SCM DOCUMENTATION,

DEVELOPMENT AND TECHNICAL

REQUIREMENTS SPECIFICATIONS
JAY MARK F. ARENDAIN, MIS
Subject Instructor
 LEARNING OUTCOMES
At the end of the lesson, the students should be able
to;
1. Discuss the documentation for IS Project in SCM;
2. Discuss and explain the process of development and
technical requirements specifications;
3. Discuss the available and needed platforms in business
information system development process.

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What is IS Project Documentation
❑ Information system (IS) project documentation
– It is the process of recording the key project
details and producing the documents that are
required to implement it successfully.

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What is IS Project Development
❑ Project development involves organizing and
planning all the variables that go into a project,
including deciding materials, creating a budget
and creating tasks for team members.
❑ It also involves the processes needed to complete
a project, like changing the plans throughout
project completion and identifying areas of
improvement to help the project run more
smoothly.
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What is IS Project Development
❑ Typically, project managers use five steps in
project development, which include project
initiation, planning, execution, controlling and
closing.

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Items in Project Development
❑ Goals: The goals (objectives) of a project are the
intended outcomes that you want the project to
accomplish, and they can include long-term or
short-term goals for a workplace.
❑ Timeline: The timeline of a project shows the
schedule for when team members should
complete their project tasks by, which ensures
team members coordinate with the development
plans and complete their tasks in a timely manner.
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What is IS Project Development
❑ Materials: These involve the resources and
equipment you need to complete a project.
❑ Budget: This is the total amount of finances that
your team can spend on a project, and it usually
depends on the cost of materials and labor for a
project.

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Project Initiation
❑ It involves ensuring a clear objective, title and
timeline for your project. Think of various goals
you want the project to achieve, which can help
you determine a project outline.
▪ Who will this project help?
▪ Which department benefits from this project?
▪ Why is this project important?
▪ What changes will this project make?
▪ What is the likelihood that this project will be
successful? 8
Project Planning
❑ It involves creating an outline for how you can
complete the project from start to finish. it's
essential to make sure that its thorough and clear.
❑ To create your outline, first decide the tasks that you
want each team member to complete. Then, add details
about their responsibilities regarding the project and the
deadline for each task.
❑ The next part of the outline involves creating a budget
for the project.
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Project Execution
❑ After you have an outline of your project plans, you can
begin completing the project. Assign the tasks in your
outline to your team members, answer any questions
they may have and identify any areas where the project
may need improvement.
▪ For example, if you notice that the budget isn't big enough
to include all the materials you need, you may work to
expand the budget or try using fewer materials. It's
important to make adaptations throughout this phase,
since you can observe team members as they work and
determine necessary changes.
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Project Control
❑ After you have made changes and ensured the project
development plans operate smoothly, it's important to
ensure that your team members follow the updated plan
closely.
❑ Try to monitor each team member's activity to see if they
can reach deadlines and follow the project's guidelines.
In order for the project to be successful, it's vital that
each team member offers effective and valuable
contributions.

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Project closing
❑ After your team completes the project, it's useful
to create a project report that details how well the
project development plan guided your team.
❑ This report can give you an idea of what elements
within the project plans worked best for your
team, and which areas need improvement.

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Project closing
❑ Here are some topics to consider including in your project
report:

▪ How many goals did your project achieve?

▪ Which goals did the project not achieve and why?
▪ What changes did you make throughout the project?
▪ What would you do differently for the next project?
▪ Was the project development plan useful?
▪ Which part of the plans weren't useful?
▪ Which part of the plan was the most useful?
▪ Who used the project development plan most?
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A Guide for IS Project Development
❑ STEP 1: Select or choose a business/organization
that will serve as your end users or respondents.

❑ STEP 2: Conduct a research study to determine

or identify the current problems encountered by
the chosen business establishment in order to
recommend what particular business information
system (subsystem of SCM) to be developed.
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A Guide for IS Project Development
❑ STEP 3: Conduct interview and data gathering
needed for data analysis in order to recommend a
solution for computerization of business related
transaction of the chosen business establishment.

❑ STEP 4: Construct a project objectives based on the

analyzed gathered data: Objectives will serve as the
solution for new Information System of the existing
manual process of the chosen business/organization.
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A Guide for IS Project Development
❑ STEP 5: Project Objectives Construction

❑ General Objective
➢ Example: This project generally aims to design and
develop a product management system of the JM Agri
Supply. This will convert the manual process to automation
in managing of product information, supplier’s information
and income report.

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A Guide for IS Project Development
❑ STEP 5: Project Objectives Construction

❑ Specific Objectives
➢ Example:
Specifically, this project aims to:
1. Develop a system that can administer product information
2. Manage supplier’s information
3. Manage income report daily, weekly, monthly and yearly
4. Generate reports such as:
4.1 List of products
4.2 List of suppliers
4.3 Income report in graphical representation 17
A Guide for IS Project Development
❑ STEP 6: Provide a Project Schedules (Gantt Chart)
➢ Use MS Project Software

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A Guide for IS Project Development
❑ STEP 7: Design a system prototype based on the data
to be managed
➢ (example: Registration Form Layout, Product Management Form, etc.)

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A Guide for IS Project Development
❑ STEP 8: Provide a Technical References (Hardware
Requirements and Software Requirements)

Table 1. Hardware Requirements

ITEMS SPECIFICATIONS
Processor Core i5 Processor
Memory 4GB DDR3
Hard Disk 1TB HDD
Power Supply ATX Casing w/ Power Supply 600W
Monitor 15.6 LED Monitor
Accessories KB, Mouse, Mouse Pad, AVR
Printer Printer InkJet

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A Guide for IS Project Development
❑ STEP 8: Provide a Technical References (Hardware
Requirements and Software Requirements)
Table 2. Software Requirements
ITEMS SPECIFICATIONS
Programming Language (front-end) PHP7.4 Programming (PHP Hypertext Preprocessor)
Web Scripting Languages HTML, CSS, JavaScript
Web Designing Tools Sublime Text Editor
Adobe Photoshop CS6
Database Application (back-end) MySQL5.7
Operating System Windows 10 Pro (64bit)
Website Framework Bootstrap 5.0
Domain Name www.domainname.com
Project Management Tool MS Project
Diagramming and vector graphics application MS Visio
Cross-platform web server tool XAMPP
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A Guide for IS Project Development
❑ STEP 8: Provide a Process and Data Model
❑ Process Model such as Use-Case Diagram and
Activity Diagram
❑ Data Model such as Entity-Relationship Diagram
(ERD) /

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A Guide for IS Project Development
❑ STEP 9: Provide a Budgetary Requirements

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SCM DOCUMENTATION,
DEVELOPMENT AND TECHNICAL
REQUIREMENTS SPECIFICATIONS
JAY MARK F. ARENDAIN, MIS
Subject Instructor