Movers Transport System 1837

MOVERS TRANSPORT SYSTEM
AUTHOR: ODWORY DAGLAS OKOTH
COURSE: KENYA CERTIFICATE OF SECONDARY EDUCATION
INDEX NUMBER:20405009013
PAPER NUMBER:451/3
YEAR:2021
SCHOOL NAME: DAGORETTI MIXED SECONDARY SCHOOL
A project submitted to the Kenya National Examination Council (KNEC) in partial fulfilment
of Kenya Certificate of Secondary Education.
Examination: COMPUTER STUDIES
1 MOVERS TRANSPORT SYSTEM

I. DECLARATION
I satisfy that this is my true report of computer studies examination that I did it single handily unless
further guidance from the subject teacher.
Name of candidate: ODWORY DAGLAS OKOTH

Index number: 20405009013
Signature:
This project was reviewed and approved by;
Name of computer studies teacher:
Signature:
Date:

Table of Contents
MOVERS TRANSPORT SYSTEM......................................................................................................1
DECLARATION...............................................................................................................................2
PREFACE...........................................................................................Error! Bookmark not defined.
ACKNOWLEDGEMENT.................................................................................................................7
DEDICATION..................................................................................................................................8
1.0 Chapter one: Introduction................................................................................................................9
1.2 Maintain records of:.....................................................................................................................9
1.3 Compute;.....................................................................................................................................9
1.4 Generate various reports of;.........................................................................................................9
2.0 Chapter two: SYSTEM ANALYSIS............................................................................................10
2.1 Problem identification and defination........................................................................................10
2.2 Limitation of the current system................................................................................................10
2.3 Objective of the new system......................................................................................................10
2.4 Feasibility study.........................................................................................................................10
2.4.1 Types of feasibility.............................................................................................................10
Schedule feasibility......................................................................................................................11
Economic feasibility....................................................................................................................11
Table 2.1 : Economic feasibility table 2.......................................................................................11
Benefits............................................................................................................................................11
2.5 Overview of the current system.................................................................................................13
2.5 SCOPE OF THE SYSTEM.......................................................................................................15
2.6 FACT FINDING REPORTS.....................................................................................................16
2.6.1 Questionnaires....................................................................................................................16
2.7.2 Direct observation...............................................................................................................18
2.7.3 Interview.............................................................................................................................18
2.8 REQUIREMENT SPECIFICATION.........................................................................................18
2.8.1 INPUT SPECIFICATION..................................................................................................18
2.8.2 PROCESSING SPECIFICATION......................................................................................18
2.8.3 OUTPUT SPECIFICATION..............................................................................................18
3.0 Chapter three: SYSTEM DESIGN...........................................................................................18
3.1 Program algorithm...............................................................................................................19
FILE STRUCTURE........................................................................................................................23
3.4; INPUT DESIGN.......................................................................................................................27
3.4.1; MEMBERSHIP DETAILS................................................................................................27
3.5: QUERY DESIGN.....................................................................................................................32
3.6 OUTPUT DESIGN....................................................................................................................33

Figure 1:flowchart.....................................................................................................................................23
Figure 2: membership details....................................................................................................................28
Figure 3: small scale farmers details..........................................................................................................28
Figure 4: large scale farmers details..........................................................................................................28
Figure 5: goods details...............................................................................................................................29
Figure 6......................................................................................................................................................30
Figure 7: vehicles details............................................................................................................................31
Figure 8......................................................................................................................................................31
Figure 9: offences details...........................................................................................................................31
Figure 10: vehicle expenses details...........................................................................................................32
Figure 11: order of transport details.........................................................................................................32
Figure 12: Goods macro.............................................................................................................................36
Figure13 : Farm inputs macro...................................................................................................................37
Figure 14 : Loaders and drivers macro.......................................................................................................38
Figure 15: Large scale farmers macro........................................................................................................39
Figure 16: Membership macro..................................................................................................................40
Figure 17:Offences macro..........................................................................................................................41
Figure 18:Small scale farmers macro.........................................................................................................42
Figure 19: Vehicle expenses macro...........................................................................................................43
Figure 20: Vehicle macro...........................................................................................................................44
Figure 21:loaders and drivers macro.........................................................................................................64
Figure 22 :Membership macro.................................................................................................................65
Figure 23:Large scale farmers query..........................................................................................................71
Figure 24;order query................................................................................................................................72
Figure 25:Vehicle expenses query.............................................................................................................73

Table of contents
Table 1: schedule feasibility.......................................................................................................................11
Table 2: economic feasibility table 1.........................................................................................................11
Table 4 : transport charges on vehicle,load capacity and destination.......................................................13
Table 5: table showing payments of loaders based on type of vehicle......................................................14
Table 6: Membership table........................................................................................................................24
Table 7: small scale farmers table.............................................................................................................24
Table 15:large scale farmers query............................................................................................................32

II. PREFACE
This project aims at bringing efficiency the transport sectors and to reduce too much work.

III. ACKNOWLEDGEMENT
I humbly acknowledge the almighty God for giving me favour for me to see this day. I would also like to
thank my dad for helping me with all that I needed to do this project to completeness without any illness.

IV. DEDICATION
I dedicate this project to my father for the support he has given me in the process of completing this
project. Also, I want to give special thanks to my uncle for inspiring me to do a computer related course.

1.0 Chapter one: Introduction
Movers transport system is a transport system whose main aim is to:
 Reduce accidents
 Faster transportation of materials
 Faster delivery of products
 Reduce too much paper work
 Curb poverty by employing people
1.2 Maintain records of:

1. Membership
2. Vehicles
3. Loaders and drivers
4. Goods transported
5. Farmers who are in groups
6. Order for transport
7. Offences committed by drivers
8. Expenses for each vehicle
1.3 Compute;
i. Payments of loaders and drivers
ii. Penalties charged on drivers
iii. Loading fee per vehicle per trip
iv. Revenue per vehicle per trip
v. Expenses for each vehicle
vi. Tax payable
vii. Total company expenses
viii. Total revenue expenses
ix. Overall company profit
1.4 Generate various reports of;

1. Members of movers transport company
2. Details of loaders in respect to vehicle
3. Tax deduction
4. Allocation of salaries issued to loaders
5. Employees taking leave
6. Penalties
7. Income of the company per year
8. Total revenue of the company
9. Overall company profit

2.0 Chapter two: SYSTEM ANALYSIS
System analysis refers to the study and procedure and business to identify its goal and purposes and create
system and procedures that will efficiently achieve them.
2.1 Problem identification and definition

Problem identification is the critical part that may undermine something both in deterministic and
probabilistic domains.
The system is advanced to maintain records of;
 Membership
 Vehicles
 Loaders and drivers
 Goods transported
 Farmers who are in groups
 Order for transport
 Offences committed by drivers
 Expenses for each vehicle
2.2 Limitation of the current system

The current system has discovered the following advantages disadvantages;
i. Advocates for too much paperwork
ii. Delays in payments of workers
iii. Loss of data because information is stored in physical files
2.3 Objective of the new system

 To reduce time wastage
 To reduce tedious manual calculations
2.4 Feasibility study

Feasibility refers to a preliminary survey undertaken to determine if the solution is workable, and whether
it is likely to be successful and cost effective.
2.4.1 Types of feasibility

1. Schedule feasibility
2. Operational feasibility
3. Economic feasibility
4. Technical feasibility
5. Legal feasibility
6. Social feasibility

Schedule feasibility
Movers transport system is developed to be dormant.
Table 1: Schedule feasibility table
Activity Duration
Table 1: schedule feasibility
System analysis 3 weeks Economic feasibility

System design 7 weeks This system is economically
Coding and testing 2 weeks affordable and beneficial to
Documentation 9 weeks organisations or companies than the
Presentation 1 week older system.
Miscellaneous 1 week Table 2: Economic feasibility table 1
Estimated cost
Development 70,000
Monthly 45,000
operational cos
T 7 years
Total lifespan of
the system
Total lifetime (70000+45000*12*7)

cost =4.48 million
Table 2: economic feasibility table 1
Table 2.1: Economic feasibility table 2
Benefits
Profits from increased number of clients 23,500,000

Cost saved on material equipment 2,500,000
Cost saved from current amount of data 1,500,000
Total cost saved 27,500,000
Profit from system (27500000-

4480000)
=Ksh.23,020,000
Table2.1: economic feasibility table 2

The proposed solution is economically feasible because the benefits outweighs the cost.

2.5 Overview of the current system
Movers is a company whose main aim is to provide transportation of various agricultural goods such as
cereals and livestock between farms and retail outlets and also inputs such as fertilizers, herbicides and
seeds for planting in the farm.
The company provides registration for large scale farmers who register individually and small scale
farmers who must form groups in order to qualify for registration.
The group has a minimum of five members recognized by;
a) A group name
b) Location
c) Nature of farm produce
d) Individual farm details, such as, farmer’s name, phone number
and identification number
The following is a tabulated information on charges for transported goods that are based on the means of
transport, load capacity and destination.
Table 3: Transport charges on vehicle, load capacity and destination
Transport means Load capacity in tonnes Cost in shillings per km
Pick ups 1 200
Lorry 7 650
Trailer <10 1,500

Refrigerated trucks 3 1,000
Table 3 : transport charges on vehicle,load capacity and destination

Drivers and loaders are employed where each of is assigned to a specific vehicle hence, responsible for
the vehicle and ensure that goods arrive at their destination in good conditions.
The following are offences that may lead to surcharging of the driver;
1) Over speeding
2) Over loading
3) Driving while drunk
4) Spoiling of perishable goods
A driver is;

o Served with a warning letter if surcharged three times in a
month.
o Suspended from duty for one month if he/she commits an
offence if had been with a warning letter.
o His services are terminated if he/she has been suspended twice
in a period of six months.
The following table gives more information on the payment of loaders and drivers based on type of
vehicle
Table 4; Table showing payment of loaders based on type vehicle.
Type of vehicle Number of loaders Amount paid to Amount paid to driver
loaders per vehicle in per trip in shillings
shillings
Pick ups 2 200 2000
Lorry 6 300 3000
Trailer 10 500 8000
Refrigerated trucks 4 400 5000
Table 4: table showing payments of loaders based on type of vehicle.

2.5 SCOPE OF THE SYSTEM
The system is going to maintain records of
 Membership
 Vehicles
 Loaders and drivers
 Goods transported
 Farmers who are in groups
 Orders for transport
 Offences committed by drivers
 Expenses for each vehicle
To compute each of the following;

 Payments of loaders and drivers
 Penalties charged on drivers
 Loading fee per vehicle per trip
 Revenue per vehicle per trip
 Expenses for each vehicle
 Total company expenses
 Total revenue expenses
 Overall company profit
The system generates reports of;

1.Members of Movers Transport Company
2.Details of drivers in respect to vehicle
3.Allocation of salary issued to loaders and drivers after assignment
4.Tax deduction
5.Employees taking leave
6.Penalties
 Number of drivers on suspension and with warning letters
 Number of drivers terminated off their duties

2.6 FACT FINDING REPORTS
Fact finding is an exercise aimed finding information/knowledge about something.
The movers company used the following ways to obtain information;
1.Use of questionnaires
2.Direct observation
3.Interview
The main method that was used to obtain information was by use of questionnaires.
2.6.1 Questionnaires
A questionnaire is a form of a document that contains some questions that a researcher asks people who
has knowledge about certain information by filling the document with a tick to represent yes, a cross to
represent no, or statements.
Advantages of questionnaires over other methods of finding data.
I. It provides first-hand information
II. Information provided is not bias
III. It is a fast mean of asking questions
IV. The person researching must not be there
Disadvantages of questionnaires
1. It is expensive as multiple documents must be printed

Sample of the questionnaire used.
Movers Transport company is in the process of finding out the performance of the current system in
running of the company. The following questionnaire is designed to help the company gather your
opinion about the performance of the current system.
Instructions.
Please tick one of your choice given. Do not fill in your personal details on this paper for the purpose of
clarification unless if asked.
1) How long have you been working with Movers Transport Company?
1-5 years 5-7 years 7-10 years
2) How would you rank the performance of the system?

Bad Fair Excellent
3) How fast is the processing speed of the current system?
Slow Moderate Fast
4) How would you rate the accuracy of allocation of salary?

Always accurate Always in-accurate Sometimes accurate
5) How would you rate the response for orders issued by members?
Carefully Carelessly Professionally
6) Is there any need to change the system?
Yes No
Suggest at least two reasons for your answer


7) What are the features you would like modified to make the system meet the demands of the clients?



Figure1: questionnaire

Other methods of fact finding.
2.7.2 Direct observation
This method provides first-hand information about the problems facing the system. The system analyst
takes time to observe the operations of the current system.
2.7.3 Interview
This involves conducting one on one questioning of the interviewee by the interviewer about the current
system.
2.8 REQUIREMENT SPECIFICATION

2.8.1 INPUT SPECIFICATION
It will have the following inputs;
 Names
 Age
 Date of Birth
 Phone number
 Location
 Identification number
 Types of goods
 Types of goods transported
 Types of vehicles
 Number of vehicles
 Tax payable
2.8.2 PROCESSING SPECIFICATION

The following is going to be processed by the system;
 Calculations of salaries of employers at the end of each month
 Analysis of the income generate and the expenditures
 Allocation of vehicles
2.8.3 OUTPUT SPECIFICATION
The following is going to be processed;
 Generate receipt
 Avail for a pay slip
 Create free statements at any time
3.0 Chapter three: SYSTEM DESIGN

3.1 Program algorithm
1.Begin
2.Level two farms
A. Membership
B. Transport
3.Membership
 Large scale
 Small scale
4(a) Large scale farmers
 Register individually
(b)Small scale farmers

 Register as a group
5.Level of leadership
(A)Company
(B)Drivers and loaders
6.The driver assigns specific vehicles
7.Transport
(a)Vehicles used
(b)Expenses
(c)Criteria of transport
8.Agricultural produce
(a)Cereals
(b)Perishable goods
(c)Livestock
9.Perishable goods
(a)Cereals
(b)milk
(c)Eggs
(d)Fish
(e)flower
10.Farm inputs
a) Fertilizers
b) Manure
c) Herbicides
d) Pesticides
11.Livestock

12.Order of transport
a) Workers
b) Drivers charge
c) Type of vehicles used
13.Type of vehicle
a) Pick ups
b) Lorry
c) Trailer
d) Refrigerators trucks
14.Workers
15.Drivers
16.Expenses
a) Payment of loaders
b) Payments of drivers
c) Fuelling of vehicles
Enter Farm 3level
Back up Create file

file
List of
errors Validate entries
Farm 3 level records
Enter large scale

membership detail
Create file
List of
Largescale records
Enter small-scale Generate reports

ORGANISATI details
ON TABLE
Create file
19 MOVERS TRANSPORT SYSTEM List of
Reports
Enter transport
details
Enter vehicle detail
Create file
List of
Back up Validate
errors Create fileentries
file
List of
Vehicle records
Enter vehicle
expenses detail
Create file
List of
Vehicle expenses records
Generate reports
ORGANISATI Enter goods transported
ON TABLE tddetaidetails
Create file
List of
Goods transported
recordrecord
Reports
Enter driver’s offences details
Create file
List of
20 MOVERS TRANSPORT SYSTEM Drivers offences

Enter Order
transported
Back up Create file

file
List of
Order transported
records
Calculate result for each level
Give total revenue
Tax 20% the result
Give the company profit
Generate reports
ORGANISATI
ON TABLE
Reports

Figure 1:flowchart
Order transported driver’s offences

result result
Vehicle expenses Vehicle result Goods transported

result result
Farm levels Membership Transportation
Small scale farmer Largescale details

details
Figure 3: ENTITY RELATIONSHIP DIAGRAM
FILE STRUCTURE
Membership table
FIELD NAME DATA TYPE
ID number Number
First name Text
Last name Text
Gender Text
Contact Number
Address Memo

Occupation Text
Table 5: Membership table

Table 6: small scale farmers table
ID number Number
First name Text
Last name Text
Gender Text
Contact Number
Address Memo
Occupation Text
ID number Number
First name Text
Last name Text
Gender Text
Contact Number
Address Memo
Occupation Text
Table 8: large scale farmers table

Goods table
ID number Number

Type of goods Text
Manufacturing date Text
Expiry date Text
Source Text
Weight (KG) Number
Table9: goods table
Destination Text
ID number Number
Type of input Text
Manufacturing date Text
Expiry date Text
Sources Text
Weight Number
Destination Text
Table 10: table of farm inputs
ID number Number
Type of vehicle Text

Transported goods Text
Number of loaders Number
Weight (tones) Memo
Cost in KSH per km Number
Table 11: table of vehicles
ID number Number
Type of goods transported Text
Salary per loaders Number
Salary per drivers Number
Destination Text
Table 12: table of drivers & loaders
ID number Number
First name Text
Last name Text
Type of offence Text
Number of offences Text
Type of surcharge Text
Penalty Text
Table 13: offences

Amount paid to loader per vehicle Number
Amount paid to driver per trip Number
Cost of service Number
Cost of fuel Number
Table 14: vehicles expenses table
Type of goods Text
Charges for goods Memo
Cost per KM Memo
Client Text
Table15: order of transport

3.4; INPUT DESIGN
3.4.1; MEMBERSHIP DETAILS
ID number
First name
Last name
Gender
Contac t
Address
Occupation
Previous Delete Record Save Record Next Record

record
Figure 2: membership details
SMALL SCALE FARMERS DETAILS
ID number
First name
Last name
Gender
Contact
Address
Occupation
Previous Delete Record Save Record Next Record
Record
Figure 3: small scale farmers details
LARGE SCALE FARMERS DETAILS
ID number
First name
Last name
Gender
Contact
Address
Occupation
Previous Record Delete Record Save Record Next Record
Figure 4: large scale farmers details

GOODS DETAILS
ID number
Type of goods
Manufacturing date
Expiry date
Source
Weight (Kg)
Previous Delete Save Next

Record Record Record Record
Figure 5: goods details
FARM INPUT DETAILS
ID number
Type of input
Manufacturing date
Expiry date

Sources
Weight (Kg)
Destination
Previous Delete record Save record Next record

record
Figure 6
VEHICLES DETAILS
ID number
Type of vehicle
Transported goods
Number of loaders
Weight (tones)
Cost in KSH per Km

Figure 7: vehicles details
DRIVERS AND LOADERS DETAILS
ID number
Type of vehicle
Number of loaders
Salary per loaders
Salary per drivers
Destination
Figure 8 Delete record Save record Next record
OFFENCES DETAILS
ID number
First name
Last name
Type of offence
Offence occurrence
Penalty
Figure 9: offences details

VEHICLE EXPENSES DETAILS
ID number
Type of vehicle
Number of loaders
Amount paid to loaders per vehicle
Amount paid to drivers per trip
Cost of service

Cost of fuel
Previous record Delete record Save record Next record
Figure 10: vehicle expenses details

ORDER OF TRANSPORT DETAILS
Type of vehicle
Type of goods
Charges for goods
Cost per Km
Client
Previous record Delete record Save record Next record
Figure 11: order of transport details
3.5: QUERY DESIGN

Table 15: Large scale
Table 7:large scale farmers query
farmers
Table name Field name
ID number
First name
Last name
Gender
Contact
Address
Occupation
Table 17
Small scale farmers

ID number
First name
Last name
Gender
Contact
Address
Occupation
Table 18
Transport details
ID number
Type of vehicle
Types of goods transported
Number of loaders
Weigh (tonnes)
Cost in (ksh) per (km)
3.6 OUTPUT DESIGN

Figure 14: Membership details
ID number First name Last Name Gender Contact Location
Figure 15: Large scale farmers details

ID number First name Last name Gender Contact Location

Figure 16: small scale farmers details
ID number First name Last name Gender Contact Location
Figure 17: Goods

ID number Types of goods Manufacturing date Expiry date Source Weigh
Figure18: Farm inputs

ID number Type of inputs Manufacturing date Expiry date Source
Figure19: Vehicle
ID number Type of vehicle Type of goods transported Number of loaders Weigh (tonnes)
Figure 20: Drivers & loaders

ID number Types of goods transported Number of loaders Salary per loader Salary per driver
Figure 14: Offences

ID number First name Last name Types of offences Offence occurrence Penalty
Figure21: Vehicle expenses

ID number Type of vehicle Number of loader Amount paid to loader per vehicle (Ksh)
Amount paid to driver per trip (Ksh) Cost of services Cost of fuel

Figure22: Order
ID number Client Type of vehicle Type of goods Charges for goods
cost per km
4.0 CHAPTER FOUR: system construction /development

The proposed system is designed based on the approved design specification. The system was
constructed using Microsoft access database management system. The database features used include:
tables, forms, queries, reports and macros
4.1 Switch board form

Switchboard is a form containing a button for opening other forms or reports in a system
Figure 18: switchboard
4.2 Macros
A macro is a set of actions that is created to help in automation of common tasks

Figure 12: Goods macro

Figure13 : Farm inputs macro

Figure 14 : Loaders and drivers macro

Figure 15: Large scale farmers macro

Figure 16: Membership macro

Figure 17:Offences macro

Figure 18:Small scale farmers macro

Figure 19: Vehicle expenses macro

Figure 20: Vehicle macro

Figure21: Farm inputs table

Figure 22:Goods table

Figure23:Large scale farmers table

Figure24:Loaders and drivers table

Figure 25:Membership table

Figure26:Offences table

Figure27: order table

Figure28: Small scale farmers table

Figure 29:Vehicle table

Figure30:Vehicle expenses

Figure31: Farm input forms
Figure32: Goods forms

Figure33: Large scale farmers form
Figure34: Loaders and drivers form

Figure35: Membership form
Figure36: Offences form

4.3 INPUT SCREEN (form)
Forms provide the user with a graphical interface to enable them add new or update existing records as
well as view records in a table query.
Figure 37: Order information form

Figure38: small scale farmers’ form

Figure 39: Vehicle expense form

Figure40: vehicle form

Figure41: farm inputs report
Figure42: goods report

Figure 21:loaders and drivers report

Figure 22 :Membership report

4.4 Output screen (reports)
Reports enable the user to produce the required output from a table or query.
Figure 45: offences report

Figure 46: order report

Figure47: Small scale farmers report

Figure48: vehicle expenses report

Figure49: vehicle report

Figure 23:Large scale farmers query

Figure 24;order query

Figure 25:Vehicle expenses query

Test plan
Testing is the process of ensuring that the program runs as intended and performs the expected
function accurately
Sample test plan
The sample test data for the proposed system include data that is normal, extreme, and abnormal as
shown below:
Table 15: sample test data
Data to be Details of the Normal data Extreme data Abnormal data
captured expected data
Position id Data type: text
Range;1-29 12 29 42
Teachers id Data type: text
Range:1-20 9 20 28
Contestant id Data type: text
Range:1-58 14 58 72
Students admin Data type: txt
Range:001-200 102 200 209
After the test above was used to access the system, favorable response was obtained and a judgment
made. The proposed system was judged to have passed the test paving way for implementation.

5.0 CHAPTER FIVE: system implementation
The system is made operational at this stage. The following activities are covered at this stage;
1) Installation of the system
2) File conversion
3) Staff training
4) System change over strategy
5.1 Installation procedure

A. Copy the program from the compact disk (cd) to the computer hard disk
B. Right click on the file then select properties, the properties dialogue box appears
C. Uncheck the read only attribute in the dialogue box then click the apply button
D. Finally click on the ok button to close the properties window and to accept the change
over
Launching the new system

When the new system is launched, the first form that appears is the switch board form, click on any of
the buttons listed on the form to operate the action desired.
1) Enter large scale farmers members details: enable the user to add a new large scale farmer
member and in the system.
2) Enter small scale farmers members: enables the user to add the small scale farmers in the system.
3) Enable loaders and drivers; enables the user to add the loaders and drivers in the system.
4) Enter vehicle: This button is used to

 enter type of vehicle
5) Update queries; enables the user to update queries in the database.

6) Display tables in datasheet view; enables the user to view tables to view the tables found in the
school database.
7) Display reports; enables the user to access or view the reports in the transport database.
Procedure for registering new farm in inputs

To register a new farm input
 Click on the register farm input details
 Select the farm input details form
 Enter the required details

 Click on the save button
 Close form
To register new goods

 Click on the register goods on the switchboard form
 Select the goods details form
 Enter the required details
 Click on the save button
 Close form
Procedure for entering large scale farmers

 On the switchboard click on the large scale farmers
 select the large scale farmers
 add the large scale farmers’ details on a new record
 click save record
 close form
Procedure used to register loaders and drivers

 click on the loaders and drivers button
 select loaders and drivers form
 add the contestant loaders and drivers on a new record
 click save
 close form
Procedure used to capture membership details

 click on the membership details form button
 select membership details form
 add membership details on a new record
 click save
 close form
Procedure for entering offenses

 click on the offenses button
 select offenses form
 enter offenses
 click save
 close form
Procedure for entering orders

 click on the orders button
 select orders
 enter order
 click save

Procedure used for updating queries
 on the switch board select the update query button
 enter the required details
 click on save buttons
 close query
Procedure for displaying small scale farmers

 on the switchboard click update reports
 select the report of your choice
 close report
Procedure for displaying tables in the datasheet view

 on the switch board click on update tables in datasheet view
 select table of choice
 close table
How to interact with the input interface (forms/input screen)
Forms are database features used to enter data in a table, view or edit data contained in a table. They
are more user friendly than the file structure/table. Below are some instructions on how to navigate
around forms found in proposed system?
To add a new record:
 Select a form of your choice
 Enter the required details on black appearances
To save a new record

 Select form of your choice
 Click on the save button
To move to the previous record

 Click on the next record button
To move to the next record

 Click on the next record button
To delete a record
 Select the record you want to delete
Click on the delete button

 To exit from any form
 Click the close button on the form

Installation of the system
This is the process of setting up and preparing the system from operation.it includes loading the system
into the computer and configuring it.
5.2 File conversion

It involves changing data from its current format to the one that can be operated by the new system.
File conversion activities for the proposed system was done by transferring data from the old system to
the new one by;
 Keying in data from the old to the new system
 Copying files from magnetic tapes and other serial access data storage devices into
compact disk hard disk and other direct storage media
5.3 Staff training

Staff training involves teaching the staff how to operate the system in order to realize the full benefits of
the system and to enable them to easily and comfortably drive the system.
Staff training for Movers transport will continuously be done through:
 Provide training manuals to the staff for reference
 Conduct training session
5.4 System change over

System changeover refers to the process of switching from the old system to the new one. The new
system analyst of Movers transport system proposes to adopt the phased change over strategy.
This strategy was chosen because of the following advantages;

I. If the phase that is being executed fails, the implementation process is only partly delayed;
hence, failure rate may not be devastating
II. Enable testing of the system phase hence increasing the effectiveness of the system
III. It enables the organization to replace a system gradually; the entire system can only be
overhauled after the analyst gets satisfied that each implemented phase is working well.
IV. Staffs are given adequate time to gradually familiarize themselves with each of the new system
5.5 system requirement
5.5.1Minimum hardware requirement
a) Processor speed 1.0GHZ (hardware devices that convert data to information in digital computer)
b) 1GB RAM (temporarily holds the program instructions and associated data before, during and
after processing, the larger the RAM the larger the ability of the computer to perform complex
tasks)
c) CD/DVD Drive used to back up file
d) Hard disk 40GB –used for main storage for data and software
e) Color monitor 14“ -standard (for output)
f) Keyboard-standard (for input)
g) Mouse-standard (for input)
h) Laser jet printer used to produce hardcopy output
5.5.2Minimum software requirement

i. Microsoft software requirements
ii. Microsoft access database version 2007
iii. Window xp, 7 or 8 operating system
iv. Microsoft word –processing software version 2007
5.6Running the system

After installation into the computer system, the program can be accessed from the main menu using the
following procedure;
 Click on start button
 Select all the programs
 From the menu that appears select MOVERS TRANSPORT SYSTEM
User profile:
Project title: MOVERS TRANSPORT SYSTEM

The user: teachers and principal and other authorized staff by the management. The user must be
computer literate
Task experience
The user must have knowledge of how the manual transport system was operated so as to understand
the kind of input expected
Conclusion
The proposed system is cost effective, efficient, user-friendly and feasible
Recommendation
The system should be implemented since it will bring efficiency and accountability to the
Bibliography
Mulli, D. and Ochieng ‘ D. and Maundu,l. and Ndegwa ,j and kioko ,j. (2010),log on Computerstudies
form one, Nairobi, Kenya, Kenya Literature Bureau,PG46,47,60,67,131’78,73,83
Mulli, D. and Ochieng ‘ D. and Maundu,l. and Ndegwa ,j and kioko ,j. (2015) Log on Computer Studies
form two, Nairobi, Kenya, Kenya Literature Bureau, 12-122
Mulli, D. and Ochieng ‘ D. and Maundu,l. and Ndegwa ,j and kioko ,j.(2014)Log on Computer Studies
form three, Nairobi, Kenya, Kenya Literature Bureau, pg 107,111, 112, 123,
Mulli, D. and Ochieng ‘ D. and Maundu,l. and Ndegwa ,j and kioko ,j.(2015) Log on Computer
Studies form four, Nairobi, Kenya, Kenya Literature Bureau, pg 103-118
APPENDICES
Appendix1: terminology
Algorithm: A set of logical steps that a system uses to solve a problem

Pseudo code: A set of English like statements used to describe an algorithm
System flowchart: It is a diagrammatic representation of the general overview of system functionality
Extreme data: This is data of the right data type but in the lower or upper boundary of expected value
Abnormal data: also known as valid data .it is data that should not be accepted by the program since it is
out of expected range
Table/file structure; it is a basic unit of database that stores related data in terms of rows and columns
format
Query; it is database tool used to extract data that meet a given criterion from the table then displays
the result
Macros; it is an automation tool in a database that enables the user to automate frequently performed
tasks each time the macros are run.
Switchboard: A form containing a button for opening other forms queries or reports in a system
Data type: refers to the attribute of a field that determines the kind of data it can be obtained
Form (screen output): it is database tool that provides the user with a graphical interface to enable them
add new or update the existing record
Reports (screen input): it enables the user to produce the required output from a table or a query
Problem definition: the process of studying the system in order to understand its operation and its
shortcomings.
System design: involves the creation of a details plan on the system structure based on the required
specification
System construction; a stage in the system development where the system designs is translated into an
actual system by coding the users interface, processes and controls
System documentations: a detailed report of all activities performed during system development
System implementation; this is where the system is made operational
Testing; this is the process of ensuring the program runs as intended and performs expected function
accurately
Feasibility study: a study carried out on a system to establish the benefits and costs of developing an
item
System change over; switching old system to new one
Enter; key in data
Relationships; this is a way in which data in a table are related to one another
Referential integrity: ensures the relationships established with in a database is correct
Validity integrity: it checks in the record entered within the field matches the field data type defined
Entity integrity: refers to a thing, an object or person whose details are kept within a database
Hertz; unit for measuring processor speed
Test data: a series of tests done by entering sample data to ensure that the program function accurately
Graphical user interface: uses graphics for the user to operate
Database: an organized collection of structured and related data held in a computer who’s accessible is
controlled
Hard ware: tangible part of a computer
Coding; this is process of translating the algorithm into an equivalent programming language

Appendix 2: acronyms’
M; male
F: female
Ksh: Kenya shilling
Id: identity
d.o.r: date of registration
Rpt: report
Ram: random access memory
Cd: compact disk
DVD; digital versatile disk
Dbms: database management system
GHz; gigahertz

Appendix 3: symbols and meanings
Manual input
Process
Magnetic disk
Direction flow
Storage
Reports
Used to show the one-to-many relationship
Appendix 4: record of work

Date Work done
July Problem definition , overview of existing
manual system, overview of proposed system,

design tools, input design, table design, output
design
August Overview of existing manual system,
overview proposed system, design tools, input
design, table design, output design
September Design tolls, input design, table design, output
design
October Table relationships, forms(input screens)tables
November Tables relationships’ , forms(input design)
data manipulation report(output design)
December Tables, relationships, forms(input design),
data manipulation, report(output design),
navigation, main menu screen, splash screen
December to January Navigation, main menu screen, splash screen,
implementation, user manual, report structure
January Project write up

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MOVERS TRANSPORT SYSTEM

AUTHOR: ODWORY DAGLAS OKOTH

COURSE: KENYA CERTIFICATE OF SECONDARY EDUCATION

SCHOOL NAME: DAGORETTI MIXED SECONDARY SCHOOL

1 MOVERS TRANSPORT SYSTEM

Name of candidate: ODWORY DAGLAS OKOTH

2 MOVERS TRANSPORT SYSTEM

3 MOVERS TRANSPORT SYSTEM

4 MOVERS TRANSPORT SYSTEM

5 MOVERS TRANSPORT SYSTEM

6 MOVERS TRANSPORT SYSTEM

7 MOVERS TRANSPORT SYSTEM

8 MOVERS TRANSPORT SYSTEM

1.2 Maintain records of:

1.4 Generate various reports of;

9 MOVERS TRANSPORT SYSTEM

2.1 Problem identification and definition

2.2 Limitation of the current system

2.3 Objective of the new system

2.4 Feasibility study

2.4.1 Types of feasibility

10 MOVERS TRANSPORT SYSTEM

System analysis 3 weeks Economic feasibility

Total lifetime (70000+45000*12*7)

Profits from increased number of clients 23,500,000

Profit from system (27500000-

Table2.1: economic feasibility table 2

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Trailer <10 1,500

Table 3 : transport charges on vehicle,load capacity and destination

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To compute each of the following;

The system generates reports of;

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2) How would you rank the performance of the system?

4) How would you rate the accuracy of allocation of salary?

Suggest at least two reasons for your answer

16 MOVERS TRANSPORT SYSTEM

2.8 REQUIREMENT SPECIFICATION

2.8.2 PROCESSING SPECIFICATION

3.0 Chapter three: SYSTEM DESIGN

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(b)Small scale farmers

18 MOVERS TRANSPORT SYSTEM

Enter Farm 3level

Back up Create file

Farm 3 level records

Enter large scale

Enter small-scale Generate reports

Vehicle expenses records

20 MOVERS TRANSPORT SYSTEM Drivers offences

Back up Create file

Calculate result for each level

Give total revenue

Tax 20% the result

Give the company profit

21 MOVERS TRANSPORT SYSTEM

Order transported driver’s offences

Vehicle expenses Vehicle result Goods transported

Farm levels Membership Transportation

Total lifetime (70000+45000127)