LAND BANK OF THE PHILIPPINES

TURN-OVER OF DUTIES & FUNCTIONS/RESPONSIBILITIES

MBG/Group Order No. : Date : FEBRUARY 1, 2023

Position Title : CUSTOMER ASSOCIATE Unit : LILOY BRANCH
Job Designation : CLEARING ASSISTANT

Status of Designation : Permanent Assumption Date : FEBRUARY 1, 2023

From: FEBRUARY 1, 2023 To Until revoked

Current Job Holder : ROSHIRL O. CUENCA ID No. : I086

Incoming Job Holder : DESIREE O. BOLANDO ID No.: G603
Duties/Obligations not detailed on Job Description Sheet: (Include intervening functions and temporary assignments.)

 Petty Cash Custodian

 EDST Remittance
 IBTOLS In-Charge
 MUS Scanning of OTC Slips
 LARS Balancing

Additional Comments:
 Performs all necessary work needed in the day to day balancing of ATMs.

TURNED-OVER BY: ACKNOWLEDGED BY: NOTED BY:

ROSHIRL O. CUENCA DESIREE O. BOLANDO DM ROGELIO S. ABALLE

(Printed Name & Signature) (Printed Name & Signature) (Printed Name & Signature)

Note:

1. This shall form part of the Certification/Employee Clearance as noted by Area/Regional Head/Group Head.
2. Use additional sheet if necessary and label with Annex__,__,__,etc.
 LAND BANK OF THE PHILIPPINES

TURN-OVER OF DUTIES & FUNCTIONS/RESPONSIBILITIES

Executive/ Group Order No. : Date: FEBRUARY 1, 2023

Job Designation/Function : CLEARING ASSISTANT Unit : LILOY BRANCH

PROGRESSIONS (Regular Tasks/Projects, Memo-in progress, for follow-through, planned, for preparation, etc.)

FREQUENCY/ REMARKS
A. REGULAR WORKLOAD (Indicate status of Tasks-i.e.
DUE DATE on-going, pending ,etc.)

TASKS
A. Clearing Operations
1. Outward Clearing Checks (OCCs)
1.1 Balancing of OCCs against validated slips and DAILY ON-GOING
Consumer Teller’s Total
1.2 Reviewing, batching and transmission OCCs in the CTS DAILY ON-GOING
1.3 Downloading of Daily OCC Report in the CTS DAILY ON-GOING
1.4 Preparation / printing of IOAs, Debit Advices, Delivery DAILY ON-GOING
Statements, Journal Tickets related to OCCs
2. Incoming Clearing Checks (ICCs)
2.1 Handling of ICCs under CCVS DAILY ON-GOING
B. Bookkeeping Functions
1. Preparation of Inter-Office Advice (IOA) and posting of DAILY ON-GOING
IB Transactions in Inter-Branch Transactions On-Line
System (IBTOLS)
2. Handling of Time Deposit and HYSA AS THE NEED ON-GOING
ARISES
C. Reports Preparation
1. Viewing, down-loading, printing and filing of CASA DAILY ON-GOING
Reports and other documents in IDRARS
2. Preparation of other Reports AS THE NEED ON-GOING
ARISES
D. End of Day Balancing DAILY ON-GOING
1. Balancing of OTC Transactions DAILY ON-GOING
2. Scanning of Documents DAILY ON-GOING
3. Preparation and submission of Transmittal Sheet and DAILY ON-GOING
OTC documents to AC/AD-NCB
E. Implement best practices in the branches
1. Compliance on QMS Best Standards / Practices DAILY ON-GOING
F. Audit and Compliance

1. Compliance to the set internal policies and guidelines of DAILY ON-GOING

the Bank
 G. LARS Balancing
1. Uploads ATM Terminal Transaction Data DAILY ON-GOING
2. Performs Terminal Balancing and Matching DAILY ON-GOING
3. Coordinates with AC & AOSD for any DAILY ON-GOING
discrepancies/ ATM Overages and shortages
4. Tags reconciling items on LARS DAILY ON-GOING
5. Settles reconciling items on LARS DAILY ON-GOING
6. Submits reports/Other transaction documents to DAILY ON-GOING
AC/AU

H. REPORTS
1. ATM CIV Reports DAILY ON-GOING

MAINTENANCE
A. DESCRIPTION (covered Property #/ CONDITION/
Date of
w/ MRs) SERIAL # SERVICE REMARKS
latest
DONE
Check-up
Office Equipments
(AS CLEARING ASSISTANT)
3YW COMPUTER ACER, DESKTOP 160029529 SERVICEABLE
1 DESKTOP COMPUTER LENOVO SERVICEABLE
PN#210067529
THINKCENTRE
3 YW COMPUTER, DESKTOP 150019272 SERVICEABLE
Personal Computer, HP 4GB HP SERVICEABLE
170040109
Prodesk G3
3YW Computer Desktop 150019264 SERVICEABLE
3 YW COMPUTER, DESKTOP 4GB HP SERVICEABLE
150020922
PRODESK 600 G1 TOWER
SMARTSOURCE BURROUGHS SERVICEABLE
SCANNER
HP LASER JET P1102 SERVICEABLE
DOT MATRIX PRINTER OKI ML791 210070867 SERVICEABLE
CANON IMAGE FORMULA DR-C240 SERVICEABLE
ALCATEL LUCENT IP PHONE 190061407 SERVICEABLE
NVR ENCLOSURE WITH SERVICEABLE
190054188
DETACHABLE/ADJUSTABLE
(AS LARS In-Charge)
3 YW COMPUTER, DESKTOP 45B 150020919 SERVICEABLE
PRODESK 600 G1 TOWER
INTEGRATED COMP SYSTEM
Office Furnitures/Appliances
3 OFFICE CHAIRS
1 FILING CABINET, WHITE
Clerical WorkStation, 5YW 160032296 SERVICEABLE
Clerical WorkStation, 5YW 160032297 SERVICEABLE
OTHER TURN-OVER ITEMS

Qty Subject / Item

1 PETTY CASH BOOK
1 ACICBTC5 FOLDER 2023
1 BRANCH TOTALS FOLDER 2023
1 CONF FOLDERS (1ST QTR 2023)
1 CONSOLIDATED TELLER TOTALS FOLDER 2023
1 DISBURSEMENT ORDERS FOLDER 2023
1 HIGH VALUE ITEMS FOLDER 2023
1 IBTRPT11 FOLDER 2023
1 IBTRPT41 FOLDER 2023
1 IM14N1 FOLDER 2023
1 INCHECK FOLDER 2023
1 JOURNAL TICKETS 2023
1 LBRPCHDD FOLDER 2023
1 MUS TRANSACTIONS SLIPS 2023
1 NON-MONETARY FOLDER 2023
1 OUTCHECK FOLDER 2023
1 OTC TRANSACTIONS SLIPS
1 PRF, JOB ORDER, RFQ, PO & AOQ LOGBOOK
1 D.O. LOGBOOK

ADDITIONAL REMARKS

TURNED-OVER BY: ACKNOWLEDGED BY: NOTED BY:

ROSHIRL O. CUENCA DESIREE O. BOLANDO DM ROGELIO S. ABALLE

(Printed Name & Signature) (Printed Name & Signature) (Printed Name & Signature)

Note:

1. This shall form part of the Certification/Employee Clearance as noted by Area/Regional Head/Group Head.
2. Use additional sheet if necessary and label with Annex__,__,__,etc.