LAUREL-LILAC

co-OPERATIVE HOUSING SOCIETY LIMITED

REQUEST FOR PROPOSAL

FOR
SETTING UP OF AN ELECTRIC VEHICLE CHARGING
STATION
LAUREL LILAC CHS LTD., R12
SECTOR, NAHAR AMRIT SHAKTI,
CHANDIVALI, POWAI, MUMBAI 400072. -

1. RESOLUTION:
In the 82nd MC
meeting it was resolved that the EV charging station is to be made
in the vicinity of LLCHS. available

2. SCOPE OF WORK:

2.1 The project scope includes the furnishing of labour and materials for the
installation of a
complete and operating Electric Vehicle Charging Station (EVCS) as detailed
2.2 Laurel Lilac CHS intends to below.
provide space on rent to interested parties to set up Electric
charging infrastructure suitable for charging Electric two and four
residents.
wheelers belonging to
2.3 The vendor will be
provided with the space for setting up and operating the
station. The vendor will operate the charging
charging station without any support/ responsibility
ofLaurel Lilac CHS (LLCHS).
2.4 Any materials required for a complete and proper installation will
have to be procured
and provided by the selected contractor
(e-g, disconnects, circuit breaker panels, meter
mountings, conduit, wiring bollards and all other necessary
2.5 The selected vendor will have to take a new components).
electricity connection in its own name
provide and install a separate kWh meter and arrange the final connection
to the existing
service.
2.6 The vendor shall study the SAFETY AND INSTALLATION TERMS as described
in this RFP and
perform necessary reconnaissance at the site and determine an
among common areas under controls and ownership of
appropriate site (from
EVCS.
LLCHS)
for installation of an
2.7 While the Managing committee and society office have performed
determined a site as detailed in 4 PROPOSED SITE FOR EVCS preliminary study an
selected vendor will be required to perform
INSTALLATION, however, the
a detailed study for
suitability of the area considering appropriate Equipment siting and
maintenance requirements as well as other safety
aspects detailed out in section 2
SAFETY AND INSTALLATION TERMS and provide
appropriate recommendations to the
Managing Committee for installation of the EVcs.

Registration No. MUM-2WL/HSGTCH0807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri (East), Mumbai - 400 072.
Tel. : 022-28501020/ Mob: +91 77188 80107/ Email: laurellacchsltd@gmail.com
 LAUREL-LILAC
CO-OPERATIVE HOUSING SOCIETY LIMITED

2.8 Provision of timeshare infrastructure:

The selected vendor will have to set up a
software controlled system for residents to book
timeshare slots for charging their cars.
Residents should be able to book a timeslot
using mobile app which shall prevent double
a
booking or conflicts.
2.9
Recovering power tariff: The selected vendor will set
up appropriate payment
infrastructure to automatically recover or allow the
resident to pay the vendor directly
through a no-contact mobile app (UPI based payment
be responsible for system preferred). LLCHS will not
or get involved in recovering cost of charging, nor facilitating
recoveries for the same. An automated
system where the required tariff is automatically
deducted, will hence be a preferred solution.
2.10 Unattended
charging: LLCHS does not expect the vendor to deploy any personnel at the
charging station to manage logistics. The system should be automated and
service by the owner of the EV. Vendor capable of self-
personnel may only visit the site occasionally for
inspection or troubleshooting.
2.11 Safety Security of the EVCS: LLCHS is located inside a gated
Shakti and the society community of R12 Nahar Amrit
deploys security guards for routine visitor management and
general security of areas around the building. The
CCTV feeds. The vendor may also
building perimeter is monitored via
provide additional safety training to security guards to
manage emergencies at the EVCS. However, LLCHS bears no
safety and security of equipment and the vendor is responsibility for general
expected to provision its system in a
way such that it may be operated in an unattended fashion
without provision of any
special safety and security personnel.

2.12 Indemnification: The vendor shall provide indemnification and

insurance as prescribed in
section 8 INDEMNIFICATION AND INSURANCE.

3. SAFETY AND INSTALLATION TERMS

The following are the requirements and guidelines are made based on
guidelines released by the Upper Registrar, (Housing), Co-operative
Maharashtra State, Pune dated 21st November22. Societies,
3.1 All the electric installation work is to be carried out by a licensed electrical contractor
approved by the state govt. of Maharashtra.
.2 If there are multiple charges are in use clear notice should be put for which
vehicle it is i.e., AC or DC is suitable. equipment or
3.3 If there are rapid charging
points (DC fast charge or 500V DC) they should be
differentiated from conventional charging points for
there are signs or labels associated with these
safety concerns and ensure that
chargers.
3.4 If the charging point is to be provided in a multi
storey car park then it should be in the
open air at roof deck level to minimize potential for fire
3.5 All charging points shall be installed above 800 mm
spread.
above the highest flood level.

Registration No. MUM-2WLIHSGTC10807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri (East), Mumbai 400 072.
Tel.: 022-28501020/ Mob.: +91 77188 80107/ Email: laurellilacchsltd@gmail.com
 LAUREL-LILAC
CO-OPERATIVE HOUSING SOCIETY LIMITED

3.6 The charging point should be within five meters when the vehicle
3.7 The charging point should be child
is parked for charging
proof and preferably installed away from any children
play area.
3.8 Charging bays are to be signed and marked prominently on Ground to allow vehicles to
park close to the charging point and cable should be sufficient to
risk of damage. allow their use without
3.9 Charging point should be protected against mechanical damage
installed above ground level and on a raised island by vehicles, it is to be
or can be
metal barriers and protected by Krebs, bollards
protected against the ingress of water and foreign objects.
3.10 Theparking of other vehicles in the charging area should be
3.11 The charging point should not be within 10 meter prohibited.
material, Stock, or elements of of any combustible materials (Waste
structure.)
installations (transformers, flammable
and should not be within 15 meter
ofhazardous
liquid stores and
gas tanks)
3.12 All
chargers and equipment should be installed, used, and maintained in accordance with
Manufacturer's instructions and servicing and maintenance is to be
done by competent
Licensed electrician.
3.13 Electric Vehicle supply equipment should be
tested by any agency/lab accredited
National Accreditation board for by
testing and calibration laboratories (NABL) or any
authority for this purpose.

4. GENERAL SAFETY PROVISIONS RELATED

E-SCOOTERS/BICYCLE:
4.1 In blocks or flats and similar accommodation, E-scooters
should not be taken to floors/
Individual flats for charging purpose.
4.2 Wherever possible e scooters should be
parked and charged in open to sky locations.
4.3 It's not to be parked in any escape routes
where they may form a fire hazard or
obstruction during the building being evacuated.
4.4 If the dedicated place could not be
assigned, then the charging is to be done in a day rather
than at night.
4.5 It is to be inspected periodically.
4.6 The barriers of e scooters are not to be covered
by blanket or any similar insulating
materials when being charged.
4.7 The owner of E scooter shall not use household 15
A/3 pin switch sockets for EV charging
purpose.
5. ELECTRICAL SAFETY PROVISIONS RELATED TO CHARGING STATIONS:
5.1 Each EV charging installation shall have sufficient sanction load to
accommodate house load
along with EV charging in addition to it. Also, augmentation
with a protection system must be carried out.
of the wiring and cabling along
5.2 Each electric vehicle charging point shall be
supplied individually and MCB should be there,
and overcurrent protective device shall be of a
part switchboard.

Registration No. MUM-2/WL/HSG/TCIM0807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivalil Farm Road, Chandival, Andheri (East), Mumbai - 400 072.
Tel.:022-28501020 / Mob.: +91 77188 80107/ Email: laurelllacchsltd@gmail.com
 LAUREL-LILAC
CO-OPERATIVE HOUSING SOCIETY LIMITED

5.3 All
charging stations are to provide protection
fittings. against input supply and output supply
5.4 Suitable
lighting protection station shall be provided for the
as per Indian electric vehicle charging station
standards code IS/IEC 62305
5.5 It should be
equipped with a protective device against the uncontrolled
from the vehicle. reverse power flow
5.6 Threephases EVSE shall be equally loaded in all
5.7 All residual current device phases.
must have -

5.7.1 Residual
operating current of not greater than 30mA.
5.7.2
Interrupt all live conductors, including the neutral
5.7.3 Performance at least
equal type A and be in conformity with IS 732.
5.8 Where required for service
reasons, discriminations shall be
residual current device and MCB. maintained between
5.9 An SPD to be installed to limit
transient over voltages due to
lighting or
5.10 All electric vehicle
charging stations shall be provided with an earth switching.
system that disconnects the supply if continuity monitoring
ineffective. earthing connection to the vehicle becomes
5.11 Earthing of all electric vehicle charging stations shall be as
5.12 The cable is to be wear per IS 732.
resistant and maintain flexibility over the
5.13 No flammable material is to be full temperature
range.
stored within the designated
5.14 Enclosure for charging area.
charging station shall be made of Fire-retardant material with
self-
Extinguishing property and free from Halogen.
5.15 Fire detection, alarm and control
system shall be as per relevant Indian standards.
5.16 Power cable laid for EV
charger shall not be taken along other service
fire exit paths. pipers, gas lines and
5.17 Power supply cables used in charging stations shall conform to
survival cables and its relevant Standard for fire
parts.

6. PROPOSED SITE FOR EVCS INSTALLATION

It is observed the parking area outside the
Marigold Hall is suitable for installation of EVCS and
complies with the above guidelines. However, the
selected vendor will be
detailed study for suitability of
the area
required to
perform a

maintenance requirements as well as other

considering appropriate Equipment siting and
safety aspects detailed out in section 2 SAFETY AND
INSTALLATION TERMS and provide
appropriate recommendations to the Managing Committee for
installation of the EVCS.

Registration No. MUM-2/WL/HSG/TC/10807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri
(East), Mumbai -

400 072.
Tel.: 022-28501020
/ Mob.: +91 77188 80107/Email: laurellilacchsltd@gmail.com
 LAUREL-LILAC
CO-OPERATIVE HOUSING SOCIETY LIMITED

Registration No. MUM-2WLIHSG/TCH0807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri (East), Mumbai - 400 072.

Tel.: 022-28501020/Mob.: +91 77188 80107/ Email: laurelliacchsltd@gmail.com

 LAUREL-LILAC
CO-OPERATIVE HOUsING SOCIYLTEDD
E

Registration No. MUM-2/WL/HsGTCM0807/2016-2017/779/YEAR 2016

Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri
(East), Mumbai 400 072.
Tel.:022-28501020/ Mob.: +91 77188 80107/Email: laurellilacchsltd@gmail.com
 LAUREL-LILAC
CO-OPERATIVE HOUSING SOCIETY LIMITED

7. Indemnification and Insurance

7.1 The chosen contractor shall
comply with the following requirements.
7.1.1 The contractor agrees to defend and save harmless LLCHS, its officers, agents and
employees against all claims, demands, payments, suits, actions, recovery, and
judgments of every kind and description arising out of the performance of the
Agreement, including a personal injury or property damage brought or recovered
against it by reason of any negligent action or omission of the consultant, its
agents, or employees and with respect to the degree to which LLCHS is free from
negligence on the part of itself, its employees and agents.
7.1.2 The contractor shall
carry General Liability Insurance for the amount or minimum
requirements laid down by the Government of Maharashtra, or Government of
India including protection for bodily injury and property damage.
7.1.3 The contractor shall also maintain Automobile
Liability Insurance and Workers'
Compensation Insurance as per prevailing laws.
7.1.4 Prior to the commencement
of work, Certificates of Insurance shall be supplied to
the Managing Committee by the vendor detailing the required coverage. These
Certificates shall be issued by an authorized Insurer. LLCHS shall also be named
as an additional insured.
7.1.5 The contractor shall have and require all sub-consultants to have and
maintain
insurance coverage and list LLCHS as an additional insured in accordance with the
minimum requirements laid down by the Government of Maharashtra, or
Government of India. Prior to the start of any work, LLCHS shall be furnished with
an insurance certificate as
proof that coverage is in place.

8. COMMERCIAL RENT

8.1
The vendor shall be required to pay LLCHS a monthly rent for utilizing the space for
the EVCS. This rent will be calculated in form of two
components:
8.1.1 Fixed minimum rent: This will be a monthly rent paid every month to the society for
usage of its premises.

8.1.2 Variable rent: This will be a percentage of the utilization of the

charging
infrastructure measured based on the number of units of electricity consumed by
the EVCS.

9. INSTRUCTIONS TO BIDDERS

9.1 In submitting the bids the vendor agrees that acceptance of any bid by LLCHS
within 90 calendar days constitutes a contract. No work shall be started until a
purchase order has been approved by the Secretary and a Notice to Proceed in
writingRegistration
has.heenabtained from the Property Manager-
No. MUM-2/WLIHSG/TCM0807/2016-2017/779YEAR 2016
Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri (East), Mumbai - 400 072.

Tel.: 022-28501020 / Mob.: +91 77188 80107/Email: laurelliacchsitd@gmail.com

 LAUREL-LILAC
Co-OPERATIVE HOUSING SOCIETY LIMITED
until delivered to and
9.3 All materials shall remain the property of the vendor
accepted by the Town.
contractor whose bid
9.4 Selection criteria: This bid shall be awarded to the
represents the best value to LLCHS.
9.5 All bids shall include the following:

9.5.1 Rent offered by the vendor for fixed and variable components to LLCHS.

9.5.2 Project schedule

9.5.3 Itemization of all costs for services and materials provided by the contractor.

on technical and
commercial
9.6 The final selection of the bidder shall be based
evaluation by LLCHS. LLCHS does not guarantee the
lowest bidder will win the bid.
bids for due cause to
9.7 LLCHS reserves the right to accept and reject any and all
test
to waive informalities or defects in bids, to require
negotiate with any party,
thereof as it shall deem in the best interests
proving or to accept such bids or parts
of society.
be directed to the Property
9.8 Questions relating to these specifications may
Manager own Manager's Office.
9.9 Deadline for asking questions:
9.9.1 25Th, February.2023
9.10 Submission deadline:

9.10.1 01t, March.2023

Limited
Laurel-Lilac Co-operative Housing Society

AC
Hon. Secretary. MUMBAIL-72.)

MUM-2/WLJHsGTC/10807/2016-2017/779/YEAR 2016
Registration No.
Sector R-12, Nahar Amrit Shakti, Chandivali Farm Road, Chandivali, Andheri (Eest), Mumbai - 400 072.
Tel.: 022-28501020/Mob.: +91 77188 80107/Email: laurellilacchsltd@gmail.com