OHSMS (ISO 45001:2018)

LEARNING ACTIVITY

LEARNING ACTIVITY 2
IDENTIFY THE MOST APPROPRIATE CLAUSE FOR THE NON-CONFORMITY

TASK DURATION: 1 HOUR (45 MINUTES PREPARATION, 15 MINUTES REVIEW)

OUTPUT REQUIREMENTS: DRAFT YOUR CONTRIBUTIONS ON THE FLIP PAPER AS DIRECTED BY YOUR TRAINER

Non-conformity Clause Justification (clause states that …)

1 There was no evidence that the organisation had identified the 4.1 Organization shall determine the external and internal
external issues that had the greatest effect on its ability to achieve its issues that are relevant to its purpose and …. affect its
OH&S objectives ability to achieve its OH&S objectives

2 Risk Assessments had been completed, along with control measures,

however there was no evidence of the application of the Hierarchy of
Control Measures

3 There was no evidence that the emergency response arrangements

had been tested

4 Although legal compliance checks were carried out, they were not
planned or structured and happened on apparently ad hoc basis

5 Factors affecting requirements of interested parties, such as the

regulatory body, were not part of the management review agenda

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6 Several pieces of measuring equipment used within the OHSMS were

not calibrated, even though there was a requirement for precision in
some cases

7 Management Review actions were never communicated to the Trade

Union that represented the workforce on OH&S matters

8 Many of the forms and checklists used in the OH&S inspection

processes had no version number or version identifier

9 The risk assessment file was viewed but there were none that related
to hazards associated with non-routine or abnormal working
conditions

10 The OH&S objectives were not monitored

11 Contractors were told to perform and document their own risk

assessments, but no efforts were made to ensure they were suitable,
or even if it happened at all

12 Communication to staff on OH&S matters was ad hoc and without any

structure

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13 The organisation’s considered its procurement processes to be

outside the scope of the OHSMS, and therefore no OH&S controls or
monitoring were applied to its procurement

14 The effectiveness of the OH&S awareness training was not evaluated

15 It was not clear who in the organisation was ultimately responsible for
ensuring conformance of the system to ISO 45001

16 The hazards relating to the newly established battery manufacturing

process did not appear to have been assessed and documented

17 Staff rarely raised health and safety concerns. It was found that many
either did not know how to, found the process administratively
arduous, or were worried about management retribution

18 There was no designation of responsibility against 2 of the OH&S

improvement objectives

19 The scope of the management system was documented, but it was

very general and gave no indication of the nature of processes or type
of work undertaken

20 The causes of nonconformities were not always determined

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21 Management Review never considered the adequacy of OH&S

resources

22 Internal audit results were rarely passed to management for their

attention

23 The workplace betrayed signs of underfunding regarding OH&S

resources. Servicing of equipment and preventative maintenance did
not seem to happen, and staff often had problems getting
replacement PPE when their own wore out or got damaged. What
training took place was always done in house by staff that were not
always competent to deliver it

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