BR100 BUSINESS

REQUIREMENT DOCUMENT
Govt. Of Uganda
Cash Management
Author: Narayanan Ganesan
Creation Date: May 28, 2022
Last Updated: February 9, 2023
Document Ref: No Previous Document
Version: 1.0

Approvals:

Norbert, Oracle Project

Manager, IFMS Project

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Document Control

Change Record
1

Date Author Version Change Reference

28-May-2022 Narayanan Ganesan 1.0 No Previous Document

Reviewers

Name Position

Norbert.Okello GoU Functional Lead

Distribution

Copy No. Name Location

1
2
3
4
5

Note To Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document control
purposes.
If you receive a hard copy of this document, please write your name on the
front cover, for document control purposes.

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Contents

Document Control....................................................................................................................
Banks and Bank Branches:......................................................................................................
Bank Accounts..........................................................................................................................
Bank Transaction Codes........................................................................................................
Payment Methods..................................................................................................................
Payment Methods:.................................................................................................................
Payment Templates:...............................................................................................................

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Banks and Bank Branches:
Cash Management Master UserBank and Account Administration Banks and Bank Branches

Click on Create:

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Enter the banking details and finish the bank creation.

Go to Bank Branches Click on Create:

Choose the Bank already created and complete the details for branch:

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Bank Accounts
Cash Management Master UserBank and Account Administration Banks and Bank Branches

Click on Create:

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Choose the Bank and Branch details previously created

Choose the bank account owner and account usage:

Enter the bank account details , Payment Method and other required details:

Enter the GL Account details:

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Enter the Organization Access details:

Enter the GL Account Details at Org level:

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 Account Type Value
Cash 01-410-010100-0080000000-1289-000000-0000-00-352106
Cash Clearing 01-410-010100-0080000000-1289-000000-0000-00-391001
Bank Charges 01-410-010100-0080000000-1289-000000-0000-00-291001
Bank Errors 01-410-010100-0080000000-1289-000000-0000-00-291005

Account Type Value

Cash 01-410-010100-0080000000-1289-000000-0000-00-352106
Confirmed Receipts 01-410-010100-0080000000-1289-000000-0000-00-391001
Bank Charges 01-410-010100-0080000000-1289-000000-0000-00-291001
Remitted Receipts 01-410-010100-0080000000-1289-000000-0000-00-352106
Factored Receipts 01-410-010100-0080000000-1289-000000-0000-00-391008
Unapplied Receipts 01-410-010100-0080000000-1289-000000-0000-00-391003
Unidentified Receipts 01-410-010100-0080000000-1289-000000-0000-00-391005
On-Account Receipts 01-410-010100-0080000000-1289-000000-0000-00-491003

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Click on Apply.

The above steps are to create the bank/branch and bank account manually. If you want to create large
volume of bank accounts, then seek support from technical team to create the bank accounts
programmatically.

Prepare the data in following template and get help from technical team to load the data.

Bank Account Creation Sample Template:

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Bank Transaction Codes
Cash Management Master UserSetup Bank Statements Bank Statement Transaction Codes

Search for the bank account created already

Enter the Transaction Codes for the types ‘Receipt’ and ‘Payment’ as ‘CR’ and ‘DR’ respectively.

Note: This transaction code setup to be created for all the bank accounts for reconciliation purpose.

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Payment Methods
GOU PAYMENT METHODS AND TEMPLATES Payments Administrator

Payment Methods:

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Click on Create:

Enter the data as per configuration file and complete the setup:

Note: 3 tax codes for each OU. Configure all the 3 tax codes as per the configuration data.

Enable the check box “Create Withholding Tax Group” while creating the WHT codes. It will
automatically create the WHT group. No need to configure it separately.

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Payment Methods:
GOU PAYMENT METHODS AND TEMPLATES Payment Administrator:

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Payment Methods Go to Task:

Click on Create:

Configure the payment methods as per the data. Complete the setups by clicking on next until finish.

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Note: For large volume of payment methods, you can seek support from technical team for loading it via
script. No need of manual creation.

Sample Format:

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Payment Templates:
GOU PAYMENT METHODS AND TEMPLATES Payments ManagerTemplates

Click on Create:

Enter all the values as per the configuration data.

Note: For large volume of payment templates, you can seek support from technical team for loading it
via script. No need of manual creation.

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