Professional Documents
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Final Paper MONTOYA
Final Paper MONTOYA
Final Paper MONTOYA
This chapter presents the related literature and studies that come from different sources
such as journals, thesis manuscripts and web documents published by different authors globally.
These materials help in the formulation of ideas and contribute to the development of this study.
Related Literature
Archives or records management in the current situation is not perfect. College records are part of the
national records of an individual. According to the study of Pang (2010), the collection and retrieval of
students’ data is not standardized and therefore, deemed as a weak system. By standardizing the
management of records, fewer errors will be seen and work efficiency will be higher comparing to the
current work efficiency of the current system. Standardization of process requires great amount of effort
As for a university with an ISO certification, standardization of the process is highly important.
ISO 9001 has been infamously known and is being implemented throughout in different
management systems and their requirements in different aspects and fields of specialization. One
of the clauses of ISO includes record management as being transparent for routing process. By
automating the retrieval of the records, errors in record management will be in its minimal value
Automated systems, nowadays, are very rampant. Some automated systems are being built with
RFID and a GSM module attached to them. Singhal & Gujral (2012) stated that remote
monitoring of attendance based on RFID and a GSM Module is possible. Radio Frequency
Identification Card (RFID) is a technology used in identifying unique objects automatically. The
system consists of two main components, the RFID reader and the RFID tag. The RFID tag is
divided into two categories: the passive and active tag. Active tags are built with their own
power source; these tags can emit signal farther than passive ones. Passive tags are tags which
have no power on their own; they will rely on the signal emitted by the reader in order to be
detected. The reader emits electromagnetic waves which when detected by the tags, it will
respond so the reader can read the information stored in the tag. The RFID tags have unique
identification ID that when detected by the reader will be shown on the user interface provided
by the user. The RFID tags are stored in a database wherein each tag has unique owner. The
RFID reader functions in real – time. Every time a tag is being read, the RFID reader sends the
data back to the computer and locate on its database whose tag are being read by the RFID
reader. The UI will now display the name of the owner of the tag after fetching the data from the
database.
Related Studies
In the study of Pinge & Borole (2013), an automated system for public rationing in India
was developed. A public distribution system is a network of shops for basic commodities in
some country. Basic commodities include gas (kerosene), sugar, wheat, rice, etc. These
commodities are being sold at justifiable rates to every citizen and especially to those families
living under poverty. The government (in India) has a unique identification number called
AADHAR number, which is the key to access to information such as address, contact numbers,
bank account numbers, social security numbers, etc. . Before the RFID-based automated
rationing system was developed, manual schemes were used and no technology to aid the
distribution of goods. There were a lot of irregularities in the entries of listings and inventories
such as wrong entries in stock register and distributing of low graded products than the actual
products provided by the government to the public. When a person swiped his card to the RFID
reader, the reader reads the EPC () and sends this code using the GSM module to the government
for authentication purposes. The government will authenticate the owner if it's legitimate or not
and will indicate how much is allocated for the owner. After the authentication process, the
government will now send an SMS to the GSM Module and will interpret the data received and
the automated rationing system process is complete. This project paves way to less corrupt
government through transparency of the distribution of the goods and will eliminate as much as
possible all irregularities in the inventory of stocks. The same way can be done in the retrieval of
Retrieval of students’ credentials can be done using an RFID card and a GSM Module. RFID
card will ensure that Data Privacy Act is observed as only the owner will have access to his
account as passwords will also be required. A GSM Module will eliminate the needs for routing
the forms just to have signatures of the salient people. By the use of SMS, the system can now
remotely contact these people to have authorization to release the credentials. Not will this only
lessen the processing time but it will eliminate the common complaints of the clients which are
the “no signature due to unavailability of concerned personnel” and the waiting time has already
elapsed but still the credentials are not yet available for release.