WHAT IS A TENDER/BID?

an offer made in writing by the bidder to carry out a certain task or provide a
specific commodity under predetermined terms. This is the initial phase of contract creation.

WHAT IS THE Purpose of BIDDING? The project implementation funds supplied must only be used for the
specified purpose. All qualified bids must be given an equal chance to complete. Encouragement of
indigenous manufacturing and contracting industry growth

WHAT ARE INCLUDED IN THE BID PACKAGE? The Documents included in the bid package is the proposal
form, general conditions, special conditions, drawings and specification.

EXPLAIN EACH OF THE SIX MAIN PHASES IN THE BIDDING PROCESS

ADVERTISEMENT AND NOTIFICATION A statement informing potential bidders that design materials are
available for review and that the owner is prepared to accept bids will help ensure that the work will be
completed for the least amount of money and with the requisite level of quality.

PREPARATION AND ISSUING OF BID DOCUMENT this is when you prepare the documents to join the
bidding like the proposal form drawings and specifications.

BID PREPARATION AND SUBMISSION the contractor begins to visit the site and analyze the documents to
proceed in decision making

BID OPENING the contractor then send their bid to the owner to be open and record.

BID EVALUATION the bidding committee will do the evaluation to choose who will be awarded as
successful bidder.

CONTRACT AWARD after the evaluation the contract will be awarded to the successful bidders