VIRTUAL UNIVERSITY OF PAKISTAN

M.A. Jinnah Campus, Defence Road, off. Raiwind Road, Lahore

http://www.vu.edu.pk

TENDER DOCUMENT
SUPPLY AND INSTALLATION OF BLACKOUT ROLLER BLINDS

(AT VU FAISAL TOWN LAHORE CAMPUS)

Tender No. VU/22-23/01/647

This tender will be received and opened on January 20, 2023 at 12:30pm in the office of Director
Finance VU, M.A Jinnah Campus, Defence Road, off Raiwind Road, Lahore.

Name of Firm / Company: __________________________________________________

Address: ________________________________________________________

Contact Person: ___________________________ Designation: _________________

Phone No: _______________ Fax No: ______________ Cell No. _________________

GST Reg. No: ____________________ N. Tax Number: ________________

Active email address (CAPITAL letters): _________________________________________

PROCUREMENT METHOD / PROCEDURE:

“SINGLE STAGE - ONE ENVELOP PROCEDURE”

ITEMS MARKED WITH (*) MUST BE ATTACHED; OTHERWISE, YOUR BID WILL BE DECLARED AS
NON-RESPONSIVE
1. Notice issued in the media is the part of this contract document.
2. Tender will be opened on the given date. In case of a holiday on the given date, same will
be opened on the next working day.
3. The tender must be accompanied by a Pay Order / Demand Draft amounting to Rs.
1,000/- (non-refundable) as tender fee favouring Virtual University of Pakistan. Tender Fee
can be deposited in any branch of Habib Bank Limited in Account No. 08667900089503 of
Virtual University of Pakistan. Original deposit slip must be attached with the bid. Any Tender
without the tender fee shall not be accepted. Cheques shall not be accepted. (*)
4. Tender should be addressed to the Director Finance, Virtual University of Pakistan Lahore.
5. The bidder should quote his rates clearly on the tender document in figures and words.
6. Tender document duly completed should reach the Procurement Department, Directorate
of Finance, Virtual University of Pakistan, not later than 12:00 noon on January 20, 2023.
Late Tenders will not be entertained. No telegraphic or faxed bid will be accepted. Bids will
be opened at 12:30 pm on the same date in the office of the Director Finance, Virtual
University of Pakistan, in the presence of bidders or their authorized representatives who
may choose to attend.
7. VU takes no responsibility for delay, loss or non-receipt of bids sent by post/courier.
8. Original tender documents along with all specifications must be attached with the bid.(*)
9. The Bidder will furnish, as part of its bid, a bid security (earnest money), equal to 5% of
maximum bid price inclusive of all taxes (for complete solution) in shape of
DD/PO/CDR or a Bank Guarantee only (Cheque(s) shall not be accepted). The bid security
is refundable to the unsuccessful bidders after finalization of the tender. Earnest money of
successful bidder will be retained till completion of work / expiry of warranty (if any). (*)
10. Bidder must provide the Complete Company Profile along with age of the company. (*)
11. The bidder must submit the list of Directors/Partners/Owners along with the bid. (*)
12. The bidder must be a registered taxpayer with FBR on Active Taxpayer List (ATL) and
certificate must be attached for NTN and GST. (If GST is exempted, please provide
necessary evidence). (*)
13. Copies of last three tax returns of Income Tax and GST must be attached with the bid. (*)
14. The bid shall remain valid for a period of three (3) months from the date of opening of bid.
Validity of bid for a shorter period shall be rejected as non-responsive. (*)
15. The supplied items / services should conform to the standard specifications and free from
defects in all respects.
16. Items must be delivered / work must be completed at VU Faisal Town, Lahore Campus
within Thirty (30) days from receipt of purchase order. No extensions will be allowed
without prior intimation. Penalty @ 2% (Two percent) per month or a part thereof, of the
value of goods not delivered / work not completed in time will be imposed which may lead
to cancellation of order without any liability to the university. The said company may also be
blacklisted.
17. Interested bidder may visit the campus during working days and office timings (Monday to
Friday 10:00am to 4:00pm) at the following address.
34-A, Block-B, Near The Bank of Punjab, Faisal Town, Lahore
Phone: 042-35163854, 35162997
18. Income tax and GST shall be withheld as per Government rules.
19. Payment shall be released after submission of Sales Tax Invoice, duly verified by the
technical department. The payment will be made in accordance with SRO 660(I) 2007.
20. The University reserves the right to accept or reject any bid or annul the procurement
process at any time as prescribed under PPRA Rules

EVALUATION CRITERIA:

i. Initial scrutiny of tender documents / bids

ii. Evaluation as per scope of work / BOQ
iii. Selection of compliant bidder(s)
iv. Financial Evaluation of compliant bidders(s)
v. Award of tender to Most advantageous bidder(s)
Procurement Department
Directorate of Finance
Virtual University of Pakistan
M.A Jinnah Campus,
Defence Road, off Raiwind Road,
Lahore
UAN: 042-111-880-880 Ext 333 / 436
NTN: 4388557-8
 REQUIRED BOQ

Sr. Description of Items Unit Est. Rate per Total

No. Qty Unit (Rs.) Amount
Incl. of (Rs.)
Taxes
1. Blackout Roller Blinds Per 2,100
SqFt
Universal Brackets for a simple fit – top or face fix
Strong aluminum roller tube – no bowing or
warping
Material: Blackout Fabric
Colour: Grey / Light Blue
Backing: Off White

Total amount in words: _____________________________________________________________

(EARNEST MONEY SHALL BE CALCULATED ON THE TOTAL AMOUNT. BID WITHOUT

EARNEST MONEY SHALL NOT BE ENTERTAINED)