EMPLOYEE ONBOARDING

WHAT IS EMPLOYEE ONBOARDING ?

Onboarding" refers to the processes in which new hires are integrated into the
organization. It includes activities that allow new employees to complete an
initial new-hire orientation process, as well as learn about the organization and
its structure, culture, vision, mission and values. For some organizations, the
onboarding process consists of one or two days of activities; for other
organizations, this process may involve a series of activities spanning one or
many months.
Onboarding is often confused with orientation. While orientation is necessary
for completing paperwork and other routine tasks, onboarding is a
comprehensive process involving management and other employees and can
last up to 12 months.
EMPLOYEE ONBOARDING PROCESS

HR Managers face numerous challenges on a day-to-day basis, but none more

intense than recruitment and employee onboarding. The demand is insatiable,
but the talent pool continues to shrink steadily. Succeeding in the quest to find
the right candidate despite the talent crunch has become more important than
ever. But after finding the right person, an even larger challenge begins. After
devoting endless hours searching for, identifying, interviewing, and recruiting
the right talent, if the new hire ends up quitting for a greener landscape, all your
hard work will go down the drain, and you are back to step one. Or, what if a
candidate accepts an offer, confirms the notice period, agrees to a date of
joining, but backs out at the last minute? Can a more structured employee
onboarding implemented using a defined employee onboarding process really
prevent something like this? Would it really increase employee engagement,
invoke a sense of loyalty in new hires and in turn, improve employee retention
rate?

WHAT IS EMPLOYEE ONBOARDING WORKFLOW?

An employee onboarding workflow is a set of pre-defined steps that introduce

the new employee to the organization's environment and culture. A seamless
onboarding process is essential for organizations to engage early with their
employees and give them a smooth onboarding experience. The onboarding
process involves various activities such as new hire orientation, training,
socialization, etc.
WHY EFFICIENT EMPLOYEE ONBOARDING
MATTERS?

• If the experience fails to live up to expectations, then your employee

might regret their decision to accept the job offer.
• The negative impression left by a poor onboarding process might affect
their perceptions, give them prejudiced notions about the organization, and
ultimately cause them to quit early.
• A solid employee onboarding process is necessary to help your new hires
settle down in their jobs, get to know the organization, obtain clarity on their
job objectives, and forge a good relationship with other employees.
• A memorable onboarding experience not only makes employees feel
welcome but also helps them gel with the existing organizational family faster.

BENEFITS OF USING AN EMPLOYEE ONBOARDING

AUTOMATION

• Minimizes the chaos made by paperwork

• Shortens the employee onboarding lifecycle
• Reduces manual intervention and human errors
• Lessens the workload of the HR team
• Provides a consistent experience to all new hires
• Injects transparency into the process flow
CONCLUSION

A good onboarding tool should give new employees a dose of motivation to

explore the new organizational territory without a hint of hesitation. With an
automated onboarding process, new hires can spend less time buried under
paperwork and use more time towards understanding the organizational values,
exploring the workplace, and making new friends.

- RASIKA S. CHATURE TYBMS (HR)