and assist the
Principal in all matters of academic and curriculum framing for primary wing.

(b) The Headmistress/Headmaster will be assisted by all teachers and subordinate

staff of the primary wing.

(c) Planning, coordination and implementation of academic programmes in

consultation with the Principal for primary wing.

(d) Preparation and implementation of students and teachers time tables and
allocation of classes and ancillary duties to teachers of the primary wing in consultation
with the Principal.

(e) Take at least 12 to 20 periods per week depending on the strength of the school
to maintain interaction with the students of the primary wing as under :-

(i) Strength less than 600 - 20 Periods

(ii) Strength from 600-1000 - 16 Periods

 (iii) Strength above 1000 - 12 Periods

(f) Organization and conduct of assembly of primary wing to improve general

awareness of students and to impart value added education.

(g) Arrange and provide teaching aids and basic requirements for all classes in
primary wing.

(h) Ensure proper coverage of syllabus of all primary classes by teachers by

monitoring on daily basis.

(j) Supervision of the work done by the teaching staff of primary wing to ensure
effective instruction and progressive coverage of syllabus according to the laid down time
schedule and as per the guidelines given by CBSE/AWES.

(k) Ensure smooth conduct of examination and maintenance of records in the wing
and produce the same for perusal on demand by the superior authority.

(l) Timely compilation of results of primary wing and issue progress reports and
updating of PTM records in consultation with the principal.

(m) Recommend to Principal cases for warning and withdrawal of students of

primary wing on grounds of discipline.

(n) Identifying weak students in primary wing, arrange extra coaching classes and
guidance and conduct VBIL, EBC and ELT Classes under school arrangement.

(o) Organization of Co-curricular activities and sports and games on Inter-House

basis in primary wing and submission of timely report to the Principal.

(p) Regular and timely submission of articles for the magazine and the calendar.

(q) Ensure that ACRs of Primary teachers are submitted to the Principal in time for
initiation.

(r) Monitor the performance of teachers and adm staff of Primary Wing and keep the
Principal informed.

(s) Supervise the smooth conduct of yearly medical examination and filling the report
in each students record of primary wing.

(t) Assign duties of substitution for on leave on daily basis in primary wing.

(u) The progress report of the Primary classes will be signed by the Headmaster/
Headmistress after every test for parents signature.

(v) Any other duty assigned by the Principal.

73-80 Blank
 CHAPTER – 5

CODE OF CONDUCT FOR TEACHERS

The Code

81. A person who chooses teaching as a career, assumes the obligation to conduct himself or
herself at all times in accordance with the highest standards of the teaching profession, aiming at
quality and excellence in work and conduct, setting an example which will command the respect
of the pupils, the parents and colleagues.

82. Teaching, in its true sense, is not mere instruction but influence. The teacher’s duty is not
merely to communicate knowledge in specific subjects but also to help children grow to their
fullest stature and unfold their personality. In this responsible task what matters most is the
personal example of the teacher. The following points are, therefore, laid down for the guidance
of the teachers of the Army Schools/APSs:-

(a) Every teacher shall, by precept and example, instil in the minds of the pupils
entrusted to his/her care following values :-

(i) Values of patriotism.

(ii) Respect for law and order.

(iii) Feeling of universal brotherhood and tolerance for all religions.

(iv) Spirit of co-operation and social service.

(b) Every teacher has an immense responsibility towards pupils. He/ she must: -

(i) Be impartial in his/her relations; be sympathetic and helpful to slow learners.

(ii) Aim to improve physical, mental and moral well being of pupils leading to
overall personality development.

(iii) Ensure that pupils do not take part in active politics.

(iv) Promote freedom of thought and expression coupled with discipline and
dignity.

(v) Tuition not permitted.

(c) Every Teacher should be above board in his/her personal conduct. He/She should: -

(i) Be temperate and sober in habits. He/she should scrupulously avoid chewing
of betel leaves, smoking and such other undesirable habits in the presence of
students and within the precincts of the school.

(ii) Have an exemplary moral character. His/Her dealings with the members of the
other sex in the school or outside it, should not be such as would cause reflection on
his/her character or bring discredit to the school.
 (iii) Be neat & clean and dressed in a dignified manner.

(iv) Abide by the rules and regulations of the school and show due respect to the
constituted authority and diligently carry out instructions issued to him/her.

(v) Be punctual in attendance and all work related to class work and any other
work or duty assigned to him/her by the Principal or the Vice Principal.

(vi) Consider school property and funds as if placed in trust with him/her and shall
exercise the same prudence and care, as he/she would do in respect of his/her own
property or funds.

(vii) Promote dignity and Solidarity of his/her profession.

(viii) Be polite and courteous towards parents and guardians.

(d) Attend in service training/Workshops/seminars when detailed by the Principal/

Chairman

(e) A Teacher Must Not: -

(i) Divulge confidential matters related to the institution.

(ii) Be a member of any political party or indulge in activities either openly or in

camera in support of any such party.

(iii) Be a member of the State or Central Legislature. He/She shall resign his/her
job before standing for election as a candidate.

(iv) Indulge in or encourage any form of malpractice connected with examinations

or other school activities.

(v) Undertake private tuition of students of the school. Extra coaching organised
in the school campus after the school hours will not be considered as “Private
Tuition”

(vi) Engage himself/herself in any commercial activity or as a selling agent/

canvasser for any publishing firm or trader in school campus.

(vii) Represent his/her grievances if any, except through proper channel, nor will
he/she canvass any non-official or outside influence or support in respect of any
matter pertaining to his/her service in the school.

(viii) Accept or permit any member of his/her family or any other person acting on
his/her behalf to accept any gift from any pupil, parent or any person with whom
he/she has come into contact by virtue of his/her position in the school.

Notes

1. The expression “gift” shall include free transport, boarding, lodging or

other service or any other pecuniary advantage when provided by any person
 other than a near relation or personal friend having no official dealings with
him/her.

2. A casual meal, lift or other social hospitality of a casual nature shall not
be deemed to be a gift.

3. On occasions, such as weddings, anniversaries, funerals or religious

functions when the making of a gift is in conformity with the prevailing religious
or social practice, a teacher may accept gift if the value thereof does not
exceed Rs 500/-.

(ix) Ask for or accept contribution to or otherwise associate with the raising of any
funds or other collections in cash or in kind in pursuance of any object, whatsoever,
except with previous sanction of the competent authority.

(x) Discriminate against any student on the ground of caste, creed, language,
place of origin, social and cultural background or and any of them.

(xi) Neglect in correcting class-work or homework or neglect other duties assigned

to him/her by the school

(xii) Remain absent from the school without leave or without the previous
permission of the head of the school.

(xiii) While being present in the school absent himself/herself (except with the prior
permission of the principal) from the class which he/she is required to attend.

(xiv) Practice or incite any student to practice casteism, communalism or

untouchability.

(xv) Cause or incite any person to cause any damage to school property.

(xvi) Propagate through his/her teaching lesson or otherwise, communal or

sectarian outlook or incite or allow any student to indulge in communal and sectarian
activities.

(xvii) Behave or encourage or incite any student, teacher or other employee to

behave in rowdy or disorderly manner in the school premises.

(xiii) Be guilty of misbehaviour or cruelty towards any parent, guardian, student,

teacher or other employee of the school.

(xix) Organize or attend any meeting in the school except where he/she is required,
or permitted by the principal of the school to do so.

(xx) Carry out monetary transactions with the pupils and parents and/ or exploit
his/her school influence for personal ends.

83. The above code of conduct will apply, where applicable, to the members of non-teaching
staff of the school as well as the Principal.

84-90 Blank.
 CHAPTER – 6

DUTIES AND RESPONSIBILITIES OF THE SCHOOL ADMINISTRATIVE AND ACADEMIC

STAFF

Administrative Staff

91. Office Superintendent/Head Clerk.

(a) Supervision and control of office staff. Ensure smooth functioning of the offices.

(b) Assist Principal, Vice Principal and Administrative Officer in office administration and
office work.

(c) Co-ordinate and/or make arrangements for meetings, conferences, functions and
other co-curricular activities/competitions.

(d) Meet the petty expenses of the school, maintenance of its accounts and handing
over the same to account section in each month.

(e) Preparation of documents for inspections/visits/meetings.

(f) Ensure timely submission of periodical reports and returns.

(g) Maintain register pertaining to students’ admissions and withdrawals.

(h) Attend to visitors, students and staff members and get their work/queries
replied/sorted out.

(j) Get the office documents, files and registers updated.

(k) Maintain leave record of school staff.

(l) Maintain school offices, Principal’s Office, Office stores and equipment.

(m) Maintain demand register.

(n) Remind Administrative Officer/Vice Principal to hold stock taking board every year as
per rules

(o) Any other task assigned by the Principal.

92. Supervisor Administration. Supervisor Administration will work under Administrative

Officer. If no administrative officer is appointed, he would work under principal. His duties will
include the following :-

(a) Responsible for the security arrangements of the school and campus during day
and night including fire prevention and lighting arrangements. Supervision to ensure
functioning of school guard and proper maintenance of registers at the main gate.
(b) Assist in making satisfactory arrangements for supply of drinking water for the
pupils and ensure that the school buildings and its fixtures and furniture, office equipment
, lavatories, play grounds, school garden etc are properly and carefully maintained.

(c) Ensure general upkeep, repairs/maintenance of accommodation, vehicles, furniture

and equipment.

(d) Proper hygiene and sanitation and conservancy arrangements in the school campus.

(e) Liaison with units, MES and other local institutions for effective and efficient
functioning.

(f) Liaison with SHO for organizing anti mosquito sprays,

(g) Effective supervision of the school premises to prevent pilferage, theft, trespassing
and encroachment.

(h) Liaise with Station HQ for Army buses for transportation of school children.
Coordinate with transporter to ensure smooth running of hired transport for students.

(j) Administrative arrangements for educational and recreational trips of students and
staff.

(k) Make arrangements for annual stock taking cum condemnation Boards in respect
of all stores.

(l) Assist in making administrative arrangements for annual day, sports day, other
competitions and annual inspection of the school.

(m) Ensure timely repair of electric, sanitary fittings and buildings as per order of Adm
Officer/Principal.

(n) Supervise the work of group D staff of the school. Employ casual labour for
casual/routine work of school as per orders of Administrative Officer/Principal and
supervise their work.

(o) Any other duty assigned by the Administrative Officer/Principal.

93. Accountant. He/she will work under Office Superintendent/Head Clerk. His/her duties will
include the following:-

(a) Maintenance of cash Account books and ledgers.

(b) To collect and deposit in bank school fees and prepare all documents connected with
collection and depositing and accounting of school fees including preparation of fee
receipts.

(c) Maintenance of fee collection record/register of all the students. Ensure that fee
collection is as per fee due, In case of discrepancy report the same to Administrative
Officer/Principal/Superintendent.

(d) Preparation of summary of fee collection and reconciliation statements.

(e) Preparation of list of defaulters.

(f) Preparation of vouchers of daily income/expenditure and necessary entries

in cash books/ledgers.

(g) To prepare pay and allowances bills of school staff.

(h) Depositing of cash/cheques to bank.

(j) Preparation of quarterly audit board proceedings.

(k) Preparation of monthly balances of cash book/ledgers.

(l) Reconciliation with monthly bank statement and keeping record thereof.

(m) Assist CA in carrying out audit.

(n) Overall responsibility of accounts office covering all matters concerning accounts.

(o) Keep photocopies of school FDs and remind Principal/ Superintendent for their
crediting/re-investment at least seven days before the date of maturity.

(p) He will also be the School Cashier.

(q) Carry out all tasks assigned by Principal/ Superintendent.

94. UDC.

(a) Where there is no office superintendent, organise the school office work efficiently
and effectively.

(b) Assist Superintendent in performance of his duties.

(c) To hold on charge all files, office furniture and other office equipment entrusted to
him for use.

(d) To maintain all school ledgers and financial documents.

(e) To maintain all school accounts and relevant files.

(f) To keep an account of leave of school staff.

 (g) To maintain school office (including Principal’s Office) and office stores and
equipment.

(h) To hold on his charge all stores except the stores, which are on charge of relevant
subject teachers and be responsible for their security and custody.

(j) To supervise the work of office staff (LDC), peon and other Group ‘D’ employees and
ensure that they carry out their respective duties as per the directions of the Principal.

(k) To maintain Scholars Registers.

(l) To carry out all tasks allotted by the Principal.

Note : These appointments must have thorough knowledge of policies/rules/

guidelines issued by HQ AWES.

95. LDC. In case more than one LDC are employed in the school, their charter of duties will
be laid down by the school separately. LDC will perform the following duties :-

(a) The LDC will carryout all clerical duties in the school as assigned by the Principal.
He/she will work under the supervision of the UDC. He/she will hold all such stores on his
charge as required and ordered by the Principal.

(b) In the event of absence of the UDC, he will officiate in his post and discharge all
duties as per Article 93 in addition to his own duties.

96. Chowkidar. The chowkidar will be responsible to look after the property of the school
during the period the school is closed. His/her duties will be as under:-

(a) To ensure that all rooms have been locked properly and keys deposited with the
Principal.

(b) To ensure that nothing belonging to the school, teachers or students has been left
out. He/she will report to the principal if any item of school property or that of any student
or teacher has been found out-side. He/she will keep such things in his custody and
handover the same to the Principal the next day.

(c) To lock the main gate.

(d) To keep a watch on the school premises during the night and report any untowad
incident to the Principal/Administrative Officer if staying in the campus. He will report the
incident to the Principal/Administrative Officer on telephone, if not staying in the campus, as
soon as possible. He will also report the incident to the neighbouring unit for information
and assistance.

(e) To carry out any other task assigned to him by the Principal.

97. Peon. He/she will carry out all tasks befitting a peon assigned to him by the Principal
including running errands for school work and delivering dak and carrying of documents as
ordered by the Principal.

98. Mali. The mali will ensure the upkeep of Plants, lawns and gardens and will function under
the Adm officer.
99. Safai Karamchari. Safai Karamchari will ensure that all buildings including Administrative
Block, Academic Blocks, the Laboratories and play grounds are cleaned every day. He will make
use of disinfectants as per orders. Safai Karamcharies will work under the Administrative Officer.

100. Additional Duties. In addition to the duties enumerated above, the Principal may assign
any additional duty to any staff-member, as deemed fit but ensure that they are not employed in
his/her house.

Academic Staff

101. Counsellor.

(a) Identifying the psychological problems of the students and subsequently providing
them professional help and support and keep the Head of the institution informed.
Counsel the students on issues that cause anxiety to the students including on sex related
matters in confidence.

(b) Impart information to students on current issues and methods to cope with them.

(c) Counsel students/parents on de-stressing specially for board examinations.

(d) Conduction of Aptitude test and counselling for subject allocation at plus 2 stage.

(e) Organizing workshops for teachers to sensitize them to the needs of the students.

(f) Imparting information to the students about various career options and admission
procedures for different colleges and universities. Organising interactive sessions for the
students with successful professionals from various fields.

102. Librarian. Librarian should be a voracious reader and possess adequate qualification i.e. B
Lib. His/her duties will be as under :-

(a) The Librarian should be first and foremost courteous, helpful and willing to appreciate
the point of view of others. He will be Incharge of library and be responsible for
management of library staff.

(b) Should ensure that there is adequate seating arrangements in the library and enough
light for reading.

(c) Should maintain proper records for all the books received in the library in the
accession register.

(d) Should see that all the books are allotted accession numbers and class numbers.
They should be stamped with a School and Library Seal on the decided pages.

(e) Should prepare the catalogue cards required for a particular book and file the same
properly in the catalogue cabin.

(f) All the books should be arranged properly in the library and displayed at a height
convenient to the readers.

(g) To issue and receive back books from the readers according to the system followed
in the library.
 (h) Should see that no books are lost or stolen from the library.

(j) Ensure that complete silence is maintained in the library.

(k) He/she should provide reference services for the readers.

(l) Should attend book fairs and read book reviews so as to recommend and select
good books suitable for the school children and thus build up the library.

(m) Should recommend purchase of adequate books for the library for the reading
interest of different age groups of children.

(n) The children from class VI onwards should be given the basic information of book
retrieval from the book shelves or Catalogue Cabinet.

(o) Ensure that stock taking board of Library is held alongwith the stock taking board of
the school.

(p) He/she will take teaching load when directed by the Principal.

103. Computer Laboratory Technician.

(a) Assist Computer Science Teacher Laboratory in performance of his duties.

(b) Responsible to switch on/off all computer systems in the Morning/Evening and to
ensure smooth functioning of the Networking/Laboratory.

(c) Should complete the scheduled maintaining tasks of the Laboratory like running of
Anti Virus, Scandisk/Disk Defragmenter progress on each machine once a week, making
note of frequent faults occurring, proper list of Hardware Components/Software available in
the Laboratory.

(d) Should keep proper records of Annual Maintenance Contract and its timely renewal.

(e) Keep records of all System Software/Educational Software and furniture/items in the
Computer Laboratory.

(f) Installation and periodic up gradation of Soft/Hardware/Anti Virus.

(g) Upkeep of Laboratory.

(h) Under take trouble shooting/minor repair of computers, peripheral and Networking.

(j) Maintenance of Networking, VSAT connectivity and Internet.

(k) Check and remove the common system faults, cannibalize defective components
with permission of HOD/Principal and request for the service of engineer where required.

(l) Assist computer Teachers/Students in the laboratory where necessary.

(m) Take teaching load pertaining to hardware and its maintenance as directed by the
Principal/HOD.

104. Science Lab Assistants(Physics, Chemistry, Biology & Bio-Tech).

 (a) They would be responsible to respective Heads of Departments. They would be
responsible for the proper accounting, upkeep, maintenance and storage of stores,
chemicals and apparatus on his charge.

(b) Ensure that stores, chemicals and apparatus are not taken out of laboratory by
anyone without written permission of the Head of Department/Principal.

(c) Properly account for expendable and non-expendable stores and chemicals or other
items.

(d) Inform the Head of his Department for Annual Stock Taking and periodic
Condemnation Board.

(e) He/she will take teaching load when directed by the Principal.

(f) Cleaning, setting and arranging the apparatus in the Laboratory. This includes
cleaning of utensils in the Home Science Laboratory.

(g) Issue/receipt of apparatus and maintenance of proper account of the same.

(h) Cleaning of laboratory and dusting of its furniture.

(j) Carrying the apparatus to classrooms as required by the teacher concerned as per
orders of Head of the Department/Principal.

(k) Collecting material including frogs and other living animals required for practical work
from outside the campus of the school.

(l) Maintaining a botanical garden, froggery, aquarium etc.

(m) Repair/painting/polishing of apparatus/furniture.’’

105. Computer Lab Assistant.

(a) Should have the basic knowledge of computer components and peripherals.

(b) Responsible to switch On/Off all the computer systems in the Morning/Evening and
will ensure smooth functioning of networking/lab.

(c) Should complete the scheduled maintenance task of the lab like running of
Scandisk/Disk Defragmenter/Anti Virus program on each system once a week, making
notes of frequent fault occurring, proper list or hardware components/software available in
the computer lab.

(d) Should keep proper records of Annual Maintenance Contract and its timely renewal.

(e) Not to transfer/cannibalize any components from one PC to another PC in any

circumstances. In case any part/component becomes faulty, this should be replaced by
procuring the same from the market.

(f) Keep records of all System Software/Educational Software held by the school.

(g) Periodical Update of Software/Hardware in the lab.

(h) Ensure that no external data copying media is used in the lab to avoid virus infection.
106-110 Blank.
CHAPTER - 7

CLASSIFICATION, RECRUITMENT, QUALIFICATIONS AND TERMS AND CONDITIONS OF

SERVICE

References :-
Appx E - Work Load of Teachers. Article 113

Appx F - Sample Appointment letter for appointment of the Principal Article 118

Appx G - Sample Agreement between the employer and the Principal Article 118

Appx H - Sample Appointment letter for Appointment of Teachers

(Regular Basis). Article 118

Appx J - Sample Agreement between the Employer and the

Regular Employee. Article 118

Appx K - Sample Appointment letter for Appointment Article 118

of contractual Teachers

Appx L - Sample Agreement between the Employer Article 118

And the Term Based Teachers

Appx M - Sample Appointment letter for Appointment of Article 118

Contractual Administrative Staff.

Appx N - Form of Appointment for the post of Temp/Adhoc Teacher Article 118

Appx O - Form of Appointment for a Part Time Employee. Article 118

Authorised Establishment

111. The Head of the School will be called the Principal. He/She will be assisted by the Vice
Principal and/or Administrative officer. If the strength of the school exceeds 1000, either a Vice
Principal or an Administrative Officer may be appointed. If the strength of the school goes
beyond 1500 both Vice Principal and Administrative Officer may be appointed. It would
however be the discretion of the Chairman to decide on the creation of the above appointments
based on the above criteria subject to local conditions and financial viability of the school. He
may at his discretion appoint Supervisor Administration in addition to Administrative Officer or
only Supervisor Administration. It is, however, not mandatory for the Chairman to appoint
Supervisor Administration. If Supervisor Administration is appointed, his duties will be as given
in Article 92. It would be ensured that Office Supdt/Head Clerk are not placed under him.
Supervisor Administration will be employed on term basis on consolidated pay to be fixed by
School Managing Committee and approved by next higher HQ.

112. The following formula for calculating the overall strength of teachers in each school may be
considered as a guideline :-

No of Sections X No of Teaching Periods per week

No. of teachers = ——————————————————————————
32 (Teaching load per teacher per week)

113. Work Load of Teachers. The workload of teachers is given at Appendix E.

114. Besides the Principal, the Vice Principal or the Administrative Officer, the school academic
staff will be worked out in the light of the above formula in respect of the following categories of
staff: -

Category Scale of authorization Required for

(a) Academic Staff

(i) Post-graduate One per subject or less For subjects taught at

depending upon the plus 2 stage when
the teaching load. class XI to be started

(ii) Trained Graduate One per subject (subject For Classes VI to X

Teachers to the total not exceeding
2 teachers per section)

(iii) Computer Science One per 15 sections or For Classes VI to X

Teacher in the part thereof
grade of TGT

(iv) Primary Teachers One point five teacher For Classes I to V

per section

(v) Computer Science - For Classes I to V

Teacher for primary within the scale
Classes as given in serial iv

(vi) Teachers for Art & At least One per subject Common for the whole
Craft, Music, Dance depending upon the work school, one per subject.
Yoga, PET and IT load with the provision Maximum upto 1.5 per
(for primary Classes) the overall authorization class for primary classes.
for different classes will
not exceed the laid down
optimum

(vii) Asst. Teacher One per section, for Classes For Classes I & II
I & II only

(viii) Librarian One Library

(ix) Counsellor One Counselling

(x) Computer Lab Only if required Repair of Computer,

Technicians Maint of Web Site
 (xi) Science Lab One per Lab Maint of Lab,
Attendants equipment
(xii) Nursing Assistant One per School May be employed at
(Female) discretion of SMC

Notes

1. IT Supervisor may be appointed in schools which have adopted automation

mode under the category of Non-Vacation Staff. When school has 50 or more
computers, Engineer should be on call. Selection of IT Supervisor will be through
LSB in the Pay Scale as applicable to Computer Science Teacher. Qualification will
be - Advance diploma or diploma in computing & Hardware with knowledge in at least
two of the following :-

(a) Networking and LAN Administration

(b) Operating Systems

(c) RDBMS with programming. Proficiency in one language.

While selecting the incumbent, on hand experience should be given due

weightage.

2. The asst teachers for classes I and II may be appointed on consolidated pay
contingent to the financial condition of the school.

(b) Administrative Staff ▲ Office Supdt. Office/Accounts

▲ Head Clerk/Accountant /Supervisor -do-
Administration
▲ UDCs/Accounts Clerks -do-
▲ LDCs
▲ Nursing Assistant
◙ Peons
◙ Mali
◙ Chowkidars
◙ Safai Kramcharis
◙ Driver
◙ Semi Skilled Tradesmen
like Carpenter, Plumber,
Electrician

Notes

1. Vacancies of categories marked ▲ will be filled on term basis & vacancies

earmarked as ◙ will be outsourced to the extent feasible otherwise these be
employed on part time/ temp / causal basis.

2. Clerical staff will be worked out as under :-

 (a) upto strength of 500, the school will have one UDC. Beyond this
strength, for every 600 students one additional LDC may be employed.
However, the school will have minimum two and maximum five clerical staff.

(b) Office Supdt. When the strength of the school exceeds 1000.

Pre Primary Education

115. Pre Primary Education will not form part of Army Schools pre primary education will be
undertaken in Shaurya Army Pre Schools.

The Classification of The Teaching Staff

116. The classification of the teaching staff shall be as under :-

(a) Regular. A regular teacher/employee is one who has been engaged on a permanent
basis. All regular employees will be on probation for one year which may be extended by
one more year by the management. After successful completion of probation period or
extended period of probation as the case may be, the teacher / employee will be confirmed
as regular by the appointing Authority by a written Order, if found fit.

(b) Contractual These appointments may be made for a fixed period of three years.
The services of contractual employees are liable to be terminated as per terms of
agreement/Appointment letter.

(c) Temporary/Adhoc. These appointments may be made for a limited period not
exceeding 11 months to fill up existing vacancy where suitable candidates are not
available or to fill up leave vacancy or when Management is not sure of long term need.
This period should not exceed one academic session.

(d) Casual. A casual employee is an employee whose employment is of a

casual/seasonal/daily nature for which regular post does not exist.

(e) Part Time. He/she is an employee who is appointed on a part time basis for specific
hours. The salary and allowances admissible to such an employee may be determined by
the School Managing Committee on the basis of number of hours engagements per day or
per week.

(f) Honorary. These teachers may be appointed to supplement regular teachers.

Services of personnel of exceptional talent, retired and experienced personnel may be
utilized. They may be employed on an honorarium basis. Honorarium may be fixed by SMC
depending on competence and workload.

117. Appointments of different category of personnel can be made as under: -

PGT TGT PRT Asst Activity Others

Teachers/
Teachers
Computer
Science
Teachers except
 PGT

Regular CSB CSB LSB NA Yes Yes

(LSB) (LSB)

Contractual - CSB LSB LSB Yes Yes

(LSB) (LSB)

Temporary/ Yes LSB LSB LSB Yes Yes

Adhoc
(LSB) (LSB) (LSB)

Casual - - - SMC Yes Yes

(By SMC) (By
SMC)

Part Time Yes SMC SMC SMC Yes Yes

(By (By SMC) (By
SMC) SMC)

Hony Yes SMC SMC SMC Yes Yes

(By (By SMC) (By
SMC) SMC)

Note Selection Procedure for Computer Science Teachers except PGT will be the same as for
activity teachers. They would however be paid scales laid down for TGT.

118. Sample Formats of appointment letters and agreements are at Appendices F, G, H, J,

K, L , M , N & O.

Recruitment

119. (a) Selection/Appointment of Principals. A selection committee constituted by the

Command concerned will make selection of Principal in accordance with Standing
Operating Procedure (SOP), as amended from time to time. Principals selected for Middle
Schools (upto to VIII) and Secondary Schools (upto class X) will not automatically become
principals on upgradation of above schools to higher classes. On upgradation of the school,
the Principal will be selected under open selection system in accordance with the existing
procedure and it would be ensured that the qualifications laid down by CBSE are fully met.
This will be suitably incorporated in the appointment letters and agreements of the
principals of middle and secondary schools. The present principals of such schools would
have to apply afresh for selection for the post of principal through open selection system on
upgradation and their candidature will be considered on merit.

(b) Selection/Appointment of Vice Principal. Vice principal will be selected through

open selection system in which the existing regular PGTs can apply alongwith the other
candidates ie PGTs and Trained Graduate Heads of recognised High Schools. The
minimum qualification for PGTs will be Master’s Degree with at least five years teaching
experience in recognised college/10+2 school or Trained Graduate Heads of recognised
high schools with 15 years of teaching experience of secondary classes (including at least
5 years administrative experience as Head of a recognised High School). The minimum
age for Trained Graduate Heads would be 45 years on the last laid down date for
submission of application. If a regular PGT of the same school is selected through open
selection system, the following terms and conditions will apply:-

(i) He/she will have to resign from the present appointment of regular PGT.

(ii) There would be a minimum seven days gap between the relinquishment of
appointment of PGT and assumption of the appointment of Vice Principal.

(iii) He/she would have to undergo probation in accordance with Article 125.

(iv) Last pay drawn as regular PGT will be protected while fixing the salary.

(v) In case he/she does not complete eight clear months as Vice Principal before
vacation, he/she will be paid the salary last drawn as regular PGT for the duration of
vacation.

(vi) In the event of his/her non confirmation as Vice Principal, he/she would have
the option of reverting back to regular PGT after probation or extended period of
probation. In such a case the service rendered as Vice Principal on probation will
count towards regular PGT. Seven days gap as mentioned above will be regularised
by granting extra ordinary leave on administrative grounds.

(vii) In case he/she was member of EPF before taking up the appointment of Vice
Principal, he/she would continue to be member of EPF.

(c) Selection/Appointment of Teachers. Selection of Teachers will be in accordance

with SOP as amended from time to time. Appointments will be made strictly in accordance
with the authorisation of staff as per scale laid down in Article 112 to 114.

(d) Selection/Appointment of Computer Science Teacher. Selection of Computer

Science Teacher will be done through LSB in accordance with SOP as amended from time
to time. Appointment will be made strictly as per Article 114 (a).

(e) Selection/Appointment of Administrative Staff. The feasibility of outsourcing the

administrative services/staff will be explored before making appointments of administrative
staff. All recruitments of Adm Staff in the schools will be contractual and would be made
by the Managing Committee in accordance with the following procedure:-

(i) Posts will be advertised in the Press and applications invited. The
advertisement will normally be sent one month prior to the dates of interview.

(ii) Interviews will be held for various categories of posts.

(iii) A merit list of candidates interviewed will be prepared category wise and
signed by the members of the Selection Committee and submitted to the Chairman
for his approval.
 (iv) Appointing candidates from top in the merit list so drawn to fill the required
number of existing vacancies.

(v) Reserve list will be maintained on record for appointment against vacancies
arising subsequently.

(vi) Terms and conditions of service, appointment and discharge will be clearly
mentioned in the appointment letter.

(vii) Appointments will be made strictly in accordance with the authorisation of staff
as per scale laid down in Articles 114 (b) given in this Chapter.

(f) Selection/Appointment of Teachers Through Campus Interviews in Army

Education Colleges. Selection of teachers may also be done through interviews in Army
Education Colleges by a board of officers detailed by HQ Commands. The board of
officers would be vested with the authority for issuing appointment letters to the selected
candidates on the spot. The details of procedure to be followed are incorporated in
Standing Operating Procedure for teachers selection as amended from time to time.

Ban on Employment of Relatives of Patron, Chairman, Principal, Vice Principal, Staff

Officer and Other Authorities Associated with the School

120. Wife, Son, Daughter and Daughter-in-law of Patron, Chairman, Principal, Vice
Principal, Staff Officer and any other authority associated with the school including SMC will not
be appointed in those AWES schools in respect of which they hold the office.

Filling up of Temp (Adhoc) Vacancies caused due to Leave, Resignations and

Terminations during Academic Session

121. Vacancies in the teaching staff sometimes arise at an awkward time thereby creating a
serious handicap in the education of children. For filling up these temporary vacancies, it is
necessary to take immediate steps, sometimes, in advance. These Vacancies would be filled on
temporary/adhoc basis for a period of leave of permanent incumbent/appt of permanent
incumbent or till the end of academic session, whichever is earlier. The following guidelines are
laid down in this matter: -

(a) If the vacancy occurs at a time of the year where the schoolwork can be carried on
without serious handicap or dislocation, the vacancy may not be filled at all. Principal may
utilize a trained graduate teacher teaching the higher classes in such a situation or a
primary teacher teaching the middle or higher classes. The post-graduate teachers and
trained graduate teachers may be required to teach also in the lower classes.

(b) If the vacancy is of more than a month's duration and occurs at a time when the
teaching work cannot be managed without filling up the vacancy, adhoc/temp appointment
may be made in accordance with Article 118. No commitment for permanent absorption
should be made in respect of such arrangements and the duration of appointment should
be clearly specified. This period can be extended later if the teacher concerned extends
his leave.

(c) In the situation mentioned under (b), if a whole-time teacher is not available, the
Principal may make some part time arrangement on such payment as may be, by and
large, reasonable, after obtaining the approval of the SMC. The actual amount of the
remuneration should bear a relationship to the time devoted by the person appointed.
Qualifications

122. (a) Principal, Vice Principal and Teachers Including for Computer Science Post
Graduate Teachers. As per CBSE Affiliation Bye Laws, Chapter IX.

(b) Counsellor. BA with psychology or Graduate with a Certificate or Diploma in

Counselling.

(c) Computer Science Teacher for Classes VI to X in TGT Scale.

(i) M Tech in Computer Science / MCA or MSc in Computer Science.

Or
(ii) B Tech in Computer Science/ B Sc in Computer Science with one year Post
Graduate Diploma in Computer Science from University or Recognised Institutions.

(d) Teachers for Physical & Health Education. (Any one of the following)

(i) Graduate in Physical Education or B.P.Ed

(ii) D.P. Ed awarded by a recognized university / Institution after training of

minimum one academic session provided that the admission qualification for the
Diploma is at least a university degree.

(iii) Bachelor of Sports. Humanities and Physical Education of Haryana Agricultural

University, Hissar.

(e) Librarian B. Sc.(Lib) and Computer literate.

Or
Graduate with diploma in Library Science from a recognized institute

(f) Accountant

(i) Graduate. Preferably commerce graduate or fifteen years service as a

clerk in the Defence Services.

(ii) Basic computer application course of Army/Diploma in Computer

Applications of not less than one year duration. Knowledge of double entry
system of accounting, excel sheet and accounting software.

(iii) Minimum 5 years experience as an Accounts clerk in the Defence

Services/Reputed organization.

(g) Computer Laboratory Technician. Minimum 10+2 +one year Diploma in

computer science. Knowledge of Hardware Peripheral and Networking.

Notes

1. Selection/appointment of Computer Laboratory Technician will be done

through LSB.

2. No new Computer Laboratory Attendant would be appointed in the schools.

 3. Lab attendant already employed in schools would be allowed to complete their
period of engagement as per terms and conditions of their appointment
letter/agreement.

4. The Army Schools/Army Public Schools who have more than 100 computers
may employ computer Laboratory Attendant in addition to Computer Laboratory
Technician.

(h) Science Laboratory Attendant. 10+2 with Science & Computer literate.

(j) Gp 'D' Karamcharies. Preferably matriculate or 10 years service (Ex- Servicemen)

(k) LDC.

(i) Graduate or ten years of service as a clerk (for Ex-Servicemen). Computer

literate.

(ii) Typing with a minimum speed of 40 WPM.

(iii) Knowledge of Computer MS Office(Speed 8000 key depression per hour)

(iv) Basic knowledge of accounting.

(l) UDC/Accounts Clerk

(i) Graduate or fifteen years of service as a clerk (for Ex-Servicemen).Computer

literate.

(ii) Computer Savvy (12000 key depression per hour). Knowledge of Software
applications used by Schools.

(iii) 5 years experience as a clerk or an accounts clerk in a reputed organization;

preferably a school.

Notes

1. With effect from academic year 08-09, Candidates having BE.LEd qualifications from
recognized university are also eligible to apply for post of Primary Teachers in Army Schools.

2. Counsellor. Schools may appoint a Counsellor at par with a TGT. In schools where
Psychology is taught as a subject at 10 plus 2 level, PGT Psychology, who has a max of 14
periods per week, may be utilised as a Counsellor in addition to his/her duties.

3. Non Teaching Staff. Other qualitative requirements being equal, preference would be given
to ex-servicemen.

Pay and Allowances

123. The suggested maximum pay scales of employees of Army Schools are given
below. Alternatively HQ Commands at their discretion can decide to adopt State Govt Pay Scales
of concerned State where the school is located.
(a) Academic Staff.

Ser No Designation Scale of Pay Grade Total

Pay Basic
Pay

(i) Principal Senior Secondary 15600-39100 7600 23200

School

(ii) Principal Secondary School

(aa) Entry Scale 15600-39100 5400 21000

(ab) Senior Scale 15600-39100 6600 22200

(iii) Vice Principal Senior Secondary School

(aa) Entry Scale 15600-39100 5400 21000

(ab) Senior Scale 15600-39100 6600 22200

(iv) Principal Middle School

(aa) Entry Scale 9300-34800 4800 14100

(ab) Senior Scale 15600-39100 5400 21000
(ac) Veteran 15600-39100 6600 22200

(v) Post Graduate Teacher (PGT)

(aa) Entry Scale 9300-34800 4800 14100

(ab) Senior Scale 15600-39100 5400 21000

(ac) Veteran 15600-39100 6600 22200

(vi) TGT/Counsellor/Physical Education Teacher/Computer

Science Teacher

(aa) Entry Scale 9300-34800 4600 13900

(ab) Senior Scale 9300-34800 4800 14100

(ac) Veteran 9300-34800 5400 14700

(vii) Headmistress/Headmaster Primary Wing

(aa) Entry Scale 9300-34800 4600 13900

 (ab) Senior Scale 9300-34800 4800 14100

(ac) Veteran 9300-34800 5400 14700

(viii). Primary Teacher and Activity Teachers

(aa) Entry Scale 9300-34800 4200 13500

(ab) Senior Scale 9300-34800 4600 13900

(ac) Veteran 9300-34800 4800 14100

(b) Regular Non Teaching Staff (Other than Adm Staff) confirmed before 31
Mar 2009.

(ix) Librarian 9300-34800 4600 13900

(x). Computer Lab Technician 5200-20200 2400 7600

(xi). Science Lab Attendant 4440-7440 1600 6040

Note under Article 123(b).

1. Non Teaching Staff (other than Adm Staff) will henceforth be employed
only on contractual basis on consolidated pay. Those who are already confirmed on
or before 31 Mar 2009 will be allowed to continue as per terms of their engagement on
regular scales. The consolidated pay of Non Teaching Staff (other than Adm Staff) will be
decided by SMC and approved by next higher formation HQ. While recommending, local
conditions, availability of talent, pay scales in similar type of schools with comparable
work load will be taken into account. The following employees come under Non Teaching
Staff (other than Adm Staff): -

(a) Librarian
(b) Assistant Librarian
(c) Computer Lab Technician
(d) Bio Tech / Science Lab Attendant

2. Non teaching staff (other than Adm Staff) employed on consolidated pay will be
given annual increment on 01 Apr 2011 provided they have completed one year service.
Non teaching staff (other than Adm Staff) employed on consolidated pay who do not
complete one year service on 01 Apr 2011 will be given increment on completion of one
year service at the following rates :-

(a) Librarian - Rs 600/-

(b) Computer Lab Technician - Rs 400/-

(c) Science Lab Attendant - Rs 300/-

Note . For details refer to AWES letter No B/45902/Amdt/AWES dated 07 Feb 2011.
(c) Adm Staff.

(i) Adm Staff in the schools is employed on contractual basis on consolidated pay
wef 24 Mar 2004 in accordance with HQ AWES letter No B/45710/R/AWES dated 24
Mar 2004.

(ii) In some schools Adm staff was employed on regular basis as per scales before
24 Mar 2004. The pay scales of Adm Staff employed on regular basis before 24 Mar
2004 would be as under: -

Ser Designation Scale of Pay Grade Total Basic

No Pay Pay

(aa) Administrative Officer, 15600-39100 5400 21000

Sr Sec School

(ab) Office Supdt 9300-34800 4200 13500

(ac) Head Clerk / 5200-20200 2800 8000

Accoutant/supervisor
Administrative

(ad) UDC/ Accounts Clerk 5200-20200 2400 7600

(ae) LDC 5200-20200 1900 7100

(af) Group D Employees 4440-7440 1300 5740

(Peon/ Safai Karamchari/

Mali/ Chowkidar and Driver)

Note under Article 123 (C) (ii)

Formula for Fixation of Pay of Regular Adm Staff Employed Before 24 Mar
2004. Existing Basic Pay x 1.86 + Grade Pay. Existing Basic Pay means Basic Pay
drawn on 31 Mar 2009. If the multiple of existing basic pay and 1.86 comes to less
than the lower scale of pay band, the pay will be fixed at the lower scale of the pay
band.

(iii) In case there are more than one school in the station, the consolidated pay of
various categories of Adm Staff would be the same and this would be coordinated by the
Command concerned.
(iv) Suggested minimum and maximum consolidated Pay of Adm Staff less Group D
staff to be fixed by SMC based on the availability, remoteness and local conditions and
approved by next higher formation HQ are given below.

Ser Designation Minimum Maximum

No
1. Administrative Officer, Senior 18,000/- 25,000/-
Secondary School

2. Office Supdt / Head Clerk 10,000/- 16,000/-

3. Accountant / UDC 9,000/- 10,000/-

4. LDC / Accts Clk 8,000/- 9,000/-

(v) Adm staff employed on consolidated pay will be given annual increment on 01
Apr 2011 provided they have completed one year service. Adm Staff employed on
consolidated pay who do not complete one year service on 01 Apr 2011 will be given
increment on completion of one year service at the following rates :-

(aa) Adm Officer - Rs 1000/-

(ab) Office Superintendent/ - Rs 600/-

Head Clerk /Supervisor
Administration

(ac) Accountant/UDC - Rs 400/-

(ad) LDC/Account Clerk - Rs 300/-

(ae) Gp D Staff - Rs 250/-

Note . For details refer to AWES letter No B/45902/Amdt/AWES dated 07 Feb 2011.

(vi) Services of Group D staff will be outsourced to the extent feasible. Where this is
not feasible, they would be employed as temporary / daily wages/ part time on wages to
be decided by SMC. In exceptional cases Group D staff may be employed on contractual
basis on consolidated pay with sanction of next higher formation HQ. In such cases their
consolidated pay will be decided by SMC with approval by next higher formation HQ. In
no case adm staff will be employed or converted to regular employees.

(vii) Some employees under Adm staff were employed by the schools on contractual
basis on pay scales between Apr 2004 and Apr 2008. Such employees will be given the
option of continuing with the existing pay scales till completion of their term of
engagement or opt to get consolidated pay as given in sub sub para (iv) of Article 123
(C).

(viii) With the introduction of computers and other mechanical devices, less
employees are required to do the work. Therefore there is a requirement to trim the Adm
Staff. Surplus Adm staff will be identified and phased out by laid down procedure in the
rules. If the surplus Adm staff has only one year residual service, such staff / employees
would be permitted to complete their term of engagement. However no new employee
would be employed on the appointments of such surplus adm staff on their
superannuation / leaving the service. No new employee will be employed under Adm staff
on regular basis under any circumstances.

Notes

1. Formula for Fixation of Pay of Teaching Staff.

(a) Teachers Already in Service. Existing Basic Pay x 1.86 + Grade Pay.
Existing basic pay means Basic Pay drawn on 31 Mar 2009. If the multiple of
existing basic pay and 1.86 comes to less than the lower scale of pay band, the
pay will be fixed at the lower scale of the pay band.

(b) Teachers To Be Employed on or After 01 Apr 2009 . Teachers on or

after 01 Apr 2009 will be appointed at the lowest scale of pay given in Article 123
of AWES Rules and Regulations Vol-I for Army schools/Army Public Schools(Apr
2008 Edition).

(See text of Article 123)

2. Pay scales will be implemented wef 01 Apr 2009. The policy of HQ Command on
Grade pay in the pay scales would be uniformly applied to all Army schools in a State
and for pay fixation of regular academic staff, regular non teaching academic staff and
regular Administrative staff.

3. Increment. Increment of 3% of basic Pay to regular confirmed employees and

contractual teaching staff will be given as under: -

(a) Regular Confirmed Employees and Contractual Teaching Staff

Joined before 31 Mar 2009. first increment on 01 Apr 2010 and thereafter to be
given on 01 April every year.

(b) Regular Confirmed Employees and Contractual Teaching Staff

Joining After 01 Apr 2009. On confirmation after successful completion of
probation / observation period as the case may be.

4. Payment of DA and HRA. DA and HRA will be admissible @ 50% of the

Central Government rates. Those Army Schools that are financially viable may increase
the DA and HRA of their employees. If schools are financially viable full DA may be paid
to the staff by the School Managing Committee who are competent to sanction payment
of increased DA to its staff. But no requests for subsidy from AG’s funds would be
entertained. Revised rates of DA would be paid to the staff whenever the Central Govt
announces them.

5. DA and HRA are not applicable to employees employed on consolidated pay.

6. Transport , Education and Leave Travel Allowances. Due to financial

limitations Transport. Education and Leave Travel Allowances cannot be given to the
employees of Army school/Army Public Schools. However exemption of tuition fee as
laid down in Article 284 for regular, probationer and contractual employees would
continue to be given.

7. The service period for a teacher to qualify from the entry scale to the status of
Senior/Veteran teacher is as laid down in Article 131. Teachers promoted to the status
of senior and veteran teachers would be paid Senior and Veteran scales respectively.
8. Temporary, Honorary, Guest, Assistant and Adhoc teachers may be employed
on consolidated pay to be decided by SMC and approved by the next higher formation
HQ.

9. Head of Department may be appointed for those departments where number of

teachers exceeds five in a department for which an extra pay up to a max of Rs 1000/-pm
may be given.

10. House Master. House Master’s duties may be performed by senior teachers or
by teachers in rotation. In residential schools an extra pay up to a max of Rs 1000/- pm
may be fixed by SMC.

11. Primary Wing Co-Coordinator. Headmistress/Headmaster of Primary Wing

may be appointed where the strength of Primary School exceeds 600 children or 20
sections. In case no Head Mistress is appointed, school may appoint a Primary Wing
coordinator. SMC may fix an addl grant for this purpose which should not exceed Rs
1000/- per month.

12. Revision of Pay Scales. Revision of pay scales may be done by Headquarters,
Army Welfare Education Society from time to time as deemed fit.

13. Perquisites. Other perquisites and facilities such as transport allowance,

servant allowance, telephone facility and entertainment allowance for the principal may
be given at the discretion of SMC duly approved by Patron.

14. Fixation of Pay of Teachers on Initial Appointments. In order to attract better

qualified Teachers for our Schools, the selection/appointing authority is given the power
to fix the pay of an incumbent at any point on the laid down pay scales by offering a
higher start/advance increment based on merit and experience of the candidate. This
shall be subject to confirmation by the patron. It would however, be ensured that the
seniority of existing teachers is protected.

15. Officiating Allowance for Principal. A sum of Rs 1000, 1500 and 2000 per
month is admissible to an incumbent as officiating allowance, if officiating as principal for
more than 30 days in Middle, Secondary and Senior Secondary school respectively.

16. Eligibility of House Rent Allowance. A School employee whose spouse is

allotted accommodation at the same station by Central/State Govt, an autonomous public
undertaking or Semi-Govt Organisation will not be eligible for House Rent allowance
irrespective of whether or not the non-allottee employee resides in that accommodation.
A school employee whose spouse is not allotted Govt accommodation in station from any
sources, is eligible for House Rent Allowance regardless of the fact whether spouse is
getting HRA or not.

17. Computer Lab Technicians, already employed and confirmed before 31 Mar
2009, will continue to be placed in the grade given in their appointment letters ie PGT,
TGT and PRT. No new computer lab technicians will be employed in the above grades.

18. Abolition of Post of Science Lab Assistant & Computer Lab Attendant.
Posts of Science Lab Assistant & Computer Lab Attendant had been abolished.
Appointments are now being made for Science Lab Attendant & Computer Lab
Technician only. However those already in service in Army schools will continue to serve
in their respective posts.
 19. Bonus. Bonus is not applicable to the employees of the Army Schools/Army
Public Schools/Institutions.

20. EPF. No employees with salary more than Rs 6500/- per month (salary means
Basic + DA) would be made member of EPF at the time of initial employment or later.
However those who are already members of the EPF in the school would continue to be
members irrespective of the fact that their salary has gone beyond Rs 6500/- per month
(Basic + DA) due to raise in basic or DA or both.

21. Principal may be paid higher scales at the time of appointment by the selection
committee depending upon the competence and qualification of the candidate. In such
cases, approval by Board of Administration is mandatory.

Medical Certificate and Character Certificate etc

124. Every employee shall be required to produce the following certificates on appointment in
the school:-

(a) Medical certificate of fitness from hospital established or maintained by the

Government/Army or local authority.

(b) Two certificates from educationists or any other respectable members of Society, not
related to the candidate, certifying the character and conduct to the satisfaction of the
school authorities.

(c) Original degrees/diplomas, certificates alongwith certificates (s) of experience, if any;

with attested photocopies thereof. Original certificates will be returned after verification.

Probation

125. All regular employees shall on initial appointment be on probation for a period of one year
from the date of his/her joining the duties. Chairman Managing Committee may extend the period
of probation by a further period not exceeding one year. Services of an employee during
probation or extended period of probation may be terminated by Chairman Managing Committee
without assigning any reason by giving one month’s notice in writing or one month’s salary in lieu
of notice including all allowances.

126. If an employee desires to be relieved during the period of probation, it will be necessary for
him to give one month’s notice in writing or one month’s salary including all allowances unless
and otherwise the Chairman Managing Committee permits relaxation under special
circumstances.

Service Conditions of Contractual Teachers

127. Maximum percentages for regular and contractual TGTs and PRTs are laid down in the
Standing Operating Procedure(SOP) for teachers selection forwarded vide HQ AWES letter No
B/45706/SOP/AWES dated 25 Sep 2006 as amended from time to time. The above
percentages for regular TGTs and PRTs are maximum. It is not mandatory for the schools to
have maximum percentages of the regular TGTs and PRTs. The percentages of regular TGTs
and PRTs may be less than laid down percentages depending upon the requirement. In no
case regular TGTs and PRTs would be more than the percentages laid down in above SOP
for teachers selection. The terms and conditions of service of contractual TGTs and PRTs are
given below as applicable :-

(a) Contractual teachers will be appointed for a maximum period of three years. After
its expiry, the appointment will automatically stand terminated.

(b) There would be a break of minimum seven days if a fresh contract is made.

(c) Last pay drawn as a contractual Teacher would be protected on being appointed as
regular teacher provided the gap between the termination of the previous appointment
and the appointment as regular teacher is not more than 60 days.

(d) Contractual teachers may be given upto six increments based on work
experience at the discretion of School Managing Committee at the time of appointment.
Norms of awarding increments would be as given below. Increments should be based
not only on years of experience but also on special talent, competence, skills and other
factors. This is also not a right of teachers but a facility to draw better quality. Financial
resources of school will be taken into account . -

(i) Two years work experience - One

(ii) Three years work experience - Two

(iii) Four years work experience - Three

(iv) Five years to below ten years work experience -Four

(v) Ten years and above work experience - Six

(e) Leave will be entitled to them as given in Article 165 after one year of successful
service.

(f) Increment will be entitled to contractual teachers after completion of one year
successful service in the school in which appointed.
 (g) The service of contractual teachers can be terminated with one month’s notice or
one month’s pay in lieu of notice on either side.

(h) No contractual teacher would be considered for regular appointment before

completion of two years in the same school.

(j) For Contractual TGTs Only. Contractual TGTs will be appointed as regular TGTs
after completion of five years works experience in the same school as contractual TGTs
in the relevant category subject to the percentages laid down in the SOP for teachers
selection. The requirement of one year probation period on their appointment as regular
TGTs will be dispensed with provided the gap between ceasation of appointment of
contractual TGT and assumption of regular TGT is not more than 60 days in the same
school.

(k) For Contractual PRTs Only. The requirement of one year probation on their
appointment as regular PRTs will be dispensed with provided the gap between the
ceasation of appointment of contractual PRT and assumption of regular PRT in the
same school is not more than 60 days.

128. In case PRT regular teachers are selected and take up appointment as contractual TGT
in the same school, following conditions will apply:-

(a) They will have to resign as PRT before taking up appointment as contractual TGT.

(b) There will be a break of 7 days between the relinquishment of appointment as PRT
and joining as contractual TGT.

(c) They would have to undergo probation period as laid down in Article 125.

(d) Service rendered, as regular PRT will count towards service gratuity and added to
the service rendered as regular TGT.

(e) In case they do not become regular TGT, such teachers would be paid service
gratuity provided they have rendered minimum of three years service as regular PRT.

(f) In case such teachers do not complete eight months service before vacation, they
will be paid the salary last drawn as PRT for the duration of vacation as ex gratia.

(g) Last drawn pay, as PRT will be protected on appointment as contractual TGT.

(h) The facilities enjoyed by them like exemption of tuition fee of two children as regular
PRT will continue to be extended on appointment as contractual TGT.

(j) In case such teachers were members of EPF before taking up the appointment as
contractual TGT, they would continue to be members subject to the ceiling limit in the
same school.
 (k) They will have the option of reverting back to regular PRT post within 16 months of
relinquishment as regular PRT. The period of 7 days gap between the relinquishment as
regular PRT and appointment of contractual TGT would be regularized by granting leave
for the period, If no leave is due then EOL will be granted. In such a case, the entire period
will count towards regular PRT.

(l) Such teachers would be given fresh appointment of contractual teachers on expiry
of their previous appointment period. However where on disciplinary or inefficiency
grounds, it is not desired to engage them on fresh appointments, approval of Board of
Administration would be obtained.

Service Conditions of Contractual Administrative Staff

129. The administrative staff other than the nucleus core employees as given in AWES letter No
B/45901/Ruling/AWES dated 10 Mar 2011 would be employed on contractual basis. The terms
and conditions of contractual administrative staff would be as under :-

(a) Age. Whenever the management desires to appoint contractual Administrative

Staff, the maximum age for initial employment for Administrative Officer would be 59
years and 55 years for others.

(b) Period of Engagement.

(i)Administrative officer would be appointed for a period of three years or 62 years of

age whichever is earlier.

(ii) Administrative staff other than Administrative Officer would be appointed for
period of three years.

(c) Appointment After Expiry of Contractual Period. Contractual Administrative

Staff may be appointed afresh after expiry of initial contract period based on their
performance and physical fitness. There would be a break of minimum of 7 days period
between two appointments.

(d) Leave Entitlement. Leave will be entitled to them as given in Article 165 after one
year of successful service. .

(e) Pay and Allowances. Administrative staff will be employed on consolidated pay
as given in Article 123(c)(iv).

(f) Termination.

(i) The services of contractual administrative staff can be terminated with one
month’s notice or on payment of one month salary in lieu of notice on either side
without assigning any reason.

(ii) On completion of contractual period the service of such employees would

automatically stand terminated.
130. Continued Service When Appointed to Higher Posts

(a) Continued service will only be there if regular TGTs are selected for regular PGTs.
When regular TGTs are selected to take up appointment as regular PGTs, following terms
and conditions will apply:-

(i) They will have to undergo probation period in accordance with Article 125.

(ii) Last drawn pay as regular TGT will be protected.

(iii) In case they do not complete eight clear months before vacation, they will be
paid the salary last drawn as regular TGT for the duration of vacation.

(iv) In the event of their non-confirmation as PGT, they would have the option of
reverting back to regular TGT after probation or extended period of probation. In such
a case, the service rendered as PGT on probation will count towards regular TGT.

(v) All other facilities available to regular TGTs would also be available to them.

(vi) In case such teachers were members of EPF before taking up the appointment
as PGT, they would continue to be members of EPF.

(b) With the exception of what has been stated in Article 130(a) above, existing faculty in
various categories can apply for higher posts subject to their meeting the eligibility conditions. Such
faculty will be considered in open selection system. If the existing faculty gets selected for higher
posts on merit, they have to resign from the present post, sign a fresh agreement with the
management after a suitable gap and would be appointed initially on probation as laid down in
Article 125.

131. A PGT/TGT/PRT may be promoted to the status of Senior/Veteran PGT/TGT/PRT and

assigned additional responsibilities. Promotion will be regulated as under:-

(a) PGT/TGT/PRT - At Entry

(b) Senior PGT/TGT/PRT - On completion of 10 years of service and based

on performance.
(c) Veteran PGT/TGT/PRT - On completion of 10 years of
service in the Senior Scale and
based on performance.

Note . Procedure for promotion to Senior/Veteran scale is given in AWES Circular No

02/SCHOOL/2010 forwarded vide letter No B/45901/Ruling/AWES dated 29 Jan 2010.
Confirmation

132. If the work and conduct of a regular employee during the period of probation or extended
period of probation is found to be satisfactory, the management may confirm the services of the
regular employee through a written communication. In the absence of the written communication
from the management about confirmation of service of the employee concerned, his/her service
will not be treated as confirmed.

133. The employee shall be informed of his confirmation within 3 months after the completion of
probation period. In case of extended probation period, the employee will be informed of his
confirmation before the expiry of extended probation period.

Note. Please read in conjunction with Articles 127 & 128.

Resignation

134. If a regular employee at any time after confirmation intends to resign, he/she shall give
three months’ notice in writing or three months salary including all allowances to the Managing
Committee.

Termination of Service due to Abolition of Posts etc.

135. The Managing Committee shall also be competent to terminate the service of a confirmed
employee in case of abolition of a post due to closing down of school/institution, a class or
reduction in the number of sections of a class or discontinuance of a teaching subject by giving
three months notice in writing or three months salary including all allowances

136. The Managing Committee shall have the power to relax the period of notice or payment of
salary in special circumstances..

Age of Retirement

137. (a) Principal and Teaching Staff. Every employee shall retire at the age of 60 years.
Extensions to Principals and teaching staff up to the age of 63 years, one year at a time,
can be given by the Chairman Executive Committee AWES and Chairman Board of
Administration respectively subject to the fitness and performance of the employee. In an
exceptional case, an employee, who is retiring after 01 Nov may be granted extension up-
to the end of the academic year at the discretion of the Management.

(b) Administrative Staff.

(i) Administrative Officer . Administrative Officer will retire at the age of 62 years.
Extension for one year upto the age of 63 years may be given by the Chairman Board of
Administration subject to fitness and performance of the employee.
 (ii) Administrative staff other than Administrative Officer would retire at the age of 60
years subject to the provisions of 129(b).

Service Benefits

138. The following service benefits will be admissible to the employees of the Army
Schools/APSs:-

(a) Eligible employees as per the Employees Provident Funds and Miscellaneous
Provisions Act 1952 would be member of Employees Provident Fund Scheme and will
contribute 12% provided the employee strength is above 20 subject to a salary ceiling of Rs
6500/- per month (Basic + DA). No employees in Army Schools where salary is more than
6500/pm (Basic+DA) at the time of appointment will be made member of the EPF wef 27
Apr 2009

(b) Service Gratuity to the regular confirmed employees will be paid at the time of
resignation/termination/superannuation @ ½ month’s salary for every completed year of
service as a regular employee provided an employee has continuous service of five years
in the institute. The service gratuity will be limited to a maximum of 16 ½ times of the
basic pay (No DA) subject to a maximum of Rs 10 Lacs. Service gratuity will not be paid
to an employee whose service has been terminated on disciplinary grounds with major
penalty.

(c) For the definition of Wages see explanation in Article 2 (s) of “The Payment of
Gratuity Act 1972” which is as under:-

“Wages’ mean all emoluments which are earned by an employee while on duty or on leave
in accordance with the terms and conditions of his employment and which are paid or are
payable to him in cash and include dearness allowances but does not include any bonus,
commission, house rent allowance, overtime wages and any other allowances”.

Note : For calculation of service gratuity salary means (Basic+DA). However maximum
limit of service gratuity will be calculated based on the basic pay and DA will not be
included .

Funeral Allowance

139. Funeral Allowance subject to a maximum of Rs. 5000/- so as to cover the funeral expenses
will be paid to the next of kin of employees.

Loan

140. Loan upto a maximum of Rs 10,000/- can be advanced to Group D employees of the
school in emergent cases with the approval of Patron. The loan amount will be recovered in
suitable installments as per directions of Patron. No interest will be levied on the loan.
141. Age Relaxation. Powers to grant age relaxation for initial appointment, re-appointment to
a higher post or extension of service in Army Schools/Army Public Schools are vested with the
Chairman, Executive Committee AWES. Cases for age relaxation would be submitted by the
schools/SMCs to HQ AWES through proper channel alongwith the recommendations of the
intermediate formation HQ in the Chain of Command. It will be ensured that such
recommendations are made only for highly competent, experienced and deserving cases.

142-150 Blank
 CHAPTER – 8

MISCELLANEOUS MATTERS RELEVANT TO SERVICE IN THE SCHOOL

References

Appx P - Record of Service. Article 151 (a)

Appx Q - Attestation and Identity Certificates Article 152
Appx R - Detailed Instructions for Preparation and Maint of ACRs Article 153
(a) Annexure I to Appx Q. ACR : Principals Article 153
(b) Annexure II to Appx Q. ACR : Teachers Article 153
(c) Annexure III to Appx Q. ACR: Non-Teaching Staff Article 153
(d) Annexure IV to Appx Q. ACR : Group `D’ Staff Article 153
Appx S - Report on Probationer : Principal Article 154
Appx T - Report on Probationer : Staff other than Principal Article 154

Service Records

151. (a) Service Book. A service book will be maintained by all Army Schools/APS in
respect of all employees as per format given at Appendix P.

(b) Personal File. For each employee of the school, a personal file would be opened in
the school office soon after he/she joins the school. The personal file will be shown to staff
/teacher and his/her signature obtained. On his/her first appointment in the school, the
particulars of the employee will be filled in the Record of Service (Appendix P). A copy of
the same will be placed in personal file.

Verification of Character and Antecedents

152. All employees of the school will furnish their antecedents in duplicate as per the attestation
and identity certificates given at Appendix Q within 3 months of their appointments. Identity
certificate in case of dependents of Defence personnel may be signed by the OC Unit. Services
of teacher/staff whose verification of Character and antecedents is not received within three
months are likely to be terminated.

Annual Confidential Report.

Annual Confidential Report.

153. The work and conduct of each member of the staff will be reported on, at the end of
the academic year in the prescribed Confidential Report Forms. ACRs of faculty attached
with FDRC for more than nine months will be initiated by the FDRC. Detailed instructions
for the preparation and maintenance of ACRs are given in Appendix R. These will be
initiated and reviewed as under:-
 Employee IO RO SRO
(a) Principal Chairman Patron COS
Command
(b) Administrative Officer/ Principal Chairman Patron
Vice principal/Teachers/
Counsellors/Librarian
(c) Computer lab Technician Vice Principal/ Principal Chairman
and Science Lab attendants Adm Officer
(d) Clerks, Adm Staff and other Adm Officer/- -do- Chairman
Gp ‘D’ Staff Vice Principal

(e) Faculty attached with FDRC Director Dy MD MD AWES

for more than nine months FDRC AWES

Notes

1. For employees at Article 153(c) &153(d), in case the Administrative Officer or Vice
Principal is not appointed, the Principal will be IO and the Chairman would be the RO.

2. ACRs of School Staff will be initiated and reviewed by designated authorities only. This
power is neither to be delegated nor given to the officiating incumbent.

3. ACR of Adm Staff will be initiated by Adm Officer. However where there is no Adm
Officer, the ACR will be initiated by the Vice Principal.

4. 90 days of physical service under IO and 45 days under RO would be mandatory for
initiation and review of ACR.

5. In case, the employee does not complete 90 days under the initiating officer, the
report can be initiated by the reviewing officer provided the employee completes 90 days of
physical service under him.

6. In case the employee does not complete 90 days of physical service under IO or
under RO, initiation of his/her ACR can be delayed upto a maximum period of 60 days. In
such cases the period covered under the report would be changed accordingly.

7. In case the ratee does not complete 45 days under the present RO on due date but
completes 45 days under any previous RO during the period under report, the ACR would
be reviewed by the RO under whom the ratee completes 45 days during the reporting
period.

8 If the ratee does not complete 45 days under any RO during the reporting period, the
portion of RO would be left blank with the remarks that the ratee did not complete 45 days
 under any RO during the period under report. Such reports should invariably be put up to
SRO for endorsement of his remarks.

9. 30 days physical service under the SRO would be mandatory for review of ACR. It is
not obligatory for SRO to always endorse his remarks. He may write ‘insufficient
knowledge’ in case he has not observed the performance of the employee concerned.

10. The ACRs would be forwarded to SRO for appointments at para (b) above
(Administrative Officer/Vice Principal or Teachers) for his remarks only if these are below
average, outstanding or when specifically asked by him.

11. Retention of ACRs.

(a) ACRs of school employees will be retained for a period of five years after an
employees has become non effective. However the ACRs of school employees
involved in court cases where ACRs are required would be retained irrespective of time
till finalization of the court cases. ACRs of such employees will be destroyed only after
approval of Patron . List of destroyed ACRs would however be kept for a period of 10
years.

(b) ACRs of the faculty attached with the FDRC will be forwarded to the concerned
school by FDRC on reversion/completion of attachment period.

Report on Probationers

154. All regular appointments will be on probation for a period of one year, which may be
extended to two years by the appointing authority. For this purpose one special report on
probationers on completion of 11 months of service will be forwarded by the principal to the
Chairman Managing Committee. In case the probation period is extended by one more year, a
second special report will be initiated by the Principal on completion of 22 months of service and
forwarded to the Chairman Managing Committee. The probation report of the principal will be
initiated by the Chairman School Managing Committee. The specimen forms of the Report on
probation for Principal and for Staff other than Principal are placed at Appendices S and T
respectively.

Vacation Staff

155. The teaching staff of the school shall be in the category of vacation staff. However, they
may, without any extra financial benefits be called for organised educational activities upto two
weeks (Five working days per week) during the vacation period in an academic year.
Accordingly, leave entitlement to vacation staff will be limited to a maximum of 60 days in a year
during the vacation period. Organized educational activities will be conducted as per instructions
issued by HQ AWES from time to time.

Non Vacation Staff

156. The following staff of the school shall be in the category of Non-vacation staff:-

(a) Principal
(b) Administrative Officer or, Vice Principal where there is no Adm Officer
(c) In-charge Examination Cell
(d) Librarian
(e) Computer Lab Technician & Science Lab Attendants.
(f) Office Staff

(g) Group D Employees

Admissibility of Vacation Pay to Teachers and other Staff Categorised as ‘Vacational’

157. (a) The teachers and other staff of school who have been classified as ‘Vacational’ and
who are not called for duty during the long vacation (Summer) shall be entitled to vacation
pay only when they complete eight months continuous service prior to vacation.

(b) It is clarified that a staff member would qualify for vacation pay if he/she is present
on duty on both days ie commencement of the vacation and period and on the first day on
expiry of the vacation period.

(c) Adhoc/Temporary/Part-time / Hony teachers are not entitled to any vacation pay.

Note : The condition of eight months continuous service prior to vacation would apply to
long vacation (Summer) and not to autumn and winter breaks.

Permission to Teachers to Appear at Higher Examinations

158. Teachers employed in the school may be permitted to appear in higher examinations
privately, provided that such pursuit of higher studies is of utility to the school and is not
prejudicial to the discharge of his/her duties and responsibilities in the school.

159. Such permission can be granted in the case of teachers other than the Principal by the
Principal. In the case of the Principal, such permission shall be obtained from the Chairman,
Managing Committee.

160. The permission to appear in an examination will further be subject to the condition that no
preparatory leave for such examination shall be granted to the teacher concerned. He/she will
only be allowed leave of the kind due, and if no leave is due, extra-ordinary leave without pay for
the days of examination plus the actual transit time to the place of examination (both ways) will be
granted.

In-Service Training of Teachers

161. Principals shall be responsible for the In-Service training of their teachers. They should
plan on a yearly basis, the Seminars/Workshops/Courses their school teachers would attend in
various subjects, either in station or outstation in close liaison with Principals of other institutions
organising such training programmes. In-Service Training of teachers should be planned for
complete year and integrated with academic calendar of the school. The in service training of
teachers will be conducted as under: -
 (a) FDRC. For five days as per programme to be issued by the Faculty Development
and Research Centre(FDRC). The teachers will be detailed under school arrangements as
per instructions of FDRC

(b) By Respective HQ Command. Two working days as per programme to be issued

by HQ Command concerned. The teachers will be detailed under school arrangement
as per instructions of HQ Command concerned.

(c) Schools.. For ten working days with the commencement of summer vacation ie
first Monday of summer vacation as per programme to be issued by the school concerned.
The teachers will be detailed under the arrangements of the school.

Note . For details refer to AWES Circular No 01/SCHOOLS/2011 issued vide letter No
B/45785/IST/AWES dated 09 Feb 2011 as amended from time to time.

Provision of Uniform for Group D Employees

162. All Group D Employees will be issued uniforms as under:-

(a) Science Lab Attendants Khaki Apron and Gloves.

(b) Others Two sets of Khaki Summer Uniform once a year One set
of Blue Winter Uniform once in two years.

163. Pattern of Uniform. The standard pattern of uniform for male employees will consist of a
short buttoned-up coat and a Trouser, a cap and black shoes. For female Group D employees,
the standard pattern will consist of light sky blue sari, blouse and chappal or sky blue salwar
kameez and dupatta.

Teaching days, Holidays, Vacation and Working Hours

164. (a) The total number of teaching days during the academic year i.e. from the 1st Apr of
the year to the 31st Mar of the next year, would be minimum 210 days comprising a
minimum of 1120 instructional hours excluding time spent on activities such as
examinations and afternoon sports and games. This shall also exclude upto 200 extra
coaching periods. A break-up of working days and holidays etc. is given below:-

Days
(i) No of Teaching days 210
(ii) No of examination days (Excluding Sundays) 14
(iii) Summer Vacation (Culminating on first Sunday of Jul) 50
(iv) Autumn break (culminating with Vijay Dashmi) 10
(v) Winter break ending on 31st of December 10
(vi) Special Holidays at the discretion of the head of the school 07
(vii) Second Saturdays, Sundays and Govt. of India 64
Holidays not accounted for in (iii) (iv) & (v) above
————
365
————
 Note. Autumn and summer breaks may be re arranged as per the orders of local
administration. However the loss of academic days due to orders of the local administration
will be made good by adjusting the summer /winter breaks as the case may be.

(b) The schedule spread over 210 working days in a year works out as under:-

(i) No of period per day(Excl Assembly, - 8 (40 mins x 8 = Total 5 h 20

Recess Extra Coaching , Sports) mins
(ii) Teaching days - 210
(iii) Total No of Teaching hours - 210X 5h 2o mins = 1120h
(iv) Assembly - 30 mins/Day
(v) Recess - 20 mins/Day
(vi) Total working hours - 6h 10 mins

(c) In view of the above, Army Schools/Army Public Schools (APSs) will adopt a 6-day
week, excluding second Saturdays. The total number of working days shall be 210 while
each working day will be of 6 h 10 mins duration.

(d) Minor adjustments in the daily schedule could be made within the powers of local
Management/Principal to suit local weather/conditions. This should be done without
prejudice to minimum1120 hours of teaching as elaborated at Article 164(a).

(e) The school will reopen after Summer Vacation on the First Monday in July each
year. Commencement of the Summer Vacation of 50 days should be fixed accordingly.

(f) Period of any vacation can be adjusted by 10 days without exceeding the maximum
permissible vacation i.e. 70 days at the discretion of School Management Committee.
Command HQ will be kept informed. This provision is incorporated with a view to catering
for local climatic conditions.

(g) The school is required to intimate to the School Management Committee the actual
dates covering the duration of the autumn, summer, Winter breaks and special holidays.

(h) Working hours for non vacation staff will be 8 hours and 30 minutes including 30
minutes break. Timings for the same will be laid down by the School Managing Committee
keeping the overall school timings in view.

Notes :-

1. Schools located at Hill stations may have summer break of 10 days and winter
break of 60 days.

2. Schools will observe five working days a week for primary classes. However
teachers of the primary classes will attend the school on all working days applicable for
higher classes as per the policy of the school.

Leave Entitlement of the Staff

165. Regular and Term Based Staff after completion of probation period/one year successful
service will be entitled to the following types of leave in a calendar year:-

(a) Casual - 08 days. Sunday/Closed holidays falling during the period of casual
leave are not counted as part of casual leave. Unavailed casual
leave will not be encashed.

(b) Medical - 12 days on half pay or 6 days on full rates of pay. To be availed on
the prior production of a medical certificate from a MBBS Doctor,
Ayurved or Homeopath. This may be availed more than once in a
calendar year. Accumulation of medical leave up to a maximum of
30 days in entire service is permissible.

(c) Vacation - Full vacation for vacation staff (58 days).

(d) Earned - Earned leave due to non-vacation staff calculated @ 1 day’s leave
for every 11 days of qualifying service. No earned leave is
authorised to vacation staff.

(e) Maternity - Not admissible if the applicant has two surviving children. Can be
given as under:-

(i) Pregnancy cases - 90 days

(ii) Miscarriage/Abortion - 4 weeks in the entire career of a

female staff. Frequency of this
type of leave is on “as required
basis” but to a maximum of 4
weeks, supported by medical
certificate.

(f) Extra Ordinary (i) EOL on compassionate - 15 days

Leave (EOL) grounds at the discretion
without pay. of Principal.

(ii) EOL at the discretion - 3 months

(EOL) of the Principal on
medical grounds with
Medical Certificate.

(iii) EOL on compassionate - 45 days

grounds at the discretion
of Chairman School
Managing Committee.

(iv) EOL at the discretion - 6 months

of the Chairman, School
 Managing Committee,
on Medical grounds with
Medical certificate.

(v) Maternity leave at - 2 months

discretion of Chairman
School Managing
committee on medical
grounds (This provision
is without prejudice to
leave availed under
Article 165 (e))

(vi) EOL with the approval - 18 months

of command HQ for
diseases like TB, Cancer,
Leprosy, Mental illness
for employees with
minimum one year service
with medical certificate.

Notes

1. Casual leave can not be combined with earned leave, summer vacation,
Autumn and winter break

2. Period of extra ordinary leave without pay on medical grounds or otherwise

will not count towards notice for resignation from service. It is also clarified that in
case the resignation is submitted during extra ordinary leave without pay on medical
grounds or otherwise, the period of extra ordinary leave will also not count towards
notice for resignation

Rules Regarding Leave

166. All types of leave will be subject to the following rules :-

(a) Leave is a matter of privilege and cannot be claimed as a right

(b) Leave must be got sanctioned before it is availed of.

(c) In case of sudden illness or emergency when prior sanction cannot be obtained,
leave application will be submitted at the earliest, along with a medical certificate.

(d) Adhoc appointees are not entitled to any leave except casual leave. On completion of
an initial mandatory service of three months, one day’s casual leave calculated for every
 one and half months (ie 45 days) of service be granted to them. Thus an individual would
be entitled to a maximum of 8 days casual leave in a full calendar year. Unexpended
casual leave is neither encashable nor accumulated and would lapse at the end of a
calendar year if not availed.

(e) Two half day’s casual leave will be treated as one day’s casual leave.

(f) Probationers. Probationers are entitled to 8 days casual leave in a calendar year.
They may be granted EOL without pay upto a maximum period of 90 days on medical
grounds at the discretion of Chairman School Managing Committee. Period of extra
ordinary leave will, however, not count towards probation period and notice for resignation
from service.

Encashment of Leave by Non Vacational Staff

167. Regular and Contractual (after completion of one year successful service) non vocational
staff will be entitled to encashment of leave not exceeding 15 days in a year subject to a total of
300 days at the time of retirement/resignation/termination provided the employee completes three
years minimum service in the school. Medical/Casual leave cannot be encashed.

168. Contractual employees on consolidated pay would be entitled to encashment of leave at

the rate of their consolidated pay not exceeding 15 days in a year provided such employees
complete three years continuous service in the same school.

Leave Travel Concession

169. Due to financial limitations, leave travel concession facilities cannot be given to the
employees of Army Schools/Army Public Schools/Institutions.

TA and DA

170. Any employee of the Army School when detailed on duty to proceed to another station will
be entitled to TA and DA as applicable to Central Govt Employees. For travel by air or by road in
one's own transport, prior permission of the Chairman will be obtained. All such moves will be
carried out with prior sanction of the Chairman and will be kept to the bare minimum. Employees
can be ordered to move on outstation duties by HQ AWES, HQ Commands or by the Chairman.

Note : All outstation moves of employees will be intimated to HQ Commands.

CHAPTER – 9

DISCIPLINE, TERMINATION OF SERVICE, REPRESENTATIONS AND REPORTING OF

INCIDENTS

Reference Appx U - Authority to Award Penalty and Appeal Against the

Decision of the Disciplinary Committee. Articles 171 (c) &
(d) and 172(c)

Appx V - Redressal of Grievances Article 187

Discipline

171. Cases of all employees of the school whether under probation or not, other than the
Principal, Vice Principal and Administrative Officer suspected of corrupt practices or breach of
discipline or Code of Conduct will be dealt in the following manner: -

(a) The Principal will carryout preliminary investigations and if prima facie case is
established, he/she will forward his/her report in writing to the Chairman of the School
Managing Committee for detailing of an Inquiry Officer/Committee for further
investigations.

(b) In no case this preliminary investigations and reporting of the matter will be delayed
beyond 24 hours. The Inquiry Officer/Committee so appointed will complete the Inquiry
expeditiously and forward his/its report to the Presiding Officer, Disciplinary Committee
within 20 days of his appointment. If the delinquent employee does not report for inquiry
when called upon to do so by the inquiry officer/committee appointed for the purpose or
does not give evidence or walks away without permission of inquiry officer/committee,
such behaviour of the delinquent employee will lead to termination of his/her service.

(c) An emergent meeting of the Disciplinary Committee will be called within reasonable
time. The recommendations of the Inquiry Officer/Committee will be placed before the
meeting for information of all members. The committee may award appropriate penalty
under Rules of AWES, as authorized under Appendix U.

(d) Appeal against the decision of the Disciplinary Committee can be made to the
authorities as authorized under Appendix U, whose decision will be final and binding.

172. Such cases against the Principal, Vice Principal and Administrative Officer will be
investigated by the Chairman Managing Committee. The Chairman will follow the following
procedure:-

(a) He will immediately inform the Chairman, Board of Administration at Command

Headquarters. If a prima facie case is established, he will order an Inquiry Committee to
investigate the case within given time frame (Not exceeding 14 days). If the delinquent
employee does not report for inquiry when called upon to do so by the inquiry
officer/committee appointed for the purpose or does not give evidence or walks away
without permission of inquiry officer/committee, such behaviour of the delinquent employee
will lead to termination of his/her service.

(b) An emergent meeting of the Disciplinary Committee will be called within reasonable
time and recommendations of the Inquiry Committee will be placed before the meeting for
information of all members. The Committee will either:-

(i) Decide the case at their level, or;

(ii) Forward the case with their recommendations to the respective Headquarters
Command for final disposal.

(c) Appeal against the decision of the Disciplinary Committee can be made to the
authorities as authorized under Appendix U, whose decision will be final and binding.
Note Under Article 171 and 172. For procedure for taking disciplinary action, please refer to
AWES circular No 01/SCHOOLS/2009 forwarded vide HQ AWES letter No
B/45901/Ruling/AWES dated 22 Jan 2010.

173. Use of Tobacco and its Products. Min of HRD (Dept. of Education), Govt. of India has
banned the use of Tobacco/Tobacco products within the school premises by Teachers, Parents,
Visitors and Students.

174. Ban on Employment in AWES Run Schools – Teachers & Principals. Henceforth, the
particulars of staff dismissed on the following grounds will be sent by respective AWES Cell at
Command HQ to all AWES cells and AWES, Army HQ, who will maintain a record of such
personnel in a register:-

(a) Dismissed from service on disciplinary grounds.

(b) Unsatisfactory performance.

(c) Dismissed on grounds of misconduct or any other serious charges.

175. Dress. Keeping in view the sense of responsibility and dignity inherent in the personnel
likely to be employed as Principals or Teachers, no specific dress is laid down for them.
However, it shall be obligatory for the teaching staff to be dressed up in a sober manner during
the school hours and while present in the school premises. Long loose kept hair and nails not
closely trimmed are health hazards and poor examples for children. These shall be avoided.

176. Punctuality. All employees shall be punctual in attending to their work. Casualness and
unpunctuality will be viewed seriously and would attract disciplinary action.

177. Termination of Service as a Penalty. Employees may be terminated from service for the
following reasons in accordance with procedure laid down in Articles 171 & 172:-

(a) On disciplinary grounds if the punishment is so awarded by the authorities

concerned.

(b) In the event of un-satisfactory performance of duty.

178. Major and Minor Penalties

(a) Minor Penalties like censure, withholding of increment of pay and recovery of any
pecuniary loss caused by an act of omission or commission are minor penalties.

(b) Major Penalties are like reduction in grade and termination from service. The
procedure for disciplinary action has already been covered in Article 177. Service gratuity
will not be paid to an employee whose service has been terminated on disciplinary grounds
with major penalty.

Notes

1. Authority to Award Penalties. Level at which the penalties are to be confirmed and
level at which petitions against the penalties are to be disposed are at Appendix U.

2. All awards of penalties, confirmation of penalties and disposal of petitions will be

under the personal signature of the designated authority.
 3. Censure can be awarded by Principal. However, all other minor penalties will be
awarded by the Disciplinary Committee.

(c) Explanation. The following shall not amount to a penalty within the meaning of this
rule, namely:-

(i) Stoppage at the efficiency bar on the ground of unfitness to cross the bar;

(ii) Retirement of the employee in accordance with the provisions relating to

superannuation or retirement;

(iii) Replacement of a teacher, who was not qualified on the date of his
appointment, by a qualified one;

(iv) Discharge of an employee appointed on a short-term officiating vacancy

caused by the grant of leave, suspension or the like.

179. All employees will follow the Code of conduct as prescribed under Article 82 of Rules &
regulations of AWES. The disciplinary proceedings may be initiated against violation of said code
and for any of the misconducts given below:-

(a) Willful insubordination or disobedience, whether alone or in combination with others,

to any lawful and reasonable order of a superior.

(b) Theft, fraud or dishonesty in connection with the School’s business or property.

(c) Willful damage to or loss of School’s goods or property.

(d) Taking or giving bribes or any illegal gratification.

(e) Habitual absence without leave or absence without leave for more than 10 days.

(f) Habitual late attendance.

(g) Breach of any rules and regulations of the School.

(h) Disorderly behaviour during working hours at the School or any act of subversion of
discipline even outside the School.

(j) Habitual neglect or negligence or neglect of work.

(k) Frequent repetition of any act or omission for which a fine may be imposed.

(l) Striking work or inciting others to strike work in contravention of the provisions of any
law or rule.

Suspension

180. Disciplinary Committee may place an employee under suspension for the following :-

(a) Where a prima facie case against an employee is established and disciplinary
proceedings are contemplated or pending; or where a fair and impartial enquiry cannot be
conducted.
 (b) Where a case against him in respect of any criminal offence is under investigation or
trial; or

(c) Where the employee is charged with embezzlement; or

(d) Where the employee is charged with cruelty towards any student or other employee
of the school; or

(e) Where the employee is charged with misbehaviour towards any parent, guardian,
student or employee of the school; or

(f) Where the employee is charged with the breach of any other code of conduct.

181. No order for suspension shall remain in force for more than three months unless the
managing committee, for reasons to be recorded by it in writing, directs the continuation of the
suspension beyond the period of three months provided that where a suspension is continued
beyond a period of six months, the Patron may, if he is of the opinion that the suspension is being
unreasonably prolonged, revoke the order of suspension.

182. An employee shall be deemed to have been placed under suspension by an order of the
appointing authority:-

(a) With effect from the date of his detention, if the employee is detained in judicial
custody for a period exceeding forty-eight hours on a charge or an offence which in the
opinion of the managing committee involves moral turpitude.

(b) With effect from the date of his conviction, if in the event of a conviction for an
offence involving, in the opinion of the managing committee, moral turpitude, the employee
is sentenced to a term of imprisonment exceeding forty-eight hours and is not forthwith
dismissed or removed or compulsorily retired from service consequent to such conviction.

Explanation – The period of forty-eight hours referred to in this rule shall be computed
from the commencement of detention or conviction, as the case may be, and for this purpose,
intermittent periods of detention shall be taken into account.

183. Where a penalty of dismissal, removal or compulsory retirement from service

imposed upon an employee is set aside or rendered void, in consequence of, or by a
decision of a court of law or of the Tribunal, and the disciplinary authority on a
consideration of the circumstances of the case decides to hold further inquiry against
such employee on the same allegations on which the penalty of dismissal, removal or
compulsory retirement was originally imposed, such employee shall be deemed to have
been placed under suspension by the managing committee from the date of original
order of dismissal, removal or compulsory retirement and shall continue to remain under
suspension until further orders provided that no such further inquiry shall be ordered
unless it is intended to meet a situation where the court has passed an order purely on
technical grounds without going into the merits of the case.
184. (a) An order of suspension made or deemed to have been made in these rules shall
continue to remain in force until it is modified or revoked by the managing committee or the
Patron.

(b) Where an employee is suspended or is deemed to have been suspended and any
other disciplinary proceeding is commenced against him during the continuance of that
suspension, the managing committee may for reasons to be recorded by it in writing, direct
that the employee shall continue to be under suspension until the termination of all or any
such proceeding.

(c) An order of suspension made or deemed to have been made under these rules may,
at any time be modified or revoked by managing committee or by the Patron.

185. An employee under suspension shall report for duty and also shall be entitled to a
subsistence allowance at an amount equal to one-half of the pay last drawn by him and in
addition to such pay, dearness allowance at the appropriate rate to be paid in the same manner
as salary.

Termination of Services /Resignation

186. As the tenure of service is usually the matter of agreement between the AWES and the
employees, service of an employee may be terminated in the following manner:-

(a) A contract of service comes to an end when the particular job or the period for which
an employee is engaged is completed.

(b) It can be terminated before the stipulated period by means of notice for a certain
period or in lieu of notice by payment of salary for that period.

(c) It comes to an end by the resignation tendered by an employee.

(d) It comes to an end when the AWES terminates/dismisses the employee as per rules
of the society.

(e) It comes to an end when the post is abolished due to discontinuation of a

subject/closing down of a class/stream or of the School.

(f) In the case of contractual employees and probationers the services could be
terminated by giving one month’s notice or salary in lieu without assigning any reason.
Likewise, a probationer may resign his post by giving one month’s notice or salary in lieu.

(g) Services of confirmed employees can be terminated as follows :-

(i) On Disciplinary Grounds. Services of employees found guilty of corrupt

practices, breach of Code of Conduct or breach of discipline can be terminated by
following the procedure enumerated in Articles 171, 172. A show cause notice would
be issued to the delinquent employee explaining the reasons why his/her services
are proposed to be terminated.

(ii) On Administrative Grounds. The services of employees can be terminated

on Administrative Grounds by giving three months notice or salary in lieu provided
before terminating the service an employee shall be given a show cause notice
explaining the reasons why his/her services are proposed to be terminated.
Administrative grounds will cover the following:-
 (aa) Inefficiency.
(ab) Delinquent Behaviour.
(ac) Redundancy

(h) A confirmed employee has as well the right to request termination of his/or her
services by giving three months’ notice or surrendering salary in lieu. Accepting salary in
lieu will be at the discretion of the Chairman who may insist on his or her working for the
duration of the notice.

(j) The vacation period can be counted as part of notice period for the purpose of
request for termination of service by a confirmed employee provided the individual is
entitled to vacation pay and is present on duty either on last working day prior to the
commencement of vacation period or reports for duty on the first day after expiry of the
vacation period.

(k) All termination of service under Article 186 (g) (ii) will be done by the prior
concurrence of one level above the level of appointing authority. Thus in the case of
teachers it will be Patron and in case of Principals (regular confirmed) it will be Patron
Board of Administration at HQ Command. Please see Appx U.

(l) Resignation of an employee, once accepted by the competent authority, will become
final. Prior to the effective date of resignation, the employee may make a request for
withdrawal of his application of resignation and the competent authority may, for reasons to
be recorded, allow or disallow such request of withdrawal of the resignation.

(m) In case an employee does not give any such Notice as mentioned in sub Articles (g)
to (k) above and surrenders salary in lieu, his resignation once accepted by the competent
authority will become final and cannot be withdrawn.

Redressal of Grievances

187. (a) All representations from the staff (other than principal) containing
grievances/complaints would be submitted through the principal of the school. The same
shall be forwarded to the Chairman with principal’s comments. The representations from
the principals containing grievances/complaints will be addressed directly to the Chairman.
No action will normally be taken on the advance copies of any representation received by
the higher authorities directly.

(b) No Action shall normally be taken on any anonymous and /or pseudonymous
complaints made to the Chairman etc. in respect of the affairs of the school.

(c) The authorities for redressal of grievances are given at Appendix V

Reporting of Incidents
188. Serious incidents involving cases of accidents, assault and affray, unnatural deaths,
ragging, immoral behaviour, damage to property and loss of life would be reported immediately
on occurrence in accordance with the procedure enumerated below:-

(a) Initial Report. Initial Report will be submitted by the Principal to Chairman,
Managing Committee, Director/Dy Director AWES Cell/Col A of the local formation HQ and
Managing Director, AWES, Integrated HQ of MOD (Army) on telephone. Telephonic report
will be followed by written report by Fax/E-Mail within 24 hrs of the incident.

(b) Detailed Report. Detailed report will be sent by the Schools within seven days of the
incident by E-Mail and post to all the authorities mentioned in Para 188 (a) above.

(c) Final Report. Final Report will be submitted to HQ AWES by the Schools through
proper channel on finalisation of the case.

189. Prohibition of Sexual Harassment

(a) All employees and students of Army Schools/Army Public Schools are prohibited from
causing any sexual harassment to women including female employees and girl students.
Complaints of sexual harassment will be submitted by the employees in writing to the Complaint
Committee. In cases where sexual harassment occurs as a result of an act of omission by outsiders,
the principals shall take all steps necessary and reasonable to assist the affected person in terms of
support and preventive action. For this purpose sexual harassment would mean unwelcome sexually
determined behaviour (Whether directly or by implication ) and would include the following :-

(i) A demand or request for sexual favours.

(ii) Eve-teasing and molestation.

(iii) Jokes causing or likely to cause awkwardness or embarrassment.

(iv) Gender based insults or sexist remarks.

(v) Innuendos, unsavoury remarks and taunts.

(vi) Unwelcome sexual overtone in any manner such as over telephone (obnoxious
telephone calls) and the like.

(vii) Physical contact, touching or brushing against any part of the body and the advances.

(viii) Displaying pornographic or other offensive or derogatory pictures, cartoons, pamphlets

or sayings.

(ix) Physical confinement against one’s will and any other act likely to violate one’s
privacy.

(x) Any other unwelcome physical, verbal or non-verbal conduct of sexual nature.

(b) Reporting of Sexual Harassment Cases. Sexual harassment cases not involving serving
Army personnel will be reported as given in Article 188. Sexual harassment cases involving serving
Army personnel will be reported as under :-
 (i) Initial report on sexual harassment involving serving Army personnel will be
reported by the Principal to the Chairman Managing Committee/Director/Additional
Director AWES Cell/Col A of the local formation on telephone, followed by written
report within 24 hrs of the incident. The same will be reported by the concerned
authority to the Managing Director AWES and Discipline and Vigilance Directorate
(DV-2), Integrated HQ of MoD (Army) on telephone within 24 hrs of the incident.

(ii) Detailed Report. Detailed report on sexual harassment involving serving Army
personnel will be sent by the controlling formation within 72 hrs to HQ AWES and
Discipline and Vigilance Directorate(DV-2), Integrated HQ of MOD (Army) by fastest
means.

(iii) Final Report. Final report involving serving Army personnel will be submitted by
controlling formation to HQ AWES and DV Directorate through proper channel on
finalisation of the case.

190. Blank
CHAPTER – 10

ADMISSION RULES

Reference

Appx W – Definition of Ex-Serviceman Article193

General

191. Fresh admission can be made in the school throughout the session.

192. Admission to children of serving Army personnel coming on transfer from out station can be
made anytime during the year and they will not be denied admission, subject, however to the
stipulation laid down by the CBSE in Classes IX-XII. Admission of civilian children to Army
Schools should not be at the cost of Army children, the latter will never be refused admission.
Strength of civilian children should not exceed 20% (inclusive of NRI children) of the overall
strength in a class after admitting all Army children and also catering for their mid session
admissions. However, percentage of civilian children may be increased as elaborated at Article
196 only after ensuring 100% admission of Army children with a few reserved seats for them for
mid-session admissions.

Priorities for Admission

193. The priorities for admission will be as under:-

(a) Children of serving Army personnel (including DSC), children of Army Widows and
children of those TA personnel who have a minimum of 10 years embodied service.

(b) Children of Army Ex-servicemen, DSC pers Retd with Pension from DSC.

(c) Children of serving Air Force and Naval personnel.

 (d) Children of retired Air Force and Naval personnel.

(e) Children of ex Army personnel who left Army with less than 10 years of service and
do not come under the category of ex servicemen.

(f) Children of civilians paid out of Defence Estimates, Para Military Forces including Coast
Guard, MES, GREF, TA (when not embodied).

(g) Grand children of serving/retired Army personnel.

(h) Other children.

Note : Definition of Ex Serviceman as applicable for admission and charging of fee in

Army schools is given at Appendix W

194. If there is an acute shortage of classrooms and there is difficulty in adjusting all children of
serving Army personnel, SMC may further prioritise children at Article 193 (a) as follows:-

(a) Army School/APS Transfer cases and private recognized schools.

(b) KV Transfer Cases.

(c) Transfer cases from local schools.

195. In stations where there are two schools e.g. Delhi, Pune, Lucknow, Secunderabad,
Jabalpur , Dehradun, a comprehensive policy will be drawn by respective Command HQ so that
load is evenly distributed. It should be based on proximity of the school from residence and
availability of seats.

Notes

1. Children under Article 193 (f), (g) and (h) will be considered civil Children for the purpose
of admission.

2. Children of civilian staff employed in the school will not be counted as civilians for this
purpose.

Percentages of Civilian Children

196. The strength of civilian children will normally be at the ceiling of 20% subject to availability
of seats. Exceptions can be made under the following circumstances: -

(a) Classes XI & XII In case seats are under utilized and for reasons of functional
viability, Chairman may approve civilian percentage beyond 20% in classes XI and XII. This
increase will be up to a maximum of 30%. Any increase beyond 30% will be with approval
of Command HQ. This increase can be reviewed and withdrawn at a later stage, if situation
so warrants.

(b) Classes IX to X Increase in percentage of civilian children up to 30% is permissible

with the prior approval of Command HQ. This increase should be reviewed yearly and
withdrawn, if situation so warrants.

(c) Other Classes

 (i) There will be no increase in percentage of civilian children.

(ii) In stations where adequate number of Army children are not available and it is
considered necessary to admit higher percentage of civil children even in primary
classes to ensure optimum utilization of school capacity, the overall strength of civil
children may be increased to 30% with the prior approval of Command HQ. This
increase can be reviewed and withdrawn at a later stage if situation so warrants.

197. Children of Foreign Nationals/NRIs in Army Schools/APSs. Foreign/NRI children are

allowed to be admitted in all Army Schools/APSs. It will, however be ensured by the School that
all formalities like checking of Visa, Passport and guarantee of character and conduct by two
respectable Indian citizens etc are completed before granting admission to such children and the
sanction of the Chairman is taken in each case. Clarification, if required, may be obtained from
HQ AWES.

Admission Procedures and Admission Test

198. Admission.Following category of children will be admitted based on Transfer Certificate

(TC) from previous school, without an admission test:-

(a) Children who are coming on Pass/promoted TC from another APS/Army School/KV
between the period 01 Apr to 31 Jul.

(b) Children who have studied for 10 academic months in another APS/Army School/KV
and are seeking admission after 31 Jul.

(c) An evaluation test may be taken in respect of these children to facilitate further
academic coaching and allocation of sections. However such an evaluation test will not be
treated as admission test and child entitled admission will be allowed to attend classes
within 48 hours of reporting to the school.

199. Admission Test

(a) All other category of children including Army children not covered under admission
category may be admitted after an admission test. The Principal will arrange admission
tests in the subjects as specified in Article 202 and decide whether the student can be
admitted and if so, to which class. On this point, his/her decision shall be final. The
standard of the admission test will be of the level of the annual examination of the class
preceding to which admission is sought. However, in no case any child of a serving Army
personnel or widow will be denied admission. The child will be accepted in a suitable class
at the discretion of the Principal.

(b) Army children who are to be admitted based on the admission test as stated in
Article 199 (a) will be allowed to attend the class based on their Transfer Certificate
from the previous school. However their classes for admission would be decided by
the Principal within 10 days of their reporting to the school.

(c) Admission Tests will be held on the first working day of every week and results will be
announced within 48 hours. A retest, where considered necessary, may be given after
seven days of the first admission test.
200. TC from Other Schools. TCs in respect of candidates from schools other than Army
Schools/Army Public Schools/KVs will be accepted for admission provided these are endorsed by
the District Education Officer of the District in which the school is located.

201. Admission to Class XI. The minimum percentages for different streams for admission to
class XI are given below. Meeting the eligibility criteria on account of minimum percentages does
not, however, guarantee admission. Admission will depend on relative merit and availability of
seats. No special weightage will be given for any stream to any student.

(a) Percentages for schools offering all three streams:-

Stream Minimum Cut off Percentages

Science Maths Science & English

Maths

PCM with or B2/61-70 B2/61-70 B2/61-70 C2/41-50

without maths

Commerce with or - B2/61-70 - C2/41-50

without Maths

Humanities No restriction

(b) Percentages for schools offering only Science and/or Commerce stream,
percentages will be a under :-

Stream Minimum Cut off Percentages

Science Maths English

Science with Maths C1/51-60 B2/61-70 C2/41-50

Science without Maths C1/51-60 C2/41-50 C2/41-50

Commerce with Maths - B2/61-70 C2/41-50

Commerce without Maths - C2/41-50 C2/41-50

Humanities No restriction

Notes

1. For details on allotment of streams, refer to AWES letter No B/47485/AS/AWES

dated 13 May 2010

2. For children who come under Priority under Article 193 (f) to (h), cut off percentages
given above for all streams and subjects will be increased by 10% for admission.

3. Restriction in Class Strength.

(a) Class with Computer as Elective subject will have a Maximum Strength of 30
students.
 (b) Strength of students in classes for all other subjects will not exceed 40
students.

4. For Humanities Stream, there will be no restriction.

5. It is clarified that meeting the eligibility criteria on account of minimum cut off
percentages does not guarantee admission. Admission will depend upon relative merit and
availability of seats.

202. Subjects for Admission Test. The admission test will be held in the following subjects:-

Level Subjects

Primary Classes (II to V) English, Hindi and Maths.

Middle Classes (VI to VIII) English, Hindi, Mathematics and Science.

Secondary Classes (IX to X) English, Hindi, Mathematics and Science.

Senior Sec. Classes (XI to XII) English, Hindi and Elective Subjects.

203. No written test will be conducted for students seeking admission in Class I.

204. Concession shall be given in admission tests for deficiency in languages (English, Hindi
and Sanskrit). This shall not be so liberal that the deficiency may not be made good by combined
efforts of the school and parents in one session.

Note The assurance of removing language deficiency within a year shall be given in writing by
the parents or guardians of the pupils, if admitted.

205. Admission without Transfer Certificate. Direct admission i.e. admission without a
transfer certificate shall be made only up to class VI. If a pupil, who has not previously attended
any recognised school, applies for admission to any one of the Classes II to VI, his parent or
guardian shall be required to give full history of his previous education and submit an affidavit to
the effect that his ward has not attended any recognised school till then. He/she shall also be
required to submit an affidavit regarding the exact date of birth of his ward. If a seat is available
in the class to which admission is sought, the head of the school shall arrange a special test to
determine the suitability of the pupil for admission to the class. Admission shall be granted if the
pupil passes in the special test. If the parent or guardian’s statement under this clause is found to
contain any wilful misrepresentation of date of birth or other facts regarding the pupil’s
educational career, the head of the school shall cancel the admission and report the matter to the
Education authorities of the district for circulation of the information to other schools. The name
of the pupil will be struck off the roll of the school.

206. A pupil coming from a recognised school or a Kendriya Vidyalaya or Army School, shall not
be admitted to a class higher than the one in which he/she was studying at his former school
except in the case of those who have successfully passed the annual examination and have been
promoted to a higher class.

207. A pupil who fails once at the annual examination (Classes 1-X) may be admitted to the
same class in the next session of the same or of any other Army School. A pupil who fails twice
at the annual examination shall not be admitted even in special cases.
208. A pupil who fails in the Board’s final examination shall be admitted ordinarily as a casual
student and the fee charged at the same rate as from a regular student. However, in exceptional
circumstances Chairman School Management Committee may approve admission as regular
student.

Age.

209. Age Limit Though the requirement of the Central Board of Secondary Education that the
All India secondary Examination shall be open to pupils who have interalia attained the age of 15
years on 30th September of the year in which they take the examination has been abolished with
effect from the examination of 1983, the age of admission to various classes in Army Schools,
however, shall be regulated as indicated below:-

For Admission The student should complete the under-mentioned

to class. years of age on 31 Mar of the year in which
admission is sought.
I 5 Years
II 6 Years
III 7 Years
IV 8 Years
V 9 Years
VI 10 Years
VII 11 Years
VIII 12 Years
IX 13 Years
X 14 Years

210. Proof of Age.

(a) In case of Defence Personnel, extract of their record of Service, duly attested by their
Commanding Officers, will be accepted as a conclusive proof for age of their children.

(b) Birth certificate issued by Military/Civil Hospitals as well as by Municipalities/ Village

Panchayats will also be accepted.

211. Change in Date of Birth. Once recorded in the school scholar register, change in the date
of birth will not normally be accepted, except where overwhelming documentary evidence exists
and where a genuine mistake has been committed.

212-220. Blank.

CHAPTER – 11

RULES OF EXAMINATION, GRADING AND PROMOTION

Reference. Appx X. Details of Time Based Teaching Units

(Excluding Final Tests, vacation). Article 223

Examinations.

221. In each academic year, the school will hold the following tests carrying weightage
as under:-

(a) Unit Tests 2 - 20%

(b) Half yearly Test 1 - 30%

(c) Annual Test 1 - 50%

222. The objective of the test and the examination is not merely to record the pupil’s
achievements but also to assess and identify the needs and the points of weakness
and strength. The results disclosed by these tests should be used by the teacher to
adapt instruction more closely to the individual needs and capabilities of the pupils and
wherever necessary, to organise special instruction for the pupils in areas where their
individual weakness has been disclosed.

223. Coordinated Coverage of Syllabus The whole academic year consists of micro
teaching units of one fortnight each. HQ AWES will intimate the contents to be covered
in each unit by 15 Mar each year for the ensuing academic year. It is of utmost
importance that schools abide by the schedule, failing which students proceeding on
transfers will suffer immensely. Details of teaching units are at Appendix X.

224. Minimum Attendance Necessary for Annual Examination. A pupil may not be
allowed to sit in the annual examination if he/she has not put in a minimum of 75% of
the total attendance of the academic session, including attendance in previous school if
the student has been admitted on transfer. The Principal is authorised to condone
shortage in attendance upto 15% in special circumstances meriting this concession e.g.
illness etc., i.e. permit a student with 60% attendance to take the annual examination.

225. Register of Examination Results. The Principal shall maintain a register of

examination results in which the consolidated results of all the examinations held shall
be recorded, class-wise and subject-wise together with a description of the measures
taken to remedy the weaknesses disclosed. The question papers, mark sheets and
answer books of the half-yearly and annual examination shall also be preserved for one
year for inspection of CBSE and for forwarding to them in case required for classes IX
and X.

226. The results of the annual examination shall be declared by the Principal by 31
Mar.

Assessment Rules

227. The final assessment of a pupil at the end of the academic year shall be based
on his total achievements. The assessment of the students will be carried out for all
classes as per the CBSE rules.

Promotion.

228 If a pupil fails to appear either in the half-yearly examination or periodical tests on
genuine grounds as illustrated in the following Article, he/she may be allowed
proportionate credit for such a test or half-yearly examination for the purpose of final
assessment for promotion to the next class in the following manner: -

“The number of marks obtained by the pupil for the various tests, sessional work

and annual examination minus the periodical test or half-yearly examination, which
he/she has missed, may be worked out. The total so arrived at, may be
proportionately increased taking into account the maximum marks of the missing
test”.

229. For example, for a pupil who has not appeared in the half-yearly examination, the
total marks obtained by him on the basis of his annual record may be worked out for
the maximum of 70 marks (30 marks being assigned to half-yearly examination), and
then projected to the maximum base of 100 marks. Thus, if the credit for a pupil for
periodical test, class work and home assignments and annual examination works out to
say, 45 out of 70, excluding the credit for half-yearly test which he/she has missed due
to illness, the total credit on the basis of the above formula will be 64 marks out of
100 marks.
230. The same criteria shall be adopted for working out credit for any other periodical
test which a pupil might have missed on account of illness etc.

Circumstances under which the Concession mentioned in Article 228 would be

Admissible.

231. The above concession will be admissible only in the bonafide cases (i) of illness
supported by medical certificate from a Government or Municipal Hospital, (ii) of transfer
of parents during the period of examination, and (iii) where a student could not take the
test or examination for reasons beyond his control.

232. A pupil, who fails to appear in the annual examination even though he/she had
secured sufficient marks in periodical tests and half-yearly examination, will be deemed

to have failed in the annual examination and shall not be promoted to the next higher
class. Where, however, the absence from the annual examination was due to reasons
beyond the control of the pupil, he/she will be given a supplementary examination on
order of the Principal. The Principal may at his/her discretion refer cases to the
Chairman whose decision will be final.

Grading System

233. Grading system based on continuous and comprehensive evaluation system,

laid down by CBSE, would be introduced as under :-

(a) For Classes I to V. Five points grading system to be adopted as under:-

(i) A+ Outstanding 90% - 100%

(ii) A Excellent 75% - 89%

(iii) B Very Good 56% - 74%

(iv) C Good 35% - 55%

(v) D Scope for improvement Below 35 %

Note . At least 3 assessments should be made over the year and Rating scale
given by the CBSE should be used.

(b) For Classes VI to VIII. The nine point grading scale for measuring
scholastic achievement will be used and Assessment of Scholastic attainments
 will be reported twice in a year. Co-scholastic 2(A, B, C & D) and 3(A,B) will
be done on 5 point scale. It will be done once in a session. As given in
Teacher’s Manual for Classes VI-VII.

(c) Class IX and X. There will be 2 school terms and the weightage of
Formative and Summative Assessment will be as given in CBSE circulars.
Assessment of Scholastic achievements will be on a 9 point scale and co-
scholastic Areas and Activities on a 5 point scale.

Notes .

1. Format of Report Book. Formats for Reports Books have been forwarded by
CBSE for classes 1 & II, III,V, VI-VIII & IX-X respectively. Schools must strictly
adhere to these formats.

2. Marks and grades allotted to students of class IX & X must be endorsed at the
back of the TC or on a separate sheet signed by the class Teacher and Principal for
submission to the next receiving school.

Committee of Moderation.

234. There shall be established two Committees of Moderation in the school – one for
seniors (Classes VI to XII) and the other for juniors (Class 1 to V). Each Committee
shall have at least two and not more than three members besides the Principal. The
Principal shall be the Chairman of both the Committees. The other members will
include teachers of Arts and Science Groups. These Committees will consider the type
of questions to be asked in the annual examinations and also the standard of marking
the answer papers. The Committees may meet before the examination papers are set
and again they may meet after they are over and the scripts are marked and tabulation
made to decide the cases of promotion/detention etc., before the results are actually
announced. The minutes of Committee of Moderation will be approved by Chairman.

No Detention of Students up to Class VIII

235. There will no detention of any students upto class VIII. For promotion in class
IX methodology given by CBSE vide circular No 10/2011 dated 10.2.2011 will be
adopted.

Detention of Candidates for Board’s Examinations

236. The Principal should bear in mind the following provision in the Central Board’s
regulation regarding detention of candidates from the Board Examinations:-

“Heads of recognised institutions are not entitled to detain candidates who have
fulfilled the conditions for permission to appear at the examination of the Board
except for very grave reasons and with the previous sanction of the Chairman of
the Board”.

237. If suitable precautions are taken at the lower levels particularly in class IX there
would be hardly any occasion to detain students under this clause for academic
deficiencies. The parents in such cases should also be apprised of this well in time.

238. The Central Board permits students to take the examination in either English or
Hindi. The school should give this option to the students regardless of the language in
which instruction has been given in that school.

239. Similar choice should be given to the students in the school tests and
examinations also.

Re-examination of Answer Papers in Annual or Other Internal Examinations.

240. In case a complaint is received either by the Principal or by the Chairman,

Managing Committee, in respect of marking of answer papers in any subject, the
Principal may re-examine the paper himself or get it re-examined by any other
examiner, and after satisfying himself that the paper has been properly re-assessed,
inform the guardian of the result of such re-examination.

Pass Percentages.

241. Classes VI to VIII. No detention.

242. Class XI. A candidate should obtain not less than 33 % marks in each subject.
In case of a subject involving practical work, a student must obtain 33% marks in
theory and 33% marks in practical separately in addition to 33% marks in aggregate in
order to qualify in the subject. A student failing in two subjects by not more than 5
marks in each subject will be eligible to take the supplementary examination to be
held in first week of May and will be promoted to the next higher class subject to
passing the examination.

243-250. Blank.

CHAPTER - 12

SCHEME OF STUDIES AND SYLLABI

Scheme of Studies

251. Army Schools will follow the scheme of studies as prescribed from time to time by the
CBSE for All Indian Secondary School Examination (Class X) and All India Senior School
Certificate Examination (Class XII).

Subjects of Study

252. (a) Board Syllabi: Army Schools will offer a course of studies to prepare the students to
take the Secondary/Senior School Examination of CBSE as per the syllabi of the Board.

(b) Subjects of assessment/Examination are as under :-

(i) English Communicative

(ii) Hindi B / Third Language (Sanskrit)
(iii) Mathematics
(iv) Science (Physics, Chemistry & Life Science)
(v) Social Science (History, Geography and Economics / Civics)

Notes.

1. English Communicative and Hindi B will be offered in all schools.

2. In Social Science, History, Geography, Economics, Political Science and

Disaster Management will be studied for two years, both in classes IX and X.

3. In consonance with directions from CBSE, the Continuous Comprehensive

Evaluation has been introduced in place of only “pen and papers” tests.

4. Under CCE, Academic performance is divided into :-

(a) SCHLASTIC AREAS – which include subjects (as mentioned in 252(b).

(b) CO SCHOLASTICE AREAS – Which include LIFE SKILLS, ATTITUDE

AND VALUES.
 (C) CO SCHOLASTIC ACTIVITIES – which include

(i) Literary and Creative skills

(ii) Scientific skills.

(iii) Health and Physical Education etc.

5. Under CCE, each academic year will have only two terms ie April to September and
October to March.

6. Each term will have two types of assessment.

(a) FORMATIVE ASSESSMENT (fa)

FA includes participation of students in their own learning through quizzes,

conversations, interviews, oral testing, visual testing, projects, practicals,
assignments, class work and homework,

(b) SUMMATIVE ASSESSMENT

(I) SA is the written terminal examination at the end of each term ie in

September and March.

(ii) WEIGHTAGE. Weightage of the Formative Assessment and

Summative Assessment shall be as follows :-

Term Type of %Age of Term wise Total

assessment weightage weightage
in academic
session

First Term Formative 10% Formative Formative

(Apr –Sep) Assessment Assessment Assessment=40%
-1 -1+2=20%

Formative 10% Summative Formative

Assessment Assessment Assessment=40%
-2 1=20%

Summative 20%
Assessment-
1

Second Formative 10% Formative Summative

Term (Oct- Assessment- assessment Assessment=50%
Mar) 3 3+4=20%
Total =100%

Summative
Assessment
2=40%

Formative 10%
 Assessment
-4

Summative 40%
Assessment-
2

(c) SCHEME OF GRADING

The AWES will introduce nine point grading system in consonance with CBSE
directions. In this system, student’s performance will be assessed using conventional
numerical marking mode, and the same will be later converted into the grades on the basis
of the pre-determined marks ranges as detailed:-

MARKS RANGE GRADE GRADE-POINT

91-100 A1 10.0

81-90 A2 9.0

71-80 B1 8.0

61-70 B2 7.0

51-60 C1 6.0

41-50 C2 5.0

33-40 D --

21-32 E1 --

20 and below E2 --

(d) All India Senior School Certificate Examination (Classes XI and XII).

(i) One Languages - English Core.

Notes.

(i) Army Schools will follow English language and not English Literature. The same
language cannot be offered as a language and literature.

(ii) Three Electives (Four Electives if only one core language is offered) out of the
following:-
 (aa) Science Stream. Physics, Chemistry, Biology, Computer Science,
Mathematics, Informatics Practices, Biotechnology, Psychology, Physical
Education, Fine Art & Economics.

(ab) Commerce Stream. Economics, Mathematics, Accountancy, Business

Studies, Computer Science and Informatics Practices.

(ac) Humanities Stream. Economics, History, Geography, Political Science,

Computer Science, Psychology, Informatics Practices. Home Science,
Mathematics, Physical Education.

Notes.

1. A candidate may offer an additional elective subject or a language at

elective level. As far as possible Army Schools will follow four electives and
English as core language.

2. Addition of subjects/next higher class(es) can be made at the discretion

of the Managing Committee without affecting the basic structure.

3. The medium of instruction in all the Army Schools will be English.

(iii) Subject of internal assessment:-

(aa) General Studies.

(ab) Work Experience.
(ac) Physical and Health Education.

(e) Specification of subjects to various streams can be “as per CBSE Rules”. It will be
difficult to specify all the subjects as different schools have options for different subjects
except the compulsory ones. The compulsory subjects must constitute the “basic structure”.
The following procedure will be adopted: -

(i) Hindi ‘B’ at class 9th and 10th.

(ii) English (Core) at class 11th and 12th.
(iii) Maths mandatory for Computer Science.

Affiliation to CBSE

253. Application to CBSE. Application to CBSE for affiliation is to be made by the

Head of the institution through the electronic form which is available on the CBSE
website www.cbse.nic.in e-affiliation systems for schools, by simply following all the
steps and procedures. Last date for submission of application is 30th June of the
year preceding the year in which class VII, IX, XI is proposed to be started. The
application through electronic form should be followed up on hard copy with all
attachments duly countersigned by the Chairman of the School immediately after
submission of application through electronic form. There will be no composite
affiliation upto class XII except in switch over cases. A school has to first affiliate
itself with CBSE upto Secondary stage and run class IX for a minimum period of one
year before applying for upgradation to Senior Secondary level.
 254. Affiliation Fee . Affiliation fee is to be deposited separately by Demand Draft
drawn in favour of Secretary Central Board of Secondary Education Delhi as per
details given below :-

(a) Approval of middle class syllabus : Rs 25,000/-

(b) Fresh Provisional Affiliation for Secondary Classes (Class X) Rs 75,000/-(

Rs 50,000/- if already affiliated upto Middle Class).

(c) Upgradation Senior Secondary level Rs 50,000/-

(d) Introduction of additional subject (Science Subject) Rs 5,000/- per subject

(Other Subject) Rs 3,000/- per subject.

(e) Extension of Provisional Affiliation Rs 25,000/-

255. The following classes should not be started without prior permission of the
SMC/AWES and affiliation with CBSE :-

(a) Approval of Middle Class Syllabus

(b) Provisional Affiliation or Switch over upto Secondary Level.

(c) Upgradation or Switch over to Senior Secondary Level.

(d) Additional Subjects

(e) Extension of Provisional Affiliation.

256. Ministry of Human Resource Development (Department of Education) had concurred with
the scales of pay proposed by AWES as given in Article 123. The concurrence of the Ministry
had been conveyed to CBSE New Delhi vide their DO letter No 1-27/90-Sch.3 dated 26 Feb 91.

257. In view of the foregoing, all Principals of affected Army Schools are requested to approach
CBSE, New Delhi for affiliation quoting Ministry of Human Resource Development (Deptt of Edn.)
Do letter referred to in Article 256 above as authority.

Coordination of Subjects/Streams if More than One School in close Proximity.

258. Wherever two or more schools are in close proximity (within a radius of 10 Kms) streams
and subjects at senior secondary level should be so coordinated that duplicity is avoided and
teaching resources are optimized. This will be coordinated by AWES Cell Command concerned.

259-260. Blank.
CHAPTER - 13

DISCIPLINE - STUDENTS
General

261. The affairs of the school shall be so conducted as to promote self-discipline leading to
decent and orderly behaviour to maintain a high moral tone in the institution and to build up
traditions that all good Public Schools cherish.

262. The observance of rules of discipline and good behaviour shall be a pre-condition to a
student's continuance in the school. In the event of serious breach of discipline by a student if
the Principal is convinced that the continuance of the student in the school is likely to be
detrimental to the general tenor or discipline of the school, he/she may expel him or recommend
his transfer to a special school where arrangements exist to correct delinquents or to reform the
hardened offenders.

Striking off Name from the Rolls of the School

263 The following procedure shall be adopted for striking off the name of a student from the
rolls of the school, for non-payment of school dues:-

(a) If the defaulters fail to pay fees and fine within one month after the expiry of the due
date, the Principal will send a written notice to the parents.

(b) If fees plus fine are not paid for two consecutive months, the name of child will be
struck off the school rolls.

Form of Disciplinary Measures

264. The following shall be the disciplinary measures which may be adopted by the school for
students who have attained the age of fourteen years:-

(a) Fine.
(b) Rustication.
(c) Expulsion.

265. Fine. Fine may be imposed on a student who has attained the age of fourteen years in the
following cases:-

(a) Late attendance.

(b) Absence from class without proper application from the parents or guardian,
(c) Truancy.
(d) Willful damage to school property.
(e) Delay in payment of school fees and dues.

266. Expulsion. Students expelled from the school will not be re-admitted. Cases of students
expelled from other schools will be referred to the Managing Committee.

267. Rustication. Where a student is rusticated, he/she will not be admitted to the school till
expiry of the period of rustication.
Note. Provided that no student shall be expelled or rusticated from the school except after giving
the parents or guardian of the student a reasonable opportunity of showing cause against
the proposed action.

268. Corporal Punishment. Corporal punishment is banned in Army Schools/Army Public

Schools.

Code Of Conduct - Students

269. Dos.

(a) Be respectful to your parents, teachers, staff of the school and elderly citizens.
(b) Be punctual.
(c) Be neat and clean.
(d) Be humble in your success or victory.
(e) Be honest, upright and truthful.
(f) Be Co-operative and exhibit team spirit for positive attitude and conduct.

(g) Have and maintain exemplary behaviour and show respect for the feelings of
others.
(h) Be patient, tolerant and secular.
(j) Take pride in yourself, your school, your parents and your Nation.
(k) Be courteous. Remember “Thank You” and “Please” are two very good words.
(l) Be thankful to God for every thing that He has given to you.
(m) Believe in yourself and have courage. Remember God is with you always and
everywhere.

270. Don’ts.

(a) Do not cause hurt by your words or deeds.

(b) Do not be afraid to speak the truth or to accept a mistake.
(c) Do not damage or disfigure property of your school or at home.
(d) Do not use abusive language.
(e) Do not look down upon those who are less privileged, weak or physically challenged.
(f) Do not ill-treat animals or birds.
(g) Do not mock or ridicule on someone’s failure.
(h) Do not pass castiest, anti religious, or racial comments
(j) Do not be arrogant.
(k) Do not copy or cheat.
(l) Do not steal.

Forbidden Practices

271. No student shall indulge in any of the following practices:-

 (a) Violence in any form.
(b) Sex related offences.
(c) Rude and disorderly behaviour.
(d) Smoking.
(e) Use of drugs or intoxicants.
(f) Any form of gambling.
(g) Spitting in or near the school building except in any spittoon provided by the school.
(h) Castiesm, communalism and practice of untouchability.

272. Any body found indulging in forbidden practices will be liable to strict
disciplinary action.

273-280. Blank.
CHAPTER - 14

FEES AND FUNDS

Fees.

281. The following fee structure will be adopted in the Army Schools/Army Public
Schools with effect from_____________ and should be taken as minimum and the
respective School Managing Committees could adopt higher fee structure at their
discretion:-
Civilians other than
Ser Army Personnel including retired those paid out of
No Details of Dues Defence Estimates
Rs

OR
Officer JCOs Rs
s Rs
Rs
1. One Time

Registration Fees 300 300 300 300

Admission Fee 1200 600 400 5000
Security (Refundable) 6000 4000 3000 9000
2. Annual

Library 250 200 150 350

Building 250 200 150 550
Exam & Stationery 200 200 200 200
Games & Sports 250 200 150 500
Play way upto Cl V 200 150 125 350
School Journal 125 125 125 125
Total 1275 1075 900 2075
3. Monthly

Tuition
Class 1 to V 700 600 500 900
Class VI to X 800 700 600 1000
Class XI to XII 900 800 700 1100
Computer Fee incl CAL 75 75 75 125
Pupil Fund 75 75 75 125
Science
Science Fee (Classes IX & 50 50 50 75
X)
Science Fee for XI and XII 75 75 75 125
Computer Science Fee 60 60 60 60
Bio Tech Fee (Elective 75 75 75 125
Subject)
V-SAT IX to X (Where 50 50 50 50
installed)
XI to XII 70 70 70 70
*Applicable for students who have taken Computer Science or Info Practice as elective
subject. Computer Science Fee will be in addition to Computer fee.

Notes.

1. In major cities, Delhi in particular, where teachers have to be paid higher pay scales,
School Management Committee may adopt a different norm for fixing fee. Civilians should
be charged at par with what is being charged in a comparable private school. Officers,
JCOs & OR may be charged fees at the rate of 70%, 50% and 30% of this rate.

2. The above fee structure would be regarded as the bottom line and the respective
School Managing Committees may adopt a higher fee structure at their discretion to make
the schools financially self sustaining. No funds/grants will be given by the AG’s Branch to
meet the revenue expenditure of the school.

3. In special cases, fees can also be lowered, after explicit approval by the Board of
Administration at Command HQ.

4 Fees of Children of Navy and AF, TA, Coast Guard, .Para Military Personnel (eg.
CRPF, ITBP, SSB, BSF, CISF, NSG etc), GREF, MES, Civilians paid out of Defence
Estimates:-

(a) Navy & AF. At par with Army in all stations.

(b) PMF. As a general policy there will be No fee concession. Northern & Eastern
Commands may extend the fee concession at their discretion. However, in stations
where there are Schools run by PMF the concession will NOT be extended.

(c) Civilians Paid out of Defence Estimates. At par with Army Personnel.
 (d) TA Personnel.

(i) Ex Servicemen TA. TA personnel retired with pension from TA to be

treated as ex servicemen.

(ii) TA Personnel with 10 Years Embodied Service. The children of TA

personnel with 10 years embodied service to be charged fee at par with the
Army children.

(iii) TA Personnel with Less than 10 Years Embodied Service. The

wards of TA personnel with less than 10 years embodied service to be charged
fee as applicable to civil children.

(e) Coast Guard Personnel. The children of Coast Guard personnel to be

charged fee at par with civil children.

5. Fees of Children of DSC Personnel . The children of serving DSC personnel and
of those in receipt of pension are to be charged fees at par with Army children.

6. Collection of Fees. Where Banking facilities exist, fees will be collected on quarterly
basis by 10th of first month of the quarter. Where Banking facilities do not exist detailed
procedure for collection of fees and depositing the same in bank would be laid down by
School Managing Committee with the approval of HQ Command.

7. Fees of NRI Children. This is to be decided by the School Managing Committee.

8. Annual Charges. These are paid at the beginning of academic year, i.e. in Apr.
Schools issuing the transfer certificate should charge annual charge till that month and
balance of annual charges be refunded and the same will be endorsed in TC that annual
fee has been paid up to (month). Receiving schools will charge annual charges for the
remaining months, at the rates as applicable in the receiving school in this connection
please refer to Article 59(b) of Financial Management of Army Schools/ Army Public
Schools(August 2006 Edition).

9. Equivalents of Fees for Civilian Employees Paid out of Defence Estimates. For
charging of fees from civilian employees paid out of Defence Estimates, the following
equivalents shall be implemented:-

(a) Officers –Employees with Grade Pay of Rs 5400/- pm and above

(b) JCOs - Employees with Grade Pay between Rs 4200/-pm and 4800/-pm.

(c) OR – Employees with Grade Pay of less than 4200/pm

ent of Fees by Staff (Teaching and non-teaching). They would be charged fees at par with
civilians paid out of Defence Estimates as given in note 09 above. This should be read in
conjunction with Article 284.

11. Revision of Fee Structure. Revision of fees would be undertaken whenever there is a
necessity to revise the same, however, it will come into force with effect from the next academic
session commencing from April.
12. SMC will ensure that no new heads other than those given above are created.

13 Headquarter Commands may also at their discretion adopt a fee structure below the
bottom line for certain Army Schools if so dictated by local environmental conditions in their areas
of jurisdiction. This however, will be resorted to in exceptional cases only. It is however,
reiterated that no funds will be made available from AWES to meet the deficits of Army Schools.

14. No additional financial assistance will be given ex AG's Welfare Fund.

15. Fee of children of ex Army personnel who left Army with minimum 10 years of service will be
as shown in column 3 above while the fee of children of ex Army personnel who left Army before
completion of 10 years service and do not come in the category of ex servicemen will be at par
with civil children. Please see Appendix W for definition of ex servicemen for admission and
charging of fee in Army Schools.

282. Late Fees. If fees are not paid by due date, late fee will be charged as under:-

(a) Upto 20th of the current month - Rs 20/-

(b) Upto 1 month - Rs 50/-
(c) Upto 2 months - Rs 100/-
(d) Upto 3 months - Rs 150/-

283. If fees and fine are not paid for three consecutive months, the name of the student will be
struck off the rolls.

284. Exemption of Tuition Fee. Exemption of tuition fee will be granted to two children
per regular employee of the school. A Probationer/Term Based Employee will however get
exemption of tuition fee for one child only. Tuition fee exemption will only be given in case the
husband/wife of the employee is not entitled to claim the children education allowance from
the Govt. Where the husband/wife of the employee of the school is entitled to claim the children
education allowance from the Govt, tuition fee exemption would not be given. However in
cases where the tuition fee is more than the children education allowance, the difference
between the two would be exempted. This will be applicable wef 01 Apr 2010.

285. Exemption of Tuition Fee to Special/Disabled Children. No tuition fee will be charged
from special/disabled children in Army Schools/Army Public Schools. For details, refer to Army
HQ letter No B/45751/AWES dated 25 Feb 04.

286-290. Blank
 CHAPTER - 15

BUDGETING, ACCOUNTS AND AUDIT

General

291. Budgeting, Accounts and Audit form very important aspects of financial management and
administration of the school. The need for a sound philosophy for budgeting, meticulous care in
accounting and periodic auditing is therefore obvious. The detailed instructions on financial
management are contained in booklet ‘Financial Management of Army Schools/ Army Public
Schools Vol-I Aug 2006 Edition as amended from time to time.

Budgeting

292. Yearly budgets not only aim at balancing the expenditure with income for the year but
should also cater for the increased future liabilities of the school. The budget for ensuing
financial year should be passed by School Managing Committee before 31 Mar of the current
year.

Note. SMC is empowered to carry out inter fund transfer. If the amount of transfer is more than
Rs 50,000/-, approval of Patron will be obtained.

Finances

293. Schools which were established prior to 2005 were granted Corpus by AWES. It is
compulsory for them to plough back 50% of earning through interest into Corpus for its growth.
Balance 50% of interest on corpus will be credited in Asset Replacement Fund. The school
should target to grow at minimum 7% per annum in terms of securities and fixed deposits.

294. The schools will be run as a financially self-supporting institutions. Tuition fees and other
charges will be levied as per the general policy of the Society with a view to fully meeting all-
recurring and non-recurring expenditure.

Grants

295. Initial Grants. As a general policy, no corpus is being allotted by HQ AWES to Army
Schools since 2005. Instead, HQ AWES will give Rs Five lacs as initial grant to newly established
schools / regimental schools upgraded as Army Schools. All Intermediate Headquarters will chip
in proportionate shares to give sound financial foundation to newly established schools /
regimental schools upgraded as Army Schools. If considered inescapable HQ Command may
recommend transferring portion of Corpus held by Army Schools to equip newly established /
upgraded Army Schools coming up in the same station or within their jurisdiction. Transfer of
portion of Corpus held by schools will be approved by HQ AWES on recommendations from HQ
Commands. These would be considered as Initial Grants. The accounts will be adjusted
accordingly.

296. IT Grant. IT Grant of Rs 5 lacs will be given to newly established schools and schools
being upgraded from Regimental to Army schools.
297. CAL Grant. Army School who implement CAL as per guidelines given by HQ AWES will
be given CAL grant

298. Science Lab Grant. School introducing Cl-XI be allotted a grant of Rs 5 Lacs. .

299. Bio Tech Lab Grant. Bio Tech Lab grant of Rs 3.5 lacs will be given to the schools on
establishment of a Bio Tech Lab

Raising of Funds by Army Schools

300. Where funds required for expansion of Army schools cannot be found from the Reserve
Funds, the Management may raise them by organising fetes, securing grants-in-aid,
donations/voluntary contributions (with no strings attached) or by such other means as it may
deem fit e.g. renting out of auditorium for educational and cultural purposes. HQ Commands will
ensure adequate initial grants for new schools to put them on sound financial footing.

Purchases

301. Normal procedure of calling quotations, or deputing a Board Officers, may not be adhered
to in the following cases :-

(a) Books and teaching aids.

(b) Scientific equipment and apparatus from the manufacturing firms on catalogue
prices.
(c) Goods purchased from CSD/Kendriya Bhandar.
(d) Expenditure upto Rs. 500/- on any one item to be incurred personally by the
Principal.

Investments

302. AWES Funds are Regimental Funds. The corpus money and all unutilized funds will be
invested as per policy laid down for investment of regimental funds. Expenditure out of this
income will be on the basis of annual plan as approved by the Managing Committee.

303. A proper `investment plan’ should be prepared for the whole year. School Management
should plan and review investments every three months for the forthcoming quarter. SMC
must ensure that all surplus amounts over and above the day-to-day requirement of the
school shall be carefully invested in short and long term deposits to earn maximum possible
interest while retaining security of funds.

Accounting

304. School will open a Savings Bank Account in a Nationalised Bank to which all revenues will
be deposited and from which all payments in excess of Rs 5000/- will be made by cheque. The
account will be operated jointly by the Principal and the Chairman of the Managing Committee, or
an officer nominated by Chairman and approved by Patron. Accounting procedure for AWES
Funds will be the same as applicable for Regimental Funds.
305. A columnar Cash Book will be operated by the Administrative Officer/Principal, into which
each monetary transaction will be entered. Following documents will also be maintained:-

(a) Columnar account book where all transactions will be entered.

(b) Receipt Vouchers File.

(c) Payment Vouchers File.

(d) Sanction Book for School Expenditure.

(e) Bank correspondence file.

(f) Salary Register

(g) Security deposit register

(h) Petty cash account book

(j) Fixed deposit register

(k) Sanction Book for Pupil’s fund expenditure.

(l) Fee register

(m) Personal account ledger of each student.

(n) Property ledger.

(o) Receipt/Issue Voucher file.

(p) EPF Register

(q) Payment of Terminal Benefits Register

(r) Attendance Register of persons employed on daily wages.

Financial Powers

306. Budgeted. Financial powers of various authorities of Army Schools / Army Public
Schools would be as under: -

S. Appointment Per Transaction Monthly Ceiling

No (in Rs) (in Rs)

(a) Principal 40,000.00 4,00,000.00

(b) Chairman 1,50,000.00 15,00,000.00

(c) SMC 1,75,000.00 17,50,000.00

 (d) Patron of School 2,00,000.00 20,00,000.00

Chairman Board of
(e) Administration 5,00,000.00 40,00,000.00

Patron Board of
(f) Administration 12,50,000.00 No Limit

Chairman Executive
(g) Committee AWES Upto 25 lacs No Limit

Note. Excludes expenditure on account of pay & allowances, electricity/ water bills, examination
/ affiliation fees, rent and repair of buildings, messing charges, annual contract for security
services, maintenance of electric gadgets and school magazine .

307. Non Budgeted. Financial powers of various authorities of Army Schools / Army
Public Schools would be as under: -

S. Appointment Per Transaction Monthly Ceiling

No (in Rs) (in Rs)

(a) Principal 20,000.00 2,00,000.00

(b) Chairman 80,000.00 8,00,000.00

(c) SMC 1,00,000.00 10,00,000.00

(d) Patron of School 1,50,000.00 15,00,000.00

Chairman Board of
(e) Administration 2,00,000.00 20,00,000.00

Patron Board of
(f) Administration 12,50,000.00 No Limit

Chairman Executive
(g) Committee AWES Upto 25 lacs No Limit

308 . Powers to Regularise Losses. Powers to regularize losses out of school fund would be
as under :-
Authorities School Fund (Cash) Stores/Properties bought
from School Fund
Not due to theft, Due to theft, Not due to Due to theft,
fraud or gross fraud or gross theft, fraud or fraud or gross
neglect neglect gross neglect neglect
(Rs) (Rs) (Rs) (Rs)
 Principal of the - - 200 -
School
Chairman School 15,000.00 7500.00 30,000.00 15,000.00
Managing Committee

SMC 20,000.00 10,000.00 40,000.00 20,000.00

Patron of the School 40,000.00 20,000.00 1,50,000.00 50,000.00

Chairman 50,000.00 25,000.00 2,50,000.00 75,000.00

Board of
Administration

Patron Board 1,00,000.00 50,000.00 3,00,000.00 1,50,000.00

Administration
Chairman, Above Above Above Above
1,00,000.00 50,000.00 3,00,000.00 1,50,000.00
Executive
Committee,
AWES

Note. The financial powers to regularise losses are maximum which can be utilised in a
financial year.

309. Financial powers will not be delegated to officiating appointments.

Income Tax

310. The school will deduct income tax from the salaries of the employees and deposit the
same with income tax authorities as per existing orders. All schools will obtain PAN Number for
the same.

Audit

311. The cash account will be got audited every quarter by the Quarterly Audit Board and the
Cash Book will be put up to the Chairman with the report of the Audit Board. Annual audit of the
school accounts would be carried out by a firm of Chartered Accountants or Auditors nominated
by the Managing Committee. The same Chartered Accountants or Auditors should not be
employed continuously for more than three years.

Annual Statement of Account

312. This will be prepared every year and attached to the Annual Report of School, duly attested
by the auditors.
EPF Account

313. As per the Employees' Provident Funds and Miscellaneous Provisions Act 1952 as
amended from time to time, every employee with the establishment to which the scheme applies
shall be entitled and required to become a member of the fund subject to salary limit of Rs 6500/-
per month. For this purpose salary means Basic + DA. Relevant documents as required by the
Act will be maintained by the Principal. For details, refer to HQ AWES circular No
B/45710/R/AWES dated 28 May 2007.

Insurance of School Property

314. School Property may be insured against theft, fire, accident and damage due to natural
calamities on approval of Board of Administration of the Command concerned.

315- 320. Blank.

CHAPTER – 16

MISCELLANEOUS

References.

Appx Y - Format - Annual Adm and Tech Inspection Report Article 322

Appx Z - Allotment of defence land to AWES for running of

Army Schools/Army Public Schools Article 324 (d)

Appx AA - Scale of Furniture for Children’ School Article 326 (a)

Appx AB - Award of Education Scholarships to Children of Armed

Forces Officers/Personnel killed/missing in action etc. Article 336 (c)

Appx AC - Format - Leave Account of Staff. Article 341 (a)

Appx AD - Format - Acquaintance Roll Article 341 (b)

Appx AE - Format - Registration Form Article 341 (c)

Appx AF - Format - Application for Admission Article 341 (d)

Appx AG - Format - Transfer Certificate Article 341 (e)

Article 340 (f)

Inspection of the school

321. One of the main features of the Army Welfare Education Society (AWES) is to develop its
schools as quality schools at a cost that soldiers can afford. In keeping with this ideal and in
order to have an effective and close watch on the quality and standard of teaching in these
schools, an inspection of the school will be carried out.

Inspections
322. Academic activities take place in the schools on a continuous basis. Inspection of school
should not cause disruption in the academic schedule. Combined annual and technical inspection
of the school will be carried out by 30 Sep and report submitted to Patron and AWES HQ by 15
Oct each year. The duration of the inspection will not be more than two days. HQ Commands will
decide the composition of the panel of officers for inspection. The format for combined Annual
and Technical Inspection Report is given at Appendix Y.

Special Inspection

323. Special inspections of the schools may be carried out by HQ Commands and Army HQ
wherever necessary. The HQ ordering special inspection will decide the composition of the
inspection team.

Accommodation, Rent & Allied Charges And Furniture

324. Accommodation

(a) Provision for Children’s School has been made in Para 3.10 and for Kindergarten
School in Para 3.40 of Scales of Accommodation for Defence Services (SOA) 2009. These
schools are generally constructed through Public Fund as per approved Annual Maj Works
Programme (AMWP).

(b) Provision for Kindergarten school (KG)/ schools has been made in Para 3:40 of
Scales of Accommodation. These schools can be constructed under financial powers of
various CFAs upto Army Commanders.

(c) Wherever such accommodation is not available, the existing available

accommodation can be re-appropriated under Para 64 of Defence Works Procedure (DWP)
2007 /Para 155 of RMES.

(d) Schools can also be constructed through non-public fund after getting the land on
lease. APSs Dhaula kuan, Pithoragarh, Beas, Shankar Vihar, Sadar Bazar Delhi Cantt
and Jalandhar are some of the examples. Allotment of Defence Land to AWES for running
of Army Schools / Army Public Schools is governed by Govt of India, MOD letter no.
11013/1/D(Lands)/2000 dated 30 Jan 2001, given at Appendix Z.

325. Rent and Allied Charges . Schools functioning from re-appropriated barracks with
approval of Army Headquarters prior to 06 Apr 93 are not charged rent and allied charges as per
MOD letter No 10(17)/93/D(Q & C) dated 06 Apr 93. Schools constructed out of welfare funds
will pay allied charges as applicable.

326. Furniture

(a) Furniture has been scaled for schools in Table 3 X of Scale of Furniture 1989, given
at Appendix AA.

(b) Wherever schools have been constructed through non-public funds or where the
furniture is not available, the furniture should be procured through a Board of Officers who
will approve the quality and the design.
 (c) Physical comfort, economy in material and labour and durability should be the main
consideration in design of the furniture of the school. All furniture, fixtures and equipment
should be scaled to the size of the pupils for whom they are intended. Great care and
prudence should be exercised while ordering furniture for different classes. In particular, it
should be ensured that all items of furniture, particularly desks, chairs and tables
purchased by the school are elegant and conform to the size and height of the age group of
children for whom they are intended.

School Magazine

327. (a) The main purpose of the School magazine is to encourage the art of writing, among
the students and to train the young minds to express themselves freely. The teachers may
also contribute articles in the Magazine but the articles should be thought-provoking and
should deal with matters of scientific, historic or literary interest. To encourage writing
habit, the teachers should guide the students, on proper lines and give them points on
various topics with a view to bring out the hidden talent and creative art in them.

(b) The magazine should encourage children’s participation in various co-curricular

programmes. Accordingly, pictures exhibiting their activities on the play-field or on the
stage or in debates etc., should be given prominent place in the magazine. Photographs of
pupils winning prizes and shields in inter-district or inter-state tournaments or winning
credits in All-India or International competitions should appear in the Magazine with suitable
captions so as to inspire a spirit of healthy competition among them.

(c) In short, the magazine should mirror the various activities of the school progress and
distinction achieved in academic, cultural and athletic fields.

(d) Magazine should be produced in a most cost effective manner and thrust should be
on quality of contents and not on ostentatious getup.

328. The school may bring out the Magazine between November and January every year.

School Library

329. A library plays a very important role as an instrument of education. The main purpose of
the library is to increase the level of information of students, to help develop in them attitudes of
devotion to work and help build their character, exposing them to well-chosen ideas and
examples given in the books. It is a matter of paramount importance and priority to promote the
desire and habit of general reading among the students. Every endeavour should be made to
ensure that the library attains scholastic efficiency by providing material to supplement and enrich
instruction and guidance given in the classroom, besides affording the children mental pleasure.
The school library should lead each pupil to discover himself, guide him to adopt higher ideals of
life and help him in the choice of a useful career.

330. The library should be the most attractive place in the school so that the students will be
naturally drawn to it. It should be housed in a spacious, well-lit and furnished hall with neat and
clean surroundings. The school should have at least five books per students in the library
excluding guide books and complementary text books.
331. The success of the library depends largely on the proper selection of books, periodicals
and journals and as such proper attention should be paid to this matter. A small committee of
teachers headed by the Principal, who have a genuine love for books, may be entrusted with the
task of selecting books for the library. This committee will study book reviews and consult
catalogues and select books keeping in view the natural and psychological tendencies of the
pupils, their interests the age group and level of intelligence.

332. The books selected for the library should augment the academic contents and be
consistent with the level of education and understanding of the population. These should be
properly stacked to afford ease in selection by students. Library should have sufficient number of
books on diversified topics to cater for aptitude and interest of the students.

School Uniform.

333. (a) Summer.

Boys Girls

White shirt with half sleeves. White Shirt or Blouse with half sleeves,
Plaits and Red Ribbon.

Steel Grey shorts or trousers Steel Grey Divided Skirt Or Steel Grey
Kameez with ‘V’ Neck White Salwar and
White Dupatta

Black shoes Black shoes

Steel Grey socks Steel Grey socks

School Belt, Tie and Badge( Grey School Belt, Tie and Badge ( Grey and
and Red striped Tie and Belt Metal Red striped Tie and Belt Metal Badge)
Badge)

Steel Grey turban for Sikh Students -

Note. Material for Summer Dress - S. Kumar Terycot 148.

(b) Winter

White shirt White shirt or Blouse. Plaits and Red

Ribbons

Navy blue blazer or Navy Blue Navy blue blazer or Navy

pullover (‘V’ Neck without collar)
Blue pullover(‘V’ Neck without collar)

Dark Grey worsted trousers or shorts Dark Grey worsted skirt

Or Dark Grey Kameez with Half ‘V’ neck
White Salwar and White Dupatta

Black Shoes Black Shoes

 Dark Grey Socks or Stockings Dark Grey Socks or Stockings

School Belt, Tie and Badge( Grey and School Belt, Tie and Badge( Grey and
Red striped Tie and Belt Metal Red striped Tie and Belt Metal Badge)
Badge)

Steel Grey turban for Sikh Students

Note. For Winter Grey Cloth- S. Kumar Terycot 148

(c) School Badge. The design of the school badge will be same as the ‘Crest’
embossed on the cover page of this book with the name of the school under the badge. Its
size will be 2.5 cms x 3cms with the same colour combination as of the Crest.

(d) School tie may be made optional at the discretion of the Principal, depending on local
weather conditions.

(e) Saturday PT Dress - Boys - White Shirt, White Shorts or White Trouser, White
Socks and White PT Shoes.

Girls - White Kameez or Blouse, White Salwar or White

Skirt with white Dupatta if Salwar Kameez is Worn.
White socks and White PT Shoes.

House System

334. In order to inculcate the spirit of co-operation and healthy competition, co-curricular
activities will be organised on house basis. The school will be divided into four houses and
running trophies will be instituted, where possible.

Name of Army Schools

335. A school newly established/upgraded under the aegis of AWES, shall be designated “Army
School ____________ (Name of the Station)” on approval by HQ AWES.

336. All Army Schools as and when shift and start functioning from new school buildings
constructed out of AG’s Welfare Funds / Annual Works Programmes will be re-designated
as Army Public School _____.

Concessions to Army Widows

337. In order to rehabilitate widows of Army personnel, who die in service, and to provide
them some relief, the following policy concessions and privileges have been accorded:-

(a) For Appointment in Army Schools:-

(i) Max entry age for those who have no teaching experience will be 45 years.

(ii) Max entry age for those who have 5 years teaching experience within the past
ten years will be 57 years to ensure 3 years residual service prior to retirement.
 (iii) May be appointed as a Term Based PRT for two years without B Ed
qualification and written test. They must however acquire requisite qualification,
appear in written test and obtain a score card within two years. The same should be
endorsed in their appointment letters and agreements.

(iv) They would be awarded a bonus of 20 marks in addition to the marks obtained
in interview.

(v) They may be appointed as a part time or honorary teacher by the SMC.

(Authority: AWES Circular No 08/SCHOOLS /2006)

(b) Wards of battle casualties can submit claims for award of educational
scholarship/concessions in accordance with Ministry of Defence OM No. 9 (I)/703/Edn
Concession/D (Res) dated 06 Aug 2003 (Appendix AB) to CW-3/AG’s Branch, Army
Headquarters, South Block, New Delhi-110011 duly completed in all respects.

Introduction of NCC in Army Schools

338. All schools must endeavour to introduce NCC. Necessary assistance, support and liaison
will be provided by concerned NCC Gp HQ through HQ Commands.

Legal Aspects

339. Army Welfare Education Society is a registered society under Societies Registration Act
XXI of 1860. Army Welfare Education Society and educational institutions being run under its
aegis are not state within the meaning of Article 12 of the Constitution of India. This position has
been held by various High Courts in the country and upheld by the Supreme Court of India. Writ
petitions by the employees/ ex employees in the high courts under Article 226 and 227 of
Constitution of India are, therefore, not maintainable.

340. Army Welfare Education Society is not a public body and it has duty towards its members
only. It is neither a statutory body nor are its relations with its employees governed by a statute.
The contract of service between AWES and its employees does not come under the domain of
public law.

Miscellaneous Forms

341. Miscellaneous forms to be used in the school are listed below:-

(a) Leave Account Staff - Appendix AC

(b) Acquaintance Roll - Appendix AD
(c) Registration Form - Appendix AE
(d) Application for Admission - Appendix AF
(e) Transfer Certificate - Appendix AG

Reports and Returns

342. The following Reports and Returns will be submitted by Headquarters Commands/Schools:-

Ser Report From To Due date Authority

No
1 Annual Mtg of HQ Comds( 2 AWES 01 Feb Circular No
Principals suggested 01/SCHOOLS/2005
Dates/Venues of
the Mtg)
2 Adm and Tech Insp HQ Commands AWES 15 Oct Article 322. Format
Report given at Appx Y.
3 Info Data Army Army AWES 01 Aug Circular No
Schools/APSs Schools/APSs 05/Policy/04 dated
15 Jun 2004
4 Agenda Points for HQ Commands AWES 15 Jan Circular No
BOG Meeting 001/GENERAL/2006

5. Demand of Additional HQ Commands AWES 01 Dec Circular No

Class Rooms 04/SCHOOL/2009
DATED 27 Jun 2009
6. Progress on HQ Command AWES 15 Jul, 15 Circular No
Construction of Oct, 15 008/GENERAL/2004
Additional Class Jan, 15 28 Dec 2004
Rooms Apr
7 Progress Report on HQ Command AWES 15 Jan, HQ AWES letter No
Court Cases 15 Jul B/45805/SC/AWES
dated 13 Mar 2006
 Appendix A
(Article 11 refers)

Certificate of Registration of Society Act XXI of 1860

No.S/13459 of 1983.

I hereby certify that Army Welfare Education Society (AWES) has this day been
registered under the Societies Registration Act, XXI of 1860.

Given under my hand at Delhi this 29th

Day of April One Thousand Nine Hundred and Eighty Three.

REGISTRATION FEE OF RS. 50/- PAID

Office Seal

Sd/X X X
REGISTRAR OF SOCIETIES:
DELHI ADMINISTRATION: DELHI
 Appendix B
(Article 23 refers)

SCHOOL INFORMATION DATA

(POSITION AS ON 01 AUG )

PART A - BASIC DATA

General

Name of School …………………………………………………………………………….

2. Postal Address ……………………………………………………………………………...

3. Tele No. ……………………… Mil …………………….. Fax No. ….……………………

E-mail ID …………………………………. Website ………………………………………

4. Year of Affiliation with CBSE ……… Code No ……. Affiliation valid up to …………..

5. Year of Affiliation with AWES ………….., Authority ……………………………………

6. Highest Class, …………………………..Year introduced ……………………………….

7. Controlling Formation ………………, Div/Area ………. Corps ………………………..

8. Chairman - Name, Designation and Date of Appointment ……………………………..

9. Patron - Name, Designation and Date of Appointment ………………………………...

Note : Any changes in serial 1 to 09 will be intimated immediately on occurrence.

Breakdown of Students

Children (give numbers)

Category Boys Girls Total

Officers
JCOs
OR
Ex-Servicemen
Navy/Air Force
Para Mil Forces
Civs (Def Est)
Civilians
War Widows
Total

11. Class wise strength

Class I II III IV V VI VII VIII IX X XI XII Total

 Str

Sec

12. Stream wise break down - Class XI Students (Where applicable)

Stream Army Others Total

Science
Commerce
Humanities
Total

13. Stream wise break down - Class XII Students (Where applicable)

Stream Army Others Total

Science
Commerce
Humanities
Total

Number of students on the rolls of school (posn as on 01 Jul every year for past five years)

20___________20___________20___________20___________20___________
 PART B - FINANCIAL DATA
(AS ON 01 APR )

1. Funds received since Inception of the school.

Corpus
Amount Year
AWES
Comd HQ
Others
Total
Grants
Initial Grant* by
AWES
Intermediate HQs
Account of transfer of corpus from Mention amount and
other Army Schools, if any. transferred from which
Army School
Total Initial Grants
IT
CAL
Science Lab
Bio-Tech Lab
Addl Class Rooms
Grand Total
* Applicable since 01 Apr 06
2. Fixed Deposits

Invested with Amount Previous Year Amount Current Year % Increase

PSU
Banks
Total

3. Break down of FDs.

(a) Ex Corpus - Rs …………

(b) Ex School Funds - Rs …………
Total - Rs …………

4. Corpus and Asset Replacement Fund.

(a) Existing Corpus - Rs …………

(b) Yearly Interest on Corpus i.e. (Para 3 (a) Above) - Rs …………
(c) 50% Interest Ploughed Back in Corpus Fund - Rs …………
(d) 50 % Credited To Asset Replacement Fund - Rs …………
(e) Net Present Value of Corpus (a + c) - Rs …………
(f) Existing ARF - Rs …………
 (g) Net Present Value of ARF (d + f) - Rs …………

5. Property.

(a) Existing value - Rs …………

(b) Depreciated Value - Rs …………
(c) Net present Value (a – b) - Rs …………
(d) Short fall from ARF i.e. Para 4(g) - Rs …………

6. Income (Financial year__________).

(a) One Time Fee (at the time of Admission, excluding security deposit)…………

(b) Annual Charges (Library, Building, Examination, Games, Play Way & School Journal)
…………………………………………

(c) Monthly (To be converted on yearly basis)

(i) Tuition Fees …………………………………………

(ii) Pupil Fee ……………………………………………

(iii) Science Fee …………………………………………

(iv) Computer Fee …………………………………………

(d) Total (a + b + c) …………………………………………

(e) Interest on FDs Ex School Fund (Para 3(b) - Rs ……………………

(f) Misc Income (exclude corpus, Loan and Grants) ………………………………

(g) Total (d + e + f) …………………………………………

7. Security Deposit …………………………………………

8. Expenditure (Financial year__________).

(a) Establishment expenditure including all pay, allces, gratuity, leave etc …………………………………………
(b) Expenditure on Educational and co curricular Activities …………………………………………

(c) Rent / Repair / Maint expenditure …………………………………………

(d) Contingency Expenditure (including all other Misc, expenses not covered above eg
audit, insurance, telephone etc) …………………………………………

(e) Capital Expenditure …………………………………………

(f) Total (a) to (d) above …………………………………………

9. Income over Expenditure …………………………………………

(Give reasons if expenditure exceeds income)

Notes :-

(a) Grants for maj/spec projects and expenses on such projects are not to be
included in revenue / Income/Expenditure statements.
 (b) Collection of Security Deposit will not be included in Income. Similarly refund of
Security Deposit will not be included in expenditure.

(c) Give details of capital expenditure exceeding Rs One Lac as Appendix.

10. Maintenance of Accounts Ledger. Are account ledgers being maintained as per sub
heads given in Circular No 02/Schools/2006 - Yes/No. If no, indicate reasons for the same.
PART C – SCHOOL STAFF DATA
1. Principal

(a) Name …………………………………………………………………………………

(b) Qualification …………………………………………………………………………

(c) Date of appointment ………………………………………………………………..

(d) Mobile No ………………………………………….

(e) Date of Marriage …………………………………

(f) Nature of Appointment (contractual/Probation/Regular) ……………… T/P/R

(g) If contractual/On probation indicate date of completion of Term/Probation -

DD/MM/YY

(h) Details of ACR initiated during probation …………………………………………

(i) Date ACR due ………………………………………………………………..

(ii) Date ACR initiated …………………………………………………………..

2. Teachers.

No left No Joined 01 Jul

Position as on between 01 Jul previous year to
Position as on
01 Jul of of previous 30 Jun of current 01 Jul current
previous year year to 30 Jun year year
of current year

(ii)
(i)
(iii)
(i-ii+iii)
PGTs
TGTs
PRTs
Arts -
Craft/SUPW
Total
Lab assistant/
attendant
Librarian
Adm Staff
Grand Total

3. Number of posts that remained unfilled for long period (fill Nos where
applicable).

Duration Principal PGT TGT

 Math Phy Chem Bio CS Other
(a) >12 months
(b) 6 -12 months
(c) 3-6 months

4. Have you appointed a Counsellor - Yes/No. If no, reasons there of – Name,

Qualification and date of appointment.

5. Have you appointed Adm Officer – Yes/No, if yes –Name and appointed since when
……………………………….
PART D –PERFORMANCE DATA
1. Class X

Year of No of No 90% & 80-89.99% 70-79.99% 60-69.99% Passed but Compartment Fail API
Exam Students Passed above below 60%
Notes:-
1. Fill data of last three academic years.
2. Only applicable to schools upto secondary classes

2. Class XII

Year of No of No 90% & 80-89.99% 70-79.99% 60-69.99% Passed but Compartment Fail API
Exam Students Passed above below 60%
Note : Fill data of last three academic years.

3. Selection into Professional Courses

Year IIT/Engr Medical Other Professional Defence Institutions

Colleges Colleges Colleges including AWES Colleges
Note : Fill data of last three academic years.

4. List of students who participated in Sports/activities at National level and above in

previous Academic year.

Name of Level of Name of Date of Performance / Details

Student Event Event Event Position (If any
PART E – IT & LABS

Computer Labs

1. Number of Computer Labs - I / II / III / IV

2. Number of Computers in each Lab -
3. Configuration of Computers -

Audio Visual Rooms

4. Number of Audio Visual Rooms - I / II / III / IV
5. Capacity of each Audio Visual Rooms
6. Average usages per week – ……………… periods

Computer Aided Learning

7. Has CAL been implemented as per Guidelines in Circular No 05/SCHOOLS/2010 - Yes/No.
If no, reasons there of.

8. No of Class Rooms configured with Display Screen & CPU …………………….

9. Details of Educational Software used …………………….

10. Average cost per student per month.

11. State of Computer Fee

(a) Income - Rs …………………….

(b) Expenditure - Rs …………………….

12. Certified that funds from Computer Fee are being solely utilized for computer
related projects.

E-Learning

13. VSAT installed (if yes, indicate date) …………………….

14. Tutorial classes being organised : Y/N

15. No of students opted for E learning tutorial.

(a) Class IX
(b) Class X
(c) Class XI
(d) Class XII

Maths Lab
16. Has Math lab been established ? (if yes, since when), if no, reasons there of
…………………….…………………….

Bio-Tech Lab
17. Has Bio tech lab been established ?(if yes, indicate date), if no, reasons there of
…………………….…………………….

English Language Lab

18. Has English Language Lab been established (If yes, indicate date), if no, reasons there of
…………………….…………………….
PART F - FEE

Ser No Details of Dues Offrs JCOs OR Civs

Rs Rs Rs Rs

DAY SCHOLARS

1. One Time

(a) Registration
(b) Admission
(c) Security

2. Annual

(a) Library
(b) Building
(c) Play Way ( I to V)
(d) Sports
(e) Exam
(f) School Journal
Total (a to f)

3. Monthly

(a) Tuition Fee

(i) Class I to V
(ii) Class VI to X
(iii) Class XI -XII
(b) Science Fee
(i) Class IX-X
(ii) Class XI-XII
(c) Computer Fee
(d) Bio Tech Fee – Class XI and XII
(e) Computer Science/IT Fee- Class XI and XII
(f) Pupil Fee

Note: State authority of approval of Board of Administration Command, in case fees is being
charged lower than minimum stipulated by AWES Rules.

BOARDERS

(a) Registration …………………….…………………….…………………….………..

(b) Admission …………………….…………………….…………………….………….
(c) Annual Tuition …………………….…………………….…………………….……..
(d) Hostel/Messing …………………….…………………….…………………….……
(e) Total First year …………………….…………………….…………………….…….
(f) Total subsequent years …………………….…………………….………………...
(g) Amplification if any …………………….…………………….………………………
PART G - INFRASTRUCTURE DATA
1. Land.

(a) Is school on A1 land? (Y/N) …………………….…………………….……………

(b) Is it on lease land? (Y/N) …………………….…………………….……………….

2. Building.

(a) Regular MES construction (Y/N) …………………….…………………….……..

(b) Reappropriated barracks (Y/N) …………………….…………………….……….

(c) Mix of (a) and (b) (Y/N) …………………….…………………….………………..

(d) TRS (Y/N) …………………….…………………….…………………….………...

(e) Has the school been constructed under Para 3.10 and for Kindergarten
School in Para 3.40 of Scales of Accommodation for Defence Services (SOA)
2009 and corresponding tables in Defence Services Scales of furniture for defence
Services 1989" (Y/N) ………………………

Provision for Children’s School has been made These schools are generally

constructed through Public Fund as per approved Annual Maj Works Programme

(AMWP).

(f) Total Number of Rooms …………………….…………………….………………..

(g) Number of classrooms …………………….…………………….………………….

(h) Number of sections …………………….…………………….……………………..

(j) Are you short of classrooms. If so how many? …………………….……………

(k) Action taken to make up the short fall in class Rooms …………………….……

(l) Gen condition of bldg - Good/Fair/Bad/Dilapidated …………………….……….

3. Additional class rooms

(a) No of class rooms constructed/ under construction

(b) Total cost ……………., School Share ……………., AWES Share …………….

(c) Amount received Ex AWES share -

(d) Amount of school fund utilized -

 PART H – HOSTEL DATA FOR FULLY/PARTIAL RESIDENTIAL ARMY PUBLIC SCHOOLS
ONLY

1. Breakdown of Students.

Defence Total Civilians Total

Boys Girls Boys Girls

2. Capacity

Day Scholars Boarders Total

Capacity available Boys Girls Boys Girls Boys Girls
Capacity utilised

3. Breakdown of Defence Children.

Officers Total JCOs Total OR

Boys Girls Boys Girls Boys Girls

4. Breakdown of Hostel Accn.

Capacity Utilised Vacant Remarks

Boys
Girls

5. Sports facilities available :-

(a) …………………………………………………………………………………………

(b) …………………………………………………………………………………………

(c) …………………………………………………………………………………………

(d) …………………………………………………………………………………………

(e) …………………………………………………………………………………………

(f) …………………………………………………………………………………………

(g) …………………………………………………………………………………………

(h) …………………………………………………………………………………………

6. Hobby Clubs being Conducted :-

(a) …………………………………………………………………………………………

(b) …………………………………………………………………………………………

(c) …………………………………………………………………………………………

(d) …………………………………………………………………………………………

(e) …………………………………………………………………………………………
(f) …………………………………………………………………………………………

(g) …………………………………………………………………………………………

(h) …………………………………………………………………………………………
 PART J – DETAILS OF ARMY WIVES / WARDS /WIDOWS EMPLOYED AS TEACHERS
(PLEASE PROVIDE NUMBERS ONLY)
PGTs TGTs PRTs
Science & Commerce Humanities Science & Humanities
Math Maths
1. Wives/daughters of
Serving Army
personnel
2. Wives/Daughters of
Retired Army
personnel
3. War Widows
4. Other Widows
(Excluding Ser 3)

Station :

Dated

Signature of Principal

Countersignature
Station :

Dated :

Chairman Army School/APS

 Appendix ‘C’

(Article 29 refers)

ORGANISATION AND FUNCTIONS OF AWES AT ARMY HQ

1. Organisation.

Managing Director

Dy Managing Director

—————————————————————————————————————————

Dir Dir Dir Dir Academic Legal FDRC

Dir
Coord Projects College Scholarship Advisory counsel See
Schools
Research Clk-02 s s Council See Note -
Clk-03
& IT Clk-02 Legal and See Note Note 2 3
Clk-03 Finance 1
Clk-07

Notes

1. Council members will be paid a fixed amount of honorarium.

2. May be appointed, need based on honorarium.

3. Establishment being evolved.

2. Functions.

(a) Coordinate and monitor all activities of AWES Institutions through AWES
Cells at Command Headquarters.

(b) Provide advice and guidance to all educational institutions from time to time
as deemed fit.
(c) Evolve policies and perspective plans of AWES including infrastructure
development.

(d) Prepare agenda for the annual meeting of the BOG and take all follow up
actions.

(e) Revision and updating of AWES Rules.

(f) Maint a data bank of all schools & professional institutions.

(g) Carry out budgeting and allocate funds as per approved AWES budget.

(h) Monitor financial health of each school & professional institution.

(j) Coordinate dates and venues of annual Principal’s meet of all Commands.

(k) Attend Commands Principals meet.

(l) Arrange Annual meet of Heads of Professional Colleges.

(m) Conduct Meetings of Academic Advisory Council.

(n) Ensure proper conduct of Combined Screening Boards (CSB) for teacher
selections.

(o) Publication of common advertisements for centrally coordinated activities e.g

CSB, Written Admission Tests (WAT), Principals Selection etc.

(p) Publication of AWES annual Magazine.

(q) Promote IT in education and administration of AWES schools & professional

institutions.

(r) Promote Distance Learning & Computer Aided Learning (CAL).

(s) Provide necessary expertise for :-

(i) Evolving Schools/Colleges curriculum & syllabi where necessary.

(ii) Faculty enrichment programmes.

(iii) Publication of Text Books.

 (t) Process opening of new schools & professional institutions.

(u) Coordination of inspections and evaluation of inspections reports.

(v) Maint liaison with CBSE, AICTE, NCTE and Ministry of HRD (education),
Ministry of Defence, Dept of Electronics, QMG and any other agency as
necessary.

(w) Visit Schools/Institutions on as required basis.

(x) Provide legal assistance/consultancy to all AWES Cells.

(y) Develop and maintain AWES Website.

(z) Closely monitor all construction projects funded through Welfare Funds.

(aa) Progress land transfer cases and construction through MWP.

(ab) Management of ESSA fund including investment and disbursement of

scholarships in time.

(ac) Supplement placement efforts.

(ad) Manage FDRC, plan in service training of teachers, hold central workshops,
seminars, symposiums etc.

(ae) Assign research topics to scholars and monitor progress.

(af) Hold WAT for admission to selected professional colleges.

(ag) Public Relations.

Appendix D
(Article 30 refers)

ORGANISATION AND FUNCTIONS OF AWES CELLS AT HQ COMMANDS,

SELECTED CORPS AND AREA HQ

1. Organisation.

(a) Command AWES Cells

(i) Director - 01
 (ii) Clerk - 02

(b) Formation AWES Cells

(i) Additional Director - 01

(ii) Clerk - 01

Notes

1. HQ Western Command and Southern Command AWES Cells are

authorised one Addl Director each because of additional workload.

2. HQ Northern Command will have only one clerk in AWES Cell.

3. In the absence of Clk for reasons of leave or otherwise a suitable relief will

be provided by Command /Formation HQ.

4. A runner/peon may be provided at the discretion of Command/Formation HQ

from their resources.

2. AWES Cells At Selected Corps & Area HQ.

(a) HQ 2 Corps

(b) HQ 4 Corps

(c) HQ 10 Corps

(d) HQ 11 Corps

(e) HQ 12 Corps

(f) HQ 9 Corps

(g) HQ 33 Corps

(h) HQ 101 Area

(j) HQ ATNKK & G Area

(k) HQ Delhi Area

(l) HQ UB Area

(m) HQ MP B&O Area

 Note : HQ 4, 33 Corps and 101 Area - Under arrangements of HQ Eastern
Command

3. Functions.

(a) Visit each school and institution once each year and maintain a record of
feed back and progress issues coming to light.

(b) Coord, scrutinise and evaluate adm/tech insp and initiate follow up actions.

(c) Org Comd Principals meet every year.

(d) Ensure convening of CSB & Selection Committees for Principals. Ensure
convening and conduct of selection boards for selection of faculty in institutions.

(e) Org & Coord seminars, workshops & faculty development programmes within
Command.

(f) Maintain an up to date info data bank to incl all details of

schools/institutions including placement record.

(g) Implementation of AWES Rules, IT development to include CAL and e-

learning and other instructions received from HQ AWES, from time to time.

(h) Monitor finances of schools/institutions. Monitor legal cases of educational

institutions within area of jurisdiction.

(j) Assist in evolution of Infrastructure Development Plan.

(k) Progress land cases through Comd HQ with QMG’s Branch under intimation
to HQ AWES.

(l) Initiate cases and follow-up action for up-gradation of schools & raising of
new schools.

(m) Maint AWES Cell accounts, ledgers and other accountable stores/documents.

(o) Coord issue of instructions for WAT and ensure implementation.

(p) Progress court cases and render legal advice.

 (q) Maint liaison with edn bodies (NCERT, CBSE, AICTE affiliating university

and so on).

(r) Initiate projects/schemes to upgrade quality of education.

(s) Submit reports and returns as required by HQ AWES from time to time.

Appendix E
(Article 113 Refers)

WORK LOAD OF TEACHERS

1. Principal School Administration, Supervision, minimum 12

teaching periods per week.
2. Vice Principal Supervision upto Class VIII. Minimum 20 teaching
periods per week.
3. PGT/TGT/Primary Teachers/Art, Minimum 32 teaching Periods per week.
Health, Physical Education, Music
and counsellor etc

Notes

1. PT Classes may be combined.

2. PTT will supervise physical education and organize Games and Sports.
3. In case a teacher is employed after school hours, a reduction of 10 periods per
week may be made in his/her weekly workload at the discretion of the Principal.
 Appendix F
(Article 118 refers)

REGD BY POST

——————————————

——————————————

2007

——————————————

——————————————

SAMPLE APPOINTMENT LETTER FOR PRINCIPAL APPOINTED ON REGULAR

BASIS

Dear Sir/Madam,

1. Reference your application and interview held on _______________________.

2. The School Management Committee congratulates you on your being selected as

Principal, Army School/Army Public School _______________________ on regular basis
on mutually agreed pay scale and allowances.

3. Your service conditions will be governed by AWES rules and regulations Vol-I for
Army Schools/Army Public Schools (Red Book Apr 2008 Edition) as amended from time to
time. You will study these rules and regulations at the time of joining the appointment
and submit a certificate before joining duty that you have read the rules and regulations
contained in AWES rules and regulations Vol-I for Army Schools/Army Public Schools (Apr
2008 Edition) and would comply with them.

4. Initially, you will be on probation for a period of one year, which may be extended
further to another one year by the appointing authority. Your services may be
terminated during the probation or the extended period of probation by giving one
month’s notice or salary in lieu of the notice without assigning any reason by the
appointing authority. Likewise you may resign from your post by giving one month’s
notice or salary in lieu thereof.

5. After successful completion of probation or extended period of probation you will

be communicated in writing about your confirmation. In absence of such a
communication your term automatically will come to an end and you will cease to be
an employee of the school.

6. After confirmation your services may be terminated as under :-

(a) On Disciplinary Grounds. In accordance with the procedure laid down in

AWES Rules and Regulations.

(b) On Administrative Grounds. By giving three months notice or salary in lieu

thereof after a show cause notice. Likewise you may also resign by giving three
months notice or salary in lieu thereof. However accepting salary in lieu of notice
will be at the discretion of the Chairman, School Managing Committee.

7. In will be mandatory on your part to keep a security deposit equivalent to one

month total emoluments with the school. The amount will be recovered from your
salary in two equal instalments. The security deposit shall be refunded to you without
interest after five years of service. It will also be refunded to you earlier, if you leave
the service after giving requisite notice.

8. In the event of any loss or damage to the school occasioned by you due to
disregard or failure to comply with any requirement, order or departmental instructions or
from any neglect whatsoever on your part, you shall be liable to deductions from your
salary to make good the loss or damage(s) or any part thereof, the amount of which
shall be fixed by Managing Committee of the School.

9. You will not be entitled to any TA/DA or charges for conveyance of your baggage
on joining the service.

10. Chairman School Managing Committee shall not be in any way responsible for any
liability towards your previous employer, if any.
11. You will produce original certificates/degrees/diplomas alongwith Photostat copies
for verification and return of original documents one day prior to joining the school.
Failure to produce the certificates will render your selection null and void.

12. At the time of joining, you are required to produce a medical certificate of fitness
from a hospital established or maintained by the Government.

13. You are required to produce two certificates from educationists or any other
respectable member of Society, not related to you, certifying your character and conduct
to the satisfaction of the School authorities.

14. Your appointment is subject to entering into an agreement with the School
Managing Committee, on its own behalf and on behalf of the AWES within 15 days of
joining the School on a Rs 10/- non-judicial stamp paper as given in Sample Agreement
to AWES Rules and Regulations. Failure to enter into ‘Agreement’ within stipulated
period would automatically cancel the appointment.

15. You will abide by the instructions given to you by the Chairman and other higher
authorities from time to time and take active part in co-curricular and other such
activities of the school.

16. You will redress grievances, if any, through Chairman, School Managing
Committee. The decision of the Chairman shall be final and binding on you. It may
be noted that Army School/Army Public School_____________ comes under the
category of Unaided Private School. It is run by Army Welfare Education Society
(AWES) Registered under Societies Registration Act XXI of 1860 and it is not a Govt
Institute. Legal proceedings/Litigation are discouraged.

17. You are requested to report for duty on _______________ for briefing. If you fail
to join by ___________ without prior information, the offer will stand cancelled
automatically and the next candidate on the panel will be appointed.

Yours faithfully
 Chairman
Army School/Army Public School
——————————————
 Appendix F
(Article 118 refers)

REGD BY POST

——————————————

——————————————

2007

——————————————

——————————————

SAMPLE APPOINTMENT LETTER FOR PRINCIPAL APPOINTED ON REGULAR

BASIS

Dear Sir/Madam,

1. Reference your application and interview held on _______________________.

2. The School Management Committee congratulates you on your being selected as

Principal, Army School/Army Public School _______________________ on regular basis
on mutually agreed pay scale and allowances.

3. Your service conditions will be governed by AWES rules and regulations Vol-I for
Army Schools/Army Public Schools (Red Book Apr 2008 Edition) as amended from time to
time. You will study these rules and regulations at the time of joining the appointment
and submit a certificate before joining duty that you have read the rules and regulations
contained in AWES rules and regulations Vol-I for Army Schools/Army Public Schools (Apr
2008 Edition) and would comply with them.

4. Initially, you will be on probation for a period of one year, which may be extended
further to another one year by the appointing authority. Your services may be
terminated during the probation or the extended period of probation by giving one
month’s notice or salary in lieu of the notice without assigning any reason by the
appointing authority. Likewise you may resign from your post by giving one month’s
notice or salary in lieu thereof.
5. After successful completion of probation or extended period of probation you will
be communicated in writing about your confirmation. In absence of such a
communication your term automatically will come to an end and you will cease to be
an employee of the school.

6. After confirmation your services may be terminated as under :-

(a) On Disciplinary Grounds. In accordance with the procedure laid down in

AWES Rules and Regulations.

(b) On Administrative Grounds. By giving three months notice or salary in lieu

thereof after a show cause notice. Likewise you may also resign by giving three
months notice or salary in lieu thereof. However accepting salary in lieu of notice
will be at the discretion of the Chairman, School Managing Committee.

7. In will be mandatory on your part to keep a security deposit equivalent to one

month total emoluments with the school. The amount will be recovered from your
salary in two equal instalments. The security deposit shall be refunded to you without
interest after five years of service. It will also be refunded to you earlier, if you leave
the service after giving requisite notice.

8. In the event of any loss or damage to the school occasioned by you due to
disregard or failure to comply with any requirement, order or departmental instructions or
from any neglect whatsoever on your part, you shall be liable to deductions from your
salary to make good the loss or damage(s) or any part thereof, the amount of which
shall be fixed by Managing Committee of the School.

9. You will not be entitled to any TA/DA or charges for conveyance of your baggage
on joining the service.

10. Chairman School Managing Committee shall not be in any way responsible for any
liability towards your previous employer, if any.

11. You will produce original certificates/degrees/diplomas alongwith Photostat copies

for verification and return of original documents one day prior to joining the school.
Failure to produce the certificates will render your selection null and void.
12. At the time of joining, you are required to produce a medical certificate of fitness
from a hospital established or maintained by the Government.

13. You are required to produce two certificates from educationists or any other
respectable member of Society, not related to you, certifying your character and conduct
to the satisfaction of the School authorities.

14. Your appointment is subject to entering into an agreement with the School
Managing Committee, on its own behalf and on behalf of the AWES within 15 days of
joining the School on a Rs 10/- non-judicial stamp paper as given in Sample Agreement
to AWES Rules and Regulations. Failure to enter into ‘Agreement’ within stipulated
period would automatically cancel the appointment.

15. You will abide by the instructions given to you by the Chairman and other higher
authorities from time to time and take active part in co-curricular and other such
activities of the school.

16. You will redress grievances, if any, through Chairman, School Managing
Committee. The decision of the Chairman shall be final and binding on you. It may
be noted that Army School/Army Public School_____________ comes under the
category of Unaided Private School. It is run by Army Welfare Education Society
(AWES) Registered under Societies Registration Act XXI of 1860 and it is not a Govt
Institute. Legal proceedings/Litigation are discouraged.

17. You are requested to report for duty on _______________ for briefing. If you fail
to join by ___________ without prior information, the offer will stand cancelled
automatically and the next candidate on the panel will be appointed.

Yours faithfully

Chairman
Army School/Army Public School
——————————————
 Appendix H
(Article 118 refers)

SAMPLE APPOINTMENT LETTER (REGULAR TEACHING STAFF)

___________________________

___________________________

___________________________

APPOINTMENT OF TEACHERS (REGULAR BASIS)

Dear Sir/Madam,

1. Reference your application and interview held on ____________________.

2. The School Managing Committee congratulates you on your being selected as

__________________ (Name of the Post) in grade of Rs.________________ (basic
salary) on regular basis. In addition to basic salary you will be paid the following
allowances:-

(a) DA ___________ % of basis pay

(b) HRA _________ % of basic pay

(c) Medical allowance Rs.________ per month.

(d) Employer’s share of EPF - As applicable.

3. Your service conditions will be governed by AWES rules and regulations Vol-I for Army
Schools/Army Public Schools (Red Book Apr 2008 edition) as amended from time to time. You
will study these rules and regulations at the time of joining the appointment and submit a
certificate before joining duty that you have read the rules and regulations contained in AWES
rules and regulations Vol-I for Army Schools/Army Public Schools (Apr 2008 Edition) and would
comply with them.

4. Initially you will be on probation for a period of one year, which may be
extended further for another one year by the appointing authority. Your services may be
terminated during the probation or the extended period of probation by giving one
month’s notice or salary in lieu of the notice without assigning any reason by the
appointing authority. Likewise you may resign from your post by giving one month’s
notice or salary in lieu thereof.

5. After successful completion of Probation or extended period of probation you will

be communicated in writing about your confirmation. In absence of such a
communication of confirmation your term automatically will come to an end and you will
cease to be an employee of the school.

6. After confirmation your services may be terminated as under :-

(a) On Disciplinary Grounds. In accordance with the procedure laid down in

AWES Rules and Regulations.

(b) On Administrative Grounds. By giving three months notice or salary in lieu

thereof after a show cause notice. Likewise you may also resign by giving three
months notice or salary in lieu thereof. However accepting salary in lieu of notice
will be at the discretion of the chairman of School Managing Committee.

7. It will be mandatory on your part to keep a security deposit equivalent to one

month total emoluments with the school. This amount will be recovered from your salary
in two equal instalments. The security deposit shall be refunded to you without interest
after five years of service. It will also be refunded to you earlier if you leave the service
after giving requisite notice.

8. In the event of any pecuniary loss or damage to the school occasioned by you
due to disregard or failure to comply with any requirement, order or departmental
instructions or from any neglect whatsoever on your part, you shall be liable to
deductions from your salary to make good the loss or damage(s) or any part thereof,
the amount of which shall be fixed by Managing Committee of the School.

9. You will not be entitled to any TA/DA or charges for conveyance of your baggage
on joining the service.

10. Chairman School Managing Committee shall not be in any way responsible for any
liability towards your previous employer, if any.
11. Summer vacation salary will be entitled to you on completion of minimum of eight
clear months of continuous service with the school on the date of commencement of
summer vacation.

12. You will produce original certificates/degrees/diplomas alongwith the Photostat

copies for verification and return of original documents one day prior to joining the
school. Failure to produce the certificates will render your selection null and void.

13. At the time of joining, you are required to produce medical certificate of fitness
from a hospital established or maintained by the Government.

14. You are required to produce two certificates from educationalists or any other
respectable member of Society, not related to you, certifying your character and conduct
to the satisfaction of the School authorities.

15. Your appointment is subject to entering into an Agreement with the managing
committee on its own behalf and on behalf of the AWES within 15 days of joining the
School on a Rs 10/- non-judicial stamp paper as given in Appx G (attached) to AWES
Rules and Regulations. Failure to enter in `Agreement’ within stipulated period would
automatically cancel the appointment.

16. You will abide by the instructions given to you by the Principal and other higher
authorities from time to time and take active part in co-curricular activities and other
such activities of the School.

17. You will redress grievances, if any, through Chairman School Managing Committee
of the School. The decision of the Chairman shall be final and binding on you. It may
be noted that Army School ___________comes under the category of Unaided Private
School. It is run by Army Welfare Education Society (AWES) Regd under the Society
Registration Act XXI of 1860 and it is not a Govt Institute. Legal proceedings/Litigation
are discouraged.

18. You are requested to report for duty on __________ for briefing. If you fail to join
by ___________ without prior information, the offer will stand cancelled automatically
and the next candidate on the panel will be appointed.

Yours faithfully,
 Chairman/Secretary

Army School _____________

Appendix J

(Article 118 refers)

SAMPLE AGREEMENT REGULAR TEACHERS

Army School _____________________________ (Name of the station)

Agreement between the Employee and the Employer

(Regular Employee)

AGREEMENT

An agreement is made on this ____________day of _______________, 200_____,

between Mr/Mrs/Miss____________ hereinafter called the teacher/employee of the
School the Party No.1 of the One Part and the Director on behalf of the Managing
Committee of Army Public School ___________ as well as on behalf of Army Welfare
Education Society, New Delhi (AWES) hereinafter called the Employer, the Party
No.2 of the Other Part. The Party No.2 hereby agrees to employ the Party No.1 and
the Party No.1 hereby agrees to serve as ____________ in the school on the terms
and conditions enumerated as follows:-

1. That Party No.1‘s employment shall begin from the _________ day of
__________. He/She shall be employed in the first instance on probation for a period
of one year and shall be paid a monthly salary of Rs.___________ in the scale of
pay of Rs.___________ plus allowance(s) in accordance with the rates prescribed by
the AWES Rules and Regulations from time to time and applicable to his/her case.
The period of probation may be extended by the School Managing Committee for a
period not exceeding one year. The total probationary period shall in no case exceed
two years.
 2. The service conditions of Party No 1 will be governed by AWES rules and
regulations Vol-I for Army Schools/Army Public Schools (Red Book Apr 2008 edition)
as amended from time to time. Party No 1 will study these rules and regulations at
the time of joining the appointment and submit a certificate before joining duty that
Party No 1 has read the rules and regulations contained in AWES rules and
regulations Vol-I for Army Schools/Army Public Schools (Apr 2008 Edition) and
would comply with them. Party No 1 will also abide by orders and instructions (Oral
or written) given by or on behalf of Party No 2.

3. Initially the Party No.1 will be on probation for a period of one year, which may
be extended further for another one year by the Party No.2. The services of the
Party No.1 may be terminated during the probation period by giving one month’s
notice or salary in lieu thereof by Party No.2.

4. After successful completion of Probation or extended period of probation the

Party No.1 will be communicated in writing about the confirmation by the Party No.2.
In absence of such a communication of confirmation the Party No.1’s appointment
will come to an end after expiry of the said Probation period or extended probation
period and he/she will cease to be an employee of Party No.2.

5. After confirmation of services of Party No.1, the Party No.2 is empowered to

terminate the services of Party No.1 by giving three months notice or salary in lieu.
Likewise the Party No.1 may also resign by giving three months notice or salary in
lieu thereof. However accepting salary in lieu of notice will be at the discretion of
the Party No.2.

6. During the service under this AGREEMENT, the Party No.1 will be liable to
disciplinary action in accordance with the Rules and Regulations of AWES and those
of the school framed from time to for any act of insubordination, intemperance or
other misconduct, or the commission of an act, which constitutes a criminal offence
or of any breach of Code of Conduct or non-performance of duties or breach of
any of the provisions of the rules and regulations as prescribed by the AWES
and the said School.
 7. Party No 1 shall keep a security deposit equivalent to one month total
emoluments with party No 2. The amount will be recovered from the salary of party
No 1 in two equal installments. Party No 2 will return the amount of security
deposit interest free after five years of service or earlier in the event party No 1
leaves the service after giving requisite notice.

8. Army School/Army Public School____________ comes under the category of

Unaided Private School. The service of Party No 1 would therefore be private
service.

9. If the Party No.1 is suspended from duty during investigation into any charge of
mis-conduct mentioned in para above, he/she shall not be entitled to any pay during
such period of suspension but shall be entitled to receive a subsistence allowance.
The subsistence allowance shall be as per the AWES Rules and Regulations.

10. The Party No.1 will apply himself/herself honestly, diligently and efficiently under
the orders and instructions of the School Managing Committee/Principal under whom
he/she shall be placed as teacher/employee in the school and he/she shall discharge
all duties pertaining to that office and/or which are necessary to be done in his/her
capacity as aforesaid and will make himself/herself in all respects as useful as may
be required of him/her. He/she shall always act in paramount interest of the
institution.

11. Duties of Party No.1 shall, include the usual duties of the post for which he/she
is employed and any other suitable duty/duties, which the employer may call upon
him/her to perform. The Party No.1 shall not either directly or indirectly engage and
be concerned in trade or in a private professional practice, but shall devote the
whole of his/her time and attention to the service of the employer Party No.1 and
shall use his/her utmost exertions to promote the interests of the employer. He/She
shall conform with and be subject to the terms and conditions of employment, issued
by the AWES as well as the School Managing Committee from time to time.

12. An Employee of the Army School is not authorised annual increment as long
as he/she is on probation. On confirmation after successful completion of
probationary period the Party No.1 will be eligible annual increment. However no
 increment will be granted to the Party No.1, unless efficiency, conduct, diligence
during the year immediately preceding the increment, has been approved by the
Party No.2. Increment will reckon from the 1st day of the month after confirmation
of service.

13. Invalidity on Account of Incapacity. If at any time, Medical Officer designated by

the Party No.2 certifies that the Party No.1 is by reason of any infirmity of mind or
body, is incapable of rendering efficient service in an Army School, the Party No.1
shall be called upon to relinquish his/her employment. The decision of the
management committee shall be final and binding.

14. The Party No.1 shall be entitled for casual leave, earned leave, medical leave
and other leave as per the Rules and Regulations of the AWES.

15. Termination of Service due to the Abolition of Posts. The Party No.2 the School

Managing Committee shall also be competent to terminate the service of Party No.1
even after his/her confirmation in case of abolition of a post due to closing down of
school, a class or reduction in the number of sections of a class or discontinuance
of a teaching subject by giving three months notice in writing or three months salary
including all allowances in lieu of the notice.

In witness whereof the Parties hereto set their hands this day month and year first
above written.

Signed in the presence

of following Witnesses:

1. _____________________ __________________

Address and Occupation Party No. 1 (Signature)

of the Witness

2. _____________________ __________________
Address and Occupation Party No. 2 (Signature)

of the Witness
 Appendix K
(Article 118 refers)

SAMPLE APPOINTMENT LETTER FOR CONTRACTUAL APPOINTMENT OF

TEACHERS

__________________________

__________________________

__________________________

Dear Sir/Madam

1. Reference your application for the Post of _____________________.

2. The School Managing Committee is pleased to appoint you as contractual

____________ for a specific period of three years on a basic salary of Rs____________
per month. In addition to basic salary, you will be paid the following allowances:-

(a) DA ___________ % of basis pay

(b) HRA _________ % of basic pay

(c) Medical Allowance Rs.________ per month.

3. Your service conditions will be governed by the Army Welfare Education

Society (AWES) Rules and Regulations as amended from time to time. You will
study these rules at the time of joining the appointment and their acceptance would
be signified by the fact of your joining. Army School/Army Public
School____________ comes under the category of Unaided Private School. Your
service would, therefore, be a private service.

4. Your performance will be reviewed after completion of one year. The outcome of
review will be intimated to you in writing by the Management.

5. After expiry of three years from the date of joining, you will automatically cease to
be the employee of the School.

6. Your services may be terminated by giving one month’s notice or salary in lieu of
the notice by the Chairman of the Managing Committee. Likewise you may also resign
by giving one month’s notice or salary in lieu thereof. However, accepting salary in lieu
of notice will be the discretion of the Chairman of Managing Committee.

7. In the event of any pecuniary loss or damage to the school occasioned by you
due to disregard or failure to comply with any requirement, order or departmental
instructions or from any neglect whatsoever on your part, you shall be liable to
deductions from your salary to make good the loss or damage(s) or any part thereof,
the amount of which shall be fixed by Managing Committee of the School.

8. It will be mandatory on your part to keep a security deposit equivalent to one

month total emoluments with the school. The amount will be recovered from your
salary in two equal instalments. The security deposit shall be refunded to you without
interest after three years of service. It will also be refunded to you earlier, if you
leave the service after giving requisite notice.

9 You will not be entitled to any TA/DA or charges for conveyance of your baggage
on joining the service.

10. Chairman School Managing Committee shall not be in any way responsible for any
liability towards your previous employer, if any.

11. Summer vacation salary will be entitled to you on completion of minimum of eight
clear months of continuous service with the school on the date of commencement of
summer vacation.

12. You will produce original certificates/degrees/diplomas alongwith the Photostat

copies for verification and return of original documents one day prior to joining the
school. Failure to produce the certificates will render your selection null and void.

13. At the time of joining, you are required to produce medical certificate of fitness
from a hospital established or maintained by the Government.

14. You are required to produce two certificates from educationalists or any other
respectable member of Society, not related to you, certifying your character and conduct
to the satisfaction of the School authorities.
15. You will abide by the instructions given to you by the Principal and other higher
authorities from time to time and take active part in co-curricular activities of the School,
games and other such activities.

16. You are requested to report for duty on __________________ for briefing. If you
fail to join by ___________________ without prior information, the offer will stand
cancelled automatically and the next candidate on the panel will be appointed.

Yours faithfully,

Chairman/Secretary

Army School _________________

 Appendix L

(Article 118 refers)

SAMPLE AGREEMENT CONTRACTUAL TEACHERS

Army College _____________________________

Agreement between the Employee and the Employer

(Contractual)

AGREEMENT

An agreement is made on this ____________day of _______________, 2003, between

Mr/Mrs/Miss____________ hereinafter called the teacher/employee of the School, the
Party No.1 of the One Part and the Chairman on behalf of the Army School/Army
Public School ___________ as well as on behalf of Army Welfare Education Society,
New Delhi (AWES) hereinafter called the Employer, the Party No.2 of the other Part.
The Party No.2 hereby agrees to employ the Party No.1 as contractual teacher and
party No 1 hereby agrees to serve as ____________ contractual teacher in the school
on the terms and conditions enumerated as follows:-

1. That Party No.1‘s employment as contractual Teacher as____________shall begin

from _____________and will automatically terminate on completion of three years on
________________. He/She shall be paid a basic salary of Rs.___________ per month
plus allowance(s) in accordance with the rates prescribed by the AWES Rules and
Regulations from time to time and applicable to his/her case. Army School/Army Public
School____________ comes under the category of Unaided Private School. The service
of Party No 1 would therefore be private service.

2. The terms and conditions of service of Party No.1 are to be governed by the
Rules and Regulations of the Army Welfare Education Society as amended from time to
time. The Party No.1 will study the said Rules and Regulations at the time of joining
the service. He /She will also abide by Orders and instructions (oral or written) given by
or on behalf of Party No. 2.

3. The performance of Party No 1 would be reviewed after completion of one year.

Party No 1 will be intimated the outcome of the review of performance in writing by
Party No 2.
4. Party No 1 will keep security deposit equivalent to one month emoluments with
the school. Party No 1 will recover the amount of security deposit from the salary of
party No 1 in two equal installment. Party No 2 will return the security deposit to party
No 1 after completion of the contractual period or earlier in case party No 1 leaves the
service of party No 2 earlier.

5. During the period of employment Party No. 2 is empowered to terminate the

services of Party No.1 by giving one month notice or salary in lieu. Likewise, the Party
No. 1 may also resign by giving one month notice or salary in lieu thereof. However,
accepting salary in lieu of notice will be at the discretion of the Party No. 2.

6. During the service under this AGREEMENT, the Party No.1 will be liable to
disciplinary action in accordance with the Rules and Regulations of AWES and those of
the school framed from time to time for any act of insubordination, intemperance or
other misconduct, or the commission of an act, which constitutes a criminal offence or
non-performance or of any breach of duties or any of the provisions of the rules and
regulations or the code of conduct as prescribed by the AWES and the said School.

7. The Party No.1 will apply himself/herself honestly, diligently and efficiently under
the orders and instructions of the School Managing Committee/Principal under whom
he/she shall be placed as teacher/employee in the school and he/she shall discharge all
duties pertaining to that office and/or which are necessary to be done in his/her
capacity as aforesaid and will make himself/herself in all respects as useful as may be
required of him/her. He/she shall always act in paramount interest of the institution.

8. Duties of Party No.1 shall, include the usual duties of the post for which he/she is
employed and any other suitable duty/duties, which the employer may call upon him/her
to perform. The Party No.1 shall not either directly or indirectly engage and be
concerned in trade or in a private professional practice, but shall devote the whole of
his/her time and attention to the service of the employer Party No.1 and shall use
his/her utmost exertions to promote the interests of the employer. He/She shall conform
with and be subject to the terms and conditions of employment, issued by the AWES
as well as the School Managing Committee from time to time.

9. Party No. 1 is entitled for annual increment after completion of one year
successful service. However, no increment will be granted to the Party No.1, unless
efficiency, conduct, diligence during the year has been approved by the Party No.2.
Increment of salary will reckon from the 1st day of the month after successful
completion of one year service.
10. Invalidity on Account of Incapacity. If at any time, Medical Officer designated by
the Party No.2 certifies that the Party No.1 is by reason of any infirmity of mind or
body, is incapable of rendering efficient service in an Army School, the Party No.1 shall
be called upon to relinquish his/her employment. The decision of the management
committee shall be final and binding.

11. The Party No.1 shall be entitled for casual leave, earned leave, medical leave and
other leave as per the Rules and Regulations of the AWES.

In witness whereof the Parties hereto set their hands this day of the month and year
first above written.

Signed in the presence

of following Witnesses:

1. _____________________ __________________

Address and Occupation Party No. 1 (Signature)

of the Witness

2. _____________________ __________________

Address and Occupation Party No. 2 (Signature)

of the Witness

Appendix M
(Article 118 refers)

SAMPLE APPOINTMENT LETTER FOR CONTRACTUAL APPOINTMENT OF

ADMINISTRATIVE STAFF

__________________________
__________________________

__________________________

Dear Sir/Madam

1. Reference your application for the Post of _____________________.

2. The School Managing Committee is pleased to appoint you as contractual ____________

for a specific period of two/three years on a basic salary of Rs____________ per month. In
addition to basic salary you will be paid the following allowances:-

(a) DA ___________ % of basis pay

(b) HRA _________ % of basic pay

(c) Medical Allowance Rs.________ per month.

(d) Employer’s Share of EPF – As applicable.

Or

The School Managing Committee is pleased to appoint you as _____________ for a

specific period of two/three years on a consolidated salary of Rs __________ per month. In
addition employer’s share of EPF will be paid as applicable.

3. Your service conditions will be governed by AWES rules and regulations Vol-I
for Army Schools/Army Public Schools (Red Book Apr 2008 Edition) as amended
from time to time. You will study these rules and regulations at the time of joining
the appointment and submit a certificate before joining duty that you have read the
rules and regulations contained in AWES rules and regulations Vol-I for Army
Schools/Army Public Schools (Apr 2008 Edition) and would comply with them.

4. After expiry of two/three years of term from the date of joining, you will automatically cease
to be the employee of the School.

5. Your services may be terminated by giving one month’s notice or salary in lieu of the notice
by the Chairman of the Managing Committee. Likewise you may also resign by giving one
month’s notice or salary in lieu thereof. However, accepting salary in lieu of notice will be the
discretion of the Chairman of Managing Committee.

6. In the event of any pecuniary loss or damage to the school occasioned by you due to
disregard or failure to comply with any requirement, order or departmental instructions or from
any neglect whatsoever on your part, you shall be liable to deductions from your salary to make
good the loss or damage(s) or any part thereof, the amount of which shall be fixed by Managing
Committee of the School.

7. You will not be entitled to any TA/DA or charges for conveyance of your baggage on joining
the service.

8. It will be mandatory on your part to keep a security deposit equivalent to one month total
emoluments with the school. The amount will be recovered from your salary in two equal
installments. The security deposit shall be refunded to you without interest at the time of
termination of engagement period or earlier if you leave the service after giving requisite notice.

9. Chairman School Managing Committee shall not be in any way responsible for any liability
towards your previous employer, if any.

10. You will produce original certificates/degrees/diplomas alongwith the Photostat copies for
verification and return of original documents one day prior to joining the school. Failure to
produce the certificates will render your selection null and void.

11. At the time of joining, you are required to produce medical certificate of fitness from a
hospital established or maintained by the Government.

12. You are required to produce two certificates from any respectable member of Society, not
related to you, certifying your character and conduct to the satisfaction of the School authorities.

13. You will abide by the instructions given to you by the Principal or other higher authorities
from time to time.

14. You are requested to report for duty on __________ for briefing. If you fail to join by
___________ without prior information, the offer will stand cancelled automatically and the next
candidate on the panel will be appointed.

Yours faithfully,

Chairman/Secretary

Army School________
 Annexure I to Appendix M
(Refer Article 118)

SAMPLE AGREEMENT : TERM BASED ADMINISTRATIVE STAFF

Army School______________________(Name of the Station)

Agreement Between the Employee and the employer

(Term Based)

AGREEMENT

An agreement is made on this ___________day of____________200 , between Mr/Mrs/Miss

___________hereinafter called the employee of the school, the Party No.1 of the One Part and
the Chairman on behalf on the Army Schools/Army Public School________ as well as behalf of
Army Welfare Education Society, New Delhi(AWES) hereinafter called the Employer, the Party
No 2 of the other Part. The Party No 2 hereby agrees to employ the Party No 1 as Term Based
employee and party No 1 hereby agrees to serve as __________ Term Based employee in the
school on the terms and conditions enumerated as follows :-

1. That Party No 1’s employment as Term Based employee as ___________ shall begin from
_____________ and will automatically terminate on completion of two/three years on
___________. He/She shall be paid a basic salary of Rs_____________ per month plus
allowances(s) as applicable to his /her case.

2. The terms and conditions of service of Party No 1 are to be governed by the rules and
Regulations of the Army Welfare Education Society as amended from time to time. The Party No
1 will study the said rules and Regulations at the time of joining the service. He/She will also
abide by Orders and Instructions (oral or written) given by or on behalf of Party No 2.

3. The performance of party No 1 would be reviewed after completion of one year. Party No
1 will be intimated the outcome of the review of performance in writing by Party No 02.

4. Party No 1 will keep security deposit equivalent to one month emoluments with
the school. Party No 1 will recover the amount of security deposit from the salary
of party No 1 in two equal installment. Party No 2 will return the security deposit to
party No 1 after completion of the contractual period or earlier in case party No 1
leaves the service of party No 2 earlier.

5. During the period of employment Party No 2 is empowered to terminate the services of

Party No 1 by giving one month notice or salary in lieu. Likewise, the party No 1 may also resign
by giving one month notice or salary in lieu. However, accepting salary in lieu of notice will be at
the discretion of the Party No 2.

6. During the service under this AGREEMENT, the Party No 1 will be liable to disciplinary
action in accordance with the Rules and Regulations of AWES and those of the school framed
from time to time for any act of insubordination, intemperance or other misconduct, or the
commission of an act, which constitutes a criminal offence or non-performance or of any breach
of duties or any of the provisions of the rules and regulations as prescribed by the AWES and the
said School.
7. The Party No 1 will apply himself/herself/honestly, diligently and efficiently under the orders
and instructions of the School Managing Committee/Principal under whom he/she shall be placed
as employee in the school and he/she shall discharge all duties pertaining to that office and /or
which are necessary to be done in his/her capacity as aforesaid and will make himself/herself in
all respects as useful as may be required of him/her. He/she shall always act in paramount
interest of the institution.

8. Duties of Party No 1 shall, include the usual duties of the post for which he/she is employed
and any other suitable duty/duties, which the employer may call upon him/her to perform. The
Party No 1 shall not either directly or indirectly engage and be concerned in trade or in a private
professional practice, but shall devote the whole of his/her time and attention to the service of the
employer Party No 1 and shall use his/her atmost exertions to promote the interests of the
employer. He/She shall conform with and be subject to the terms and conditions of employment,
issued by the AWES as well as the School Managing Committee from time to time.

9. Party No 1 is entitled for annual increment after completion of one year successful service.
However, no increment will be granted to the Party No 1, unless efficiency, conduct, diligence
during the year has been approved by the Party No 2. Increment of salary will reckon from the Ist
day of the month after successful completion of one year service.

10. Invalidity on Account of Incapacity. If at any time, Medical Officer designated by the
Party No 2 certifies that the Party No 1 is by reason of any infirmity of mind or body, is incapable
of rendering efficient service in an Army School, the party No 1 shall be called upon to relinquish
his/her employment. The decision of the management committee shall be final and binding.

11. The Party No 1 shall be entitled for casual leave, earned leave, medical leave and other
leave as per the Rules and Regulations of the AWES.

In witness whereof the Parties hereto set their hands this day of the month and year first
above written.

Signed in the presence

of following Witnesses:

1. _____________________ __________________

Address and Occupation Party No. 1 (Signature)

of the Witness

2. _____________________ __________________

Address and Occupation Party No. 2 (Signature)

of the Witness
 Appendix N
(Article 118 refers)

FORM OF APPOINTMENT ON THE POST OF TEMP/ADHOC TEACHER

To,

Shri ________________________

____________________________

____________________________

Dear Sir,

Please refer to your application dated ____________ for a temporary

_________________.

The Management of the School is pleased to appoint you to the temporary/Adhoc post
of the _____________ to meet the temporary need of our school. Army School/Army
Public School comes under the category of Unaided Private School. The post carries
total pay of Rs ___________ p.m. and it lasts for _______ months (not more than nine
months) with effect from the date of your joining. It may be terminated earlier if the
School no longer needs your services. If the temporary need subsists after ______
months the management may extend the duration of appointment for further period. In
absence of such extension your services will automatically stand terminated after _____
months. No notice will be necessary to terminate your services nor you will be entitled
to any compensation in lieu thereof. It will be mandatory on their part to keep a
security deposit equivalent to 15 days emoluments with the school. The security
deposit will be returned to you interest free at the time of leaving the service of the
school.

This appointment has been made subject to production of certificate of medical fitness
issued by the medical officer of the State Government/Central Government.

Yours faithfully,
 Appendix O
(Article 118 refers)

FORM OF APPOINTMENT FOR PART TIME EMPLOYEE

To,

Shri _________________________

_____________________________

_____________________________

Dear Sir,

Please refer to your application dated ____________ for part time ______________.

The Management of the School is pleased to appoint you as part time ____________
for a period of ________ months on a consolidated honorarium of Rs ___________
p.m. Army School/Army Public School comes under the category of Unaided Private
School. You are required to attend the School for three hours __________ for five
days a week (Monday to Friday). It will be mandatory on their part to keep a security
deposit equivalent to 15 days emoluments with the school. The security deposit will
be returned to you interest free at the time of leaving the service of the school.

Your appointment lasts only for the said period. In absence of any extension of your
services it will come to an end after expiry of _______ months.

This appointment is subject to production of certificate of fitness from a Government

hospital.

Yours faithfully,
 Appendix P

(Article 151 (a) & (b) refers)

Army School, …………………………………………………………… (Name of the Station)

Record of service

1 Name ……………………………………………………………………………………………..

2 Post ……………………………..……………………………..…………………………………

3 Date of Appointment ……………………………..……………………………..………………

4 Scale of Pay ……………………………..……………………………..………………………..

5 Present Pay ……………………………..……………………………..………………………..

6 Other/Allowances ……………………………..………………………………………………...

DA …………………………. HRA …………………………. CCA ……………………………

7 Permanent / Term Based / Temporary/Adhoc ……………………………………………….

8 If permanent, date of confirmation ……………………………..……………………………..

9 Whether on Probation ……………………………..……………………………………………

10 Date of expiry of probation ……………………………..………………………………………

11 Date of Birth ……………………………..……………………………..………………………..

12 Place of Birth ………………………. Distt ……………………. State ………………………

13 Nationality ……………………………..…………………………………………………………

14 Blood Group ……………………………………………………….

15 Father’s / Husband’s Name ……………………………..……………………………………..

16 Religious Denomination ……………………………..…………………………………………

17 Mother Tongue ……………………………..……………………………………………………

18 Bank Account No. …………………………………... Bank …………………………………..

19 Identity Card No. ………………………………. Date of Issue ………………………………

20 Whether Medical Examination is done and Certificate submitted at the time of

appointment.

21 Academic Qualifications:-

Certificate/ Board/ Year of passing Div/Grade Subjects

Degree University

1.

2.

3.

4.

22 Professional Qualifications:-

Certificate/ Board/ Year of passing Div/Grade Subjects

Degree/Diploma University

1.

2.

3.

4.

23. Experience :-

Trade/Profession Duration Name and address of Job Profile

Employer

1.

2.

3.

4.

24 Language Proficiency :-
 Language Read Write Speak Examination
passed with date

1.

2.

3.

4.

25 Local Address ……………………………………………………………………………………

…………………………………………………………………………………………………..…

26 Marital Status : Married/Unmarried

(a) No. of wives (male Employee only)

(b) Whether a second wife of a person whose first wife is alive (Female
Employee only) State reason, if answer is ‘Yes’.

27 Next of Kin: Name ……………………………… Relationship ………………………………

Address : …………………………………………………………………………………………

28 Details of children :

Name Sex Date of Birth Place of Birth

1.

2.

3.

4.

29 Sports/Games played with proficiency

30 Hobbies with degree of proficiency

31 Names and addresses of two referees :-

(a)

(b)
32 I hereby certify that to the best of my knowledge and belief the above
particulars are, in all respects, correct/true.

Place :

Date : Signature of the Employee

Countersigned

Date : (Signature of Immediate Senior Officer)

Notes

1. All statements made in the Record of Service must be supported by Original

Certificates.

2. Photocopies of certificates may be kept for record.

 APPENDIX Q

(ARTICLE 152
REFERS)

ARMY SCHOOL, ………………………………………………………………. (NAME OF THE

STATION)

PHOTO

attestation form

1. Name in full (in capital) with aliases, Surname : ………..………………………

if any (Please indicate if you have
added or dropped at any stage Name :…………….………………………

2. Present address in full (i.e. Village,

Thana and District with house
number, lane/street/road and town
with Pin Code)

3. Permanent address in full (i.e. Village,

Thana and District with house number,
lane/ street/ road and town with Pin Code).

4. Particulars of places (with periods of

residence) where you have resided
for more than one year at a time during
the preceding five years.

From To Residential address in full (Village, Thana and

District with house number lane/ street/ road and
town with Pin Code)
5. (a) Father’s name in full with aliases, if any :

(b) Present postal address

(if dead, give last address) :

(c) Permanent home address :

(d) Profession :

(e) If in service, give designation :

6. Nationality

(a) Father :

(b) Mother :

(c) Husband/ Wife :

(d) Employee :

(e) Place of birth of Husband/ Wife :

7. (a) Exact date of birth :

(b) Present age :

(c) Age at !0+2 :

8. (a) Place of birth, District and State in

which situated :

(b) District and State to which you belong :

9. (a) Your religion :

(b) Are you a member of

 (i) Scheduled Caste/Scheduled Tribe

(ii) Other Backward Caste

10. Educational Qualifications showing details of educational institutions with
years since 10+2.

Name of School/ University Date of Date of Examination Div/

College with full entering leaving s passed Grade
address

11. If you have, at any time, been employed, give details :-

Designation of Period Full address of the Reasons for leaving

post From To office, firm or the previous service

institution

12. Have you ever been prosecuted/kept

 under detention, or bound down/fined,

convicted by a court of law for any

offence? If the answer is ‘Yes’, full

particulars of the case, detention, fine,

conviction, sentence etc should be given.

Is any case pending against you in any

court of law at the time of filling up this

attestation form?

13. Names and addresses of two responsible 1.

persons of your locality or two references

to whom you are known. 2.

I certify that the foregoing information is correct and complete to the best of my

knowledge and belief. If any info is found to be false, I understand that I shall be liable

for disciplinary action which may also lead to termination of service.

Place :

Date : Signature of the Employee…………………

 identity certificate

Certificate to be singed by any of the following :-

(a) Gazetted Officers of Central or State Government

(b) Members of Parliament or State Legislature

(c) Non-Gazetted Sub-Divisional Magistrates/Officers.

(d) Tehsildars or Naib/Dy. Tehsildars authorized to exercise magisterial powers.

Certified that I have known Shri/Shrimati/Kumari …………………………………………………..

……………………………………………………………………………………….. Son/Daughter of Shri
………………………………………………. for the last ………………………………… years …………………………………………………
Months and that to the best of my knowledge and belief the particulars furnished by
him/her are correct.

Place : Signature ………………………………………

Date : Designation or
Status and Address …………………………..
…………………………………………………..
…………………………………………………..
 Appendix R
(Article 153 refers)

Annual Confidential Reports

(Instructions for the preparation and maintenance of Annual Confidential Reports on the staff of Army
Schools)

Preparation of Reports

1. The Annual Confidential Reports on the staff of Army Schools, shall be prepared for the year ending
31 March every year. These reports must be completed not later than the 15 April every year.

Maintenance of Reports

2. The Principal should regard it as his personal and special responsibility to ensure that Annual
Confidential Reports are properly maintained in respect of all persons working in the school. It is his duty to
observe carefully the work and conduct of the staff and to provide training and guidance wherever necessary.
The Annual Confidential Reports should be based upon the results of such observations and periodical
inspections.

Custody of Reports

3. The reports of all staff will be kept under the custody of the Principal of the School. Principal’s report
once reviewed by the Patron, will be kept in safe custody of the Chairman, School Managing Committee.

Period and Frequency of Reporting

4. Confidential Reports should be recorded annually, for the preceding academic

year.

5. Reports should also be written on the staff of the school, when the Principal leaves the school,
during the interval between two annual reports.

6. No report need, however, be written unless a reporting officer has at least three months experience on
which to base his report.
Communication of Adverse Remarks

7. It is necessary that every employee should know what his shortcomings are and how he can remove
them. The best results will be achieved only if every reporting officer realizes that it is his duty not only to
make an objective assessment of his subordinate’s work and qualities, but also to give him at all times the
necessary advice, guidance and assistance to correct his faults and deficiencies. If this part of duty is properly
performed, there should be no difficulty about recording adverse entries, because they would only refer to
shortcomings, which have persisted despite the reporting officer’s efforts to have them corrected. Accordingly,
in mentioning any faults or shortcomings, the reporting officer should also give an indication of the efforts he
had made, by way of guidance, admonition etc. to get the shortcomings removed and the results of such
efforts.

8. The adverse remarks in the confidential report shall be communicated to the employee concerned by
the Initiating Officer where considered necessary, and a copy of such communication should be attached to
the ACR.

9. In communicating remarks to the member of staff reported upon, the following procedure should be
followed :-

(a) Where no adverse entry is made in a Confidential Report, nothing should be

communicated, except in cases dealt with in (c) below.

(b) Where an adverse entry is made, whether it relates to a remediable or an

irremediable shortcoming, it should be communicated; but while doing so, the
substance of the entire report, including what may have been said in praise of the
person should be communicated.

(c) Where the report of a person shows that he/she had made efforts to remedy
or overcome shortcomings mentioned in the preceding report, the fact should be
communicated to the person in a suitable form and a copy of such communication
should be added to the ACR.

Representation against Adverse Remarks

10. Representations against adverse remarks should be made within three months of the date of
communication.

11. The following procedure may be adopted in dealing with such representations:-
(a) All representations against adverse remarks will be examined and disposed of by
the Chairman in consultation, if necessary, with the reporting officer.
 (b) If it is found that the remarks were justified and the representation was
frivolous, a note will be made in the Confidential Report of the employee that
he/she did not take correction in good spirit.

(c) If the Chairman feels that there is not sufficient ground for interference, the
representation should be rejected and the employee informed accordingly.

(d) If the Chairman feels that remarks should be moderated, necessary entries
separately with proper attestation at the appropriate place of the report, will be
made; the correction would not be made in the earlier entries themselves.

(e) In the event of the competent authority coming to the conclusion that the
adverse remarks were inspired by malice or were entirely incorrect or unfounded
and therefore deserve expunction, the Chairman will take necessary action to
score through the remarks, paste it over or obliterate it otherwise and will make
an entry, properly dated and attested, stating that this has been done.

12. Representations or explanations against adverse entries should not be added to the Confidential
Reports.

Propriety of issue of Letters of Appreciation or Notes of

Commendation to the Staff

13. The general policy is to discourage the practice of granting letters of

appreciation or notes of commendation to any member of the staff and placing such
letters in the Confidential Reports. Exception may, however, be made in cases
where letters of appreciation are issued by the Managing Committee in respect of
any outstanding good work done and the same should go into the Confidential
Report Dossier.

(Specimen forms of Confidential Report forms for Principal, teaching and non-teaching
staff are attached as Annexure I-IV).

Annexure I to Appendix ‘R’

 (Article 153 refers)

ARMY SCHOOL, …………………………………………………………. (NAME OF THE

STATION)

annual confidential report : principal

period from tO d

Part – I personal data and self appraisal

(This report should be initiated by the Chairman of the School

Managing Committee and reviewed by the Patron of the School)

1. Name

2. Date of Birth

3. Educational Qualifications

4. Date of appointment

5. Details of probation period (If any)

6. Period of absence from duty (on leave,

training etc) during the year.

7. Self Appraisal (To be filled in by the

individual reported upon)
8. (a) Academic and Professional achievements during the year including
degrees/diplomas obtained, books/articles published, and training courses
attended etc.
(b) Enumerate tasks and targets, if any assigned by the Chairman,
Managing Committee to the individual reported upon during the period.

(c) Brief resume of the work done by

the individual during the period
reported upon, bringing out academic,
administrative, co-curricular activities
and any other special achievement.
(The resume should not exceed 300
words)

(Signature of Principal Reported upon)

Date :
Part – II performance variables assessment by initiating

officer (chairman of the school managing committee)

1. Does the Initiating Officer agree with all that is recorded under Para 7 of
Part-I by the individual. If not, enumerate the extent of disagreement with
reasons.

2. General Comments on the functioning and

results achieved by the School.

3. Academic Proficiency and application of

knowledge and professional skills (teaching skills)
on the job.

4. Supervisory skills and organizing ability in

instructional and other programmes.

5. Awareness of latest innovations in the field

of education and their implementation in the
school.

6. Administrative ability:-

(a) Knowledge of Rules, Instructions

and Procedures of AWES/CBSE.

(b) Ability in written expression.

(c) Maintenance of records including

accounts.

7. Discipline

8. Control and Management of staff and

students:-
(a) Maintenance of order and discipline amongst students and staff.
 (b) Ability to get work from staff and
motivate students.

(c) Relations with parents,

organizations and the Managing
Committee

(d) Relations with staff and students.

9. Planning and implementation of in service

training of teachers.

10. Honesty and Integrity.

11. Stamina both physical and mental.

12. Selflessness and Dedication to organization

and service.

13. Pen Picture

14. Grading.

(Confine the grading to the following

expressions:- Outstanding/Very Good/
Good/Average/Below Average)

(An individual should not be graded

Outstanding unless exceptional
qualities and performance have been
noticed, Grounds for giving such a
grading should be clearly brought out.)

15. Recommendation for retention in the post. Recommended/Not

Recommended
Signature of Initiating Officer

Name :

Designation :

Date :
 PART – III REMARKS OF THE REVIEWING OFFICER (PATRON)

1. Do you agree with the initiating Officers'

assessments contained in Part II? If not, the
extent of disagreement.

2. Overall assessment of performance and

Qualities.

3. Grading.
(Confine the grading to the following
expressions :- Outstanding / Very Good /
Good / Average / Below Average,)
(An individual should not be graded
outstanding unless exceptional qualities and
performance have been noticed, grounds for
giving such a grading should be clearly
brought out).

4. Recommendation for retention in the post Recommended/Not

Recommended

Signature of Reviewing Officer

Name :

Designation :

Date :

PART – IV REMARKS OF THE SENIOR REVIEWING OFFICER

Signature of Senior Reviewing Officer

Name :

Designation :
Date :
 Annexure II to Appendix ‘R’
(Article 153 refers)

ARMY SCHOOL, …………………………………………………………. (NAME OF THE

STATION)

annual confidential report : VICE principal

period from tO ______________

Part – I personal data and self appraisal

(This report should be written by the Principal and should be reviewed by the
Chairman of School Managing Committee

1. Name :

2. Date of Birth :

3. Educational Qualifications :

4. Date of appointment :

5. Details of probation period (If any) :

6. Period of absence from duty (on leave, training etc) : during

the year.

7. Class(es) /Subject(s) taught at present :

8. Self Appraisal (To be filled by the individual reported :

upon)
9. Ability to teach through English Medium :

10. Contribution to co-curricular activities :

11. Brief mention of outstanding achievements during the year:

12. Details of warnings/Punishments awarded during the :

period under review
13. Academic Proficiency and application of knowledge and:
professional skills(teaching and skills) on the job.

14. Supervisory skills and organizing ability in instructional :

and other programmes

15. Relationship with Teachers, Adm Staff and students :

16. Awareness of latest innovations in the field of

education: and their implementation in the school.

17. Administrative Ability :-

(a) Knowledge of Rules, instructions and Procedures

:

of AWES/CBSE.

(b) Ability in written expression

:

(c) Maintenance of records including accounts.

:

18. Discipline. :

19. Control and Management of staff and students:-

(a) Maintenance of order and discipline amongst :

students and staff

(b) Ability to get work from staff and motivate students.

:

20. Honesty and integrity. :

21. Medical/Health Status

21. Selflessness and Dedication to organization and service

:
22. Pen picture
:

23. Recommendations for retention in the post :

Recommended/ Recommended

24. Whether adverse remarks communicated to the :

ratee in writing, if applicable.

(Signature of initiating officer )

Date :
 Annexure III to Appendix 'R'
(Article 153 refers)

ARMY SCHOOL ____________________________________________________ (Name of

The Station) _______________________________________________________________

ANNUAL CONFIDENTIAL REPORT : TEACHERS

PERIOD FROM ____________________________ TO _____________________________

__________________________________________________________________________

(This report should be written by the Principal and should be reviewed by the Chairman
of the

School Managing Committee). _________________________________________________

__________________________________________________________________________

1. Name of teacher :

2. Date of Birth :

3. Designation of post held :

4. Date from which continuous Appointment :

is held

5. Basic pay on 31 March of year of Report :

and pay scale

6. Educational Qualification (including training :

degree/diploma)

7. Class(es)/Subject(s) taught at present :

8. Academic competence (i.e. knowledge of :
the subjects taught)

9. Competence to Teach :

10. Ability to teach through the medium of :-

a) English :

(b) Hindi :

11. Contribution to co-curricular activities :

12. In service Training attended during the :

reporting period

13. Organising ability :

14. Initiative and resourcefulness :

14. Popularity with students :

15. Capacity to maintain class discipline :

16. Amenability to discipline :

17. Relations with superiors :

18. Relations with colleagues :

19. General Character :

20. Capacity to assume higher responsibility :

21. Brief mention of outstanding or notable :

work, if any, meriting special Commendation.

22. Whether reprimanded for indifferent work or

for other causes during the period under review

23. Pen picture :

24. Grading :

Confine the grading to the following

expressions :- Outstanding / Very Good /
Good / Average / Below Average

(An individual should not be graded Outstanding

 unless exceptional Qualities and performance
have been Noticed, grounds for giving such a
Grading should be clearly brought out)

25. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Initiating Officer

Name :

Designation :

Date :
REMARKS OF THE REVIEWING OFFICER
1. Grading :

Confine the grading to the following

expressions :- Outstanding / Very Good /
Good / Average / Below Average

(An individual should not be graded Outstanding

unless exceptional Qualities and performance
have been Noticed, grounds for giving such a
Grading should be clearly brought out)

2. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Initiating Officer

Name :

Designation :

Date :

REMARKS OF THE SENIOR REVIEWING OFFICER

Signature of Senior Reviewing Officer

Name :

Designation :

Date :
 Annexure IV to
Appendix
(Article 153 refers)

ARMY SCHOOL, __________________________________________ (Name of the

Station)

ANNUAL CONFIDENTIAL REPORT : NON-TEACHING STAFF

PERIOD FROM ________________ TO ____________________

(This report should be written by the Administrative Officer or the Vice Principal and

should be reviewed by the Principal).

1. Name :

2. Date of Birth :

3. Designation of post held :

4. Date from which continuous :

Appointment is held

5. Basic pay on 31 March of year of :

Report and pay scale.

6. Educational and other Qualifications :

7. Brief description of duties allotted :

8. Observations on:-

(a) Intelligence :

(b) Initiative :

(c) Devotion to duty :

(d) Skill in the work on which employed :

(e) Whether maintains all registers and :

 accounts tidily and up-to-date

(f) Amenability to discipline :

(g) Relations with superiors :

(h) Relation with other staff :

(j) Punctuality in attendance :

9. Whether responsible for any outstanding :

Work during the period under review

Meriting special commendation

10. Whether reprimanded for any indifferent :

Work or for other reasons during the period

Under review.

11. General assessment of good and bad :

qualities

12 Pen Picture :

13. Grading. :

(Confine the grading to the following

expressions :- Outstanding / Very Good /

Good / Average/Below Average.

(An individual should not be graded

Outstanding unless exceptional Qualities

and performance have been Noticed,

grounds for giving such a Grading should

be clearly brought out)

14. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Initiating Officer

Name

Designation

Date
REMARKS OF THE REVIEWING OFFICER

1. Grading. :

(Confine the grading to the following

expressions :- Outstanding / Very Good /
Good / Average/Below Average.

(An individual should not be graded

Outstanding unless exceptional Qualities
and performance have been Noticed,
grounds for giving such a Grading should
be clearly brought out)

2. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Reviewing Officer

Name

Designation

Date

REMARKS OF THE SENIOR REVIEWING OFFICER

Signature of Senior Reviewing Officer

Name

Designation

Date
 Annexure V to Appendix
(Article 153 refers)

ARMY SCHOOL, __________________________________________ (Name of the

Station)

ANNUAL CONFIDENTIAL REPORT : GROUP 'D' STAFF

PERIOD FROM _________________ TO ___________________

(This report should be written by the Administrative Officer or the Vice Principal and
should be reviewed by the Principal).

1. Name :

2. Post held :

3. Date of Birth :

4. Present pay and scale of pay :

5. Educational Qualifications :

6. Brief description of duties allotted :

7. Date from which continuously :

Working in the school

8. Can he read and write

(a) Hindi :

(b) English :

9. Observations on :-

(a) Intelligence :

(b) Amenability to discipline :

(c) Honesty and integrity :

(d) Punctuality :

(e) Devotion to duty :

10. General comments

11. Pen Picture :

12. Grading. :

(Confine the grading to the following

expressions :- Outstanding / Very Good /
Good / Average/Below Average.

(An individual should not be graded

Outstanding unless exceptional Qualities
and performance have been Noticed,
grounds for giving such a Grading should
be clearly brought out)

13. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Initiating Officer

Name

Designation

Date
REMARKS OF THE REVIEWING OFFICER

1. Do you agree with the initiating Officers’ :

assessments. If not, the extent of
disagreement.

2. Overall assessment of performance and :

Qualities.

3. Grading. :

(Confine the grading to the following

expressions :- Outstanding / Very Good /
Good / Average/Below Average.

(An individual should not be graded

Outstanding unless exceptional Qualities
and performance have been Noticed,
grounds for giving such a Grading should
be clearly brought out)

4. Recommendation for retention in the post : Recommended/Not Recommended

Signature of Reviewing Officer

Name

Designation

Date

REMARKS OF SENIOR REVIEWING OFFICER

Signature of Senior Reviewing Officer

Name

Designation

Date
 Appendix S
(Article 154 refers)
ARMY SCHOOL, __________________________________________ (Name of the
Station)
REPORT ON PROBATIONER : PRINCIPAL
PERIOD FROM ______________ TO_______
————————————————————————————————————
—————
Note : Two confidential reports are to be written by the Chairman of the School
Managing Committee. First report on the completion of 6 months of service after the
date of appointment and the second on the completion of 11 months of service after the
date of appointment.
————————————————————————————————————
—————
1. Name of Appointee :
2. Designation of the post to which
appointed :
3. Date of appointment :
4. Reference number and date of letter of
:
appointment to the post.
5. Period of probation :
6. Date on which period of probation
expires :
7. (a) Chairman’s report on the
work :
conducted of the appointee during
the period of probation
(b) If any shortcomings have
been noticed, :
what are those shortcomings ?
(c) Were these shortcomings
brought to :
the notice of the appointee in
writing,
with a view to give him an
opportunity
 to remedy those shortcomings and
show necessary improvement?
(d) What are the results of
written :
communications?
8. Does the chairman recommend:-
(a) That the appointee is suitable
for :
confirmation
(b) That his/her probation should
be :
extended for another one year
(c) That his/her shortcomings are
such that :
extension of probation would not
lead to
any improvement in his/her
work/conduct
and that therefore his/her services
should
be terminated.
9. If the chairman’s recommendation is in
favour of either 8(b) or 8(c) above, an attested copy of the letter of appointment issued to
the appointee should be attached to this report and the case forwarded to Patron for final
disposal. (Please state herein whether the copy is attached).
Signature of the Initiating Officer
Name :
Designation :
Date :

REMARKS OF THE REVIEWING OFFICER (PATRON)

Signature of Reviewing Officer
Name :
Designation :
Date :

REMARKS OF THE SENIOR REVIEWING OFFICER

Signature of Reviewing Officer
Name :
Designation :
Date :
 Appendix T
(Article 154 refers)
ARMY SCHOOL, __________________________________________ (Name of the
Station)
REPORT ON PROBATIONER : STAFF OTHER THAN PRINCIPAL
PERIOD FROM _____________ ___TO______________________
Note : Two reports are to be written by the initiating officer of the School and forwarded
to the Reviewing officer. First report on the completion of 6 months of service after the
date of appointment and the second on the completion of 11 months of service after the
date of appointment.
1. Name of Appointee :
2. Designation of the post to
which appointed :
3. Date of appointment :
4. Reference number and date of
letter of :
appointment to the post.
5. Period of probation :
6. Date on which period of
probation expires :
7. (a) Initiating Officer’s
report on the work conducted : \ by the appointee during the
period of probation.
(b) If any shortcomings
have been noticed, what are :
those shortcomings?
(c) Were these
shortcomings brought to the notice :
of the appointee in writing,
with a view to give him an
opportunity to remedy those
shortcomings and show
necessary improvement?
 (d) What are the results
of written communications? :
8. Does the Initiating officer
recommend :-
(a) That the appointee is
suitable for confirmation :
(b) That his/her probation
should be extended :
for another one year
(c) That his/her
shortcomings are such that :
extension of probation period
would not lead to any
improvement in his/her
work/conduct and therefore
his/her services should be
terminated.
9. Does the initiating officer recommend :-
(a) That the appointee
should continue on the :
appointment as per the
agreement

(b) That the appointee should not continue on

Contractual appointment as per agreement because
his/her
performance has been
unsatisfactory.
(c) Does the appointee
deserve increment after one :
year based on his/her
performance so far.
+
10. If the initiating officer’s recommendation is in favour of either 8(b) or 8(c)

above, an attested copy of the letter of appointment issued to the appointee

should be attached to this report and the case forwarded to the respective

controlling formation HQ for final disposal.(Please state herein whether the copy

is attached).

*
11. If the Reviewing Officer’s endorsement is affirmative in para 9(a) and (c),

the appointee will be given increment after one year. If however the Reviewing

Officer endorses that the appointee should not continue as term based employee

based on his/her performance, the services should be terminated as per rules.

Notes
1. +Applicable only for probationers.
2. *Applicable only for contractual employees
3. For contractual staff, Para 6 should read ‘Date on which one year expires’.
4. For Term Based staff, para 7(a) should read Initiating Officer’s report on the
work conducted by the appointee during the above period.’

5. The report on contractual staff should be initiated after completion of one year
service.

6. Strike out Paras which are not relevant.

Signature of the Initiating Officer

Name
:

Designation :
Date
:

REMARKS OF THE REVIEWING OFFICER

Signature of Reviewing Officer

 Name
:

Designation :
Date
:

REMARKS OF THE SENIOR REVIEWING OFFICER

Signature of Reviewing Officer

Name :

Designation :
Date :
 Appendix U
(Articles 171 (c) & (d) and
172 refer)

AUTHORITY TO AWARD PENALTY

Ser Employees Auth Auth to award Major Petition against

No to major penalty penalties to penalties to be
award be confirmed disposed by
Minor by
penalty

(a) Adm Staff DC DC - Patron of School

(b) Adhoc/Temp DC DC - Patron of School

Teachers

(c) Adhoc/Temp DC DC - Patron of School

Principal

(d) Regular DC DC Patron of the Chairman Board of

Teacher (on School Administration HQ
Probation) Command

(e) Regular DC DC Patron of the Chairman Board of

Teachers School Administration HQ
Command

(f) Principal/Vice DC DC Patron of the Chairman Board of

Principal(on School Administration HQ
probation) Command
Adm Officer
before
completion of
one year of
service

(g) Vice Principal DC DC Patron of the Chairman Board of

(Regular) Adm School Administration HQ
 Officer after Command
one year
service

(H) Principal DC Chairman Patron Board President Board of

(Regular) Board of of Governors
Administration Administration
HQ Command HQ Command

Note. Censure can be awarded to the employees by the principal.

Appendix V
(Article 187 Refers)

AUTHORITIES FOR REDRESSAL OF GRIEVANCES/COMPLAINTS

Ser No Type of Employees Authorities for Redressal of

grievances/Complaints
1. Adhoc/Temp Adm Staff Chairman
2 Regular/ Term Based Adm Staff Patron
3. Adhoc/Temporary Teachers Chairman
4. Adhoc/Temp Principal Patron
5. Regular teachers including on probation Patron
6. Principal/Vice Principal and Adm Officer Chairman Board of Administration
 Appendix W
(Article 193 Refers)

DEFINITION OF EX SERVICEMEN AS APPLICABLE FOR ADMISSION AND CHARGING FEE

IN ARMY SCHOOLS

1. Ex Army /Navy/Air Force personnel granted/awarded regular pension, liberalized

family pension, family pension or disability pension at the time of their superannuation,
demise, discharge, release medical board/invalided medical board.

2. Recruits medical boarded out and granted disability pension.

3. Ex Army/Navy/Air Force personnel who have taken discharge/release after 10

years of service.

4. TA personnel retired with pension or those who have taken discharge after 10
years of embodied service.

5. Members of MNS who have taken discharge after 10 years of service or are in
receipt of pension from Army.

6. Ex APS personnel who have retired from APS after completing their minimum
pensionable service and ex APS personnel who had served in the Army on deputation for
a period of 10 years.
 Appendix X
(Article 223 refers)

DETAILS OF TEACHING UNITS

MONTH CLASS IX CLASS X CLASS XI CLASS XII

& Below

Apr Unit 1,2,3 Unit 1,2,3 Bridge Course Unit 1,2,3

May

Jul Unit 4,5 Unit 4,5 Unit 1,2 Unit 4,5 Unit Test 1

Aug Unit 6,7 Unit 6,7 Unit 3,4 Unit 6,7

Sep Unit 8,9 Unit 8,9 Unit 5,6 Unit 8, 9

Half Yearly

Oct Unit 10 Unit 10 Unit 7 Unit 10

Nov Unit Unit 11,12 Unit 8,9 Unit 11,12

,11,12

Dec Unit 13,14 PB-I Unit 10,11 PB-I Unit test 3

Jan Unit 15,16 PB-II Unit 12,13 PB-II

Feb Unit 17,18 Practicals Unit 14,15 Practicals

Notes :-

1. (a) Class IX & below - 18 Units

(b) Class X - 12 Units

(c) Class XI - 15 Units

(d) Class XII - 12 Units

2. Each unit consists of one fortnight (12 -14 teaching days).

3. (a) Unit Test -1 - First Fortnight Aug. For Class XI, it will be
in first week of Sep.

(b) Half yearly - First Fortnight Oct

(c) Unit Test 2 - First Fortnight Dec

(d) PB-I - First Fortnight Dec

 PB-II - First Fortnight Jan

4. Course of class X and Class XII to be completed by 30 Nov.

5. Bridge Course. Bridge Course means the coverage of concepts in class XI

before the declaration of Boards result of Class X. During this period, the schools will
provisionally allot the stream of studies to the students.

Appendix Y
(Article 322 refers)

ANNUAL ADMINISTRATIVE AND TECHNICAL INSPECTION

BASIC DATA

1. Name of the School

2. Year of Establishment

3. Name of the Principal

4. Dates of Last Inspection

5. Dates of Current Inspection

6. Composition of Board of Officers

 Annexure I to Appendix
X
(Ref Article 322)

ADMINISTRATIVE INSPECTION REPORT

Adm Staff Position

1. Has Adm officer been appointed – (Y/N) – If yes, name and date of appointment

2. Details of Adm Staff

Cadre No in Position
Regular Adhoc/Daily
Wages/Contractual

(a) Office Supdt

(b) Accountant

(c) UDC

(d) LDC

(e) Chowkidar

(f) Peon

(g) Mali

(h) Safai Karamchari

3. Inspecting Officer’s remarks. To include adequacy or excessive employment of

administrative staff.

Discipline

4. Discipline in the school under the following heads:-

(a) Outstanding cases against Principal or Staff

(b) Outstanding cases against students

5. Details of outstanding legal cases against Principal, School Managing Committee, and
AWES.

6. Inspecting Officer’s remarks. To include adequacy of school efforts to resolve outstanding

legal cases.

Finance

7. State of Fixed Deposits

8. A copy of income and expenditure statement and balance sheet for the preceding year duly
audited (Chartered Accountant Report to be attached.)

9. Scrutiny of accounts.

10. Inspecting Officer’s remarks. To include whether FDs are yielding current interest rate and
overall financial health of the school.

Fire Fighting Arrangements

11. Does the school have adequate fire fighting arrangements? – Yes/No. If no,
recommendations of inspecting officers for instituting the same.

Follow Up Actions

12. Whether follow up actions have been taken by Principal on points raised during last
administrative inspection report- Yes/No, if no reason thereof.

Overall Assessment

13. Grade the school administratively- Sound/Good/Satisfactory/Below Minimum Standard.

Station : Signature of Board of Officers

Date : Presiding Officer

Members 1.

2.

3.
 Annexure II to Appendix X
(Article 322 refers)

TECHNICAL INSPECTION REPORT

PART 1- IDENTIFICATION DATA AND ENROLMENT STATE

1. Class-wise strength as on the date of Inspection.

Class No of Enrolment
Sections Boys Girls Civ Total

Offrs JCOs OR Offrs JCOs OR Boys Girls

II

III

IV

VI

VII

VIII

IX

XI

XII

Total
2. Withdrawals at the End of Previous Session

Class No withdrawn Class No withdrawn

I VII

II VIII

III IX

IV X

V XI

VI XII

Total Total

3. Admission during the Session.

Class No of students admitted New admissions Min Total

qualifying %
On TC
for
Offrs JCOs OR CIV Offrs JCOs OR Civ admission

II

III

IV

VI

VI

VIII

IX

XI

XII

4. Army Children denied Admission.

Class Number appeared Number admitted Number denied

Offrs JCOs OR Offrs JCOs OR

 I

II

III

IV

VI

VI

VIII

IX

XI

XII

Total

5. Inspecting Officer’s remarks on information under items 1,2,3 & 4 with reference to
excessive enrolment in classes, general ability of students at intake and turbulence in student
population.
 PART II - RESOURCE PERSONNEL

Teaching Staff Position

1. Summary of Teaching Staff.

Cadre Authorized No in Position Remarks

Percentage of
Regular Adhoc/Daily PGT/TGT/PRT
Wages/Contractual appointed on
regular basis

(a) Principal
(b) Vice Principal
(c) PGTs (Sci)
(i) Physics
(ii) Chemistry
(iii) Biology
(iv) Biotech
(d) PGTs (Commerce)
(i) Account
(ii) Business Study
(e) PGTS (Common to all streams)
(i) English
(ii) Math
(iii) Economics
(iv) Computer Science
(v) Info Prac
(vi) Psychology
(vii) History
(viii) Political Science
(ix) Hindi
(x) Sanskrit
(xi) Physical Education

(f) TGTs (Humanities):-

(i) Hindi
(ii) English
 (iii) Sanskrit
(iv) Social Studies
(g) TGTs (Science):-
(i) Maths
(ii) Biology
(h) PRTs
(j) Misc
(k) Comptr Laboratory technician
(l) Science Laboratory Attendant
(m) Librarian
(n) Counsellor
2. Teaching Load
(a) Teacher-Pupil Ratio
(b) Section-Teacher Ratio
(c) Teaching load in terms of periods
(i) Maximum
(ii) Minimum
(iii) Average

3. Inspecting Officer’s remarks. Adequacy of teaching staff and non availability of key
teaching staff.
 PART III - MATERIALS

Equipment

1. Principal’s department wise report regarding adequacy/inadequacy of equipment including

that of laboratories.
Library

2. State of Library Books :-

Held Added Last Academic Year

(a) English
(b) Hindi
(c) Others

3. Number of newspapers/magazines being subscribed to :-

4. Inspecting Officer’s remarks. Regarding automation of library and appropriateness of new

papers and magazines being subscribe by the school.

Laboratories

5. State of Laboratories. Phy, Chemistry, Bio, Biotech, Math, IT, History, Geog, Language
(English) Lab and any other.

6. Inspecting Officer’s remarks. Regarding lay out, equipment, model, charts, working space
and safety precaution in the labs

School Records

7. The inspecting Officer to examine school records listed below and report about their being
kept up-to-date and in proper form:-

(a) Admission Register

(b) Attendance Register
(c) Leave Register including record of Principal’s leave
(d) Personnel files of staff.
(e) Service books
(f) Subject/Class Marks Register
(g) Transfer Certificate Record
(h) AWES Circular Folder
(i) CBSE Circular Folder.

8. Inspecting Officer’s assessment about the maintenance of school records.

 PART IV – ACADEMIC PERFORMANCE

1. School Examination.

Year No No 91-100 81-90 71-80 61-70 51-60 41-50 21-32 20

of Appeared passed 33-40 E-1 and
A-1 A-2 B-1 B-2 C-1 C-2 D -1 below
Exam E-2

Class IX to XI

2. Board Examination

Year No No 91-100 81-90 71-80 61-70 51-60 41-50 21-32 20

of Appeared passed 33-40 E-1 and
A-1 A-2 B-1 B-2 C-1 C-2 D -1 below
Exam E-2

Class XII

3. Inspecting Officer’s remarks on academic results.

Standard of Teaching

4. Are the teacher’s diary, lesson plan/notes maintained ? : Yes/No

5. What is the frequency of check by principal(Weekly/Monthly)?

6. Are the teaching aids in use sufficient and appropriate ?

7. Steps taken to cater to the needs of gifted children

8. Measures taken to help academically weak students.

Teaching Effectiveness

9. Opinion of the Inspecting Officer on teaching effectiveness during the inspection (At least 3
lessons from class IX to XII to be supervised.
 PART V- FACULTY ENRICHMENT PROGRAMMES

SCHOOL Level

1. The principal should give a brief report on :-

(a) Project and innovations undertaken in the school.

(b) In service training of teachers.

(c) Regional language taught, if any.

Command AWES Level

2. The Principal should enunciate participation of teaching staff in the organised educational
activities at command AWES level.

AWES Level

3. The Principal should enunciate participation of teaching staff in the faculty enrichment
programme at HQ AWES level.

4. Inspecting Officer's observations on adequacy of school efforts to actively participate in

Faculty Enrichment Programme at school level, Command level and AWES level
 PART VI – PROGRESS ON AWES INITIATIVES

Ser No AWES Initiatives Reference

(a) Cancer Awareness Programme

(b) Life Saving Skills and First Aid

(c) Herbal Garden

(d) Science Park

(e) Green Governors Programme

(f) Green India Scheme

(g) Green Olympiad

(h) Vidharthi Suraksha Kavach

(j) Managing Adolescence

(k) English Bridge Course

Inspecting Officer’s observations – Regarding adequacy of school efforts to actively

promote AWES initiatives in the schools.
 PART VII - CURRICULAR AND GENERAL

Morning Assembly

1. List of the activities undertaken during the Morning assembly :-

(a)

(b)

(c)

2. Inspecting Officer’s observations.

Co-Curricular Activities

3. List of activities.

Activity Membership Frequency of Meetings Yearly Funds

allotted

4. Excursion/hikes/educational trips/adventure activities undertaken during the year.

Activity No of students No of Staff Expenses

5. Achievements at Inter-School debates, declamation contests, exhibitions etc.

Games and Sports

6. Principal’s report about :-

(a) No of playgrounds available game wise

(b) Swimming pool

(c) Gymnasium

7. Funds spent on games/spots during the previous year.

8. Participation of teachers other than PETS in games and sports.

NCC/Scouting
9.

10.

Contact with Parents

11, Principal’s report on parent-teacher contact in the school.

12. Frequency of parent teachers meetings-Monthly/Quarterly

13. Is parents day observed, If so give periodicity?

14. Whether a register for suggestions from parents is maintained.

PART VIII – OVERALL ASSESSMENT

1. Inspecting Officer’s impressions and assessment against following heads:-

(a) Professional standard of teachers.

(b) Are the curriculum objective being achieved.

(c) Faculty morale

(d) Inspecting Officer’s Observations- Regarding adequacy of school efforts in co

curricular activities, sport, NCC and interaction with parents.

(e) Are the inter-personal relations between teachers and principal cordial ?

(f) Is the principal approachable ?

(i) To Staff

(ii) To Students

(g) School-Parents Relations.

2. Outstanding achievements of the school.

3. Follow-up action by the Principal on the last Technical Inspection report.

4. Grade School – Academically Sound/Good/Satisfactory/Below Minimal standard.

Signature of Board of Officers

Presiding Officer _______________

Place : Member 1. __________________

Date : Member 2. _________________

 Appendix Z
(Article 324 (d) refers)

No.11013/1/D(Lands)/2000,
Government of India,
Ministry of Defence

New Delhi, the 30th Jan 2001.

To,

The Chief of the Army Staff,

The Chief of the naval Staff,
The Chief of the Air Staff,
NEW DELHI.
Sub : Allotment of Defence land to Army Welfare Education Society (AWES)
for running of Army Schools / Army Public Schools.

Sir,

I am directed to say that the issue of grant of Defence land to Army Schools and
Army Public Schools, under the aegis of Army Welfare Education Society (AWES) etc.
for catering to the educational needs of the wards of defence Service Personnel has
been engaging the attention of the Government. The issue has been considered in the
Ministry and it has been decided that the requests for allotment of Defence land to
these schools would be governed under the following terms and conditions:-

(i) The land can be allotted to AWES etc. for running of each Army School /
Army Public School at a nominal rent of Rs 1/- per annum.

(ii) Though the actual requirement of land to each Army School / Army Public
School can be decided at the time of consideration of each individual case, it
should not exceed 11 acres in the case of Army Schools, and 14 acres in the
case of Army Public Schools.

(iii) The land may be allotted to AWES on lease hold basis for an initial period
of 30 years, renewable upto two like terms of 30 years each, in schedule VIII of
CLA Rules, 1937 with the specific condition that the land will not be sub-leased or
transferred in any form to any party and if the same is not required, it will be
given back to Ministry of Defence.
 (iv) The issue of allowing the use of Govt buildings occupied by the school and
charging of rent etc, till its own building comes up, where such schools have
already been established, may be considered at the time of consideration of the
request for allotment of defence land to such schools.

(v) In addition to above, the allotment of land to AWES for running of Schools
will be subject to other usual conditions.

(vi) The approval of the Cabinet would be required in each case.

(vii) Army Welfare Education Society will set up and run the Schools with its own
resources and no liability will accrue to the Govt.

2. This policy will be equally applicable to similar schools established by the welfare
societies of Air Force and Navy.

3. The allotment of Defence land to the Army Schools / Army Public Schools already
established by AWES on defence land / buildings, and similar schools established by
the welfare societies of Air Force and navy, without the approval of the Govt, will also
be governed by the above guidelines, and should be referred to the Ministry for
regularization. No such schools would be opened on Defence land / buildings in future
without the prior approval of the govt.

4. This issues with the approval of Ministry of Defence (Finance Division) vide their
u.o. No. 80/Dir(Fin/Works) dated 25.01.2001.

Yours faithfully,

Sd/xxx
(LALIT CHAUHAN)
UNDER SECRETARY TO THE GOVT. OF INDIA

Copy to :-

1. DGDE-5 copies

2. The Principal Directors / Directors, DE, Southern, Western, Northern, Central and
Eastern Commands.

3. CGDA, New Delhi

4. DADS, New Delhi

5. Sr. DDADS, Southern, Western, Northern, Central and Eastern Commands.

6. CDA, Southern, Western, Northern, Central and Eastern Commands.

7. Ministry of Defence (Finance Division/W-1)

8. QMG Branch / Q3L(Policy)

9. D(Air-II)

10. (Navy-III)

11. D(Q&C)

12. QMG Branch / ADG LWE.

 Appendix AA
(Article 326 (a) refers)

SCALE OF FURNITURE FOR CHILDREN’S SCHOOL

Table 3.X

—————————————————————————————————————————
Ser Nomenclature of Items A/U Qty Remarks
No

—————————————————————————————————————————
1. Almirah Medium Nos 1 per class room Built-in
1 per lab room
4 Office room
1 Art room
1 Gen Science room

2. Almirah large Steel Nos 1 for principal’s room

1 for office

3. Blackboard Fibre Glass Nos 1 per class room Built-in

1 for art room
1 per lab room
1 Gen science room
1 Social science room

4. Board Notice Nos 4 Built-in

5. Chair Revolving Nos 1 Principal’s room

1 Vice Principal’s room

6. Chair CBA Steel Nos 1 per class room

1 for art room
1 per lab room
1 Gen science room
1 Social science room
4 Principal’s room
 2 Vice Principal’s room
4 Office room
6 Teachers staff room

7. Chair Wooden Bottom Nos 4 per table in each Lab

—————————————————————————————————————————
Ser Nomenclature of Items A/U Qty Remarks
No

—————————————————————————————————————————
8. Desk with Seat 96x45 cms Nos 1 per two students Primary Section

9. Desk with Seat 112x45 cms Nos 1 per two students Other than
primary section.

10. Display Board 1 Principal’s room Built-in

1 per lab room

11. Table Office Officer Nos 1 Principal’s room

1 Vice Principal’s room

12. Table Office Clerk Nos 2

13. Table 90x60 cms Nos 1 per class room

with drawer 1 Art room
1 Activity room
1 per lab room
1 Gen science room
1 Social Science room.

14. Table laboratory Nos 1 per lab room

Demonstration

15. Table Laboratory / Nos 2 per lab room

Work Bench

—————————————————————————————————————————
Note. The above scales are given as guidelines. The actual minimum inescapable
requirement will be worked out by a Board of Officers.
 Appendix AB
(Article 337 (c) refers)

(COPY)

No 9(1)/703/Edn Concessions/D(Res)
Government of India
Ministry of Defence
New Delhi. the 6th August 2003

To

The Chief of the Army Staff

The Chief of Navy Staff
The Chief of Air Staff

SUB: AWARD OF EDUCATIONAL SCHOLARSHIP TO CHILDREN OF ARMED

FORCES OFFICERS/PERSONNEL BELOW OFFICER RANK KILLED/
MISSING/PERMAMENTLY DISABLED IN ACTION – STUDYING IN VARIOUS
EDUCATIONAL INSTITUTES

Sir,

In supersession of Ministry of HRD/Deptt of Education letter No F.14-2/88-School-1

dated 20 May 1988 and Min of Defence OM No. 9(1)/90/Edn Concession/D (GS-II)
dated 14 May 1990, on the above subject, the undersigned is directed to say that the
following educational concessions which were till now admissible to the children of
Armed Forces personnel killed/missing or permanently disabled in 1962,1965,1971 wars,
Op PAWAN and Op MEGHDOOT only, are hereby extended to the children of the
Armed Forces personnel who were killed/declared missing or permanently disabled
during all post MEGHDOOT operations in India and abroad, including Counter
Insurgency Operations, studying in Govt/Govt aided schools/educational institutes,
Military/Sainik Schools and other schools or colleges recognized by the Central or State
Govts including the autonomous organizations financed entirely by Central/State Govts.

(a) Complete exemption from tuition fee (full amount) and other fees (Capitation
fee and Caution money not included) levied by the educational institutions
 concerned (including charges levied for the school bus maintained by the school
or actual fares paid for railway pass for students or bus fare certified by the Head
of Institutes).

(b) Grants to meet hostel charges in full for those studying in boarding schools
and colleges.

(c) Cost of Books and Stationery. Rs. 250/- (Rupees two hundred and fifty) per
annum per student or the amount claimed by the student, whichever is less.

(d) Cost of Uniform where this is Compulsory. Rs. 810/- (Rupees eight
hundred ten only) at the maximum during 1st year and Rs. 350/- (Rupees three
hundred fifty only) for the subsequent years per annum per student or the amount
claimed by the student, whichever is less.

(e) Clothing. Rs. 250/- (Rupees two hundred fifty only) for the first year and Rs. 150/-
(Rupees One hundred fifty only) for the subsequent years per annum per student or the
amount claimed by the student, whichever is less.

2. The above educational concessions will be available upto and inclusive of the
First Degree Course.

3. These educational concessions will be paid from Major Head 2076 and Minor
Head 800 B (a) 2 of the Defence Services Estimates (Army) and the relevant Heads of
Navy and Air Force.

4. This issues with the concurrence of Ministry of Defence (Finance Division) vide
their u.o. No 805/PD/03 dated 29 Jul 03.

Yours faithfully,

Sd/-x x x xx
(VK Jain)
Under Secretary to the Govt of India
Tele : 23014946
Copy to:-

Min of Defence (Fin/AG/PD)

CGDA, Dir of Audit, Defence Services
All Controllers of Defence Accounts
All Commands Headquarters

Signed copies to be sent to : All CDAs

 PROCEDURE FOR SUBMISSION OF CLAIM – EDN
SCHOLARSHIP
1. Reimbursement claims in duplicate alongwith original receipts as authorised vide
GOI, MOD letter No. 9(1)/703/Edn Concessions/D (Res) dated 06 Aug 03, duly
countersigned by the Head of the Institute, alongwith office seal should be forwarded to
CW-3/AG’s Branch, Army Headquarters, South Block, New Delhi-11, on annual basis.
The claim should be supported by other documents as given in check list.

2. In case of officers, Entitlement Card for Education Scholarship should be obtained

from AG/MP-5 (b), Army HQ, New Delhi-11, and for PBOR the same be obtained from
the respective Records Offices.

3. In case of serving personnel the claim should be submitted through the unit
whereas in case of retired eligible personnel it should be sent directly to CW-3/AG’s
Branch, Army Headquarters, South Block, New Delhi-110 011, duly completed in all
respects.

4. Proforma for Entitlement Card, Check list and Contingent Bill are enclosed as
Annexure I, II and III respectively.
 PROFORMA

Annexure-‘I’

EDUCATION SCHOLARSHIP – ENTITLEMENT CARD

(To children of Armed Forces personnel killed/disabled/missing in wars/CI Operations)

The holder of this card

Shri/Km_________________________________________________

Born on ____________________ is the son/daughter of Shri/Smt

_____________________

Rank _______________ of Unit __________________ Service

_______________________

Service No __________________________ killed in action/permanently

disabled/missing on

_______________________ during ________________________ (Name of

War/Operation)

Name of Guardian
___________________________________________________________

Address ___________________________________________________________________

The holder is eligible for all educational concessions sanctioned by Central

Government for children of Armed Forces personnel killed, missing or permanently
disabled in wars/CI Operations.

Signature of the authorised Officer

Office Address:
Annexure ‘II’
CHECK LIST FOR SUBMISSION OF EDUCATIONAL SCHOLARSHIP

1. Contingent bill(s) has/have been countersigned by the Principal/Headmaster.

2. Revenue stamp has been affixed on the contingent bill with signature.

3. Name, rank and service number of the father/mother of the child/children has
been indicated in the claim.

4. Name of the child and class has been indicated in the claim.

5. Original receipts of uniform (where uniform is compulsory), clothing, books, tuition

fee, bus/rail fare and hostel charges have been attached with the claim. In case of
uniform allowance and hostel charges, certificate from the institution that uniform is
compulsory and hostel charges being claimed are the actual charges levied by the
Institute. Hostel charges should not include messing and other ancillary charges.

6. Photocopy of the entitlement card of the child is attached with the claim.

7. A photocopy of the authority stating that the father of the child has been
killed/missing/permanently disabled during conflict/CI Operation.

8. Ensure that the reimbursement of cost of books and stationery, cost of uniform
where it is compulsory and cost of clothing have been claimed as laid down in Govt of
India letter.

9. Certificate to the effect that the reimbursement claimed against expenditure on

tuition fee, hostel charges and bus/rail fare has actually been incurred by the child.

10. The certificate from the Head of the Institute that the Institute is Govt/Govt aided
or public/private institute recognized by Central/State Govt or is an autonomous
organization financed entirely by the Central/State Govts, whichever is applicable, should
be attached with the claim.

11. Details of bank account (Name of account holder, Account Number, Bank address
and code) may be enclosed.
12. Contingent bill alongwith all enclosures including all cash receipts may be
submitted in duplicate.
Annexure ‘III’
CONTINGENT BILL

For official use only

Contingent Bill No ____________________________ of ____________________________

Total allocation of Fund ______________________________________________________

Expenditure already incurred : Rs. ____________________________________________

Amount of this Bill : Rs. ____________________________________________

Balance : Rs. ____________________________________________

—————————————————————————————————————————

Expenditure on account of scholarship in respect of

Master/Kum__________________

____________________________ son/daughter of ________________________________

studying in Class ______________ School/College

_________________________________

for the academic year __________________________ to

___________________________

—————————————————————————————————————————
Sl Date Details of actual expenditure Amount
No Rs. Ps.
—————————————————————————————————————————
1. Tuition fee and other fees

2. Hostel fee (excluding mess charges)

3. School bus charges (certificate enclosed )

4. Books and Stationary

5. Uniform

6. Clothing
—————————————————————————————————————————
Grand Total
—————————————————————————————————————————

(Rupees ____________________________________________________________

_________________________________________ only).

1. Certified that the above charges/expenditure have been necessarily incurred by the
student and he/she is not in receipt of any other concession scholarship from the
school / college as well as from the State / Central Government.

2. Certified that the claim has been prepared strictly as per the rates and instructions
laid down in Govt of India, Min of Def letter No. 9(1)/703/Edn Concession/D(Res) dated
06 Aug 03.

3. Certified that amount claimed does not exceed the amount which has been
actually incurred by the child during the period of the claim.

4. Certified that the school/college is Govt/Govt aided/unaided but recognised by

State/Central Government (name of the state/UT)______________________ vide Govt
letter No __________________________________ dated________.

Received payment.

___________________________
(Signature on revenue stamp)
Mother/Father of the child

Date :________________

Place :________________

Certified that :-

(a) Amount claimed above has actually been incurred by the student.
 (b) Rates of tuition fee, hostel charges (messing and administrative
Charges not included), bus/rail fair charges etc claimed above are the actual
charges as approved by the Competent Authority for the academic year
________vide circular No.____________dated ___________________.

Countersigned

_________________________
Principal
(Name of the school/college with
rubber stamp of the Institution)

Office Seal/Round stamp

 Appendix AC

(Article 341(a) refers)

ARMY SCHOOL, _______________________________ (Name of the Station)

LEAVE ACCOUNT OF EMPLOYEES

Name of Employee __________________________________ for the year ___________

Month Casual Sick *Earned leave Any Remarks Principal’s

leave leave other initials
Previous Curren Total Availed Balance
availed availed leave
balance t year (In Red
availed
(In Red EL Ink)
Ink)

January

February

March

April

May

Jun

July

August

September

October

November

December

*If applicable
Place : Principal’s Signature

Date :
 Appendix AD

(Article 341 (b) refers)

ARMY SCHOOL, _________________________________________ (Name of the Station)

EMOLUMENTS FOR THE MONTH OF _____________________

Ser Name Basi DA Dues Recoveries Net Signatur

No c e (on
Rs Amount
Pay Revenue
Rs Payable Stamp)

Rs

HRA CC Med Misc Total EPF Misc Total

Rs A Allce Rs Rs Rs
Rs Rs

Date: Signature of Principal/Administrative

Officer/ Vice Principal

 Appendix AE

(Article 341 (c) refers)

Registration Form

Army School, _____________________________________________ (Name of the

Station)

1. Name of the Child ________________________________________ Sex

__________

2. Date of Birth (in figures _____________________ (in words)

____________________

_____________________________________________________________________

3. Place of Birth _________________________________________________________

4. Class and School previously attended

______________________________________

5. Class to which admission is sought

________________________________________

6. Name of the Father __________________________________ Rank _____________

7. Official address of the Father/Guardian _____________________________________

8. Residential Address of the Father/Guardian (if father is deceased)

________________

__________________________________________________________________________

9. Occupation __________________________ Annual income ____________________

Date : Signature of Father/Guardian

 Appendix AF

(Article 341(d) refers)

Army School, _____________________________________________ (Name of the

Station)

APPLICATION FOR ADMISSION

Admission No ___________________

1. Full Name of the Pupil ___________________________________________

2. Date of Birth (in words) __________________________________________

(in figures) __________________________________________________

(Authority)____________________________________________________

3. Name of the Father _____________________________________________

4. Name of the Mother____________________________________________

5. Father’s/Mother’s Occupation ______________________________________

(a) Army/Air Force/Navy _______________________________________

(b) Rank _______________________________________________

(a) Serving/Retired ___________________________________________

(b) Civilian ________________________________________________

6. Address

(a) Official __________________________________________________________

(b) Residential _____________________________________________

(c) Telephone No/Mobile ___________________

7. Father’s Income (from all sources) per month ___________________________

8. (a) Class last studied __________________________________________

(b) School in which last studied ___________________________________

(d) Medium of Instruction _______________________________________

(e) Was the school recognised or not? _______________________________

(f) Examination body to which the school was affiliated __________________

9. Result of the last examination Passed/Failed ___________________________

10. Class to which the admission is sought _________________________________

11. Disability /Handicap (If any) ____________________________________

12. Mother tongue of the student ______________________________________

Details of transfer certificate attached, if any _____________________________

13. Whether Scheduled Caste or Scheduled Tribe? __________________________

14. Hobbies : Art, Music, Embroidery, Cutting & Stiching, Science Club etc.
__________

___________________________________________________________

DECLARATION BY THE PARENT

I hereby declare that the date of birth of my son/daughter is ______________

and other particulars are correct and that I would not demand any change in them at
any subsequent date.

________________

Signature of Parent

ORDERS OF THE PRINCIPAL

Admit ______________________________________ in class

________________________
Section ____________________________________

__________________

Signature of Principal

OFFICE REMARKS

Admitted in _________________________ and allotted section

_______________________

Dues paid vide Receipt No. ___________________________ dated

___________________

Office seal

Dated : Signature of Supdt.

 Appendix AG

(Article 341(g) refers)

TRANSFER CERTIFICATE

ARMY SCHOOL _________________________________________ (Name of the

Station)

CBSE Affiliation No ____________________ Admission No _______________________

1. Name of pupil ____________________
2. Fathers/Guardian’s Name ____________________

3. Nationality ____________________

4. Whether the candidate belongs to ____________________

Schedule Caste or Schedule Tribe.

5. Date of first admission in the School with class ____________________

6. Date of Birth (in Charistian Era) according to admission

Register in figures) ________________ (in words)
____________________________

7. Class in which the pupil last studied (In figures) _______ (in
words)_______________

8. School/Board Annual Examination test taken with result ____________________

9. Whether failed, if so once/twice in the same class ____________________

10. Subjects Studied : 1_________ 2_________ 3_________ 4_________

5__________

11. Whether qualified for promotion to the higher class ______________________ if

so, to
which class(in fig) ____________ (in words)
_________________________________

12. Month upto which the student has paid school dues ____________________
13. Annual charges collected upto ____________________ and refunded for the period
from ____________________ to ____________________

14. Any fee concessions availed of : if so, the nature of such

concession________________

15. Total No of working days ____________________

16. Total No of working days present ____________________

17. Whether NCC Cadet/Boy Scout/Girl Guide

(details may be given) ____________________

18. Games played or co curricular activities in which the pupil had usually taken part
____________________ (mention achievement level therein) ___________________

19. General conduct ____________________

20. Date of application for certificate ____________________

21. Date of issue of certificate ____________________

22. Reasons for leaving the School ____________________

23. Any other remarks ____________________

Signature of Class Teacher Checked By Principal

(State full name and designation)