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Jurnal Week 8 - Usability Evaluation
Jurnal Week 8 - Usability Evaluation
A R T I C L E I N F O A B S T R A C T
Keywords: Background and objective: The user interface usability of the nursing information system (NIS) should be such that
Hospital information system the nurses can learn and interact with it easily and quickly. Therefore, it is necessary to identify and solve the
Nursing information system usability problems of these systems. The present study aimed to evaluate the usability of a NIS using the cognitive
Usability
walkthrough (CW) evaluation method.
Cognitive walkthrough
Methods: Based on five selected scenarios, five evaluators evaluated the NIS in Shafa Hospital Information Sys
User interface
tem. After identifying the problems, the evaluators assigned each problem to one of the usability attributes. The
severity of each identified problem was determined by the evaluators and five real users of the system.
Results: In total, 24 unique problems were identified. The average severity of the problems was determined by the
evaluators (2.77) and the actual users (2.82) in the "major problem" category. The highest number of problems
were assigned to the scenarios 3 and 2 with 15 and 14 problems, respectively. The highest average severity in
terms of evaluations and actual users was related to the scenario 5 (3.06 and 2.94, respectively), which was in the
"major problem" category. The highest number of problems were associated with learnability (8 problems) and
efficiency (6 problems).
Conclusion: Since most of the nurses do not have enough time for learning the system, and given that the selected
scenarios for evaluation were based on the most frequent daily tasks that nurses performed using the NIS; The
correction of usability problems in the scenarios 3 and 2 that had the highest number of problems and the
scenario 5 that had the highest average severity and execution time; it can reduce the nurses’ cognitive load and
the learning time of the system and increase the efficiency of nurses.
1. Introduction Usability is one of the factors affecting the acceptance of health in
formation systems by users [8–10], and it is a critical component for safe
Today, in many medical centers, nursing information systems (NISs) and effective use of information technology [11]. In a study by Topaz
have been implemented as one of the key elements of a hospital infor et al. [12], it was also shown that almost one-third of nurses were
mation system (HIS) [1,2]. This system, which combines computer sci concerned about the system’s usability problems. Usability is defined as
ence, information science and nursing science, has been designed to the degree to which users can accurately and efficiently perform tasks
support nurses’ duties and nursing care [3]. Nurses are required to use using the system [13]. The International Organization for Standardiza
these systems in doing their daily tasks [4]. Thus, they play an important tion (ISO) defined usability as efficiency, effectiveness, and satisfaction
role in the acceptance of the system [5,6]. Therefore, it is necessary to [14]. Also, Nielsen described attributes of learnability, efficiency,
understand the factors that affect nurses’ use of NIS [7]. memorability, error prevention, and satisfaction as usability attributes
Abbreviations: NIS, nursing information system; HIS, hospital information system; CW, cognitive walkthrough; EMR, electronic medical record; ISO, International
Organization for Standardization; HER, electronic health record; ICDL, International Computer Driving License.
* Corresponding author at: Qutbe ravandi blvd, Kashan University of Medical Sciences, Department of Health Information Management & Technology, Islamic
Republic of Iran.
E-mail address: msadeqi2005@gmail.com (M. Sadeqi Jabali).
https://doi.org/10.1016/j.ijmedinf.2021.104459
Received 11 August 2020; Received in revised form 5 March 2021; Accepted 6 April 2021
Available online 10 April 2021
1386-5056/© 2021 Published by Elsevier B.V.
M. Farzandipour et al. International Journal of Medical Informatics 152 (2021) 104459
NIS users are nurses and secretaries in hospital wards. They include Table 1
technicians having bachelor’s and master’s degrees and having Number of tasks and actions of each scenario in the NIS.
completed International Computer Driving License (ICDL) courses. Scenario Scenario description Number of Number of
number tasks actions
2.4. Identification of scenarios 1 Admitting patients and allocating bed 3 9
and room for patients in the inpatient
Five scenarios were selected based on the most important and ward
2 Recording surgery request 3 15
frequent daily tasks of nurses and secretaries of inpatient wards where
3 Recording a request for paraclinical 3 14
the NIS was used. These scenarios were identified based on the opinion services and monitoring the results
of three nurses working in the inpatient ward and were then approved 4 Recording patient transfer to another 2 8
by the head nurse, including admitting patients and allocating bed and ward
room for patients in the inpatient ward; recording a request for surgery; 5 Recording patient discharge 4 23
information from the inpatient ward
recording a request for paraclinical services and monitoring the results;
2
M. Farzandipour et al. International Journal of Medical Informatics 152 (2021) 104459
Table 2 which 24 unique problems remained after combining the problems and
An example of a scenario and the associated tasks and actions. eliminating the repeated ones. The list of unique identified problems
Scenario Tasks Actions based on usability attributes is shown in Table 3.
As shown in Table 4, the total average severity from the perspective
Click on ‘orthopedic ward’.
Icons and patients’ names in of evaluators and real users was 2.77 and 2.82, respectively. Moreover,
orthopedic ward are displayed. the Mann-Whitney U test indicated no significant difference according
Selecting a
patient
Right click on the desired to these figures (Z=–0.437, P = 0.662). The highest number of problems
patient’s icon. was related to the scenarios 3 and 2 with 15 and 14 problems, respec
The drop-down menu next to
the patient icon is displayed.
tively. The highest average severity from the perspective of evaluators
Click on "Request Services" and real users was that of scenario 5 with an average severity of 2.94 and
option from the drop-down 3.06, respectively, which was in the category of major problems. This
menu. scenario also had the highest average execution time (i.e., 3:07 min). As
The service request window is
shown in Fig. 1, the highest average severity determined by evaluators
displayed for the desired
patient. and real users based on usability attributes was related to error (3.1 and
Select the laboratory option in 3) and system learnability (2.93 and 3.1), respectively.
Requesting a CBC test for a
the "Submit Request" field.
patient in the orthopedic
Entering a Select CBC from the test name in 4. Discussion
ward
request for a CBC drop-down menu.
test Click on the check mark to add
the CBC test to the list of patient The aim of this study was to describe the results of usability evalu
tests. ation in one NIS by CW method. In this study, 24 usability problems
The CBC test is displayed in the were identified in the most important daily tasks of nurses performed via
list of requested tests for the
the NIS. No significant difference was observed between the average
patient.
Click on the "Save" button. severity of identified problems by evaluators and real system users and
The “Patient Paraclinical they both categorized the average severity of these problems as major
Services” window is displayed. problems. It showed that evaluators had the right view of users and were
Click on "Return" to previous able to put themselves in real users’ position. Moreover, the classifica
Return to
window.
inpatient ward
Inpatient ward window is
tion of identified problems based on ISO and Nielsen usability attributes
window showed that the highest number of identified problems was associated
displayed.
with system learnability.
Based on the findings of this study, the highest number of identified
attributes. The definitions of usability attributes of ISO and Nielsen are problems was observed in scenarios 3 and 2 (recording a request for
as follows: paraclinical services and monitoring the results; recording a surgery
request), which were in the major problem category. Compared to other
- Effectiveness: The extent to which users reach the goals set through scenarios, scenario 5 (recording patient discharge information from the
the system. inpatient ward) had the highest average execution time. The problems
- Efficiency: How many resources and how much of each is required so that were jointly identified in most scenarios are discussed in the
that the pre-set goals can be achieved by users? following paragraphs.
- Satisfaction: How satisfied are users when they use the system?
- Learnability: To what extent is it convenient for users to fulfill 4.1. Items are not grouped together logically
fundamental tasks during the first occasion on which they use the
system? This problem, which was jointly reported in scenarios 3, 2 and 5, was
- Memorability: How well can users remember how to use the system assigned to efficiency attribute. Options and items that are logically
after a while when they have not used it? connected should be grouped together on the screen effectively [29]. For
- Errors: The number of errors made their severity and the ease of this purpose, white space between collections of items or boxes around
recovery from errors. them can be used to group them together [30]. Adherence to this prin
ciple in the NIS user interface leads to a decrease in nurses’ cognitive
The session for determining the severity and type of problems based load and prevents them from wasting time in searching for options and
on usability attributes by the evaluators lasted for 5 h. items on the screen. Grouping of items and options on the screen needs
The collected data were analyzed using descriptive and inferential to be understandable and meaningful and based on their order and
statistical methods by SPSS Statistics for Windows, version 20.0 (SPSS priority.
Inc., Chicago, Ill., USA). The average severity of the identified problems
was determined. Each problem was then classified based on its average 4.2. There is no proper feedback for completing required fields
severity in one of the five following categories: 0− 0.5: no problem,
0.6–1.5: cosmetic problem; 1.6–2.5: minor problem, 2.6–3.5: major This problem, which was jointly shown in scenarios 3, 2 and 5, was
problem and 3.6− 4: catastrophe problem [28]. Furthermore, each assigned to efficiency attribute. Required fields to complete in system
problem was attributed to the usability attribute in which it had the user interface must be clearly visible at first sight of the optional fields,
highest frequency. Provided that an identified problem had equal fre which can be marked by a background color or using an asterisk (*) in
quency in more than one usability attribute, the problem was assigned to the fields and options. Properly highlight required fields reduce form
the most appropriate usability attribute based on experts’ opinion. The completion time [31] and play an important role in efficiency and pre
average severity of the problems identified by evaluators and real users vention of users’ errors [32]. However, one of the problems in system
(nurses) was compared using the Mann-Whitney U test user interface is lack of an indicator to identify mandatory fields or
feedback if such fields are not completed [33]. Graham et al. [34] stated
3. Results that, if there is no feedback provided to users that a form is incomplete,
in most cases, users will not be able to detect them due to workload. In
In this study, five evaluators analyzed NIS usability using CW relation to the NIS, due to working conditions of nurses, system user
method and five scenarios. A total of 46 problems were identified, of interface should be designed in such a way that required fields can be
3
M. Farzandipour et al. International Journal of Medical Informatics 152 (2021) 104459
4
M. Farzandipour et al. International Journal of Medical Informatics 152 (2021) 104459
Fig. 1. The number and severity of problems based on the usability attributes.
activate appropriate mental models in users because how the user in performing CW method in an evaluation of a medical office management
terprets the icon will depend on user’s mental models [36]. Therefore, system, the largest number of problems was associated with system
system designers can minimize user’s memory load by using meaningful learnability and memorability. Given that CW method focuses on iden
and easy-to-understand icons. In the study conducted by Darbyshire tifying learning problems, it is convincing that most of the identified
[37], users cited lack of intuitive icons in the electronic health record problems in these two studies will be attributed to system learnability. In
(EHR) as one of the reasons of system’s time-consuming use. However, the present study, the second largest number of problems belonged to
poor icon design leads to misinterpretation of them by users. Over time, efficiency. This finding was not in line with that of the study done by
as users gain experience with a system, the performance difference be Khajouei et al. [45], showing that the second highest number of prob
tween familiar and unfamiliar icons diminishes significantly [38]. In lems belonged to memorability. This inconsistency might be caused by
designing NISs with user interfaces having familiar icons, learning the the difference in the nature of problems identified by the systems
system becomes easy for nurses; however, poor design of icons and se evaluated in these two studies.
mantic distance between the physical shape of icons and their meaning According to the results, the highest average time was observed in
diminishes once nurses have gained considerable experience with icons. scenario 5. This can be explained by the higher number of the actions
performed in this scenario compared to other scenarios. To perform this
scenario, the nurses must complete patient discharge form with 29 data
4.4. Graphic symbols and icons are not labelled
elements. Some data elements in this form such as weight, height, blood
group, allergies, safety index, patient complaint, infections and burn
This problem, which was jointly reported in scenarios 1, 2, 3 and 5,
must be completed at patient’s admission time. Therefore, presence of
was attributed to system learnability. In the studies performed by Farrhi
all these elements in patient discharge form does not seem to be
et al. [39] and Guo et al. [40], lack of clear and proper labels in user
appropriate and is time-consuming for users. It is recommended that the
interface items was reported as a usability problem. In another study
data elements of this form as well as other data entry forms be reviewed
done by Atashi et al. [41], using clear labels was proposed as a strategy
in terms of necessity of data elements and their correct placement on
to solve system usability problems. Well-designed labels are 90 % more
these screens.
efficient in finding items and require 25 % fewer clicks to complete tasks
[42]. In addition to the need for labels in icons, buttons and graphic
5. Strengths and weaknesses
symbols, user interface designers are advised not to use ambiguous
terminology in labels. Familiar terminology used in labels increases
This study was conducted with participation of five evaluators,
users’ knowledge of performance of icons [14,43]. In this study, due to
which is the maximum number of evaluators in a CW evaluation. Also, in
lack of icons familiar for users, system designers are advised to add
this study, considering that CW focuses on system learnability, the
meaningful and appropriate text labels in order to reduce ambiguity and
severity of problems was determined by real users of NIS, which is one of
nurses’ memory load and facilitate system learnability.
the strengths of this study. Another point of strength in the present study
was its implementation on the NIS of one of the most widely used
4.5. Screens have no titles or their titles are shown in an unexpected place implemented HISs in a developing country. A significant number of
nurses in hospitals are service commitment staff, who do not receive
This problem, which was reported jointly in scenarios 1, 2, 4 and 5, is training by the NIS vendor. They are essentially required to learn how to
related to system learnability. According to the rules of user interface work with the system through their colleagues and while doing their
design, all system windows, except message windows, should have a duties. Therefore, learnability plays an important role for them and
title that clearly and concisely indicates the purpose of the window [42]. system designers can use the results of this study to improve user
In the study done by Wiklund et al. [44], large and meaningful screen interface usability and also increase its learnability for novice nurses.
titles were expressed as one of EHR user interface aspects in order to On the other hand, the study has its limitations. It was conducted on
improve user satisfaction. However, untitled screens should also be a single NIS, in an HIS. Since several vendor companies in the country
understandable to nurses and nurses may not pay attention to the title offer HISs, the results of the present study cannot be fully generalized to
screen over time and gain experience working with the system. For all these systems. Hence, it is recommended that an NIS be evaluated in
novice nurses, the title indicates displayed window performance and is other HISs implemented in the country by applying CW method in order
helpful in system learnability. to identify usability problems of these systems.
According to the obtained results, the highest number of identified
problems was associated with system learnability and efficiency based
on usability attributes. In the study conducted by Khajoui et al. [45]
5
M. Farzandipour et al. International Journal of Medical Informatics 152 (2021) 104459
6. Conclusion - More than half of the identified problems are reported in more than
one scenario. Therefore, using the CW, similar problems can be
Since the training by companies supplying NISs is provided to nurses identified in different scenarios.
only in the system implementation phase, for many nurses who will be - The scenario with the highest number of actions had the highest
the future users of the system in the maintenance phase, there is not average severity and execution time.
enough time to do learn how to use the system properly. These nurses - CW is an appropriate method in identifying problems with major
are required to learn how to work with the system while doing their severity.
duties. Therefore, it will also be useful to perform CW method on a fully
implemented system. Declaration of Competing Interest
In this study, the selected scenarios for evaluation were based on the
most frequent daily tasks that nurses performed using the NIS. Thus, The authors report no declarations of interest.
correction of usability problems in two scenarios – “recording a request
for paraclinical services and monitoring the results” and “recording a Acknowledgments
surgery request” - which had the highest number of problems, and also
the scenario of "recording patient discharge information from the The authors would like to express their gratitude to the esteemed
inpatient ward", which had the highest average severity and execution Vice-Chancellor of Kashan University of Medical Sciences and the
time, are recommended to be considered by designers and developers of management of Health Information Technology Laboratory at Kashan
NISs. University of Medical Sciences and the evaluators and nurses who
In general, most of the learnability problems identified by evaluators participated in usability evaluation.
and real users (nurses) were in the major problem category. Therefore,
based on the identified problems, redesigning the system user interface Appendix A. Supplementary data
using familiar icons and graphic symbols to users, performing an action
according to user’s expectations, defining an appropriate name for all Supplementary material related to this article can be found, in the
data entry fields, using clear and concise terminology in menu options, online version, at doi:https://doi.org/10.1016/j.ijmedinf.2021.104459.
adding labels to the icons unfamiliar to users, using colors according to
commonly known rules, using the same language for all labels, and References
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