SAFe® PI Execution Checklist

SAFe® Distributed I&A Problem-Solving Workshop Checklist

Preparation Checklist
£ RTE and SMs have read https://www.scaledagileframework.com/inspect-and-adapt
£ RTE and SMs watch http://bit.ly/JeffersonFiveWhys to understand the root cause analysis process
£ Timings for the I&A event agreed to accommodate multiple time zones
£ RTE and SMs I&A agenda run through including checkpoints
£ RTE and SMs do a dry run of the problem-solving workshop
£ Additional facilitators nominated across the different locations
£ Remote session connection details obtained
£ Remote tooling setup, tested and all facilitators have familiarized themselves with them

Strategies for managing the Problem-Solving Workshop across multiple time zones
£ SMs run team PI retrospectives ahead of time and created proposed problem statements
£ Problem statements reviewed and voted on by the teams ahead of the workshop
£ Top X problem statements put in the problem-solving workshop deck presentation
£ Organize individuals into affinity groups ahead of the event based on the problems they want to help
solve
£ Assign rooms and /or breakout areas to each affinity group and add this information to the deck

Tips and Techniques

P Work in co-located groups where individuals P Have facilitators punctuate the session with the
are in the same location. For remote distributed workshop deck to anchor the group to the
individuals, work in virtual groups. process.

P Have your strongest facilitators working with P Use the Scrum of Scrums template below to
the virtual groups. periodically check-in with the groups.

P Where possible the facilitator should be in the P Maintain the connections to the distributed
same location as the group. teams during the workshop so the RTE and
other facilitators can easily communicate.

© Scaled Agile, Inc. 1

 SAFe® Distributed I&A Problem-Solving Workshop Checklist

Scrum of Scrums Checkpoints

During a distributed workshop it is important to check in to monitor progress. Suggested timings are
shown below:

Group Group Group Group Group

…
1 2 3 4 5

Checkpoint One – 0:30

Problem statement is understood by all in group

Potential causes identified and put on fishbone

Checkpoint Two - 1:00

5 Whys technique has been applied to all causes

Top root causes identified

Pareto chart created

Problem restated

Checkpoint Three - 1:30

Brainstormed solutions for top root cause

Solutions voted and improvement items identified

Readout ready to present

Produced in collaboration with Glenn Smith, SPCT Candidate, CPrime

© Scaled Agile, Inc. 2