Professional Documents
Culture Documents
Module in Technical Report Writing PRELIM MIDTERM
Module in Technical Report Writing PRELIM MIDTERM
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Sherill A. Gabriel-Dumaga, MAT
COURSE SYLLABUS
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and phraseologies to meet the needs of readers. Spelling, capitalization,
mechanics, and techniques of writing reports of cases are investigated,
both forms and contents. It includes of application of principles of
appropriate report writing, brevity, clarity, completeness, and accuracy
of facts, and presentation according to prescribed format and style.
Course Outline:
I. Introduction of Technical Report Writing
A. Definition of Technical (Police) Report Writing
B. Purposes of Police Report
C. Important Uses of Police Report
D. Characteristics of an Effective Police Report Writing
E. Steps in Writing a Technical Report
F. Common Types of Police Report
IV. Sentences
A. Parts of Sentence
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B. Types of Sentence
C. Changing Declarative Sentence to Interrogative Sentence
V. Mechanics of Writing
A. Spelling
B. Homonyms
C. Division of Words
D. Cases Calling for Capitalization
E. Abbreviation
F. Punctuation
References:
Paligat, Eric P. (2016, 2nd ed.) Police Report Writing: A Handbook for
Police Officers, Trainees and Public Safety Students. Los Banos,
Laguna. FPR Publishing
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PNP DIDM Criminal Investigation Manual (2011). Directorate for
Investigation & Detective Management (www.didm.pnp.gov.ph)
TABLE OF CONTENTS
Title Page
Course Syllabi
Table of Contents
I. Introduction of Technical Report Writing
A. Definition of Technical (Police) Report Writing
B. Purposes of Police Report
C. Important Uses of Police Report
D. Characteristics of an Effective Police Report Writing
E. Steps in Writing a Technical Report
F. Common Types of Police Report
II. Selection and Uses of Words
A. Vocabulary
B. Diction
C. Be Concise
D. Avoid Unnecessary Words
E. Avoid Technical Terms
F. Avoid Elaborate Words
G. Avoid Bookish Words
H. Avoid Trite Words
I. Use the Level Diction According to Situations
J. Use Proper Grammar
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B. Pronoun
C. Verbs
Subject-Verb Agreement
Tenses of the Verb
D. Adjective & Adverbs
E. Prepositions & Conjunctions
IV. Sentences
A. Parts of Sentence
B. Types of Sentence
C. Changing Declarative Sentence to Interrogative Sentence
V. Mechanics of Writing
A. Spelling
B. Homonyms
C. Division of Words
D. Cases Calling for Capitalization
E. Abbreviation
F. Punctuation
PART 1 (Prelims)
Chapter 1
TECHNICAL (POLICE) REPORT WRITING
A. Definition:
Webster’s New Collegiate Dictionary as cited by Gammage (1961)
defined technical report writing as a report of some subjects specially
investigated or official statements of facts. Soriano (2005) also
mentioned that police report is a chronological or step by step account
of incidents that are transpired in a given time.
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Garcia (2009) also defined technical report writing as giving an
account or description of an aspect of a particular business, science,
technology, trade, industry, government and other professions learned
by experience, observation, study or investigation.
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5. Well-organized and Grammatically Correct
Police report should be well organized and grammatically
correct. The construction of sentences should follow correct
grammar and standard format prescribed by the law enforcement
agencies.
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against the suspect/s. in some cases, progress report can also be
the final report especially if the investigation has been terminated
at that level.
5. After Operational Report
It refers to a report that may be rendered after any successful
police operation that leads to the arrest of any member/s of
syndicated crime group (PNP DIDM Criminal Investigation Manual,
2011).
6. Investigation Report
It refers to a report such as in criminal investigations. It follows
a memorandum format:
AUTHORITY:
1.
2.
MATTERS INVESTIGATED:
1.
2
DISCUSSION:
CONCLUSION:
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RECOMMENDATIONS:
1.
2.
3.
__________________________
(Name and Sign of the Investigator)
On top of the letterhead and on the lower fold of the paper, the word
CONFIDENTIAL is type or stamped.(Soriano, 2005)
7. Situational Report
It refers to a report which is done on a need basis. It contains the
actual situation on a particular incident/s which are on public interest.
This is addressed to the commander-in-chief for him to know the
actual situation before the media and the public is informed. This may
be done every hour, every 6 hours or depending on the situation.
8. Beat Inspection Report
It refers to a report which is submitted daily by any duty officer
after his/her routine check on foot.
9. After Patrol Report
It refers to a report that is submitted by the assigned sector
using official vehicles as means of transportation doing patrolling.
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Name: __________________________ YEAR & SECTION: _______Score:
_______
STUDENT’S PARTICIPATION
A. Answer the questions briefly but meaningfully.
1. Why do we need to study Police Report Writing? (15 points)
2. State and discuss the characteristics of a Police Writing Report. (15
points)
3. How do we write a police report? (15 points)
Project:
Make a compilation of the common types of police report.
Chapter 2
SELECTION & USE OF WORDS
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must develop the habit of looking for the exact word that expresses
your meaning, rather than writing the word that comes to your mind.
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Hold in abeyance Wait, postpone action
The subject typewriter This typewriter
likewise and
moreover also
nevertheless but
That is to say In other words
To be sure Of course
conversely On the other hand
E. Avoid Technical Words: When you must use technical words, and
you think that your reader will not understand them, explain it to them.
e.g. reclusion perpetua……… life imprisonment
carnal knowledge ……… sexual intercourse
perpetrator ……………… criminal
G. Avoid Bookish Words: They are words that appeal to but few
readers, plain ones reach everybody.
Trite Fresh
Instead of these Try these
Afford an opportunity allow
Are desirous of Want to
Experience has indicated that We learned
In a manner similar to like
It is recommended that consideration be We recommend that
given to
In a situation which when
Makes provisions for does
Takes appropriate measure Acts, does
The fullest possible extent The most
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I. Use the Level of Diction Appropriate to the Situation: Police reports
are somewhat informal in nature. Do not use literary terminologies. On
the other hand, colloquial terms, slangs, and vulgar words should not be
used unless in direct quotation. For the most part the informal English
of the educated is appropriate; use other forms only when you must.
J. Use Proper Grammar: Some of the most common errors in diction
result from lack of understanding of grammar. Follow these rules:
Do not substitute an adjective for an adverbial construction.
Wrong: The suspect was real surprised when he saw us.
Right: The suspect was really surprised when he saw us.
Wrong: The victim was fond of athletics for other boys are.
Right: The victim was fond of athletics as other boys are.
Do not use a pronoun that does not agree in number with the noun
to which it refers.
Wrong: There may be many types of patrol in a single police
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department, but its principles of organization will be the
same.
Right: There may be many types of patrol in a single police
department, but their principles of organization will be the
same.
Wrong: The four of us couldn’t hardly pull the victim from the river.
Right: The four of us could hardly pull the victim from the river.
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1. What are the basic mistakes in writing police reports? Why are they
always committed?
2. How can you improve your writing skills to avoid erroneous
communication?
PART 2 (Mid-Term)
Chapter 3
REVIEW ON PARTS OF SPEECH
NOUN
Nouns are names of persons, places, things, qualities and ideas.
Classifications of Nouns:
1. Proper Nouns
They are names of specific person, place, or thing. Proper
nouns always start in capital letter.
Example: Stefanie, Philippines, Adidas
2. Common Nouns
They are nouns that name any person, or things; they are
applied to any class of person, place, or things.
Example: teachers, bags, market, church
a. Collective Nouns. They are nouns that refer to a group. It
may be singular or plural depending on its use in the sentence.
If the group is considered as a unit, the word is singular; if the
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individual member of the group is considered separately, the
noun is plural.
Example: jury, herd, choir, team, committee, flock
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1. List down five examples of common and proper noun.
Properties of Nouns
Three Qualities
1. Gender. Gender is a quality of noun by which sex is
distinguished.
A. Masculine gender denoted the male sex
B. Feminine gender denotes the female sex
C. Neuter gender denotes that the noun has no sex
Note: A noun may be taken as either masculine or
feminine, but the masculine gender must be preferred in
case of doubt.
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B. Objective Case
C. Possessive Case
Gender of Nouns
MASCULINE FEMININE MASCULINE FEMININE
Actor Actress Hero Heroine
rooster Hen, pullet Husband Wife
Alumnus Alumna Jaycee Jaycerette
Aviator Aviatrix Landlord Landlady
Bachelor Spinster Lad Lass
Beau Belle Lion Lioness
Billy goat Nanny goat Marquis Marchioness
Boyfriend Girlfriend Milkman Milkmaid
Cock Hen Monk Nun
Comedian Comedienne Ram Ewe
Czar Czarina Rotarian Rotary Ann
Devil She- devil Salesman Saleslady
Earl Countess Sorcerer Sorceress
Emperor Empress Stallion Mare
Fiancé Fiancée Wizard Witch
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STUDENT’S PARTICIPATION
A. Instructions: Complete the table below. Provide the gender of the
following nouns.
MASCULINE FEMININE
1. lad
2. jack
3. Ewe
4. rooster
5. Bull
6. beau
7. alumni
8. Lass
9. Mare
10. hero
11. cow
12. drake
13. Spinster
14. monsieur
15. Countess
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5. Nouns ending in O precede by consonant form their plural by adding
ES
to the singular
negro - negroes tomato - tomatoes
Note: Words that are related to music form their plural by adding ES to
the singular
piano - pianos solo - solos
soprano - sopranos alto – altos
7. Few nouns retain the same form in the plural as in the singular.
series species corps
sheep
8. When a name is preceded by a title, either the name or the title may
be
pluralized.
Miss Gabriel - Miss Gabriels Misses Gabriel
Miss Valdez - Miss Valdezes Misses Valdez
Note: The title Mrs. Is an exception to this rule, as it cannot be
pluralized.
Mrs. Aggasid - Mrs. Aggasids
9. Some nouns taken from foreign languages have both English and
Anglicized plural forms.
formula formulas or formulae
appendix appendixes or appendices
radius radii
phenomenon phenomena
crisis crises
10. Some nouns are plural in forms but singular in meaning and use.
civics physics news
mathematics
12. Compound nouns form their plural by adding S to the main word.
maid of honor maids of honor
manservant men servant
sister-in-law sisters-in-law
13. Words ending Y form its plural form by changing Y to i and add es.
baby babies
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lady ladies
lily lilies
1. valley ___________________
2. soprano ___________________
3. index ___________________
4. army ___________________
5. authority ___________________
6. daisy ___________________
7. boss ___________________
8. butterfly ___________________
9. brush ___________________
10. crutch ___________________
11. echo ___________________
12. parenthesis ___________________
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13. stratum ___________________
14. tomato ___________________
15. attorney at law ___________________
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POSSESIVE CASE OF NOUNS
Rules:
1. If plural noun does not end in S, add ‘s (apostrophe and S) to
show possession
boy’s game men’s decision
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____________________8. There are many (ladies) clubs all over the
country.
____________________9. There is a ( children) party in our place.
____________________10.Have you seen (Mariz) long gown?
____________________11.You are entitled to four (days) vacation leave.
____________________12. The doctor prescribed a (month) rest for
Stefie.
____________________13. She visited (Venus and Ares) rooms.
____________________14. Sherlock bought her dress from (Duquez
Store).
____________________15. (Adonis and Adella) rabbit is fat.
the body.
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ADJECTIVES
An adjective is a word that describes noun or pronoun. It answer
the questions WHAT KIND or WHICH ONE.
TYPES
1. Proper Adjectives are adjective that are derived from proper
nouns
Japan-Japanese China-Chinese
2. Descriptive Adjectives
beautiful, intelligent, naughty, playful
3. Limiting Adjectives
three bags nine gentlemen
this/ that school these/ those schools
DEGREES OF COMPARISON
1. Positive degree is used when a quality of an object is stated and
no comparison is made. The base form of adjective is used.
Example: The lawn is wide enough for us to practice
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Example: His answers are all correct and true.
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Shape / Weight / Length: Tells about the shape of something or how
long or short it is. It can also refer to the weight of someone or
something.
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NAME:_____________________________YEAR & SECTION:
_________SCORE:_____
STUDENT’S ACTIVITY
A. Types of Adjectives
Instructions: Read the crime report and identify the kinds of adjectives.
The adjectives are underlined for you. Write your answers below the
paragraph.
Answers:
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ADVERBS
Adverbs are words that modify verbs, adjectives, or another
adverbs.
Classifications:
A. Adverbs According to MEANING
1. Adverb of Time answers the questions WHEN or HOW
OFTEN They include such adverbs as again, before ,early,
frequently, now etc.
Comparison of Adverbs
A. Regular Comparison
POSITIVE COMPARITIVE SUPERLATIVE
FASTLY MORE/LESS FASTLY MOST/LEAST
FASTLY
CLEARLY MORE/LESS MOST/LESS
CLEARLY CLEARLY
HASTLY MORE/LESS HASTLY MOST/LESS HASTLY
LOVELY MORE/LESS LOVELY MOST/LESS LOVELY
ACTIVELY MORE/LESS MOST/LESS
ACTIVELY ACTIVELY
B. Irregular Comparison
POSITIVE COMPARITIVE SUPERLATIVE
MUCH MORE MOST
BADLY WORSE WORST
WELL/GOOD BETTER BEST
FAR FARTHER FARTHEST
FAR FURTHER FURTHEST
LESS LESSER LEAST
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NAME:___________________________ YEAR & SECTION:
__________SCORE:______
STUDENTS’ PARTICIPATION
A. Instructions: Study the following sentences for adverbial usages.
Underline and give the kinds of adverbs.
closed.
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9. Alas, I have finally finished my project.
VERBS
A verb is a word that denoted action or a condition or state of
being.
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TYPES OF VERBS ACCORDING TO FORMS
A. Regular verbs are verbs which form its past tense by adding d or ed
to
the verbs.
Example: arrest - arrested surrender - surrendered
believe - believed investigate - investigated
B. Irregular verbs are verbs that do not form its past tense by adding d
or ed. They either retain their original spelling or change the entire
form.
2. Those that have the same form for the three principal parts.
cut cut cut
put put put
burst burst burst
3. Those that change the middle vowel in forming the past and the
past participle
ring rang rung
sing sang sung
4. Those that derived their past participle from the past tense by
adding N or EN to them
wear wore worn
tear tore torn
TENSES OF VERBS
Tense indicates the time of action
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The present tense has three familiar forms.
a) The present ordinary
Example: The baby cries if she’s hungry.
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c. In questions, or interrogative sentences, the auxiliary in the
sentence is generally used.
Example: Will you fix your room?
Shall we attend the meeting?
Answer:
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AGREEMENT OF SUBJECT AND VERB
General Rules:
1. A verb must always agree with its subject and number.
2. Singular subject takes a singular verb; a plural takes a plural verb.
Example: Nick stands with them.
We work peacefully inside the library.
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F. Fractions are singular or plural depending upon the “of phrase”
Example: One third of an apple is rotten.
One third of the apples are rotten.
G. Words intervening between subject and verb do not affect the verb.
Example: The mother, with all her children, is here.
The nurses together with the physician prepare the
necessary equipment for the operation.
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M. The pronoun IT used to introduce a sentence is always followed by
a singular verb whether the noun that follows is singular or plural.
Example: It is the schools which must assume the biggest
responsibility.
It is our duty to play as good Samaritan to others.
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_______________________________________________________________
______________________
2. the number
_______________________________________________________________
_______________________________________________________________
______________________
3. one of the students
_______________________________________________________________
_______________________________________________________________
______________________
4. either you or she
_______________________________________________________________
_______________________________________________________________
______________________
5. three fourths of the cake
_______________________________________________________________
_______________________________________________________________
______________________
6. you, not she
_______________________________________________________________
_______________________________________________________________
______________________
7. every car on the highway
_______________________________________________________________
_______________________________________________________________
______________________
8. the policemen as well as
_______________________________________________________________
_______________________________________________________________
______________________
9. two pesos and fifty centavos
_______________________________________________________________
_______________________________________________________________
______________________
10.either the students or the professor
_______________________________________________________________
_______________________________________________________________
______________________
PRONOUNS
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Pronouns are words used in place of nouns. The nouns that
refer to it is called antecedents.
Types of Pronouns:
A. Personal Pronouns
I, you, he, she, it, we, they, me, us, her, his, him, mine, your,
yours, its, their, theirs
F. Indefinite Pronouns
One, another, anyone, each, everyone, either, neither,
none,
everybody, everything, nobody, nothing, anything, all, each,
few, many, several, such, some
Examples: Everybody is present in school.
Everything is under control.
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G. Possessive Pronouns. They show possession or ownership.
his, my, your, her, hers, yours, their, theirs, mine, ours,
its
Example: This bag is mine.
My parents are both working in the
office.
its-theirs
Who whom
whose
Whoever whomever
whosever
Whosoever whomsoever
whomsoever
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NAME:__________________________ YEAR & SECTION: _________
SCORE:________
STUDENT’S PARTICIPATION
Instructions: Choose and underline the correct pronouns inside the
parenthesis. Explain your answer to test the accuracy.
A
1. The captain and (he, him, his) amused the children.
8. (Them, they, their) and (we, us, our) stay on the same Barangay.
B
1. The crowd separated Vio and (I, me, my).
2. Ally is going with (me, I, my).
3. The pitcher threw (me, I, my) the ball.
4. The librarian sent (her, she) the reference books.
5. Does he live near Albert or (he, him, his)?
6. The artist painted a picture of (she, her).
7. Edward is a man in (whom, who, whose) I have great confidence.
8. Miss Liza is a nurse (who, whom, whose) opens the door.
9. I am not certain (who, whom) opens the door.
10. Give it to (whoever, whomever) opens the door.
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PREPOSITIONS
A preposition is one of the function words that is used to
connect nouns to other parts of the sentences. Prepositions are always
followed by an object which may be noun or pronouns.
A. Place and Position. at, in, of across, about, around,
between, among, throughout, over, above, below, under,
beneath, underneath, inside, outside, by, beside, before,
near, against, far, from, after, close to, nest to, along,
beyond, ahead of, in front of, back of, etc.
B. Direction and Motion: in, into, toward, over, at, up, off, unto,
out of, from, across, by way of, about, around, throughout,
since, by, around, during, before, in, etc.
C. Time: at, for, on, until, till, from, after, throughout, since,
by, around, during, before, in
CONJUNCTIONS
Conjunctions are words used as connectors to other words,
phrases, or clauses.
Kinds of Conjunctions:
1. Coordinators
and but for so yet
nor
Example: They worked rapidly but carefully.
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2. Connectors
therefore hence consequently
also thus accordingly
however indeed
nevertheless
moreover in fact
furthermore
as a result on the other hand
Example: He studies harder; therefore, he makes progress.
3. Subordinates
when after whether until
as long as where although if
providedas though while as if as
whenever whatever because so that wherever
so that since than after
whereas before till
unless that on account of
4. Correlatives
either… or both... and
not only… but also whether…or
now… now as… as
rather… than
Example: Both the cups and the saucers were cracked.
INTERJECTIONS
They are utterances characteristics of situations such as
surprise, sudden pain, prolonged pain, disgust, anger, laughter, sorrow,
impatient, wonder, or other emotions. Generally, interjections are set
off from the rest of sentence by an exclamation point.
ah good listen
alas goodness my God
bravo goodness gracious
beware ha ouch
damn it heavens pshaw
darn hey say
the devil hush what
gee look out wow
oh
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NAME:_________________________ YEAR & SECTION:
________SCORE:______
STUDENT’S PARTICIPATION
A. Instructions: Fill in the blanks with the preposition by, before, and
after
1. Please see me in the office_________________________4 o’clock
2. I hope to mail this letter____________________________11:00
3. You ought to be here_____________________________3 o’clock
4. That class is always over__________________________5:30
5. The doctor can’t see you__________________________7o’clock in
the evening
B. Instructions: Fill in the blanks with the preposition from the list: by,
on, with, in
1. He stands___________ a soldier.
2. I thought the sketch was done_____________ ink.
3. You are eating your soup_______________ the wrong spoon.
4. Did you watch the ceremony_________________ television?
5. We prefer to hear the news__________________ the radio.
6. He looked at the stewed frog____________________ distaste.
7. I do not know many books__________ modern writers.
8. Would it be possible to reach Mama____________ phone?
9. The farmer was struck________ lightning in thunderstorm.
10.Somehow, she managed to do the boring job____________
enthusiasm.
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3. As the twig is bent, so is the tree inclined.
4. Either Alex or Ike will go with you.
5. He is now excited, now depressed.
6. The test was not only difficult but also challenging.
7. I would rather stay home than go out.
8. Neither she nor Vince can come.
9. The room was too hot so we opened the windows.
10.Ellen’s dress is simple yet elegant looking.
11.Since the room wasn’t big enough for us, we had to leave earlier.
12.It was later so he went home.
13.She is not only intelligent but also pretty.
14.She walks as if she can’t carry her feet.
15.I forgot to call you up last night because I was too busy that time.
16.Sally was absent for she was called up at the Guidance
Counselor’s
Office.
17.Venus broke her promises when her mother scolded her.
18.Either the policeman or the victim pursued the case against the
main suspect.
19.Are you coming or you want to stay for a while?
20.The place is not only too far but also a risky one.
Chapter 4
SENTENCES
SENTENCE
A sentence is a word or group of words expressing a complete
thought and idea.
Parts of Sentences
1. Subject. It is the doer of the action.
2. Predicate. It tells something about the subject.
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The simple subject differs from the complete subject same is
through with simple predicate and complete predicate.
TYPES OF SENTENCES
A. Sentences According to Use
1. Declarative Sentence. A declarative sentence is a sentence that
states a fact. It ends with a period.
Example: Teaching is the noblest profession.
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NAME: ____________________________YEAR & SECTION:_________Score:
________
STUDENT’S PARTICIPATION
A. Instructions: Underline the complete subject ONCE and TWICE the
complete predicate; then encircle the simple predicate
and
simple subject.
fervent
Catholic.
rejection of authority.
7. The Advisory Council will talk about the delicate matter next week.
8. Her great grandfather gave pieces of advice after the incident that
happened to her.
9. The suffering man from the other province turned desperate in his
life.
11. The old lady finally decided to join the club after several meetings
with
the founder.
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12. The beautiful scenic spots of the Philippines are pride of the
Filipinos.
14. The film which they watched is an informative and educative movie.
15. Tourists from Asian countries visited the beautiful beaches and
16. Our tried and tested friends are always beside us no matter what
happens.
with
internal
security.
each
other.
diplomatic
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relation between our country and Red China.
25. The civic minded citizens brought out peace to the nations.
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QUESTIONS PATTERNS
Changing Declarative Sentence to Interrogative Sentence
1. Reversal of the subject and verb when the verb is be, or placing
the verb before the subject.
Statement: Sherry is my former student.
Question: Is Sherry my former student.
Is she my former student?
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Statement: He will help the victims of flood.
Question: Will he help the victims of flood?
4. The reverses with the verb in a basic pattern containing this
structure.
Statement: There is already a final decision.
Question: Is there already a final decision?
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10. The researchers sometimes won’t admit their fault,
________________?
11. The door in the kitchen can not be opened,
________________________?
12. Hold on, ________________________________?
13. The rainfall isn’t stopping, ____________________________________?
14. Lexa didn’t agree with the initial plan of the group,
_______________?
15. Teachers including the students made a correct move during the
council meeting, __________________?
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