ORACLE APPLICATIONS

ACCOUNTS PAYABLE
FINANCIALS QUESTIONNAIRE; OPERATIONS ANALYSIS AND
APPLICATION SETUP

Oracle Accounts Payable Questionnaire

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ID Process Analysis Question Answer
1 How do you number your suppliers? Automatic or manual?

2 How do you categorizing your payable account in GL?

3 What is the type of suppliers you treat with?

4 Can you provide a classification for your suppliers?

5 Is there a requirement to define a vendor sites that can receive

payments and sites that cannot receive payments?
6 Do you perform matching to Po or Receipt when entering a
supplier invoice?
7 If you perform matching, is it required or not?

8 Will some invoices never have a purchase orders?

9 Do you hold unmatched invoice for some suppliers?

10 What types of matching do you use, 2 or 3 or 4 way matching?

11 Do you currently have any tolerance levels for matching? (Price

Tolerance, Quantity Ordered Tolerance, Quantity Received
Tolerance, or Tax Tolerance?)
12 How do you number your invoices? Does your numbering
based on invoice category?
13 How do you internally process invoices at your organization?

14 Would you like to validate your invoices on-line, by batch or

have both options?

Oracle Accounts Payable Questionnaire

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ID Process Analysis Question Answer
15 Do all users allowed to perform the validation process?

16 Is there are any need to use the invoice approval process?

17 Do you require batch control to manage invoice entry?

18 What is the basic data you need to record when entering

invoice?
19 Do you record freight line in the invoices?

20 What is the default payment term you always use with most of
your suppliers?
21 How do u record purchases of assets in the payable system?

22 Is there any need for applying taxes on invoices? And if so,

what types of taxes do you apply?
23 Is there are an interest for overdue invoices?

24 When you record the invoice date do you enter the date
mentioned on the invoice or the date you record the invoice on?
25 Do you have invoices that recur each period with same
information?
26 What is the current procedure for employee advances?

27 Is there an expense report forms for employee advances?

28 How to you handle petty cash?

29 What types of payment do you generate?

Oracle Accounts Payable Questionnaire

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ID Process Analysis Question Answer
30 Do you issuing checks with future due date? Ex. Due after
month from payment date
31 How do you account for future due checks?

32 Is there is a separate future dated payment account for each

bank?
33 Do you like to use cash clearing option for your payments?

34 Do you pay in foreign currencies?

35 Can your functional bank account pay a foreign currency

payment?
36 How do you account for currency gain/loss? Is there is a
separate account for gain and separate account for loss?

37 At what time do you want to account for currency gain or loss,

at payment time or clearing time or both times?
38 What is your policy to cancel (void) a check?

39 Do you pay more than one invoice with a single check?

40 Do you allow void & reissue for a single payment?

41 Is there a requirement to use Computer Generated checks?

42 How do you number your payment?

43 How often do you "post” accounting information to your

General ledger?

Oracle Accounts Payable Questionnaire

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ID Process Analysis Question Answer
44 Do you want to transfer to GL in detail or in summary?

45 What are the basic payables reports do you produce? Can you
provide samples of these reports?
46 For the purpose of Invoice Aging Reports, what aging periods
are currently in use?
48 Is there a need to define any additional aging periods?

Oracle Accounts Payable Questionnaire

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