UNCLASSIFIED / FOUO

UNCLASSIFIED / FOUO

National Guard
Black Belt Training
Module 07

Multi-Generation
Project Planning (MGPP)

UNCLASSIFIED / FOUO

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

CPI Roadmap – Define

8-STEP PROCESS
6. See
1.Validate 2. Identify 3. Set 4. Determine 5. Develop 7. Confirm 8. Standardize
Counter-
the Performance Improvement Root Counter- Results Successful
Measures
Problem Gaps Targets Cause Measures & Process Processes
Through

Define Measure Analyze Improve Control

ACTIVITIES TOOLS
• Identify Problem •Project Charter
• Validate Problem Statement •Project Selection Tools
• Establish Strategic Alignment •Value Stream Map
• Gather Voice of the Customer & Business •Various Financial Analysis
• Create Goal Statement •Effective Meeting Skills
• Validate Business Case •Stakeholder Analysis
• Determine Project Scope •Communication Plan
• Select and Launch Team •SIPOC Map
• Develop Project Timeline •High-Level Process Map
• Create Communication Plan •Project Management Tools
• Prepare High-Level Process Map / SIPOC •VOC and Kano Analysis
• Complete Define Tollgate •RACI and Quad Charts
•Strategic Alignment

Note: Activities and tools vary by project. Lists provided here are not necessarily all-inclusive. UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Learning Objectives
 Apply Multi-Generation Project Planning to a CPI
project
 Distinguish MGPP and replication projects
 Apply the scoping bulls-eye to a CPI project

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Imagine This…
Can you envision any of these scenarios applying to
your CPI project?
 Scope of your Project Charter is too big (“boiling the ocean”,
“solving world hunger”, etc.)
 Many related projects are identified, but implementing all of
them would result in schedule delays
 Capital investment is needed to execute a project solution, but
the organization is not yet ready to make investment
 “Smaller” closely related projects were identified that could
also be done to improve the process… they’ll just take time
 Need to “stop the bleeding” … implement a quick mini-project
to fix process and generate benefits now!
 Replication opportunities were identified… same (or similar)
project can be leveraged across the enterprise to other processes

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Defining a Multi-Generation Project Plan

What Is a Multi-Generation Project Plan (MGPP)?
 A plan to capture a sequence of related projects that will
benefit the process in the future
 A planning vehicle that focuses the design team’s energies
on a single manageable project that can be completed
relatively quickly, within 4-6 months

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Multi-Generation Project Plan Benefits

What are the benefits of the MGPP?
 Manages scope creep
 Captures good ideas that surfaced during the project
 Identifies project replication opportunities for other parts of the
organization
 Establishes the big picture – tells how this project fits into the
overall improvement strategy for the organization
For example: this project generation will streamline the process and reduce the
number of errors, and the next generation will be to implement an automated
information system.

 Communicates to stakeholders - “We’re focusing on this part of the

process with this project, but recommend a follow-on project to
address other parts of the process.”
Allows the first generation project to proceed without delay... realizing benefits
UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

MGPP vs. Replication Projects

MGPPs are plans for executing a Replication projects are essentially
related sequence of projects, with identical projects that leverage
scope/objectives/benefits or
solutions that evolve and change benefits across:
over time  Enterprise
 Geographic regions
Three examples of MGPP projects:
 Functional areas, for example
1. Bench-scale > Pilot scale > Full error reduction applied to HR
scale data entry from a Finance project
2. Manual > fully-automated > web-
based solution
MGPP can include
3. RIE > DMAIC > Design for Six
Sigma (DFSS) breakthrough Replication projects
project that requires new
technology and capital investment

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Multi-Generation Project Plan (MGPP)

Key elements of the MGPP:
An overall goal for that generation stating in
Multi-Generation Project Plan (MGPP)

concise language: What is to be accomplished?

Vision Why? Can also include high-level metrics with
targets!

Describes each distinct generation (or release) and

lays out the series of releases. Plan characterizes
Process distinct combinations of customer benefits or level of
Generations performance. The goal of that generation (or
release).

For technology-focused MGPPs, describe the ability to

execute the MGPP goals using current technology, why
Platforms there is a need for technological developments for each
and generation. What is performance and benefits are required
Technology from the new technology to execute the vision? This could
also include special personnel requirements to support the
vision!
UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Lead Time Reduction Example

Lead Time reduction to decrease Army Medical Reserve Units mobilization time. Generation 1 to pilot and
refine solution. Generation 2 to implement solution in Reserve components. Generation 3 to integrate
across all functional commands.

Generation 1 Generation 2 Generation 3

• Train-Alert-PMT-Deploy • Train-Alert-PMT-Deploy • Train-Alert-PMT-Deploy
ARFORGEN PMT<60 Days ARFORGEN PMT<30 Days ARFORGEN PMT<14 Days
Vision Introduce Across the AR Implement Across the AR Sustained Across the AR
Force Structure Force Structure Force Structure

• Introduce rapid training cycle
in 7 to 9 units, pilot, obtain
Process and analyze metrics, refine
Generations training cycle as required.
• Implement new rapid
training cycle to RTS Meds,
CTCs and MSTCs. Maximize
AR Training for USARC /
Functional Commands.
• Integrate training across
USARC/Joint Commands via
maximized AR/Joint
Command training … all RTS
Meds, CTCs and MSTCs.

Platforms • Theatre Equivalent

Equipment available for
• Theatre Equivalent
Equipment available for
• Theatre Equivalent
Equipment available for
and training year 4. training year 3 and beyond. training year 2 and beyond.
Technology

Key: PMT = Post Mobilization Training CTC = Combat Training Center

MSTC = Medical Simulation Training Centers RTS Meds = Real Time Services - Medical

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Multi-Generation Project Plan (MGPP)

Generation 1 Generation 2 Generation 3

Vision

Process
Generation

Platforms /
Technology

Released 03/27/09 Multi-Generation Project Planning (MGPP) 10

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Define the Project Scope

 Once the first generation has been described, it is often useful to further define
what is within the scope of the first generation project.
 The In-and-Out-of-Scope Tool can be useful.
In-and-Out-of-Scope Tool
Approach:
 Individually brainstorm elements
of the project (both in and out Services
IT Site A N, O, P, Q
of scope)
 Write on sticky notes
Sites Service
Site E Stakeholders
 Draw a circle on a flip chart to B&C M
indicate the project boundaries Customer
Team
 Place the notes either inside or A
Admin Customers
outside the circle’s boundaries to X&Y
show whether you think the
element is within the team’s All Remaining
Engineering
scope or not Customers
 Discuss and agree as a team
Admin

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

Takeaways
You should be able to:
 Use the Multi-Generation Project Plan to divide large
projects into manageable phases.
 Understand difference between MGPP and replication
projects
 Use the scoping bulls-eye with a team to determine
what is in and out of scope on a project.

UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

What other comments or questions

do you have?

UNCLASSIFIED / FOUO