Sports Committee @GLBITM

This sports committee is a group of students that are responsible for organizing and
managing sports activities within our college. This committee also provides a wide range of
activities, including organizing sports events, and scheduling and hosting intercollegiate
competitions.

The roles of people on our committee or management team could be:

❖ President

❖ Vice President

❖ Volunteer Coordinator

❖ Treasurer

❖ Editor & Media head

❖ Logistic Head

Functions and responsibilities of the committee

➢ Providing opportunities for students to engage in physical activity and sports:

Many college students may not have the opportunity to participate in organized sports
at the high school or professional level, and sports committees can provide a way for
them to stay active and compete against other colleges.

➢ Building a sense of community and camaraderie:

Being a member of a sports committee can help students feel like they are part of a
team and can foster friendships and a sense of belonging.

➢ Developing leadership skills:

Students who are involved in sports committees often have the opportunity to take on
leadership roles, such as serving as a captain or leading team Events. This can help them
develop important leadership skills that will be valuable in their future careers.

➢ Enhancing physical and mental health:

 Participating in physical activity has numerous benefits for both physical and mental
health. Sports committees can provide a way for students to stay active and healthy
while also relieving stress and promoting overall well-being.

➢ Promoting college spirit and pride:

Sports committees can help build spirit and pride by representing the college in
intercollegiate competitions and promoting college athletics. This can help create a
sense of community and pride among students, faculty, and alumni.

➢ Create an action plan for the year:

Develop a detailed action plan that outlines the specific steps that will be taken to
implement the strategies and achieve the goals. This should include timelines, budgets,
etc.

➢ Assess resources:
Identify the resources that are available to the sports committee, including funding,
personnel, and facilities. Determine what additional resources may be needed to
achieve the committee's goals.

Rules and regulations for members of the sports committee:

1. All members must follow the rules and regulations of the college and the committee.

2. All members must maintain good academic standing and must not be on academic probation.

3. All members must attend all practices and Events unless excused by the coach or committee
officer.

4. All members must dress appropriately for practices and games, as determined by the coach or
committee officer.

5. All members must respect the facilities, equipment, and other members of the committee.

6. Any member found to be using illegal drugs or engaging in illegal activities will be immediately
dismissed from the committee.

7. Any member found to be engaging in bullying or harassment will be immediately dismissed from
the committee.

8. Any member who violates these rules and regulations may be subject to disciplinary action, up
to and including dismissal from the committee.

WORK DESCRIPTION
PRESIDENT
The President is the principal leader of the committee and has overall responsibility for the committee’s
administration.

The President sets the overall annual committee agenda (consistent with the views of members), helps
the committee focus on its goals, and then keeps the committee on track by working within that overall
framework. At the operational level, the major function of the President is to facilitate effective
committee Events.

Responsibilities and Duties

• Ensure all necessary tasks for day to day running of the activities of the committee are carried
out.

• Chair Committee and General Events ensuring that they are run efficiently and effectively

• Act as a signatory for the Committee in all legal and financial purposes and monitor the
committee's bank account in particular payments made.

• Serve as a spokesperson for the Committee when required

• Represent the committee and the University in matters involving the relevant Competition
Association.

• Submit an annual report to the Dean.

• Work with the Executive to manage any paid employees of the Committee including
recruitment, retention, salary and performance reviews, etc.

• Assist in the development of partnerships with sponsors, funding agencies, local and state
government, shared facility users, and organizations that are relevant to the goals of the
Committee.

• Coordinate activities within the committee.

VICE PRESIDENT
The Vice President is the chief administrative officer of the Committee. This person provides the
coordinating link between members, the management committee, and outside agencies.

The Vice President should:

• Prepare the agenda for Committee events in consultation with the Dean.

• Make arrangements including venue, date, times, and hospitality for Committee Event.
 • Send adequate notice of the Events.

• Collect and collate reports from office bearers.

• Collate and arrange for the printing of the annual report.

• Maintain registers of members’ names and addresses, life members, and sponsors.

• Maintain files of legal documents such as constitutions, leases, and titles.

VOLUNTEER COORDINATOR
The Volunteer Coordinator handles the human resource planning, recruiting, selection, training, and
recognition of committee volunteers.

The Volunteer Coordinator should:

• Assess the human resource needs of the committee for general running and special events.

• Recruit and recommend the appointment of volunteers to roles that suit them.

• Organise the orientation and the induction of volunteers.

• Work with the Secretary organizing volunteer rosters and maintaining records.

• Identify and organize training and education opportunities for volunteers.

• Ensure that volunteers are reimbursed for their approved out-of-pocket expenses.

• Ensure all volunteers are recognized for their efforts and submit regular reports to the
committee.

TREASURER
The Treasurer is the chief financial management officer of the committee.

The Treasurer should:

• Prepare a budget and monitor it carefully.

• Keep the committee’s books up to date.

• Keep a proper record of all payments and monies received.

 • Make sure financial reports are available and understood at all committee Events.

• Show evidence that money received is banked and documentation provided for all money paid
out.

• Ensure that information for an audit is prepared each year.

• Arrange the audit.

• Give Treasurer’s report at regular Events and when required.

• Produce an annual financial report.

• Send out accounts.

• Pay the bills.

EDITOR & MEDIA HEAD

Editor & Media head handles overseeing the implementation of the marketing plan.

Editor & Media head should:

• Develop (as part of the committee plan) in conjunction with the Marketing and Promotions

• Work with the Treasurer to develop a budget for the marketing plan.

• Oversee the implementation of the strategies in the marketing plan.

• Editing and proofreading the committee’s articles for accuracy, grammar, and style

• Collaborating with designers and photographers to create visually appealing pages or online
content

• Ensure that sports coverage aligns with the overall committee’s direction

• Staying up-to-date with the latest developments in the university level sports

• Maintaining relationships with sports organizations, teams, and individual athletes to facilitate
access to information and events

• Monitoring and managing online sports content, including websites, blogs, and social media
platforms.
LOGISTIC HEAD
The logistics head is responsible for coordinating and managing the logistics of every team in the events.

The logistic Head should:

• Coordinating transportation and arrangements for team members, coaches, and other staff
when traveling to competitions or events

• Overseeing the organization and management of team equipment, including ensuring that it is
properly maintained and replacing any items that are worn out or damaged

• Collaborating with event organizers to secure venues for practices, games, and other events

• Managing the team's budget, including tracking expenses and making decisions about cost-
saving measures

• Communicating with team members, coaches, and other staff to ensure that everyone has the
information and resources they need to successfully take part in events and activities

• Handling administrative tasks, such as scheduling practices and events, maintaining records, and
handling registration and insurance paperwork

• Ensuring that the team follows all rules and regulations related to the sport, including rules
regarding player safety and equipment standards

• Providing support to team members and coaches as needed, including coordinating medical
care or assisting with travel arrangements.