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HRReforms Guj
GOVERNMENT OF GUJARAT
GAD, Gujarat
Enable the Government become the Market Maker for the Skill
Development in the Society
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
GAD, Gujarat
Pre-recruitment Post-recruitment
2000
1989
1500 1990
1992
1000
1997
2006
500
0
Requisition to Notification to Prelims to Mains to Interview to Total Days
Notification Preliminary Mains Interview Result
© Dhananjay Dwivedi
GAD, Gujarat
700000
600000
500000
No. of
400000 Candidates
300000
200000
100000
0
1 2 3 4 5 6 7 8 9 10 11
© Dhananjay Dwivedi
No. of Examinations Appeared
Recruiting in to the Government
Recruitment Recruitment Personality Cream of the
PRET
Rules Test Assessment Pool
Pre Eligibility
Test
Financial
Recruitment
Inclusion
Management
Innovation
Adaptive &
Departmental
Standard
Examinations
Mode
PRET
Computerized
CCC+
Test
Candidate
Certified Job
Profile
Portal
Management
© Dhananjay Dwivedi
PRET Ecosystem
Government
Faster
Departments
Recruitment
Efficiency
Skilled Personnel
Candidates Application • Departmental
Assessment Exams
• CCC Training
Vacancy
Information
PrET
• Job Trends
• Skilling GPSC
GSSSB
GPSSB
• Recruitment
Market Players Backbone
Coaching Center • Efficiency in © Dhananjay Dwivedi
Process
GAD, Gujarat
PRET Space
PRET
© Dhananjay Dwivedi
PRET
HRMS For Requisition Generation
PRET
HRMS Platform
Recruitment Module Centralized
Question Paper & Answer Key
Live-Video
Central Side Monitoring
Infrastructure Facility
Data (NOC
Center Center)
Coaching Classes
Students
Office Rentals
© Dhananjay Dwivedi
Giving a Boost to a Segment of The Market
GAD, Gujarat
© Dhananjay Dwivedi
Saving Tons of Efforts over Next Ten Years
GAD, Gujarat
© Dhananjay Dwivedi
Preventing Youth from Making Uninformed Choices
GAD, Gujarat
2000
1989
1500 1990
1992
1000
1997
2006
500
0
Requisition to Notification to Prelims to Mains to Interview to Total Days
Notification Preliminary Mains Interview Result
© Dhananjay Dwivedi
Letting the Recruiting Agencies Optimize Their Performance
GAD, Gujarat
250 4500
4000
200 3500 Posts
Recruited
3000
150
2500
2000
100
1500 Advertise
ments
50 1000
500
0 0
1983
1988
1981
1982
1984
1985
1986
1987
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
© Dhananjay Dwivedi
Letting Recruiting Agencies Plan Their Workload
GAD, Gujarat
No. of High Court Cases in last four GCS Total Court Cases against GPSC
Requisitions 120
50
100
45
40
80
35
30
60
25
20 40
15
10 20
5
0 0
2003
1995
1996
1997
1998
1999
2000
2001
2002
2004
2005
2006
2007
2008
2009
2010
2011
2012
© Dhananjay Dwivedi
Reducing Recruitment Related Litigations
GAD, Gujarat
Under Secretary
10
0
Retirement
2013 2104 2015 2016 2017 2018
-5
Induction
-10
-15
-20
-25
© Dhananjay Dwivedi
Ensuring a Healthy Feeder to Cadres Filled By Promotion
GAD, Gujarat
120
Additional
100 Secretary
80 Joint
secretary
60
Deputy
Secretary
40
Under
20 Secretary
0
2013 2014 2015 2016 2017 2018
© Dhananjay Dwivedi
Ensuring Talent At All Levels of The Government
GAD, Gujarat
Removing
Structural
Distortions
in cadres © Dhananjay Dwivedi
GAD, Gujarat
Taxidermist
Museum
Curator
Super
Specialists
Library
Cataloger
Archaeologist
© Dhananjay Dwivedi
Providing A Market Place for Skill Assessment for Specialists
GAD, Gujarat
Young Face
Fresh Ideas
& Youthful
Energy
Good
Governance
Inter-Cadre
Mobility
Belief In
Government
Action
© Dhananjay Dwivedi
Beliefs, Faith, and Face of the Government
GAD, Gujarat
Recruitment 80.00
Recruitment 40.00
Recruitment
20.0%
40.0%
60.0%
80.0%
0.0%
Labour and Employment Department
Legal Department
Revenue Department
Vacancy
Filled-in Posts
© Dhananjay Dwivedi
© Dhananjay Dwivedi
GAD, Gujarat
Finance Department
800.00
700.00
600.00
Total
500.00
Vacancies
400.00
100.00
0.00
Commercial
Tax Officer Cl-II Assistant
Commissioner Deputy
Commissioner Joint
of Commercial 0
of Commercial Commissioner
Tax Cl--1
Tax Cl--1 of Commercial
Tax Cl-I
© Dhananjay Dwivedi
Doing Cadre Structure Analysis of 741 Cadres
GAD, Gujarat
200.00
180.00
160.00
140.00
120.00
100.00
Vacant
80.00
Filled in
60.00
40.00
20.00
0.00
Total
Direct
© Dhananjay Dwivedi
Doing Post Analysis for Direct Vs. Promotion Quota
GAD, Gujarat
At one Third
100.0
Rate
80.0
60.0
As Per
Proposed
40.0 Recruitment
20.0 Projected
move out
0.0 from the
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
post
-20.0
-40.0
© Dhananjay Dwivedi
Calibrating The Phasing Schedule for Backlog of Vacancies
GAD, Gujarat
38808 New
Posts
3368 Posts
Abolished
Recruitment PH Quota
to 293 Cadres Determination in
197 Cadres
Creating a Cadre
Horizontally
of Research Strengthening New
Merging 4 Parallel Merging Typists,
Scientists and & Upcoming
Administrative Clerks, Type cum
Converting Animal Sectors Such as
Cadre Wings of Typists etc. in to
Breeding Centers Surveyors, Town
Directorates of One Cadre
into Genetics Planning Cadres
SJED in to 1
Research Facility
© Dhananjay Dwivedi
GAD, Gujarat
30000
491414
498993 500225 499822 499095 496876 493845 500000
489895 487294 484391
20000 400000
Recruitments
Total Work
Force
0 200000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
-10000 100000
-20000 0
© Dhananjay Dwivedi
Projecting The Shape of The Government
GAD, Gujarat
© Dhananjay Dwivedi
Courts can Issue Writ of Mandamus For Enforcement of Recruitment Calendar
GAD, Gujarat
© Dhananjay Dwivedi
GAD, Gujarat
Recruitment Plan
Yr1 Yr2 Yr3 Yr4 Yr5 Yr6 Yr7 Yr8 Yr9 Yr10
Dy. Mamlatdar 413 154 154 117 98 61 43 43 43 43
Mamlatdar 247 85 85 61 50 27 15 15 15 15
Dy Collector 229 75 75 53 42 20 9 9 9 9
© Dhananjay Dwivedi
RECRUITMENT CALENDAR REQUIRES DISPASSIONATE
APPROACH WHEREIN EVERYONE RISES ABOVE
HIS/HER OWN CADRES AND THINKS OF THE
GOVERNMENT AS A WHOLE. THE CADRE
CONTROLLING AUTHORITIES HAVE TO COMMIT TO THE
7 GUIDING PRINCIPLES THAT GUJARAT CHOSE FOR
ITSELF WHILE UNDERTAKING REFORMS.
SATHI
Employee Data
Organizational Data
Competency Data
State Level HR Scheduling and
Employee Administration and Payroll Deployment
Organizational Management
Scheduling Optimization
Benefits Management
Planning and HCM Service Communication & Broadcast
Payroll Processing Analytics Delivery
E Learning Geographic
Scalable
Portal
Integrated
SATHI DSS
Application Centered
Modular
Multiple UI
Build
© Dhananjay Dwivedi
GAD, Gujarat
Process
Support
Employees - Empowerment
© Dhananjay Dwivedi
GAD, Gujarat
Policy Perspective
© Dhananjay Dwivedi
Average Headcount over 4 quarters
© Dhananjay Dwivedi
Vacant Positions
Cadre Wise
© Dhananjay Dwivedi
Age Wise Gender Wise Manpower Report
© Dhananjay Dwivedi
Period Wise Department Wise Annual Comparison of Vacant Positions
Posting Profile
© Dhananjay Dwivedi
GAD, Gujarat
Management Perspective
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
Employee Absence and Attendance Calendar
© Dhananjay Dwivedi
Training-wise participation from own Department
© Dhananjay Dwivedi
© Dhananjay Dwivedi
GAD, Gujarat
Employee Empowerment
50 Plus Reports
To Empower Online Learning – Skill Building & Competency Enhancement
Employees
Skill Position Matching – A Job of Employees’ Liking
© Dhananjay Dwivedi
GAD, Gujarat
Employee Payslip
© Dhananjay Dwivedi
GAD, Gujarat
Employee FORM 16
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
GAD, Gujarat
© Dhananjay Dwivedi
© Dhananjay Dwivedi
GAD, Gujarat
Integrated Processes
Business Process
Talent Management Management
HR Deployment
Common
Communication
© Dhananjay Dwivedi
GAD, Gujarat
Department
Secretary
Deputy Head of
Secretary Department
Asstt / Dy
Under Secretary Office Head
Director
2-4 Deputy
Head Clerk 2 Senior Clerk
Section Officer
2-3 Junior
Clerk
All Employees
© Dhananjay Dwivedi
Agriculture & Co-Operation Dept.
© Dhananjay Dwivedi
GAD, Gujarat
21%
26%
Directorate of Agriculture
Classwise strength in HOD Office
Class of Total strength in HOD Strength in Account
employee office Strength in Admin branch branch
Class-1 27 1 (3.70%) 1(3.70%)
Class-2 94 1(1.06%) 3(3.19%)
Class-3 187 63(33.68%) 23(12.29%)
Class-4 33 7(21.21%) 3(9.09%)
TOTAL 341 72 30
In Percentage 100% 21.11% © 8.79%
Dhananjay Dwivedi
GAD, Gujarat
Department
Secretary
First
Deputy Head of Support
Secretary Department
/ HoD
Under Asstt / Dy
Office Head
Secretary Director
Head
2-3 Section Administrative
Officer Officer
Head Clerk of
Office
2-4 Deputy
Head Clerk 2 Senior Clerk
Section Officer
2-3 Junior
Clerk SATHI
All Employees
All Employees
© Dhananjay Dwivedi
Challenges ….
Challenges
ONLY IF we capture
service book related
Process Re- information of every
engineering employee at the earliest.
© Dhananjay Dwivedi
Reforms in Personnel Management
Government of Gujarat