KOICA 2023

CONFLICT AND FRAGILITY PROGRAM

PROGRAM INTRODUCTION AND

APPLICATION GUIDELINE

November, 2022
1 Key Points
2 Background for the Program
3 Supporting principles
4 Way to Support Fragile States
5 Areas of Intervention
6 Project Period & Budget
7 Mandatory Requirements & Recommendations
8 Timeline
1. Key Points
• All Project Concept Papers (hereinafter referred to as PCPs) must be directly submitted to KOICA
country offices by 17 February 2023.
✓ The deadline for submission to KOICA HQ is 28 of February.

• Interested organizations may submit their provisional project proposal(PCP), using the attached PCP
format.

• All organizations must consult with the relevant KOICA country office while designing the project
and must discuss and cooperate to reflect KOICA office’s opinion prior to the submission of the PCPs.
The submitted PCP shall reflect the concerns addressed by KOICA office.
2. Background for the Program

• To respond to the urgent needs of fragile states, KOICA launched the Conflict and Fragility Program in
2015.

• In 2021, the Korean government established the Humanitarian-Development-Peace Nexus

Implementation Strategy to contribute to international efforts to address the root causes of fragility.

• The primary goal of KOICA’s aid in fragile states is to promote sustainable development through
strengthening their responsiveness and managing capacity to manage societal, political, economic, and
environmental risks.
3. Supporting principles
• To foster constructive engagement with the fragile states, KOICA established five core principles:
aligning with country context, strengthening ownership of fragile states, harmonizing aid
modalities, ensuring non-discrimination, and doing no harm.

• These principles are harmonized with both general principles accepted in the international society and
specific principles reflecting each fragile state’s context. These five principles present the basic
direction that needs to be considered in the life cycle of the whole program in fragile states.
4. Way to Support Fragile States
• The vision of KOICA’s aid in fragile states is to promote sustainable development through strengthening
their responsiveness and capacity to manage societal, political, economic, and environmental risks.
KOICA has adopted three primary intervention areas — prevention of conflicts and violence,
strengthening disaster and climate change resilience, and peace-building — to implement this
vision on the ground and to promote long-term stability and progress.

• Given the complex and unique nature of each state, ahead of any interventions, KOICA Conflict and
Fragility Program emphasizes an in-depth context analysis to identify root causes of the country-
specific difficulties. In this regard, the Humanitarian-Development-Peace nexus approach is an
essential element to count in for any projects under this program to achieve sustainable development
and peace.
5. Areas of Intervention
1. Prevention of Conflicts and Violence

• Conflict prevention and establishing management institutions

• Promoting social cohesion and enhancing integration of conflict and
violence-affected local communities
• Improving public service accessibility for victims’ of Conflict-Related
Sexual Violence (CRSV) and supporting their capacity building
• Enhancing efforts to prevent violent extremism
5. Areas of Intervention
2. Strengthening Resilience against Disaster and Climate Change

• Promoting reconciliation and integration of vulnerable areas

• Conflict prevention in vulnerable areas
• Building the disaster response capacity and strengthening the resilience
of vulnerable areas
• Building the economic capacity and enhancing economic empowerment
for vulnerable people
5. Areas of Intervention
3. Peace-building

• Building legal system for sustainable peace and resilience

• Raising peace awareness (e.g. capacity building for history teachers,
promoting international dialogues on peace-building discourse, etc.)
• Improving security and law enforcement system
6. Project Period &
Budget • PCPs(Project Concept Papers) should i) be multi-year and ii) be designed
with a total budget under USD 4,000,000 including 1% coordination levy
(if applicable).

⁃ Note: Please round up the total budget and annual budget to ten
thousand dollars in the PCP.

⁃ Ex) Total Budget (contribution + 1% levy) = USD 1,000,000

= 1% levy: USD 9,901 / Contribution (direct + indirect cost): USD 990,099
6. Project Period & • Initiation Date of the Project and the First-year Budget
Budget ⁃ If there are plans for the inception/scoping mission, please incorporate
the timeline in the PCP. Also, please note that the inception/scoping
mission will not be covered by KOICA’s contribution under any
circumstances.
⁃ Taking into account that the project will start in the second half of 2023,
the first-year budget must be less than 15% of the total project budget.

• Indirect Costs
⁃ A detailed breakdown of indirect costs should be clearly stated. Any
relevant documents that stipulate indirect project support costs must be
submitted with a brief summary of each document.

• Co-funding (required/multi-bi)
⁃ Partner organizations should provide co-funding (or in-kind
contributions) that amounts to minimum of 7% of the entire project
budget. Please note that this amount will be stipulated in the grant
arrangement for the project.
6. Project Period &
• 1% Coordination Levy
Budget ⁃ Please check if the project is subject to the 1% coordination levy.
⁃ If yes, please indicate the precise amount of the 1% coordination levy
in the budget plan and allocate the levy in the first-year budget as a
lump sum. Only if the levy amount is included in the PCP, will
KOICA be responsible for the amount under any circumstances.
⁃ In either cases, subject to the levy or not, please explain the relevant
category from the checklist that determines/exempts the levy in the
PCP.
⁃ General Regulations and Rules, Financial Regulations and Rules,
Board Decisions, circulars, directives, policies, and/or internal
procedures of the organization (including those on procurement)
7. Mandatory Requirements • (Required) Interested organizations may submit their provisional project
& Recommendations proposal(PCP), using the attached PCP format. It is also necessary to
submit a letter of application from the partner’s responsible ministry
regarding Official Development Assistance(ODA) to verify the
alignment of the project with the partner country’s development program.

• (Required) Please check if HDPN elements are included in each stage

using the HDPN checklist.

• (Recommended) It is recommended for interested organizations to

consulate with the United Nations Office of the Resident
Coordinator(UNRC), the United Nations Office of the Humanitarian
Coordinator(UNHC) and the Deputy Special Representative of the
Secretary-General(DSRSG) in the subject country.
8. Timeline • Deadline for PCPs: 17 February 2023
• Country Offices must submit PCP and the HQ letter to KOICA
Country Office

• Preliminary Review: March 2023

• Announcement of the Result of Preliminary Review: April 2023

• The result of the Preliminary Review (“Positively Reviewed” or
“Disapproved”) will be announced.

• Field Survey/Consultation with KOICA office: ~ 19 May 2023

• Main Review: ~ June 2023

• Announcement of the Result of Main Review: June 2023