Proposed Position: Municipal Government Assistant Department Head I (Assistant GSO)

Salary Grade: 22

Monthly Salary:

Place of Assignment: General Services Office

Qualifications:

Eligibility: Career Service (Professional) Second Level Eligibility

Education: Bachelor’s Degree relevant to the vacant position

Training: 16 hours of relevant training

Work Experience: 3 years of relevant experience

Competencies description:

Delivering Service Excellence, Customer Focus, Integrity, Accountability, Planning

and
Organizing, Network and Relationship Building, Fiscal Resource Management, Problem
Solving and Decision Making, Managing Change, Strategic Thinking, Conflict
Management.

Job Description:

1. Assist in the formulation of measures for the consideration of the Sanggunian and
provide technical assistance to the Local Chief Executive in the delivery of basic
services as emphasized in Section 17 of the RA 7160 or the Local Government Code of
1991;

2. Intervene in developing and implementing plans as approved by the LCE particularly

on general services to support social welfare of the constituents;

3. Take charge on custodial functions and responsibilities and be accountable for all
properties- real or personal, owned by the Local Government Unit and those granted
to it in the form of donation, reparation, assistance and counterpart of joint projects;

4. Make recommendations, as the case maybe, to the LCE regarding the reasonable
rental rates for local government properties, whether real or personal, which will be
leased to the public or private entities by the LGU;

5. By the approval of the LCE, as the case maybe, assign building or land space to local
officials or other public officials, who by law, are entitled to such space;

6. Make recommendations, as the case maybe, the rental of private properties which
may be leased for the official used of the LGU;
 7. Assist in supervising and maintaining janitorial, security, landscaping and other
related services in all public buildings and other real property, whether owned or
leased by the LGU;

8. Gather and disseminate information regarding prices, shipping and other items
commonly used by the LGU;

9. Conduct archival and record management with regards to records of offices and
departments of the LGU;

10. Perform all other functions pertaining to supply and property management
heretofore performed by the Municipal Treasurer; enforce policies on records
creation, maintenance and disposal;

11. Be a part of the frontline regarding general services related activities such as possible
or imminent destruction or damage to records, supplies, properties and structures;

12. Make recommendations to the Sanggunian and advise the Mayor, as the case may be,
on all other matters relative to general services; and

13. Exercise such other powers and perform such other duties and functions as may be
prescribed by law or ordinances.

Proposed Position: Executive Assistant I

Salary Grade: 14

Monthly Salary:

Place of Assignment: Mayor’s Office

Qualifications:

Eligibility: None required

Education:

Training:

Work Experience:

Competencies description:

Delivering Service Excellence, Good Communication Skills, Customer Focus,

Integrity,
Accountability, Planning and Organizing, Network and Relationship Building/
Coordination
Skills, Business writing/ correspondence, Computer skills, Problem Solving.
Job Description:

1. Provide administrative support to the Local Chief Executive;

2. Represents the LCE in his absence in his official functions;

3. Manage the LCE’s office and organize his meetings by booking facilities and meeting
rooms;

4. Manage information flow in timely and accurate manner;

5. Manage Local Chief’s Executive calendars and set up meetings;

6. Make travel and accommodation arrangements;

7. Prepare reports, executive orders, speeches, correspondence, agenda, highlights of

meetings and briefing notes;

8. Attend meetings as directed and take notes on decisions taken and follow- up action
required by supervisor;

9. Screens correspondence, responds to requests for non- technical information, drafts

correspondence on general inquiries for the Local Chief Executive signature,
assembles
and summarizes information necessary for preparing a reply by the Local Chief
Executive.

10. Answers and screens phone calls; provides routine and general information, redirect
calls the appropriate person, as required;

11. Coordinates to the HRMO on Performance Management System and acts as the
contact
point for OPCR and IPCR documentation and tables of preliminary ratings based on
the evaluator’s comments to provide them to the coordinator of the PERC;

12. Records administrative actions and decisions on the files which the Local Chief
Executive manages, filing documents in hard copy and/ or electronically, maintaining
committee files;

13. Exercise such other powers and perform such other duties and functions as may be
prescribed by law or ordinances.