SAP ICMR

Intercompany Matching and Reconciliation

in SAP S/4HANA 2021

Daniel Mateo
SAP S/4HANA Project Manager

www.linkedin.com/in/dmateop
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
Daniel Mateo - SAP S/4HANA Project Manager

15 years experience in SAP financial accounting and

controlling modules (FICO).

Professional certifications: SAP Activate Project Manager,

SAP S/4HANA Financial Accounting, Project Manager
Professional (PMP), ITIL…

7 SAP Rollouts in America, 10 in Europe, 2 SAP S/4HANA

Greenfield implementation and 2 Global Upgrade.
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
WHAT IS SAP ICMR?

SAP functionality designed to simplify and speed up the

INTERCOMPANY MATCHING intercompany reconciliation process within the group
AND RECONCILIATION

Matching Engine Reconciliation

• Retrieve and filter the IC documents in • Reconcile data on
SAP S/4HANA FI (ACDOCA and ACDOCU). aggregation level with
filters and tolerance
• Based in flexible rules, post matching settings.
documents.
• Reconciliation reports at
• It can trigger communications, approval item level and
processes and automatic postings. reconciliation level.
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
MAIN FEATURES

Performance Functionalities Reporting

• Built into SAP S/4HANA • Based in intuitive Fiori
Finance Apps
• Not needed any ETL • Automatic discrepancy
(extract, transform, load) resolving
processes • Flexible matching &
reconciliation rules
• High performance in
In-app communication and
matching and •
reconciliation workflow
• Automatic GL postings
• Real-time reconciliation
• Aggregated and line-item
level
• Flexible modeling based
on various organizational
dimensions: company,
profit center,
consolidation unit...
• Easily integrated with
SAP Analytics Cloud
SAP ICMR
MAIN ELEMENTS

Matching Engine Reconciliation

1. Data Source defines the selection and tables to 1. Reconciliation cases to
retrieve the records. It has a CDS View assigned. reconcile data on
2. Matching method defines the rules and filters to aggregation level --> Groups
obtain the records from the data source. can be defined with specific
3. Automatic matching to generate Matching filters and tolerance
Documents that stores the detailed results (table settings.
ICADOCM). 2. Reconciliation reports at
4. Possible to manually assign items and trigger item level and
corrections, depending the Reason Code. reconciliation level.
5. Work-flows and communications.
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
PREREQUISITES

• Built in SAP S/HANA Finance since SAP S/4HANA 1909.

• To migrate from the classic solution:

 The matched data needs to be exported from the classic tables (FBICRC001A and
FBICRC003A).
 Then, imported to the new table ICADOCM in SAP S/4HANA.
 Refer to KBA:
SAP ICMR
PREREQUISITES
• Assign to the end users the Business Role SAP_BR_RECON_ACCOUNTANT - General
Ledger Accountant - Intercompany
• Activate the following ODatas via T.Code /IWFND/MAINT_SERVICE
 SAP ICMR
MAIN CUSTOMIZING
• To access to ICMR Customizing  T.Code ICAIMG.
• Main configuration tasks can be done via Fiori Tiles:
 SAP ICMR DATA SOURCES

MAIN CUSTOMIZING
• Defines the initial filters, tables and the fields to be retrieved by the matching program.
• Each Data Source has one Main CDS View assigned.
 SAP ICMR DATA SOURCES

MAIN CUSTOMIZING
• Standard Data Sources:
Data Source Description Use Tables
Intercompany Compare journal entry data from the Universal Journal Entry Line ACDOCA
SF_JOURNAL_ENTRIES_01 Journal Entries for Items for the entity pairs company and trading partner.
Accounting
Intercompany Compare journal entry data from the Universal Journal Entry Line ACDOCA
SF_JOURNAL_ENTRIES_02 Journal Entries for Items and Consolidation Journal Entries for the entity pairs ACDOCU
Consolidation consolidation unit and partner unit.
Intercompany Compare journal entry data from the Universal Journal Entry Line ACDOCA
SF_JOURNAL_ENTRIES_04 Journal Entries for PC Items for the entity pairs profit center and partner profit center.
and Partner PC
AR/AP Entry View Provide a data entry view of accounts receivable and payable based BSEG
SF_AR_AP_ENTRY_VIEW
(from BSEG) on Accounting Document Line Items.
 SAP ICMR DATA SOURCES

MAIN CUSTOMIZING
• Main attributes: CDS View assignment and reference to Leading Unit and Partner Unit
 SAP ICMR DATA SOURCES

MAIN CUSTOMIZING
• List of fields and their characteristics: descriptions, search help, key fields and editable options
 SAP ICMR DATA SOURCES

MAIN CUSTOMIZING
• Default filters defined
 SAP ICMR MATCHING METHODS

MAIN CUSTOMIZING
• Define which data sources the Matching Engine access.
• Assigned filters and matching rules.
• Can be executed to analyze the data and store the results of this analysis.
 SAP ICMR MATCHING METHODS

MAIN CUSTOMIZING
• Standard Matching Methods

Matching Description Data Source Filters

Method

Customer and Vendor Account Types with

SF008 Intercompany AR/AP invoice matching SF_AR_AP_ENTRY_VIEW
Trading Partner Informed.
Sample Only! Intercompany AR and AP
SF100 SF_JOURNAL_ENTRIES_01 AR and AP posting keys.
matching
Matching Method for Accounting Model: IC
SF101 SF_JOURNAL_ENTRIES_01 Specific B/S accounts
Trading

SF102 Accounting Model: Income/Expense SF_JOURNAL_ENTRIES_01 Specific P&L accounts

AR and AP posting keys, with Trading Partner

SF104 AR/AP Open Items (Entry View) SF_AR_AP_ENTRY_VIEW
informed.
 SAP ICMR MATCHING METHODS

MAIN CUSTOMIZING
• Assignment to Data Source and filters
 SAP ICMR MATCHING METHODS

MAIN CUSTOMIZING
• Matching Rules assigned with the default Reason Code
 SAP ICMR MATCHING RULES

MAIN CUSTOMIZING
• Linked to Matching Methods and maintained in the same Fiori App. Reason Code and Match Type assigned.
 SAP ICMR MATCHING RULES

MAIN CUSTOMIZING
• Data Slices: Entities to match
 SAP ICMR MATCHING RULES

MAIN CUSTOMIZING
• Matching Expression: Rule to verify for matching the record.
• Possible to use expressions as Comparison Operator: OPPOSITE, <, <>, TOLERANCE…
 SAP ICMR REASON CODES

MAIN CUSTOMIZING
• Explain why the assignment was made and to propose a resolution in case of differences.
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• A Workflow or Auto-Adjustment API can be assigned to a reason code.
• It may trigger corrections to the source data. This improves the data quality and decrease differences
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• General information with validity dates
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• Start conditions and sequence of steps to be executed
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• Each step has conditions to verify, deadlines and exceptions while executing it

EXCEPTIONS:
 SAP ICMR RECONC. CASES

MAIN CUSTOMIZING
• Used to reconcile data on aggregation level. They have a 1:1 relationship with the matching methods.
• Displaying groups can be defined having a two-sided filter definition and tolerance settings. Data is then
aggregated and compared between the two sides.
 SAP ICMR RECONC. CASES

MAIN CUSTOMIZING
• Standard Reconciliation Cases

Reconciliati Description Matching Use

on case Method
Sample Only! For intercompany reconciliation based on aggregated AR and AP amounts in B/S. This
SF100 Intercompany AR SF100 reconciliation case sums up amounts of opening balance and the periods of the current
and AP matching year.
Intercompany AR/AP For intercompany AR and AP reconciliation by using the data from the entry view. This
SF008 SF008
invoice matching reconciliation case sums up all corresponding documents for the past years and periods.
Reconciliation Case For intercompany reconciliation based on aggregated P&L and B/S accounts. This
SF101 for accounting SF101 reconciliation case sums up amounts of opening balance and the periods of the current
model: IC Trading year.
Accounting Model: For intercompany reconciliation based on aggregated P&L accounts. This reconciliation
SF102 SF102
Income/Expense case sums the periods of the current year.
For intercompany reconciliation based on aggregated AR and AP amounts in B/S. This
SF104 AR/AP Open Items SF104
reconciliation case sums up all corresponding documents for the past years and periods.
 SAP ICMR RECONC. CASES

MAIN CUSTOMIZING
• General Information, assigning the matching method and the display option
 SAP ICMR RECONC. CASES

MAIN CUSTOMIZING
• Display Groups to analyze and classify the matching items
 SAP ICMR DISPLAY GROUPS

MAIN CUSTOMIZING
• Each Display Group assigned has the tolerances and the sides to analyze:
 SAP ICMR DISPLAY GROUPS

MAIN CUSTOMIZING
• Tolerances assigned to the display group
 SAP ICMR DISPLAY GROUPS

MAIN CUSTOMIZING
• Sides assigned to the display group
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• Workflows can be configured to review the reconciliation closing
 SAP ICMR WORKFLOWS

MAIN CUSTOMIZING
• In the same way as Intercompany variances Workflows, the start conditions and the sequence of steps are
assigned.
 SAP ICMR DOCUMENT TEMPLATES

MAIN CUSTOMIZING
• General ledger (G/L) posting document templates are used to automatically adjust the differences between items
of trading companies.
• T.Code ICADT – Define Document Template.
 SAP ICMR DOCUMENT TEMPLATES

MAIN CUSTOMIZING
• Define the fields to be populated in the GL posting with default values
 SAP ICMR DOCUMENT TEMPLATES

MAIN CUSTOMIZING
• T.Code ICAADT – Assign Document Template To Companies
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
SAP ICMR
MAIN PROCESSES
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Shows the matching results and allows to update the assignments.
• Possible to communicate the findings and trigger corrections to the source data.
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Clicking Auto-Match, the system will process the matching rules assigned to matching method  Table ICADOCM
is updated with line-item level details of the source data
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Manual assignment to the records. A reason code is requested.
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• The assignments are updated, creating one matching document.
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Sample of assignment documents with reason code
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Option to communicate the findings or trigger corrections to the source records.
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
Stat Text Use
00 New The item is not yet copied to database table ICADOCM (Matching Entries). These items are not allowed for actions such as Assign
and Communicate. It is needed to execute the auto-match function to roll them in first.
01 Roll-In The item has been processed by the matching engine, that is, data has been copied to the matching database table but was not
hit by any matching rule. Items with this status are listed in the Unassigned Items table and require manual assignment.
05 Unassigned You can revert any assignment with status 20 Assigned, 25 Pending Confirmation, or 30 Matched by choosing Unassign. The
assignment number is therefore invalidated, and the matching items involved will need to be processed again.
10 In Contact It has added a public note or sent a notification to someone else for clarifications.
20 Assigned The item has either passed a matching rule of Auto-Assign, Group as Assigned, or Auto-Assign as Exception type or has been
assigned manually. Depending on the reason code, it may need further processing, for example, an approval workflow.
25 Pending An adjustment posting request has been approved in the workflow. It is pending to confirm the adjustment by choosing Process.
Confirmation Following a successful posting, the assignment can achieve the final 30 Matched or 29 Auto-Adjusted.
29 Auto- It can no longer be processed manually to prevent redundant adjustment postings. This status is mainly applicable to the
Adjusted assignments with reason codes that have automatic adjustment logic implemented and are set as Temporary Resolution. In this
way, the adjusted data is grouped together with the original items to achieve a perfect match in the next matching run.
30 Matched The item has achieved the final status. Generally, no follow-ups are needed, but possible to unassign the item if necessary.
 SAP ICMR MANAGE MATCHING DOC

MAIN PROCESSES
• Display the matching results stored in ICADOCM  Line-item level details of the source records as well as additional
matching information.
 SAP ICMR MANAGE MATCHING DOC

MAIN PROCESSES
• Header of a matching document
 SAP ICMR MANAGE MATCHING DOC

MAIN PROCESSES
• Items of a matching document
 SAP ICMR FLEXIBLE UPLOAD

MAIN PROCESSES
• Fiori Tile is linked to the SAP GUI T.Code ICAFU
 SAP ICMR VERIFY VARIANCE ADJMT

MAIN PROCESSES
• Inbox with the work items to review and confirm for variance adjustments. They are triggered from Manage
assignments by matching method.
 SAP ICMR MANAGE ASSIGNMENTS

MAIN PROCESSES
• Assignments by reconciliation case, based in display groups and multiple currency selections
 SAP ICMR MANAGE RECONC. CLOSE

MAIN PROCESSES
• Set reconciliation close status, view reconciliation differences by reason code, trigger approval workflow for
reconciliation close, and generate reconciliation statements for your specified unit pairs and period.
 SAP ICMR APPROVE RECONC. CLOSE

MAIN PROCESSES
• Inbox that receives the reconciliation close requests. It is possible to view reconciliation details, and approve or reject
the requests.
 SAP ICMR
REPORTING
• Reports are generated on both matching item level and reconciliation level.
SAP ICMR DISPLAY MATCHING ITEM

REPORTING
SAP ICMR DISPLAY MATCH. ITEMS

REPORTING
SAP ICMR RECONC. STAT. OVERVIEW

REPORTING
SAP ICMR RECONCIL. BALANCES

REPORTING
SAP ICMR
AGENDA

1 Self introduction 4 Main Customizing

Steps

2 What is SAP ICMR 5 Process flow within

SAP S/4HANA 2021

3 Main Features and

Elements
6 Q&A
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