Professional Documents
Culture Documents
6 Building Trust and Cohesiveness in Teams - The Systems Thinker
6 Building Trust and Cohesiveness in Teams - The Systems Thinker
6 Building Trust and Cohesiveness in Teams - The Systems Thinker
T H E
F E A T U R E THINKER
B U I L D I N G S H A R E D U N D E R S T A N D I N G
®
V O L . 20 N O . 4 M AY 2 0 0 9
ver several years, I had devel- The Team’s Current State we operate. It’s a challenge to get
O oped a strong relationship with through an agenda with this group.”
In the meeting I attended, I observed a
the leadership team of a $3 billion team that was ill equipped to work in a These one-on-one conversations
division of a Fortune 100 organization. collaborative and productive manner. helped validate my hypotheses around
A shuffling of portfolio and responsi- Some of the behaviors I saw included: specific concerns and enlisted the
bilities had precipitated a 360-review • An inability to focus on an agenda executives in Sam’s overall objective—
and a new leader assimilation and and make decisions of creating a cohesive team who could
coaching process for the global senior • A lack of willingness to engage in work well together in executing an
vice president of manufacturing, Sam dialogue aggressive and critical element of the
Allard. As part of the coaching process, • Poor capacity to listen to one organization’s strategy.
Sam invited me to observe a business another I also used a team effectiveness
meeting of his global manufacturing • An apparent lack of respect for one questionnaire from Edgar Schein (from
team in which they were discussing another’s ideas Process Consultation: Its Role in Organi-
key priorities and agreeing on the • A tendency to personalize the con- zation Development, Addison-Wesley,
strategic agenda for the year ahead. versation and get defensive 1988, p. 57–58) to get the team to self-
It was a long day of heated discus- assess and have a structured view of
sions with little agreement or progress their current effectiveness.When I
In the meeting I attended,
against an ambitious agenda. Sam asked shared the results of this assessment,
how I thought it had gone. I recall say- I observed a team that was one of the executives commented, “I
ing, “It depends on your desired out- had no idea we were so disruptive in
ill equipped to work in a
come. If success meant getting through the way we operated.”
the agenda and getting resolution on collaborative and productive Based on the assessments, and
the issues, you did not meet that objec- with Sam’s agreement, my mandate for
manner.
tive. If, however, you wanted to get a a 12-month engagement was to create
view of the team dynamics, I believe a team that:
you had a very successful meeting.” He These observations led to some • Made sound business decisions in a
laughed and said, “What should I do preliminary hypotheses—that the considered and timely manner
about this situation? I need a team of group lacked trust and the willingness • Had the ability to work together to
VPs who can work together to create to operate as a team; that they were solve critical production and quality
uniform standards of manufacturing focused on furthering their individual issues
that are necessary for us to achieve our agendas; and that they would be • Engaged in meetings that were pro-
revenue and profitability targets. Can unsuccessful in creating a standardized ductive, energetic, and constructive
you help me?” manufacturing platform for the com- • Showed evidence of listening, collab-
pany unless they were able to come oration, and mutual respect
together and operate with mutual • Set aside personal agendas and
respect, trust, and a willingness to listen depersonalized the conversation
to and learn from each other. • Collaborated to develop and imple-
TEAM TIP During conversations concerning ment a world-class manufacturing
Use the tools outlined in this Sam’s 360-review, I had developed a strategy
article—the Human Structural rapport with each member of the
Dynamics Model, the four behaviors team. I leveraged this to have open and The Design of Interventions
of dialogue, and Kantor’s Four-Player honest discussions on what I’d I saw this as an amazing opportunity to
System—as a guide for developing the observed during their business meeting. delve into territory that is typically not
skills needed for a high-performing One of them commented, “It was explored. I based the design of my
team. interventions on a model of human
embarrassing to have you witness that
meeting.That is so typical of the way structural dynamics derived from the
pr ab
ys r
te
o S ve
ec ilit
n t ser
iat ie
ing s a
Di nd S
Creating
ve k
n R ing
Sustainability
lf i m
ity
Se co
4 T H E S Y S T E M S T H I N K E R ® V O L . 2 0 , N O. 4 w w w. p e g a s u s c o m . c o m © 2 0 0 9 P E G A S U S C O M M U N I C AT I O N S
KANTOR ’ S “FOUR-PLAYER” SYSTEM
tive dialogue. It the verbal, left-brain activities that this
would help them team was facile with to a process that
MOVER notice whether their would invite them to activate in a posi-
Without movers, conversations were tive way some of the drivers of their
there is no direction dialogic in nature or behavior—their beliefs, values, and men-
at the level of dis- tal models. As the team moved from
cussion and debate. sharing individual values and beliefs to
At a minimum, it co-creating a shared set of guiding prin-
BYSTANDER FOLLOWER would increase their ciples and vision, they exhibited respect
Without bystanders, Without followers, self-awareness of for individual ideas and the diversity of
there is no perspective there is no completion
how they showed up opinions.There was a remarkable
and help them absence of the heated arguments that
develop a capacity to had characterized the first meeting I’d
become observers of attended. In its place was an energy of
OPPOSER
Without opposers,
their own behavior. collaboration and partnership, resulting
there is no correction To facilitate their in the creation of a shared vision that
learning, I video- each individual had contributed to,
Source: David Kantor in Isaacs, 1999 taped some of their owned, and had personalized through
meetings and had the storytelling process.
Kantor’s Four-Player System helps team members understand the roles they
tend to play in conversations. them analyze their
interactions after- The Individual Interventions
ward. While working with the team as an
with this group of individuals and to One of the insights that emerged entity, I was also coaching individual
value the different roles each member was the difference in expectations of members. A core outcome for the
of the team tended to prefer in a team how the team should operate. For coaching sessions was to help the indi-
setting. It also gave them a snapshot of instance, Sam expected his team to be vidual become an observer of the self
what might be missing and how they his equal partners in the decisions they and understand what drove behavior so
could develop those roles as a collective. made.There were some members who they were able to choose how to act,
would defer to Sam’s decisions. rather than acting from a place of
Becoming an Observer of the Self. As I Another insight came from seeing two habitual tendency.The ultimate goal for
worked with the team, I felt it was members of the team frequently engag- the “Human Structural Dynamics
important to facilitate the development ing in a move-oppose dynamic and Model” is authenticity; insight, mastery,
of their capacity for diagnosis and action how it stymied the progression of the and alignment are intermediate stages
in order to make them self-correcting conversation. that lead to authenticity. In an effort to
and self-sustaining after I had transi- be pragmatic (and recognizing the
tioned out of the process. I also wanted Creating Sustainability of Change. The journey toward authenticity is a life-
them to have a greater awareness of how emphasis of each intervention was to long one), I focused on a realistic goal
to facilitate a dialogue by understanding help them not only become familiar of building the capacity for insight
the roles they tended to gravitate to in a with the skills but also to practice and through self awareness and inquiry into
conversation. I introduced another ele- develop a level of mastery with that skill. the underlying causes of behaviors,
ment of structural dynamics—that of Each session built on the previous ones. along with varying degrees of mastery.
boundary profiles and, more specifically, The final intervention was a visual Using a subset of the human struc-
David Kantor’s “four-player system” image storytelling process (Reeve, Creat- tural dynamics model as a base, I
(Kantor and Lonstein,“Reframing Team ing a Catalyst for Change via Collage- worked to help each individual become
Relationships: How the Principles of Inspired Conversations, unpublished aware of their feelings, mental models,
‘Structural Dynamics’ Can Help Teams Master’s thesis, Fielding Graduate Uni- belief systems, and deeper stories that
Come to Terms with Their Dark Side,” versity, 2005) where the team incorpo- governed their behavior in the team
The Fifth Discipline Fieldbook, Currency/ rated the various building blocks (i.e., context. Specifically, the intent was to
Doubleday, 1994). practices of dialogue, appreciation and make visible those factors that were
My intention was to get this team knowledge of self and other, and obser- invisible or less visible and enable the
of individuals to see their patterns of vation) to co-create their vision for their individual to act in an authentic manner.
interaction. I believed if they were con- team. It required them to collaboratively As I used this model to guide the
scious of their operating tendencies, create the guiding principles and core individual coaching sessions with each
how these impacted their effectiveness, values of the team, and the behaviors executive, my role evolved in the fol-
and what roles were being played out in that would govern their interactions lowing manner:
their team interactions, they might be going forward, by building on the values • Help the individual become aware of
able to shift the roles they played and and vision of each individual. I chose a feelings, mental models, belief systems,
engage in more productive and effec- visual process to shift the context from and deeper stories
6 T H E S Y S T E M S T H I N K E R ® V O L . 2 0 , N O. 4 w w w. p e g a s u s c o m . c o m © 2 0 0 9 P E G A S U S C O M M U N I C AT I O N S
was a great believer in the notion of make decisions for the business?” For- Summary
“going slow to go fast.” tunately, given Sam’s experience with The human structural dynamics model
Although some members of the dialogue, he was able to support me provided a valuable set of lenses to
team were initially resistant to the team and provide a context of “We are mak- examine this team’s issues. At the same
process, because of my work with them ing decisions. By talking about and time, it allowed for improvisation in
individually, they grew to trust me with resolving the issues, our decisions are the choice of interventions used to
their inner stories and thus trust the becoming clearer.” It took them a address different team issues.The occa-
process I was taking the team through. while to realize that by being in dia- sion to work with an intact team over
Their cynicism and resistance started to logue, they were “in action” around an extended period of time helped
wear down as they experienced having decisions. create a robust foundation wherein the
a voice in the conversation and being In creating the experience of skills introduced had a chance of tak-
heard as a result of using council and being an observer of the self and using ing hold. It helped build trust with
dialogue practices. the four-player model, there were some each individual and created a space for
One of the other unexpected con- unintended consequences. During the personal growth.This systemic
tributors to the success of the engage- debrief, one of the team commented, approach presented a powerful learn-
ment was my knowledge of the ing opportunity for all of us engaged
organization, its business, and the in the process. •
dynamics within the industry. It
allowed me to connect the interven- The human structural dynamics
A longer version of this article appears in
tions aimed at strengthening team model provided a valuable set Reflections:The SoL Journal on
effectiveness to core business issues the Knowledge, Learning, and Change, Volume
team was dealing with, rather than of lenses to examine this 9 Number 1. For more information, go to
have “stand-alone” team-building ses- team’s issues. www.solonline.org/reflections.
sions. By integrating business issues
into the design of the interventions,
the team had an immediate context for Deepika Nath (dnath@indicaconsulting.com) is
applying and practicing their new skills, “We sure were on our best behavior the founder and principal of Indica Consulting,
which enhanced the capacity for reten- today. I suppose we knew we were where her focus is on bridging strategy and organi-
zational development to bring about growth and
tion and recall of new behaviors. being watched.” Had I anticipated this
lasting transformation. She is a trusted advisor and
better, I might have introduced a dis- coach to senior executives seeking to define an
Challenges Encountered turbance to the system to raise the authentic and effective leadership style. Her experi-
There were some challenges during stakes, because when the stakes are ence spans 15 years of strategy and organizational
consulting with leading firms such as the Boston
the course of this engagement. Even as high, people tend to revert to “default”
Consulting Group and Ernst & Young. A member of
they saw the value of the practices of or typical behaviors, especially in early SoL, she holds a PhD in Management and an MA in
council and dialogue, the team didn’t stages of behavioral change. Organizational Development.
readily embrace some aspects. It took a
while for them to honor silence and
not jump into the fray. “I find it so dif-
ficult to sit still and not say something NEXT STEPS
when no one is speaking. It makes me
wonder if I did something wrong,” said Guidelines for Working with Our Learning “Selves”
one of the executives early in our ses-
The following guidelines and practices may be useful in a continuing journey toward a
sions. While this reflected the challenge more expansive, open, and “learning” self:
of holding silence, it was also a power-
ful example of how our inner story • Practice saying “I don’t know” whenever appropriate. You may find it to be quite freeing
to admit that you don’t know something.
shows up in our behavior. Over time,
and with the help of reflective practices • Learn to “let go” of the need to be in control of yourself or others. In order for us to
learn, we must care more about learning than about being in control.
in their individual coaching as well as
in their team sessions, they started to • Continually challenge yourself to hold your perceptions up to the light. This means
continually studying them from all angles. Remember that these beliefs may reflect
see the value of having silence and
more truths about yourself than about reality.
silent time in their process.
• Admit when you are wrong. Try to freely and openly admit when you are wrong (or
Another difficulty that was more
admit that your assumptions may be inaccurate even the first time you state them!).
present in earlier sessions than in later
• “Seek first to understand, and then to be understood.” Steven Covey suggests asking
ones was a desire to be “in action.”
yourself, “Do I avoid autobiographical responses, and instead faithfully reflect my
This is reflected in the comment from understanding of the other person before seeking to be understood?”
a team member that “we talk a lot and
In “Opening the Window to New Learning” by Kellie Wardman, Leverage (Pegasus Communications, Inc., May 1999)
I enjoy our sessions, but when do we