System Safety Rules - v4.1

Effective Date : 01/01/2022
Document No. : HSE-HS-13

SYSTEM SAFETY RULES Revision No. : 4.1
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Approved By : CEO
Abu Dhabi Transmission and Despatch Company (TRANSCO) wishes to

acknowledge that the content of these System Safety Rules has been developed
from a combination of recognized and established practices within both the
Emirate of Abu Dhabi (United Arab Emirates) and International Best Practice.
No part of this publication may be reproduced in any material form, transmitted

by any means, or stored in any retrievable system, without the written permission
of Abu Dhabi Transmission & Despatch Company (TRANSCO).
Abu Dhabi Transmission & Despatch Company (TRANSCO) will not be liable for
any damage or injury suffered as a result of any third party relying upon the
contents of this publication.
This Document is the property of TRANSCO and shall not be used by or given to any outside party without prior authorization
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CONTENTS
Section Description Page No.
1 Introduction 05
2 Introduction of the Current Edition 06
3 Definitions 07
4 Statement of Policy, Philosophy and Principles 14

4.1 Company Safety Policy 14
4.2 General Philosophy of the System Safety Rules 14
4.3 Essential Principles of the System Safety Rules 15
5 General Provisions 16
5.1 Application of System Safety Rules 16
5.2 General Safety 16
5.3 System Safety Rules, Instructions and Procedures 16
5.4 Special Instructions 17
5.5 Objections for Safety Reasons 17
6 The Basic System Safety Rules 18

6.1 Safety Precautions when Approaching Exposed HV Conductors 18
and Insulators
6.2 Safety Precautions for Work on or near to HV Equipment 20
6.3 Safety Precautions for Work on or near to LV Equipment 22
6.4 Safety Precautions for Work on or near to Mechanical Equipment 24
6.5 Boundary Identification of Safe Working Areas 25
6.6 Identification of Equipment 26
6.7 Operation of Equipment 26
7 Safety Document Procedures 27

7.1 General 27
7.2 Application 27
7.3 Safety Precautions – Permit To Work 27
7.4 Safety Precautions – Sanction For Test 28
7.5 Safety Precautions – Limited Access Permit 28
7.6 Preparation Issue and Receipt of Safety Documents 29
7.7 Clearance of Safety Documents 30
7.8 Transfer of Safety Documents 32
7.9 Competent Person to Leave the Work Site for a Short Period 32
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7.10 Cancellations of Safety Documents 32

7.11 Mandatory Cancellation and Audit of Safety Documents 33
7.12 Return to Operational Service 33
7.13 Procedure for the Use of the Record of Inter-System Safety 33
Precautions (RISSP)
7.14 Issue of Safety Clearance/De-Clearance Certificate 35
7.15 Categories of Authorization 38
7.16 Loss of Control and Safety Keys 38
8 Appendix 1 - Earthing High Voltage Equipment 40

9 Appendix 2 - Operational and Safety Switching 47
10 Appendix 3 - Sulphur Hexafluoride (SF6) Switchgear 57
11 Appendix 4 - Metalclad Switchgear 60
12 Appendix 5 - Live Washing Procedures for HV Insulation 64
13 Appendix 6 - Overhead Lines 69
14 Appendix 7 - Underground Cables 71
15 Appendix 8 - Provisions For Physical and Chemical Environments 73
16 Appendix 9 - Operational Areas Access & Working 82
17 Appendix 10 - Appointment of Persons 86
18 Appendix 11 - Substation Batteries 92
19 Appendix 12 - Forms 95
20 Appendix 13 - HSE Signs 109
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1 INTRODUCTION
The Company System Safety Rules (SSR) are mandatory. These System Safety Rules
are provided to ensure that:-
• No harm to people, assets or the environment
• They are a systematic approach to examine work, identify hazards, established

appropriate control measures to bring the risks from the networks and work
activities to as low as reasonably practicable.
Every person who may be concerned with work on or near to the System has a duty to
make themselves thoroughly conversant with the relevant System Safety Rules and any
related supporting documents. It is important to appreciate that ignorance of these
System Safety Rules and associated documents cannot be accepted as a reason for the
neglect of duty. In addition, all persons have a broad general duty to be familiar with and
to follow sound safety and working practices for any activity with which they have an
involvement.
These system Safety Rules are to be read and applied in its entirety. Selective
implementation of any part of these System Safety Rules may not provide the expected
level of safety.
All words shown in bold type are defined in the Definitions section of these System
Safety Rules.
Each employee also has a personal responsibility, to take reasonable care for the health
and safety of themselves and any other person who may be affected by their activities at
work.
When a TRANSCO employee or Contractor observe conditions or behaviors that pose

imminent danger to persons or equipment, he/she must immediately stop the unsafe act
or behavior and initiate corrective action.
Any person having any doubt about the nature of their duties must seek additional
information, advice and guidance from their supervisor, before proceeding with the work.
TRANSCO HSEQ Department, or Line Manager should be contacted if any support or
assistance is required for a clarification and/or implementation of these System Safety
Rules.
Dr Afif Saif AlYafei

CEO
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2 INTRODUCTION OF THE CURRENT EDITION

As part of our policy of continuous improvement, some revisions to the System Safety
Rules have been made.
• Revisions are the result of a valuable feed-back from colleagues working on site and
applying these Rules.
• Revisions are the result of the transfer of parts of the Network Operations Directorate
to EWEC and the formation of the TRANSCO Asset Operations Directorate.
The new version of the System Safety Rules is issued as Revision-4.1 and included in
TRANSCO IMS. Accordingly, any revisions to the document in future shall be controlled
under the requirements of the document control procedure of the TRANSCO IMS.
Font in Red = Updates for Rev 4.0. = Changes to the Rules through continuous feedback
and engagement with employees operating on or near the Systems.
Font in Blue = Updates for Rev 4.1. = Changes to the Rules to accommodate the transfer
of operational control from TRANSCO to EWEC.
Reference should be made to the TCC Operations Procedures for Power & Water for
further details on communications flows between the System Operator (the SCN), the
field (Authorized Person), and Transmission Owner (the TCN). This also applies to
System Operator (SCN) and their own documented operating procedures.
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3 DEFINITIONS
Approved
Sanctioned for use in writing by an appropriate officer of the Company.
Approved Procedure
An Approved prescribed order of actions set to accomplish a specific work task safely
and in writing.
Authorization Officer
A senior member of the Company nominated by the CEO to be responsible for the
management of the safety procedures and have the duty to ensure that the candidates for
appointment have received appropriate instructions, training, experience and any
necessary testing.
Caution Notice
A notice of an Approved type, conveying a warning against interference with Isolated

Equipment. These notices are attached at all Points of Isolation. See Figure 3.1 below.
Figure 3.1: Caution Notice

Circuit Identification
Colors or symbols used to identity overhead line circuits and other Equipment.
Company
TRANSCO - The Transmission & Despatch Company.
Connection and Interface Agreement
A document (agreement) between TRANSCO and another company describing and

specifying the point of interface where connections are made between Equipment of the
companies at a Location as well as the application of the System Safety Rules at that
Location.
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Consent
Confirmation by the Transmission Coordination Person, before the issue of a Safety

Document, that safety precautions have been carried out on the correct Equipment at all
Locations and that control procedures are in place to maintain these until the Safety
Document is cancelled.
Danger
A risk to health, or of bodily injury.
Danger Notice
A notice of an Approved type, conveying a warning of the risk of Danger of approach to

either electrical or General Hazard(s). These notices are also displayed at the limits of
safe working areas, calling attention to the adjacent Dangers. See Figure 3.2 below.
Figure 3.2: Danger Notice

Dead
At or about zero potential (voltage), and is disconnected from any Live system
(disconnected has the same meaning as Isolated).
Earthed
Connected to the general mass of earth by means of an Earthing Device in such a

manner that will ensure an immediate and safe discharge of electrical energy at all times.
Earthing Device
A means of providing a connection between an Isolated electrical conductor and earth,

being one of the following:
Primary Earth: A fixed or portable Earthing Device which is applied to an Isolated

electrical conductor before the issue of a Permit to Work or Sanction For Test, to
protect against inadvertent energisation. Portable Primary Earths must be Approved
and have a cross sectional area of not less than 95 sq. mm copper equivalent.
Additional Earth: A fixed or portable Earthing Device which is applied at or near the
point of work after the issue of a Permit to Work or Sanction for Test, providing
protection against induced voltages. Portable Additional Earths must be Approved
and have a cross sectional area of not less that 25 sq. mm copper equivalent, and
be visible from the point of work.
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Portable Earth: An insulated flexible conductor fitted with suitable clamps for
connecting together an electrical conductor or conductors and earth, using an
Approved insulated operating pole.
Earthing Schedule
A schedule indicating the Additional Earth requirements for each stage of the work
necessary to control induced voltages as circumstances change.
EHSMS
The Environment, Health and Safety Management System (EHSMS) is an integrated

management system that takes into consideration all aspects related to the protection of
the environment, protection of human health and safety of workers and the community at
large. It aims at establishing policy, objectives, plans and arrangements for
implementation and continuous improvement in environment, health and safety
performance.
Equipment
All electrical apparatus and mechanical plant forming part of the operational assets to
which the Company System Safety Rules apply.
General Hazard(s)
Non-system Hazards derived from the work activity such as excavation, lifting,
scaffolding, ladders, hot works, tools, etc.
General Safety
The provision and maintenance of safe access to and from the place of work, a safe place
of work, a safe working environment, safe methods of work and the correct use of
effective personal protective equipment.
Hazard (s)
Source(s) of Danger. Anything that has the potential to cause harm.
High Voltage (HV)
A voltage exceeding 1000 volts.
Isolated
Total disconnection from associated Equipment or a System by an Isolating Device in

the isolating position, or by adequate physical separation.
Isolating Device
A device used for rendering Equipment Isolated.
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Key(s)
Being one of the following.
Safety Key: A key unique at the Location for safety locking of an Isolating
Device, Earthing Device, vent or drain.
Control Key: A master key for operating the control locks of a Key Safe, and
issued to Authorized Persons only.
Key Safe Key: A key unique at the Location for operating a personal safety
lock, other than the control lock, on a Key Safe.
Key Safe: An Approved device for the secure retention of Safety Key(s)
links and fuses.
For illustration see Figure 3.3 below.
Key Safe
Key Safe Key

Safety Key
Control Key
Figure 3.3: Key Safe and various types of keys

Live
Live means connected to the power System and/or electrically charged.
Location
Any place at which work under the Company System Safety Rules is carried out.
Locked
A condition of Equipment that cannot be altered without the release of a safety or security
lock.
Log Book
A permanent written record, used at all control points and workplaces, to create a
comprehensive detailed record of operational and safety switching and associated safety
procedures.
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Low Voltage (LV)
A voltage up to and including 1000 volts.
Operational Service
Under the operational control of a System Control Person.
Personal Supervision
A level of control and direction whereby a Competent Person, Authorized Person, or

System Control Person / Transmission Coordination Person is continuously observing
and providing instruction in the presence of the individual (developee or other trainee) with
the ability to directly intervene. The Competent Person, Authorized Person, or System
Control Person / Transmission Coordination Person will be competent in the
appropriate discipline and to transfer knowledge and learning as documented for their
appropriate discipline.
Persons
Being one of the following
Competent Person: (CP) A person who has sufficient technical knowledge and
experience to recognize and avoid Danger and been appointed in writing by the
Authorization Officer of the Company to carry out defined duties. These may
include the operation of Equipment and the receipt and clearance of specified
Safety Documents, in accordance with a Competency Certificate
Authorized Person: (AP) A person who, in addition to having the duties of a

Competent Person, has been appointed in writing by the Authorization Officer of
the Company to carry out defined duties. These may include operation of
Equipment and the preparation, issue, and cancellation of specified Safety
Documents, in accordance with an Authorization Certificate.
System Control Person: (SCN) A person who has been appointed in writing by the
Authorization Officer of the Company to be responsible for the operational control
and coordination of the System(s) necessary to achieve Safety from the
System(s), within and across defined boundaries.
Transmission Coordination Person: (TCN) A person who has been appointed in

writing by the Authorization Officer of the Company to be responsible for the
coordination and control of necessary safety activities on and around the assets to
achieve complete (consent to issue Safety Documents) Safety from the System(s)
within and across defined boundaries.
Point(s) of Isolation
The point at which Equipment has been Isolated to provide a physical separation and
where reasonably practicable, the Isolating Device immobilized and Locked and the
Keys controlled in a Key Safe. Caution Notices must be attached at all Points of
Isolation.
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Pressurized
A condition of Equipment containing a gas or fluid above atmospheric pressure.
Purged
A condition of Equipment from which any dangerous contents have been removed.
Record of Inter-System Safety Precautions (RISSP)
A safety record being a form of declaration which specifies the Equipment and the
actions across an interface boundary to achieve Safety from the System and must be
used in conjunction with a Permit to Work or a Sanction for Test
Safety Clearance
The distance from the nearest exposed High Voltage conductor not Earthed, or from an
insulator supporting an exposed High Voltage conductor, which must be maintained at all
times to avoid Danger to persons.
Safety Clearance Certificate
A safety record that specifies the Equipment that will become part of the System as well
as the date at which the Equipment becomes part of the System and Company System
Safety Rules must be applied to the Equipment.
Safety De-Clearance Certificate
A safety record that specifies the Equipment that will no longer be part of the System as
well as the date at which the Equipment will not be part of the System anymore and
Company System Safety Rules cease to apply to the Equipment.
Safety Documents
Being one of the following
Permit to Work (PTW) -(White) A Safety Document being a form of declaration

which specifies the Equipment, the work to be carried out and the actions taken to
achieve Safety from the System
Limited Access Permit (LAP) - (Blue) A Safety Document being a form of

declaration which defines the limits within which work may be carried out and
specifies the necessary safety precautions
Sanction for Test (SFT) - (Green) A Safety Document being a form of declaration
which specifies the HV Equipment, the work to be carried out by injecting High
Voltage or current from external source which may require the removal of Primary
Earths, and the actions taken to achieve Safety from the System.
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Safety from the System
That condition which safeguards persons working on or near to Equipment from the
Dangers which are inherent in a System.
Supervision
The control and direction exercised by a Competent Person or an Authorized Person

who is present at the point of work at all times during the progress of the work.
System
Items of Equipment that are used separately or in combination for the generation,
transmission or distribution of electricity or water.
System Control Centre (SCC)
The System Operator central location for the implementation and coordination of
operational & safety switching activities across the Company Networks.
System Operator (SO)
An external organization appointed to be responsible for the safe operation of the

Company networks.
System Hazard(s)
Hazard(s) present or inherit in a system. They can be electrical, mechanical, chemical,

pressure, etc.
Transmission Coordination Center (TCC)
The Company’s central location for the implementation and coordination of safety
activities across the networks.
Transmission Owner (TO)
The Company = TRANSCO
Vented
Having a permanent outlet to the atmosphere so that internal pressure has equalized to
atmospheric pressure.
Working Party
Individuals working under the direct Supervision of a Competent Person or an

Authorized Person.
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4 STATEMENT OF POLICY, PHILOSOPHY AND PRINCIPLES

4.1 COMPANY SAFETY POLICY
4.1.1 The Company accepts and recognizes its legal and moral responsibilities for ensuring the
safe design, operation and maintenance of equipment and for the provision of safe
methods of work and healthy working conditions for all employees and visitors to its
premises. These responsibilities are important and rank equally with all other main aims
and objectives of the Company.
4.1.2 The successful execution of this Policy relies on all employees complying with safety
requirements relevant to their responsibilities and discharging their personal duties in a
conscientious manner.
4.1.3 The successful execution of this Policy and System Safety Rules relies on the
standardization of System Safety Rules principles among all three TAQA T&D subsidiary
companies.
4.1.4 The successful implementation of this Policy and System Safety Rules require the use of
all cited Forms and Safety Documents by all parties engaged in work on or near the
networks.
4.2 GENERAL PHILOSOPHY OF THE SYSTEM SAFETY RULES
4.21. The Company’s electrical and mechanical items of Equipment are interconnected to
form electromechanical systems. These systems contain some inherent dangers, but are
carefully designed so that when operated normally they are safe and all Hazards are
under control.
4.2.2 When work is to be carried out on, or near to, these interconnected systems, System
Safety Rules need to be specified to achieve safety from the inherent system dangers.
4.2.3 These System Safety Rules are based on a philosophy that persons must be protected
from the inherent system dangers, which is achieved by making those persons ‘Safe
from the System’.
4.2.4 The inherent dangers are those arising from a System. The System Safety Rules define
procedures and responsibilities for achieving personal safety from the inherent system
dangers. They may be briefly summarized as follows:
a) Positive Equipment identification and releasing the Equipment concerned from

operational service for the planned work.
b) Establishing safe and controlled conditions for the work. This may be achieved by
either limiting the scope of the work, or providing isolation from a system.
Approved specialized procedures must be adopted when work has to be done on
Equipment that must remain energized.
c) Formally authorizing the start of both planned and emergency work.
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d) Receiving the formal authority to start work, undertaking the work, supervising
safety throughout the work and clearing the authority when the work is either
completed or terminated.
e) Canceling the authority on completion of the work.
f) Restoring the system to normal Operational Service.
4.2.5 Further dangers can arise from the environment in which persons undertake work. The
way in which these dangers are managed is specified in the System Safety Rules.
4.3 ESSENTIAL PRINCIPLES OF THE SYSTEM SAFETY RULES
The following principles have been adopted in formulating the System Safety Rules:
4.3.1 The System Safety Rules are directly concerned with achieving safety for persons.
4.3.2 When work is to be carried out on Equipment, the primary means of achieving safety is
always by securing isolation. Where practicable, the Isolating Device(s) shall be
immobilized and Locked in the Isolated position. In the case of HV Equipment, earthing
must always follow, and the earthing devices Locked where practicable. In the case of
mechanical equipment, draining, venting, purging and the release of stored energy,
where appropriate, must follow the isolation.
4.3.3 Approved specialized procedures are required for work where isolation is not reasonably
practicable, or where normal isolation procedures cannot be applied.
4.3.4 Persons are formally appointed as Competent, Authorized, System Control Person or
Transmission Coordination Person to carry out defined duties.
4.3.5 Rigorous application of the System Safety Rules ensures that safety is maintained across
all internal and external boundaries and interfaces.
4.3.6 The achievement of Safety from the System will involve the functions of operational
control, making safe, coordination, the actual planned work and restoration of
Equipment. These functions cover different responsibilities, which are treated separately
in the System Safety Rules. The System Safety Rules do not preclude one person from
performing more than one function, but not at the same time. Accordingly, System Safety
Rules allow an Authorized Person with the Consent of a Transmission Coordination
Person to issue a Safety Document to their self. As a recipient of the Safety Document,
they will then become a Competent Person and would therefore not assume the role of
an Authorized Person until and unless they clear the Safety Document with the
Transmission Coordination Person, that they issued to their self.
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5 GENERAL PROVISIONS
5.1 APPLICATION OF SYSTEM SAFETY RULES
The System Safety Rules must always be applied when working on or near to items of
Equipment which are part of a System. Equipment shall be added to and removed from
the System only in accordance with an Approved procedure (Section 7.13). This
procedure must also specify when the System Safety Rules begin to apply or cease to
apply.
5.2 GENERAL SAFETY
5.2.1 In addition to the requirements for establishing Safety from the System specified in these
System Safety Rules, General Safety must be established and maintained at all times.
5.2.2 General Safety must be established before any work starts. The Authorized Person
issuing the Safety Document is responsible for establishing General Safety at the
workplace.
5.2.3 During the progress of the work the Competent Person in charge of the Working Party
must ensure that all members of the Working Party maintain adequate standards of
General Safety. In addition, he shall ensure that other work areas are not adversely
affected by their activities. Therefore, they have to be available all the time. In case he/she
has to leave for any reason they have to stop the work and withdraw the Working Party
out of the place of work until he/she returns and ensures that General Safety is still
maintained in the working area. Alternatively, he/she has to get the Safety Document
cleared, if appropriate, as assessed and required by the concerned Authorized Person
(Section 7.9).
5.3 SYSTEM SAFETY RULES, INSTRUCTIONS AND PROCEDURES
5.3.1 These System Safety Rules and the requirements of any supporting documents are
mandatory. In addition, System Safety Rules issued by other recognized authorities,
where there is interaction, must also be considered as mandatory.
5.3.2 At Locations where an interconnection between TRANSCO and another company or

authority exists, special attention should be paid to the application of different System
Safety Rules. The relevant Connection Use of System and Interface Agreement should
identify the boundaries and must specifically state the applicability of the different System
Safety Rules. In all cases where cross boundary safety precautions are necessary to
achieve safe working in accordance with the applicable System Safety Rules, the
specified Record of Inter-System Safety Precautions (RISSP) procedure must be
followed.
5.3.3 The TRANSCO EHSMS shall be reviewed and understood by all TRANSCO staff. The
HSE procedures in the EHSMS shall be followed where applicable.
5.3.4 Regular training in the understanding and application of System Safety Rules shall be
given to all concerned staff at regular time intervals.
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5.4 SPECIAL INSTRUCTIONS
5.4.1 Work on or near to a System to which these System Safety Rules cannot be applied, or
for special reasons should not be applied, must be considered in advance, then confirmed
and carried out in accordance with an Approved Procedure or Approved documented
method statement. This is intended to replace the System Safety Rules with an alternative
arrangement, which will ensure that all risks are effectively controlled to a standard
comparable with the System Safety Rules.
5.4.2 For inspection of new Over Head Lines, which require climbing of towers by the Company
staff, a Safety Clearance Certificate shall be issued before, even if the connection to the
gantry is not made, if it facilitates in the identification of the Over Head Lines.
5.4.3 For visual inspection activity within TRANSCO substations or pumping stations that does
not involve any touching of Network related Equipment and/or involve exposure to risk
from significant General Hazards, there is no requirement of a Safety Document provided
the activity is carried out by or with TRANSCO Authorized Person or Competent
Person.
5.4.4 Work near the Company System(s) that requires crossing more than one Network assets
(Underground Cables, Pipelines, OHLT) must be carried out through an Approved
Procedure or method statement. This Approved Procedure or method statement must
establish the Authorized Person who is to issue the Safety Document for such an
activity in addition to an identification of the Transmission Coordination Person giving
Consent to the issuance of the Safety Document for this activity.
5.5 OBJECTIONS FOR SAFETY REASONS
Any person who has objections on a safety basis related to the application of the System
Safety Rules shall explain their reasons to the supervisor giving the instructions. These
objections must always be resolved satisfactorily before any work can proceed.
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6 THE BASIC SYSTEM SAFETY RULES

6.1 SAFETY PRECAUTIONS WHEN APPROACHING EXPOSED HIGH VOLTAGE
CONDUCTORS AND INSULATORS
6.1.1 Individuals must not allow any part of their body or objects to approach within the specified
Safety Clearances to exposed High Voltage conductors which are Live.
6.1.2 When Points of Isolation have been established and exposed conductors could be
subject to High Voltage, the only objects permitted to approach within the Safety
Clearances shall be Approved voltage measuring devices or Earthing Devices. In
special circumstances, and always subject to prior assessment by an Authorized Person,
persons may approach within the Safety Clearances for the application of the above
Approved devices.
6.1.3 When Points of Isolation have been established and all Danger has been totally
excluded by the application of Earthing Devices, approach is allowed under an
appropriate Safety Document within the specified Safety Clearances. Opening or
replacing fuses/links on overhead lines with an Approved Insulated Pole entering into the
Safety Clearance will only be done by an Authorized Person according to an Approved
Procedure or Approved documented method statement.
6.1.4 Safety Clearance
The Safety Clearance is the distance specified to avoid any flash over between the line
and any body or objects approaching the specified distance (boundary). However, the
density of the charging level for the atmosphere along the route of the Overhead
Transmission Line differ from one place to the other depending on the weather conditions
and/or the lines running parallel or crossing the specific line worked upon. Safety
Clearances for Overhead Transmission Lines (OHTL) are given in Table 6.1 below.
Rated System Voltage (kV) Safety Clearance (cm)

Up to 0.1 11
Up to 11 153
Upto33 183
132 300
220 400
400 550
Table 6.1: Safety Clearances for OHTL
A distance of 50 cm shall also be maintained from that part of the insulators supporting
exposed High Voltage conductors, which is outside the appropriate Safety Clearance.
(See figure below).
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The Authorized Person has to take the above case in consideration before issuing the
Safety Document.
Safety Clearance for Overhead Transmission Lines is demonstrated in the Figure 6.1
below.
HV Insulator
HV conductor
Safety Clearance

50 cm
 
Figure 6.1: Safety Clearance Illustration for OHTL
Safe distance between Overhead Transmission Lines and the road/plot edges are given
below in Table 6.2.
Voltage (kV) Line corridor Minimum clearance Minimum clearance

(m) over roads and over Highway (m)
street (m)
132 50 9 10
220 70 10 11
400 100 11 12
Table 6.2: Safe distance between OHTL and Road/Plot edges
Similarly for Underground Cables, the corridor sizes are given below in Table 6.3.
Voltage (kV) Single circuit service Double Circuits service

corridor (m) corridor (m)
132 3 5
220 3 5
400 4 5
Table 6.3: Corridor Sizes for Underground Cables
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6.2 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO HIGH VOLTAGE (HV)

EQUIPMENT
6.2.1 When work is to be carried out on or near to HV Equipment, an Authorized Person shall
assess the means of achieving Safety from the System. When this is either by limiting
the work or the work area, instructions clearly defining the limits shall be given and the
work will then proceed under the Supervision of the Authorized Person. When the
Authorized Person decides it is necessary to confirm these instructions in writing, he/she
shall issue a Limited Access Permit.
6.2.2 When limiting the work or the work area is insufficient to achieve Safety from the
System, the following safety precautions shall be applied:
a) HV Equipment shall be identified and the System Control Person shall prepare it
for release from Operational Service.
b) Authorized Person shall ensure that the Equipment is Isolated and that Points
of Isolation are established for the work.
c) Authorized Person shall assess the situation and check for and confirm no volts
using an Approved voltage testing device and then discharge the equipment by
applying the Primary Earths. The voltage indicator must be tested immediately
before and after use.
d) For work on HV Equipment, Primary Earths shall be applied within the zone
established by the Points of Isolation. Where reasonably practicable the Primary
Earths shall be Locked. For illustration purposes, see Figure 6.2 below.
Point of Isolations
Q1 Q9 Q9 Q1
Q0 Q0
(Work Point)
Q2 Q2
Q51 Q52 Q8 Q8 Q51 Q52
Station A Primary Earths Station B
Figure 6.2: Points of Isolation and Primary Earths
e) Contents of the HV Equipment shall be adjusted to a level which avoids all

Danger. Where drain valves are used, they shall, where practicable, be Locked in
the appropriate position.
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f) Where Danger could arise from pressurization, the HV Equipment shall be

Vented. The emissions shall be dissipated so as to avoid Danger. Where
reasonably practicable drain vents shall be Locked open.
g) Where internal access is required, and the residue of contents could cause
Danger, the HV Equipment shall be purged. The emissions shall be dissipated so
as to avoid Danger. The Equipment shall be restored to atmospheric pressure
when purging is complete and a means of continuous supply of fresh air to be
arranged or breathing apparatus to be used while staying inside.
h) Where Danger could arise from the release of stored energy, action shall be taken
to contain or dissipate this energy safely.
i) When work on the HV Equipment does not require the removal of Primary Earths
a Permit to Work shall be issued.
6.2.3 When work is to be carried out on HV Equipment, and where it is necessary to restore
the means of supplying power for certain Approved work/tests, during the period that the
Permit to Work is in force and the removal of Primary Earths is not required, the
following additional precautions shall be applied:
a) No other Permit to Work or Sanction for Test shall be in force on the same items
of HV Equipment.
b) An Approved Procedure or Approved documented method statement shall be

provided and observed. This shall specify the requirements necessary to maintain
Safety from the System for the period whilst motive power is restored.
6.2.4 When work is to be carried out on HV Equipment, and where it is necessary to restore a
means of supplying power for certain Approved work/tests, during the period that the
Permit to Work is in force and the removal of Primary Earths is required, the following
procedure shall be followed:
a) All the members of the working parties shall be withdrawn and all Permits to Work
for work on the HV Equipment shall be cleared.
b) The Authorized Person shall assess the work and issue a Sanction for Test for
the period that power is restored to the HV Equipment.
6.2.5 When testing on HV Equipment requires the removal of Primary Earths a Sanction for
Test shall be issued. Provided Safety from the System is maintained the following
additional precautions shall apply:
a) No Permit to Work or other Sanction for Test shall be in force on the same item of
HV Equipment or any other item of HV Equipment which could be affected by the
removal of the Primary Earths.
b) The Primary Earths that may be removed and replaced during the testing shall be
positively identified.
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c) Essential supplies which may be restored to enable the work to take place shall be
defined.
d) Testing shall be carried out in accordance with an Approved Procedure or

Approved documented method statement.
e) Sanction For Test must only be issued when the testing on HV Equipment involves
injection of High Voltage or Current from an external source. Only removal of
Primary Earths shall not invoke a Sanction For Test.
6.2.6 When work must be done on or near HV Equipment (connected/non-connected) by more

than one Working Party at the same time, the following shall apply.
a) Only one Authorized Person shall assess the work. This Authorized Person must
be a full Authorized Person (with appropriate safety authorization) and the senior
person in charge of the Working Parties intending to work on the HV Equipment
and shall solely be responsible for issuing the appropriate Safety Documents to
the concerned Competent Persons leading the different Working Parties after the
required communication and coordination with the System Control Person for the
provision of System Safety and the Transmission Coordination Person for the
issuing and coordination of the Safety Documents. This Authorized Person
must also ensure appropriate coordination among the different Working Parties
and that they all have clear instructions regarding the works to be executed.
b) If the work does not require the removal of Primary Earths, Permits to Work can
be issued to every Competent Person responsible for supervising the work
performed by the respective Working Party.
c) When it is required to issue a Sanction for Test to a specific Working Party, no

Permit to Work or Sanction for Test will be issued to the other Working Parties.
d) If any Safety Documents are outstanding, the Sanction for Test shall not be
issued until such time that the other Safety Documents have been cancelled.
6.2.7 When Danger from induced voltages could arise during the course of work, Additional
Earths shall be applied. Any Portable Additional Earths shall be issued with the Permit
to Work or Sanction for Test, together with an Earthing Schedule if necessary, which
shall specify the Additional Earth requirements for each stage of the work.
6.3 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO LOW VOLTAGE EQUIPMENT
6.3.1 When work is to be carried out on or near to LV Equipment, an Authorized Person shall
assess the means of achieving Safety from the System. When this is by limiting the work
or the work area, instructions clearly defining the limits shall be given. The work will then
proceed under the Supervision of the Authorized Person. When the Authorized
Person decides it is necessary to confirm these instructions in writing, they shall issue a
Limited Access Permit.
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6.3.2 When limiting the work or the work area is insufficient to achieve Safety from the
System, work on or near to LV Equipment shall where reasonably practicable be carried
out with the LV Equipment Dead. The following safety precautions shall be applied:
a) the LV Equipment shall be identified and the Authorized Person shall prepare it
for release from Operational Service.
b) the Authorized Person shall ensure that the LV Equipment is Isolated and that
Points of Isolation are established for the work.
6.3.3 An Authorized Person shall assess the work required on or near to the Dead LV
Equipment and decide whether it shall be carried out under;
a) oral instructions or, where these are considered insufficient,
b) a Safety Document, or
c) direct Supervision
6.3.4 When work is to be carried out on LV Equipment, and where it is necessary to restore a
Permit to Work is in force and the removal of Primary Earths is not required, the
following shall be applied:
a) No other Permit to Work or Sanction for Test shall be in force on the same items
of LV Equipment.
b) An Approved Procedure or Approved documented method statement shall be

6.3.5 When work is to be carried out on LV Equipment, and where it is necessary to restore a
Permit to Work is in force and the removal of Primary Earths is required, the following
procedure shall be followed:
a) All members of the working parties shall be withdrawn and all Permits to Work for
work on the LV Equipment shall be cleared.
b) The Authorized Person shall assess the work and issue a Sanction for Test for
the period that power is restored to the HV Equipment.
6.3.6 When it is unreasonable for the LV Equipment to be made Dead, suitable precautions
shall be taken to avoid Danger. An Authorized Person shall assess the work required on
or near to the Live LV Equipment and decide whether it shall be carried out under:
a) precautions specified in an Approved Procedure or Approved documented method

statement, or
b) a Limited Access Permit.
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6.4 SAFETY PRECAUTIONS FOR WORK ON OR NEAR TO MECHANICAL EQUIPMENT
6.4.1 When work is to be carried out on or near to Mechanical Equipment, an Authorized

Person shall assess the means of achieving Safety from the System. When this is by
limiting the work or the work area, instructions clearly defining the limits shall be given.
When the Authorized Person decides it is necessary to confirm these instructions in
writing, they shall issue a Limited Access Permit.
6.4.2 When limiting the work or the work area is insufficient to achieve Safety from the System
the following safety precautions shall be applied:
a) Mechanical Equipment shall be identified and the Authorized Person shall

prepare it for release from Operational Service.
b) The Authorized Person shall ensure that the Mechanical Equipment is Isolated
and that Points of Isolation are established for the work. For illustration purposes,
see Figure 6.3 below where a Pump and its related equipment has been shown
Isolated.
Suction Valve Isolated

Isolation Point from its
SP
Feeder
Safe Work Area
Isolated
HE AOP from its
Danger Notice Feeder with
Primary
Earth
Drain & Pump HC Motor

Vents kept
Open
Isolation Point Discharge Valve Safe Access
Figure 6.3: Mechanical Equipment in Pumping Station (Typical)
c) Contents of the Mechanical Equipment shall be adjusted to a level which avoids

Danger. Where drain valves are used they shall where practicable be Locked in
the appropriate position.
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d) Where Danger could arise from pressurization, the Mechanical Equipment shall
be Vented. The emissions shall be dissipated so as to avoid Danger. Where
reasonably practicable vents shall be Locked open.
e) Where internal access is essential, and the residue of contents could cause
Danger, the Mechanical Equipment shall be purged. The emissions shall be
dissipated so as to avoid Danger. The Equipment shall be restored to atmospheric
pressure when purging is complete and a means of continuous supply of fresh air
to be arranged or breathing apparatus to be used while staying inside.
f) Where Danger could arise from the release of stored energy, action shall be taken
to contain or dissipate this energy safely.
g) Before work commences a Permit to Work shall be issued.
6.4.3 When work is to be carried out on Mechanical Equipment, and it is necessary to restore
the means of supplying power for certain Approved work, during the period that the
Permit to Work is in force, the following additional precautions shall be applied:
a) No other Permit to Work shall be in force on the same items of Mechanical

Equipment.
b) An Approved procedure or Approved documented method statement shall be

6.4.4 When work must be done on or near Mechanical Equipment (connected/non-connected)

by more than one Working Party at the same time, the following shall apply.
a) Only one Authorized Person shall assess the work. This Authorized Person must
be a full Authorized Person (with appropriate safety authorization) and the senior
person in charge of the Working Parties intending to work on the Mechanical
Equipment and shall solely be responsible for issuing the appropriate Safety
Document to the concerned Competent Persons leading the different Working
Parties after the required communication and coordination with the System Control
Person for the provision of System Safety and the Transmission Coordination
Person for the issuing and coordination of the Safety Documents. This
Authorized Person must also ensure appropriate coordination among the different
Working Parties and that they all have clear instructions regarding the works to be
executed.
b) The Authorized Person who has issued a Safety Document to each Competent
Person, as mentioned above, must stay as an Authorized Person for the whole
duration of the work activity. He/she must not issue a Safety Document to
himself/herself.
6.5 BOUNDARY IDENTIFICATION OF SAFE WORKING AREA
The boundary of the safe working area shall be defined clearly using red and white tape or
red and white chain. Danger notices must be displayed at regular intervals at the limit of
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the safe working area and facing inwards towards the safe work area. Where necessary
the work area shall be protected physically to prevent Danger to individuals in the area
from System Hazards near to the work area. Figure 6.4 below illustrates safe work area.
Danger Notice Red & White Tape/Chain
Lock Lock
 
Caution
Caution Earth Earth Notice
Notice
Isolation Point Safe Access Danger Notice Isolation Point
All equipment outside Safe Work Area are considered LIVE & DANGEROUS
Figure 6.4: Safe Work Area
6.6 IDENTIFICATION OF EQUIPMENT
Work shall only be permitted to start on Equipment that is clearly identified. Where
necessary, an Approved means of temporary identification shall be attached which will
remain effective throughout the progress of the work and removed on completion of the
work.
6.7 OPERATION OF EQUIPMENT
The operation of Equipment to achieve Safety from the System by either pre-arranged
signals or the use of agreed time intervals is strictly forbidden.
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7 SAFETY DOCUMENT PROCEDURES

7.1 GENERAL
7.1.1 This part of the System Safety Rules provides outline procedures for the preparation,
issue, clearance and cancellation of Safety Documents.
7.1.2 When the outline procedures described here cannot be applied at a specific Location, the
manner in which the Safety Document procedures are to be applied at the specific
Location shall be specified in an Approved Procedure or Approved documented
method statement.
7.1.3 When the Authorized Person assesses a Location to achieve Safety from the System
for work or testing to be performed, he/she must consider the need to obtain Safety
Documents/ permissions from other disciplines/authorities such as electrical, mechanical,
traffic, water, telecom, etc as applicable before the Safety Document for the work can be
issued.
7.2 APPLICATION
7.2.1 All Safety Documents shall be personally retained. The Safety Document shall be issued
to, and personally retained by, the Competent Person in charge of the work. He/she must
keep the Safety Document and Key Safe Key in safe custody (if provided).
7.2.2 Safety Documents books are to be printed and then distributed through an Approved
Procedure. Each Safety Document in a book must have an original and only one copy of
the Safety Document.
7.2.3 The Competent Person in charge of the work has a duty to instruct and fully explain the
safety precautions which achieve Safety from the System to all members of his Working
Party. He also has a further duty to explain how General Safety has been established
and will be maintained throughout the work.
7.3 SAFETY PRECAUTIONS - PERMIT TO WORK
7.3.1 Safety precautions to achieve Safety from the System shall be applied by an Authorized
Person. The safety precautions shall be applied under the instructions of a System
Control Person. They shall both complete and sign a record of the safety precautions
taken.
7.3.2 The Authorized Person shall place the Safety Keys securing the safety precautions in a
Key Safe, which shall be Locked by a Key Safe Key. The Key Safe Key shall be
removed and retained in safe custody.
7.3.3 The Authorized Person shall further secure the Key Safe by locking it using the Control
Key.
7.3.4 When the Authorized Person considers that there are unusual circumstances, he shall
obtain a written report from an appropriately qualified specialist on any additional safety
precautions necessary to establish and maintain General Safety during the work.
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7.3.5 The Authorized Person shall prepare the Permit to Work also obtaining from the
System Control Person, confirmation of the Safety Precautions taken at all remote
Locations.
7.4 SAFETY PRECAUTIONS - SANCTION FOR TEST
7.4.1 Safety Precautions to achieve Safety from the System shall be applied by an
Authorized Person. The Safety Precautions shall be applied under the instructions of a
System Control Person.
7.4.2 The Authorized Person shall place the Safety Keys securing the Safety Precautions
(Points of Isolation) in a Key Safe, which shall be Locked by a Key Safe Key. The Key
Safe Key shall be removed and retained in safe custody.
7.4.3 The Authorized Person shall further secure the Key Safe by locking it using the Control
Key.
7.4.5 The Authorized Person shall prepare the Sanction for Test also obtaining from the
System Control Person confirmation of the Safety Precautions taken at all remote
Locations.
7.4.6 The Authorized Person shall hand over the keys, securing the Safety Precautions
(Primary Earths) to be removed and re-applied, to the Competent Person.
7.5 SAFETY PRECAUTIONS - LIMITED ACCESS PERMIT
7.5.1 Safety Precautions to achieve Safety from the System shall be applied by an
Authorized Person. The Safety Precautions shall be applied under the instructions of a
Transmission Coordination Person. They shall both complete and sign a record of the
safety precautions taken. For some LAPs for Risk of Trip or loss of Communication, it may be
required that System Operator approval is required, and the Safety Document issued with the
Consent of the Transmission Coordination Person.
7.5.2 The Authorized Person shall assess the work and decide what measures must be taken
to ensure Safety from the System by limiting the access or approach to Live
Equipment.
7.5.3 The Authorized Person shall further ensure that General Safety is maintained.
7.5.5 The Authorized Person shall prepare the Limited Access Permit.
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7.6 PREPARATION ISSUE AND RECEIPT OF SAFETY DOCUMENTS
7.6.1 The Authorized Person preparing a Safety Document shall enter the following details,
as appropriate.
 The Location where the work is to be done including the identification of the
Equipment as well as the nature of the work to be done (PTW / LAP).
 The Location where the work is to be done including the identification of the
Equipment as well as the nature of the testing to be done (SFT).
 Limits of Work and/or Work Area (LAP).
 The Hazards that have been identified and control measures assessed and applied
(LAP).
 The precautions to be taken for a Safe System of Work and to avoid System
derived Hazards (LAP).
 The Points of Isolation (PTW / SFT).
 The location of the Primary Earths (PTW / SFT).
 The actions taken to avoid Danger by draining, purging, venting, containment or

dissipation of stored energy (PTW / SFT).
 Any additional precautions to be taken during the course of the work to avoid
System derived Hazards (PTW / SFT).
 Safety Precautions that may be varied by the Competent Person during testing
(SFT).
7.6.2 The Authorized Person issuing a Safety Document shall complete the Issue section,
recording as appropriate.
 The Key Safe key number.
 The Earthing schedule number as appropriate.
 The number of Portable Additional Earths provided.
 Whether a sketch is provided and attached.
 The Circuit Identification colors and symbols and number of overhead line flags
and wristlets, where appropriate.
 The name of the Transmission Coordination Person giving Consent to issue the
Safety Document.
7.6.3 The Authorized Person issuing a Safety Document shall provide the Competent
Person with the items listed in the Issue Section. The Authorized Person shall also fill in
the table, provided in the Issue section of the Safety Document, by answering Yes/No
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questions in relation to confirming a number of precautionary measures. The Authorized

Person must answer all of these questions as a ‘Yes’. If any question is answered as a
‘No’, the Authorized Person must then give details of the remedial actions that have been
taken in order to allow the work to proceed.
The Authorized Person must ensure that the Safety Documents are filled in a legible
manner and that any correction, if required, on a Safety Document must not be through
striking out the text but through preparation and issuance of a new Safety Document while
discarding the incorrect one. The Competent Person must not receive any Safety Document in
which corrections have been made through striking out text.
7.6.2 The Authorized Person issuing a Safety Document shall ensure that the Competent
Person:
 Reads, understands and checks the Safety Documents and the limit of work.
 Can positively identify the Equipment to be worked on.
 Understands any additional safety precautions that need to be taken.
 Have complete knowledge of the Hazards involved, associated risks and control
measures to be applied.
7.6.4 The Authorized Person shall sign the Issue in the Issue Section and enter the time and
date.
7.6.5 The Competent Person shall sign the Receipt in the Receipt Section and enter the time
and date.
7.6.6 Where an Authorized Person is responsible for ensuring Safety from the System as
well as doing and/or supervising the work:
a) He can sign the Issue section of the Safety Document as the Authorized Person.
b) He can accept the Safety Document and sign the Receipt section of the Safety
Document as the Competent Person with the consent of the Transmission
Coordination Person.
c) He cannot issue any other Safety Documents as an Authorized Person during the
period that the Safety Document is open and where they perform the duty of the
Competent Person.
7.6.7 After the Issue and Receipt Sections are signed by the Authorized and Competent
Persons respectively, the original Safety Document shall be provided to the Competent
Person whereas its copy shall be retained in the book for later Clearance and
Cancellation purposes.
7.7 CLEARANCE OF SAFETY DOCUMENTS
7.7.1 Before signing the Clearance Section of a personally retained Safety Document the
Competent Person shall ensure that:
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a) All persons in his Working Party have been withdrawn from the work area and
warned not to continue to work on the Equipment concerned.
b) All gear, tools, Additional Earths and loose material have been removed and
guards and access doors replaced.
7.7.2 A procedure for obtaining special clearance is required when a Safety Document is lost
or the document holder becomes permanently indisposed. The method of clearing the
Safety Document shall be as follows:
a) Every endeavor must be made to retrieve the original document duly cleared.
b) For a lost Safety Document, a Special Clearance Statement must be signed by the
original holder, formally declaring the document lost.
c) Where it is impossible or impracticable to contact the original Safety Document

holder then a responsible representative of his/her employer must sign a Special
Clearance Statement which must then be formally Approved within the Company
prior to subsequent cancellation of the Safety Document.
7.7.3 If a Safety Document is not to be cancelled immediately after it has been cleared then it
shall be secured according to an Approved Procedure.
7.7.4 All Safety Documents must have a validity date which shall be filled in by the Authorized
Person. Competent Person must never receive a Safety Document without a validity
date. The validity date must be logical based on an assessment of the Authorized
Person keeping in view factors such as, but not limited to, any specific comments on the
approved application for work, the nature of the work, impact on the Network, the risk
involved in the activity, etc. There, however, can be situations when it is required to extend
the validity of the Safety Document. In such cases, the following procedure is to be
adopted;
a) The applicant, who can be the Competent Person, to apply for extension of Safety
Document to the Authorized Person. This can be in the form of an email.
b) For all outages:- The Authorized Person must ask for and get an explanation of the
reasons due to which the extension is requested. Once valid justifications as per the
assessment of the Authorized Person are received, the Authorized Person has to
communicate with the concerned planning section in System Operator.
c) The System Operator planning section is to review the request for validity extension.
The outcome of the review by System Operator is to be communicated with the
Authorized Person and the concerned System Control Person and the
Transmission Coordination Person.
d) In case of validity extension approval, the Authorized Person has to enter the same in
the Safety Document (both in the original and its copy) with their signature and
signing date, ensuring all existing precautions are still in place and appropriate.
e) For all other time extensions, the above requirement applies but the Authorized
Person will seek approval from the Transmission Coordination Person.
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7.8 TRANSFER OF SAFETY DOCUMENTS
The transfer of Safety Documents should only be allowed in certain emergency

situations. The following procedure should be followed:
7.8.1 The Competent Person must explain to the Authorized Person the reason why he/she
cannot continue the Supervision of the work.
7.8.2 If the Authorized Person agrees that the Safety Document needs to be transferred, he
completes the ‘Motivation Section’ of the ‘Transfer of Safety Document Approval’
document and gets the approval from the Transmission Coordination Person.
7.8.3 The Authorized Person also completes the ‘Declaration by Authorized Person’ section of
the document.
7.8.4 The Outgoing Competent Person completes the ‘Declaration by Outgoing Competent
Person’ section of the document.
7.8.5 The Incoming Competent Person completes the ‘Declaration by Incoming Competent
Person’ section of the document.
7.8.6 The ‘Transfer of Safety Document Approval’ document must be attached to the original
Safety Document and displayed at the place of work.
7.9 COMPETENT PERSON TO LEAVE THE WORK SITE FOR A SHORT PERIOD
When a Competent Person to whom a Safety Document has been issued is unable to
continue doing the work or continue Supervising the work, the following procedure must
be followed:
7.9.1 All persons in the Working Party must be withdrawn from the work area and warned not
to continue to work on the Equipment concerned.
7.9.2 The Authorized Person will assess the work and decide to:
a) Keep the Safety Document open if the work area can be secured for the duration of
the absence of the Competent Person.
b) Request the Competent Person to clear the Safety Document and then issue a
new Safety Document when the work must be resumed.
7.10 CANCELLATIONS OF SAFETY DOCUMENTS
7.10.1 An Authorized Person shall cancel the Safety Document. He shall ensure that the
Transmission Coordination Person has been informed of the cancellation and any
exceptions or restrictions affecting the return to Operational Service of the equipment.
7.10.2 Cancellation of a Permit to Work or Sanction For Test shall always precede the removal
of secured isolations provided as Safety from the System.
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7.11 MANDATORY CANCELLATION AND AUDIT OF SAFETY DOCUMETNS
7.11.1 After cancellation of each Safety Document, the original is to be given to the Competent
Person whereas its copy is to be retained in the Safety Document book for Audit and
Record purposes.
7.11.2 Transmission Coordination Person must ensure that all details of the Safety
Document being Cancelled are recorded.
7.11.3 On a monthly basis, TCC shall prepare and send an Excel Sheet to all concerned
Divisions/Departments detailing the status of the Safety Document with expired validity
but yet not Cancelled.
7.11.4 Concerned divisions/departments shall respond to the above ensuring action on the yet-
not cancelled Safety Document till the status of the matter is resolved.
7.11.5 Once a Safety Document Book is completed, the Authorized Person is to return the
same to their concerned Supervisor/Line Manager. In case they are being available in the
Substation/Pumping Station, the Supervisor/Line Manager is to ensure that the completed
Safety Document books are collected. These completed Safety Document Books will be
having only one copy of the issued Safety Documents.
7.11.6 The Supervisor/Line Manager will Audit the completed Safety Document books from
quality and safety perspectives, maintaining records for the retention period of three (03)
years and discarding appropriately.
7.11.7 Necessary action to be taken against the concerned Competent and/or Authorized
Persons in case of any SSR violations.
7.12 RETURN TO OPERATIONAL SERVICE
Following the cancellation of all relevant Safety Document(s) the System Control
Person and the Authorized Person shall arrange for the return of the Equipment to
Operational Service.
7.13 PROCEDURE FOR THE USE OF THE RECORD OF INTER-SYSTEM SAFETY

PRECAUTIONS (RISSP)
7.13.1 Definitions
Requesting Safety Coordinator: The Requesting Safety Coordinator is an Authorized

Person responsible for achieving Safety from the System for work to be done and is
requesting a Point of Isolation to be established on the other side of the Interface
Boundary.
Implementing Safety Coordinator: The Implementing Safety Coordinator is an Authorized

Person responsible for establishing a Point of Isolation in his/her area of responsibility
so that Safety from the System can be achieved for work on the other side of the
Interface Boundary.
7.13.2 The Requesting Safety Coordinator (Authorized Person):
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 Consults the System Control Person and agrees on the Safety Precautions.
 Contacts the Implementing Safety Coordinator.
 Discusses the work to be carried out.
 Agrees on the required Safety Precautions.
 Assigns a unique number to the RISSP form.
 Completes the Request Section of the RISSP form with the agreed upon required
Safety Precautions.
 Enters the name of the System Control Person on the document.
 Delivers the RISSP form to the Implementing Safety Coordinator.
7.13.3 The Implementing Safety Coordinator:
 Consults the System Control Person and agrees on the Safety Precautions. The
System Control Person prepares the Equipment for release from operational
service.
 On receipt of the RISSP, achieves the Safety Precautions agreed in accordance with
in-house Safety Practices.
 Completes the Implementation Confirmation Section of the RISSP form.
 Delivers the RISSP form to the Requesting Safety Coordinator.
7.13.4 The Requesting Safety Coordinator;
 Applies his lock as part of the Safety Precautions on the implementing side (only
where practicable).
System Control Person prepares the Equipment for release from operational
service.
 Completes the intended work in accordance with in-house Safety Practices.
 Removes his lock from the safety precautions on the implementing side (only where
practicable).
 Completes the Clearance Section of the RISSP form.
7.13.5 The Implementing Safety Coordinator:
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 On receipt of the RISSP, clears the Safety Precautions in accordance with in-house
Safety Procedures.
 Completes the Clearance Confirmation Section of the RISSP form.
 Please Note:- Where System Control Person is mentioned above, it means the appropriate
control person of the companies involved and who are responsible for operational control of
required network.
 At the end of the process, no matter who is the Requesting Safety Coordinator
TRANSCO Authorized Person must contact the Transmission Coordination
Person and provide the RISSP allocated number.
7.14 ISSUE OF SAFETY CLEARANCE AND DE-CLEARANCE CERTIFICATES
7.14.1 In order for primary Equipment to be covered by the System Safety Rules prior to
connecting to the System either electrically or mechanically, then a Safety Clearance
Certificate must be issued.
7.14.2 This certificate must define the Equipment and must include the specific time and date for
the certificate to become effective.
7.14.3 Similarly, after complete isolation and disconnection from the System as a permanent
removal then a Safety De-Clearance Certificate must be issued.
7.14.4 The use of these Certificates is primarily to ensure when the Equipment is/is not
subjected to the System Safety Rules as well as to inform the System Operator & the
Company Asset Operations Directorate in order that their diagram and other monitoring
Equipment are updated. Furthermore, the records in Asset Management Directorate and
Network Maintenance Directorate can be updated.
7.14.5 In the case of diversionary work, it is essential that such Certificates are used in the
correct order, because feeders are identified by name not by plant item.
7.14.6 As an example for the Power Transmission, start by having two circuits feeders. See
Figure 7.1 below.
A B C
Figure 7.1: Circuit Feeders
Jumper across at B for some reason and the result is Feeder A-C. See Figure 7.2 below.
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A B C
Figure 7.2: Jumper Across ‘B’
Feeder A-B and B-C have been in service and are under the System Safety Rules.
a) Issue Permit to Work on A-B to break connection at B. On completion, cancel the

Permit to Work.
b) Issue Permit to Work on B-C to break connection at B. On completion, cancel the
Permit to Work.
c) Issue Safety Clearance Certificate for Feeder A-C (ensure necessary labeling is
done on both ends).
d) Issue Safety De-Clearance Certificate for Feeder A-B.
e) Issue Safety De-Clearance Certificate for Feeder B-C.
f) Issue Permit to Work on Feeder A-C to make jumper connection.
At Point C above, re-configure diagram at Networks Operations Directorate and site
records considering the new Feeder A-C and removal of Feeder A-B and Feeder B-C.
Using this procedure it is ensured that all items of Equipment are under rules for the
duration of the work and they are identified by circuit name.
Prior to the issue of the Safety Clearance Certificate (Point ‘C’ above) there is no Feeder
A-C, even though much of the Equipment (cables, lines, switchgear) exists in reality, and
no work can be carried out on Feeder AC without the circuit being under System Safety
Rules and a Safety Document being issued. The work in this example is the new, as yet
unidentified jumper connection. Of course any switchgear connected to the busbar at
Station B remains under System Safety Rules.
7.14.7 For the Water Transmission, the following example illustrates the safety procedure to be
followed. See Figure 7.3.
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A Original line
B
C D
Proposed diversion
A B
Removed Segment
C D
Connect Segment CD to the original line
Figure 7.3: Water Pipeline Diversion
The original line and proposed diversion (segment of the existing line) are under the
System Safety Rules.
a) Install the diversion segment C-D (new line).
b) Ensure that barricades and warning signs are in place.
c) Perform the required testing and commissioning work.
d) Issue Safety Clearance Certificate for the diversion segment C-D (new line) to
bring it under the System Safety Rules.
e) Issue Permit to Work to connect C-D to the network.
f) Follow Protection Methodology
g) Cancel the Permit to Work when finished.
h) Issue the Safety De-clearance Certificate for segment C-D (of the original line) to
remove from the system.
This procedure ensures that the whole system is under the System Safety Rules at all the
times.
Approved By : CEO
7.14.8 The Manager Projects Power/Water Engineering Department is responsible for ensuring
that Safety Clearance and Safety De-Clearance Certificates are issued and circulated with
adequate notice (about 10 working days) to the appropriate parties. The actual
preparatory work may normally be delegated to the Commissioning Engineer
7.14.9 Both Safety Clearance and De-Clearance Certificates should be issued to:
 System Operator appropriate Division/Department Managers & employees
 Transmission Owner Asset Operations
 Network Maintenance
 Asset Management
 Projects
 Relevant Department Managers of Asset Operations
 Relevant Department Managers of Asset Management
 HSEQ Department Manager
7.15 CATEGORIES OF AUTHORIZATION
7.15.1 The following categories of Authorization are recognized in the System Safety Rules. A
person may be appointed by an appropriate officer of the Company for more than one of
these categories within the specified limits of Equipment and defined geographical areas.
 Competent Person
 Authorized Person
 System Control Person (System Operator)
 Transmission Coordinator Person (Transmission Owner)
7.15.2 All Competency and Authorization Certificates shall clearly define the category of
Competency or Authorization together with the limits of the Equipment and any
geographical or Location limits.
7.16 LOSS OF CONTROL AND KEY SAFE KEYS
7.16.1 Control Key is personally issued to the Authorized Person, whereas the Key Safe Key is issued
to the Competent Person as part of the Safety Document procedures. Both keys are unique as
part of the lock-out process. However, the loss of a Key Safe Key when issued to a Competent
Person as part of the Safety Document procedure would mean the relevant Key Safe and its
other Key Safe Keys are to be discarded.
7.16.2 For the loss of a Control Key, the concerned Authorized Person has to inform his Line Manager
to arrange for a replacement. As regards the impact on the lock-out process, temporary
Approved By : CEO
arrangements should be made to facilitate the process. This can be through getting a Control Key
from another Authorized Person.
7.16.3 For the loss of a Key Safe Key, the concerned Competent Person has to inform the relevant
Authorized Person who in turn will communicate with his Line Manager for a decision to break-
open the Key Safe for getting the Safety Keys.
7.16.4 Disciplinary action, if any, and the extent of this in cases of the loss of Control Keys and/or Key
Safe Keys against the concerned Authorized and/or Competent Persons is a discretion of the
concerned management.
Approved By : CEO
1 APPENDIX 1 - EARTHING HIGH VOLTAGE EQUIPMENT

1.1 SCOPE
This Appendix applies the principles established by the Company System Safety Rules
and provides guidance on the positioning of Earthing Devices to achieve Safety from
the System for persons working on High Voltage (HV) Equipment.
Earthing is undertaken as part of the application of Safety Precautions to protect against

the effects of inadvertent energisation and induced voltages. It depends upon several
factors namely.
 The capacity of Primary Earths to carry the fault current until the electrical
protective devices operates and automatically disconnects the faulty Equipment.
 The speed of operation of the electrical protective devices.
 The rated voltage of the System.
 The voltage gradient to the Earthing point.
 The fault level at the point of work.
 The effectiveness of the electrical connection between the HV Equipment and earth.
1.2 DEFINITIONS
For the purposes of this document title following definition applies.
Metalclad Switchgear Movable Earths – Portable Primary Earths applied to metalclad

switchgear spouts before the issue of Permit to Work. These earths can be removed and
replaced during the work one phase at a time.
All Equipment on which work is carried out must be readily identifiable. Where necessary,
an Approved means of temporary identification shall be attached which will remain
effective throughout the progress of the work and removed on completion of the work.
1.4 DANGERS
The main Dangers to personnel applying Earthing Devices to Live HV Equipment are
electric shock, burns, or falling arising from:
 The application of Earthing Devices to Live HV Equipment.

 Badly connected or insecure Earthing Devices.
 The incorrect sequence or method of application or removal of Portable Earthing
Devices.
 The inadvertent Earthing of adjacent Live HV Equipment by the loss of control of a
Portable Earthing Device.
Approved By : CEO
1.5 REQUIREMENTS FOR PORTABLE EARTHS
1.5.1 Portable Earthing Devices must be applied and removed using an Approved insulated
earthing pole.
1.5.2 In any cell or cubicle, all exposed conductors must be Isolated and Points of Isolation
established before any Portable Earthing Devices are applied.
1.5.3 Portable Earthing Devices must be routinely examined quarterly and also immediately
prior to use according to an Approved procedure. Defective Portable Earthing Devices
must be immediately withdrawn from service for repair or replacement.
1.6 REQUIREMENTS FOR PRIMARY EARTHS
1.6.1 Primary Earths must be applied within the zone established by the Points of Isolation.
Where reasonably practicable, the Primary Earths must be positioned between the point
of work and all Points of Isolation, including the Point of Isolation from common neutral
earthing equipment, where appropriate. This requirement does not apply to Low Voltage
(LV) connections.
1.6.2 Where Points of Isolation at a particular item of HV Equipment include LV connections,

and that item may, during the course of the work, become disconnected from the rest of
the Earthed HV Equipment in the isolated zone, Primary Earths must be applied directly
to that Equipment. As an alternative, the work must be carried out in accordance with an
Approved Procedure or Approved documented method statement.
1.6.3 Primary Earths must be of adequate cross-sectional area and provide an efficient
connection between the general mass of earth and the Isolated HV Equipment. They
must be capable of safely discharging the resultant fault current due to any inadvertent
energisation.
1.6.4 Where reasonably practicable, a fully rated fixed Earthing Device must be used to make
the first Primary Earth connection. Where this is not reasonably practicable, an
Authorized Person must carry out an assessment to determine the safest way to earth
the HV Equipment. This may include the indirect application of Portable Primary Earths
to the HV Equipment through a circuit breaker.
1.6.5 If a circuit breaker is used the Authorized Person must consider its rating and the
clearance times of the electrical protective devices. These factors will influence whether
the tripping functions should be rendered inoperative before or after the circuit breaker is
closed. After closing, the circuit breaker should be Locked in the closed position. Where
reasonably practicable, local closing of a circuit breaker adjacent to the switchgear, to
provide an earth, should be avoided.
1.6.6 Where it is not reasonably practicable to apply Primary Earths between the point of work
and the Points of Isolation, they may be placed in an alternative position so as to have a
similar electrical effect. Suitable positions are:
a) on a permanent connection teed between the point of work and the Point of
Isolation at a distance not exceeding 9m (30ft) from the tee point, or
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b) at a point not more than 9m (30ft) beyond the point of work from the Point of
isolation, or
c) as defined in an alternative Approved Procedure or Approved documented

method statement.
1.6.7 For Sulphur Hexafluoride Gas Insulated Switchgear the distance of 9m (30 ft) in Section
1.6.6. above can be relaxed to 30m (l00 ft) provided the full intent of Section 1.6.6 above
is maintained.
1.6.8 Primary Earths must be applied to all phases except where work is carried out on phase
segregated HV Equipment. Examples of phase segregated HV Equipment are 400kV
enclosed Sulphur Hexafluoride Gas Insulated Switchgear and generator terminal
connections. Both have conductors in individual single-phase Earthed metal enclosures.
1.6.9 It is not necessary to earth every part of the HV Equipment within an Isolated System
provided that the requirements of the Company System Safety Rules are observed.
1.6.10 At certain Locations it may become necessary to apply more than one Portable Primary
Earth at each point of earthing to cater for the maximum fault level of the HV Equipment.
These Locations and the number of earths required should be specified in an Approved
1.6.11 Where reasonably practicable, before Portable Primary Earths are applied, an Approved
voltage indicator must used to verify that the conductor to be Earthed is not Live. The
voltage indicator must be tested immediately before and after use.
1.7 REQUIREMENTS FOR ADDITIONAL EARTHS
1.7.1 When work is to be done on HV Equipment under the terms of a Permit to Work or
Sanction for Test, and induced voltages may cause Danger, Additional Earths must be
applied.
1.7.2 Additional Earths must be applied and removed during the course of the work by the
recipient of the Permit to Work or Sanction for Test, or by a person under the
Supervision of the Safety Document recipient. They must be applied and removed in
accordance with the requirements of an Earthing Schedule.
1.7.3 Where application and removal of Additional Earths cannot or may not be possible in
accordance with the requirements of 1.7.2 for any reason(s), then documented Approved
procedures shall be used to achieve a level of safety from the System that would at least
be equivalent to what can be expected from realizing 1.7.2 above.
1.8 APPLICATION & REMOVAL OF EARTHING DEVICES
1.8.1 Fixed Earthing Devices when initially applied as Primary Earths to establish Safety
from the System must be applied and removed by an Authorized Person to the
instructions of a System Control Person or an Authorized Person.
1.8.2 An appropriately authorized Competent Person may apply and remove Primary Earths
under a Sanction for Test as the recipient of the Safety Document.
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1.8.3 A Competent Person may apply and remove Additional Earths in accordance with an
Earthing Schedule under a Permit to Work or Sanction for Test.
1.8.4 When Portable Earthing Devices are to be applied, or issued under an Earthing
Schedule with a Permit to Work or Sanction for Test, only those Portable Earthing
Devices necessary for the immediate operations must be removed from storage.
1.8.5 Portable Earthing Devices must be returned to storage immediately after disconnection
from the Equipment.
1.8.6 When a Portable Earthing Device is to be applied the first operation must always be to
attach the earth end clamp to clean bare metal that is electrically bonded to earth. The
conductor end clamp can then be applied using an insulated earthing pole.
1.8.7 When a Portable Earthing Device is to be removed, it is essential that the conductor end
clamp is removed before earth end clamp is detached.
1.8.8 When multiple Portable Earthing Devices have been used, and earth end clamps are in
close proximity to each other, all conductor end clamps must be removed before any of
the earth end clamps are removed or disturbed.
1.8.9 At no time must the conductor end clamp of a Portable Earthing Device be allowed to
remain connected when its earth end clamp has become detached. If this is the only earth
on the conductor at that point, an Additional Earth must be applied in parallel before the
faulty earth is removed.
1.8.10 Where multiple conductors on overhead lines are being Earthed, each individual
conductor must be Earthed unless they are solidly bonded electrically at or near the
earthing point.
1.8.11 For the application or removal of portable Primary Earths the Authorized Person
responsible must assess the inherent risks associated with loss of control of the
Approved earthing pole. The risk assessment must include:
a) Any necessity for switching out adjacent Equipment.

b) Confirmation that electrical protective devices are in service on adjacent busbars and
circuits.
c) Confirmation that the points at which the Portable Primary Earths are to be applied
can be correctly identified and are of adequate capacity to safely discharge the
resultant fault current due to any inadvertent energisation.
d) Confirmation that the points at which Portable Primary Earths are applied conform
to the distance requirements specified in Section 1.6.6 above.
e) Confirmation that the points at which the Portable Primary Earths are applied do
not inhibit the operation of any electrical protective devices that are in service and
may be required to operate.
f) Deciding whether a second person should be used to assist to help prevent loss of
control of the earthing pole.
Approved By : CEO
1.8.12 If Primary Earths are not close to and visible from the point of work, the Authorized
Person must consider the need for the application of Additional Earthing Device at the
point of work. This requirement can be relaxed when there can be no doubt that the
correct Equipment is to be worked on and that there is no possibility of Danger from
induced voltages.
1.8.13 When Earthing Devices would prevent access to the point of work, and Danger could
arise from induced voltages, the HV Equipment must be efficiently connected to earth by
applying Additional Earths at the nearest convenient point. Additional Earths must be
applied in accordance with an Earthing Schedule. These Additional Earths may be
removed in turn as the work progresses, but each earth must be replaced before another
is removed.
1.8.14 When work is to be done on the feeder or voltage transformer spouts of Metalclad
Switchgear, or on the busbar spouts of a single panel switchboard, Metalclad Switchgear
Movable Earths must be applied. These Earths may be removed and replaced one phase
at a time during the progress of the work. Work may proceed on each spout after proving
that it is Dead by means of an Approved voltage indicator, applied immediately before the
work. The voltage indicator must always be tested immediately before and after use.
1.8.15 When work is to be done on the busbar spouts of a multi-panel switchboard, Primary
Earths must be applied to the busbars at one of the panels. Metalclad Switchgear
Movable Earths can then be applied to the spouts to be worked on and work can proceed
as per Section 1.8.14 above.
1.8.16 When HV Equipment has been disconnected from all supplies and physically removed
from its service position, the use of Primary Earths or Additional Earths is not
necessary, provided that it is immediately electrically discharged.
1.8.17 Before a break is made in an electrical conductor or a connection is made across a break,
Danger that could arise from a voltage difference must be excluded. Earthing Devices
must be applied on both sides of and in close proximity to the point where a break or
connection is to be made.
1.8.18 At the discretion of an Authorized Person following a comprehensive assessment of the

risks, Additional Earths may be issued to a competent contractor for application under an
Earthing Schedule associated with a Permit to Work.
1.8.19 Earthing positions may occasionally be above circuits which are Live. In such situations,
the Equipment must be Earthed at least at one point and an Approved procedure or
Approved documented method statement followed to meet the requirements of Section
1.6.6 above.
1.8.20 Operation of Equipment during maintenance can disconnect the Primary Earth from the
point of work. This is permissible provided that the basic requirement of a Primary Earth
being between the point of work and Point of Isolation is maintained and Danger from
induced voltages is excluded.
1.8.21 When a generator transformer is connected to a generator turning on barring gear, care
mast be taken that the earth continuity through the windings is maintained If work on the
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tap changer or windings is undertaken, any point of disconnection must first be bridged
This is to avoid an induced decaying High Voltage being produced across the
disconnection due to the collapse of a magnetic field associated with any small circulating
current in the transformer windings.
1.9 APPLICATION & REMOVAL OF PORTABLE EARTHING DEVICES
1.9.1 PRIMARY EARTHS
a) Application or removal of Portable Primary Earths, to establish Safety from the

System, is carried out by the Authorized Person who has received the instruction,
or by him providing direct Supervision to a Competent Person.
b) The Authorized Person in charge of the application and removal of Portable

Primary Earths must ensure that the objectives of the instruction are clearly
understood by all concerned in order to reduce the possibility of human error.
c) The defeating of interlocks to permit application of Earthing Devices shall be carried

out by a selected Authorized Person (having Operational Authority, OA1),
accompanied by another selected Authorized Person (having Operational
Authority, OA2), to the instructions of a System Control Person.
1.9.2 ADDITIONAL EARTHS
a) Portable Additional Earths will be formally issued with a Safety Document. The
Authorized Person issuing the Safety Document will count the earths both on
issue and return and agree the count with the Safety Document holder.
b) The Competent Person receiving Portable Additional Earths with a Safety

Document will retain these earths in safe custody when they are not in use on the
System.
c) The Authorized Person preparing an Earthing Schedule should assess the

inherent risks and may wish to specify on the Earthing Schedule when second
person should be used.
1.9.3 APPLICATION OR REMOVAL OF PORTABLE EARTHING DEVICE UNDER A SAFETY

DOCUMENT
a) Portable Primary Earths can be removed and reapplied under a Sanction for Test.
Similarly Portable Additional Earths can be applied and removed under an
Earthing Schedule associated with a Permit to Work or Sanction for Test. In both
of these situations incorrect application or loss of control at the earthing pole could
lead to Danger.
b) The Authorized Person/Competent Person responsible for the actual application

or removal of any form of Portable Earthing Devices should assess the inherent
risks associated with the loss of control of the earthing pole and decide whether a
second person should be used to assist.
Approved By : CEO
1.10 REQUIREMENTS FOR EARTHING LOW VOLTAGE PANELS
1.10.1 In order to maintain the 415-volt fused switches of outgoing circuits at the LV Panel, it is
necessary to establish Points of Isolation at each remote point, external to the LV Panel.
1.10.2 Where the complex nature of the outgoing circuits makes the standard of isolation required
difficult to achieve with certainty, there is an unacceptable risk of reverse energization
from the System. The risk arises from the generators at consumers’ premises, possible
cross connections, etc. and an alternative procedure must be adopted to provide Safety
from the System.
1.10.3 The alternative procedure relies upon Primary Earths on both sides of the point of work to
ensure a safe system of work.
1.10.4 This alternative procedure will normally be applied during a full outage of the 11kV/415V
four panel substations.
1.10.5 The Authorized Person shall establish Points of Isolation from the HV System and
open the 415-volt fused switches.
1.10.6 The Authorized Person shall check for and confirm no volts at the LV Panel busbars
using an Approved voltage testing device and then discharge the Equipment. The
voltage indicator must be tested immediately before and after use.
1.10.7 The Authorized Person shall then apply Primary Earths to the 415-volt LV busbar.
1.10.8 The Bus Section circuit breaker must be closed to solidly earth both sections of the LV
Panel 415 volt busbar.
1.10.9 The Authorized Person shall check for and confirm no volts on the outgoing side of the
first 415-volt fused switch using an Approved voltage testing device. The voltage
indicator must be tested immediately before and after use.
1.10.10 The Authorized Person shall then close the first 415-volt fused switch to solidly earth the
outgoing circuit.
1.10.11 The LV Earthing Bond shall be connected to the substation earth then connected to the
outgoing side of the first 415-volt fused switch using an Approved insulated hand clamp.
With both sides of the fused switch solidly connected to earth, open the fused switch.
1.10.12 For all other fused switches, repeat Sections 1.10.9, 1.10.10 and 1.10.11 for each switch.
1.10.13 The Authorized Person shall then issue a Permit to Work or Sanction for Test as
required.
1.10.14 Where the Authorized Person assesses the work and finds that there is not enough
space in the panel to apply all the insulated hand clamps, Safety from the System must
be established in consultation with the System Control Person using an Approved
Approved By : CEO
2 APPENDIX 2 - OPERATIONAL AND SAFETY SWITCHING

2.1 SCOPE
This Appendix describes the procedure to be adopted when carrying out High Voltage
(HV) Operational and Safety Switching operations on any System operated by the
Company.
2.2 DEFINITIONS
For the purposes of this document the following definitions apply:
Operational Switching – the operation of circuit breakers, disconnectors/Isolating Devices

by or to the Instructions of a System Control Person.
Safety Switching – the application of Primary/Additional Earths and Shorting Switches

and removal of fuses and links to the instructions of a System Control Person to achieve
Safety from the System.
All Equipment on which work is carried out must be readily identifiable. A means of
temporary identification must be attached where necessary, which will remain effective
throughout the duration of the work.
2.4 PREPARATION OF SWITCHING
2.4.1 All switching except for emergency switching must be carried out to the instructions of the
appropriate System Control Person. However, HV switching (from Local Control Panel
and/or SCMS) under isolated conditions (i.e. having NO impact on LIVE network), wherein
approval for the work has already been given in the form of an issued/received Safety
Document, can be done without the instructions of the System Control Person subject
to the activity being carried out in a safe manner in accordance with an Approved
Procedure or method statement. This provision, however, does not include the Circuit
Breaker.
2.4.2 Agreed routine switching is that carried out in accordance with an Approved Procedure.
2.4.3 Before issuing switching instructions, which may affect an adjacent System(s), the
appropriate System Control Person must consult with other Control Person(s) or
equivalent responsible for the adjacent System(s).
2.5 HIGH VOLTAGE SWITCHING – OTHER THAN FOR EMERGENCY PURPOSES
2.5.1 Before HV Operational and Safety Switching instructions are issued by the appropriate
System Control Person, they must be written down giving the name of the Locations(s)
at which the instructions are to be carried out, the circuit name and full identification of the
Equipment involved and the effect of the operations.
2.5.2 The System Control Person must give HV Operational and Safety Switching instructions
direct to the Authorized Person who is going to carry out the operation.
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2.5.3 When Portable Primary Earths are to be applied or removed to achieve Safety from the
System, the instructions must be given directly to an Authorized Person.
2.5.4 When HV Operational and Safety Switching is to be carried out by a person under training
he must be under the Supervision of an Authorized Person who has also received the
instructions direct from the System Control Person.
2.5.5 The System Control Person must give HV Operational and Safety Switching instructions
to the Authorized Person in two parts as detailed below:
a) an explanation of the overall objective of the subsequent operations including the

identity and Location of the Equipment involved. It is not necessary to record this
part of the instruction.
b) the formal precise instructions should follow a standard pattern and include:
 The names of the System Control Person giving the instruction and Authorized
Person receiving the instruction.
 The Location at which the Equipment operates.
 The actual operational requirement.
 The time and date of the instruction.
2.5.6 The Authorized Person recipient of the HV Operational and Safety Switching instructions
must write them down and repeat them back phrase by phrase as received. At the end of
the message the instructions must be read back in full to ensure that they have been
accurately received and understood. The instruction should be recorded in the Log Books
at the substation and by the System Control Person before the instruction is carried out.
2.5.7 When carrying out HV Operational and Safety Switching instructions the recipient must
observe the following requirements:
a) He must be deliberate, neither rushing nor causing undue delay and must take
nothing for granted.
b) He must take with him the written instruction, consulting it and checking that he is on
the correct Equipment before taking any action. He must pause, gather their
thoughts and use the Pointing & Calling procedure for the positive identification of
the correct equipment.
c) He must then pause and recheck his proposed action before proceeding
d) After carrying out each operation he must tick off that operation and check by all
means readily available that each: step has been satisfactorily completed.
e) When a piece of Equipment shows any sign of distress, its condition must be
reported immediately, directly to the appropriate System Control Person before
continuing with the instructions All persons in the vicinity must be warned that a
potential Hazard exists.
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f) Before an overhead line or cable circuit earth switch is closed, any Circuit
Identification must be checked and added to the instruction by the Authorized
Person.
g) Equipment that is normally Locked must only be unlocked immediately before

being operated and then relocked immediately after it has been operated.
h) The recipient must also endorse his instructions with the time of the completion of
the operation or sequence of operations.
2.5.8 Following HV Operational and Safety Switching the recipient of the instructions must
comply with the following requirements:
a) Record the time of completion of the operations, together with any Circuit
Identification.
b) Report back to the appropriate System Control Person the operations carried out,
the time of completion and any Circuit identification involved.
2.5.9 The appropriate System Control Person must record the completion of the HV
Operational and Safety Switching and any Circuit Identification. The System Control
Person shall check the Circuit Identification against his records. He must also give the
sender confirmation of the time of receipt which must be recorded together with the name
of the System Control Person. He must also acknowledge, by repeating back to the
sender, any relevant additional information passed to him.
2.5.10 All recorded Operational and Safety Switching instructions must be written legibly and
indelibly. Records should be retained for a minimum period of one year.
2.5.11 HV switching having an impact on LIVE Network must not be carried out from LCC (Local
Control Cubicle). In case this is unavoidable due to technical reasons, then provisions as
per Form HSE-HS-13-F11 & HSE-HS-13-F12 (Checklists - HV switching in Substations &
Pumping Stations from LCC), given in Appendix-12, must be ensured by the Authorized
Person to the System Control Person as a last priority before the System Control
Person give instructions to the Authorized Person for carrying out such switching in a
SAFE manner.
2.6 HIGH VOLTAGE SWITCHING – EMERGENCY CONDITIONS
2.6.1 When Equipment in normal operational service is showing signs of distress it must not be
operated and all persons must keep clear of such equipment. Operational Switching must
be carried out as soon as possible so that the potentially hazardous Equipment
concerned can be discharged and removed from service, without it being subjected to
further operations.
2.6.2 Where HV Operational and Safety Switching has taken place under emergency conditions
(e.g. disconnecting supplies to prevent loss of life or damage to equipment and without
instruction from the appropriate System Control Person), the Authorized Person must
inform the System Control Person as soon-as possible after the operation. All relevant
details must be recorded.
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2.6.3 When Equipment trips under fault conditions, the Authorized Person must first cancel
the audible alarms. He must then report as soon as possible, to the System Control
Person the time of the operation and details of annunciations, together with any relay
indications available in the substation/pumping station. These details must be recorded
and presented in detail to all engineering personnel attending to the testing of equipment.
2.6.4 If any relay indications are not available, the Authorized Person must report this to the
System Control Person and the protection engineer assigned to diagnose the incident.
All inconsistencies in the relay indications between the site and the System Control
Centre must be investigated prior to re-energisation of the equipment. The annunciator
display and relay indications must be recorded before resetting the relays.
2.6.5 Before any trip relays are reset by the Authorized Person locally, or by the System
Control Person through a telecommand, the Authorized Person must
investigate/diagnose the cause of tripping and rectify the fault condition(s), if any. An
Approved Procedure or a documented method statement must be followed by the
Authorized Person for testing and verifying the health of the Equipment.
2.6.6 System Control Person must receive a final clearance, verbal (recorded) or written,
before resetting trip relays and re-energising the Equipment that tripped under fault or
emergency conditions. The authority for such clearance must be agreed upon between
the concerned parties (System Operator/NMD/Projects) and appropriately documented.
2.7 DEFEATING THE FUNCTION OF INTERLOCKS
2.7.1 When it is required to defeat the functions of interlocks the appropriate System Control
Person must give the instructions to an Authorized Person who has written authority to
‘render interlocks inoperative’.
2.7.2 The appropriate System Control Person must then repeat the instructions to a second
Authorized Person who has written authority to accompany and check the instructions
are implemented on the correct Equipment and carried out in the right sequence by the
original Authorized Person.
2.7.3 There are times particularly during commissioning that interlocks have to be defeated in
order to prove the operation of the interlocking scheme or to apply certain tests. This work
must be undertaken during outage conditions when the Equipment is Isolated, Points of
Isolation established and Safety Documents (P.T.W or S.F.T) issued.
2.7.4 However, the defeating of interlocks can only be done by the Commissioning Engineer
who will be an Authorized Person or the Authorized Person responsible for the work
after consulting the appropriate System Control Person. On completion of the tests
correct operation of Interlocking must be proven.
2.7.5 This case in Section 2.7.3 above is not applicable on work under Limited Access Permit.
2.7.6 In cases when interlock defeating is to be carried out under isolated conditions (through
PTW or SFT), such as given in 2.7.3, only one Authorized Person with an operational
authority (OA1/OA2) is required. The System Control Person will give instructions to this
Authorized Person only for rendering interlocks defeated. However, if interlock defeating
is to be carried out under Live conditions (through LAP), then two Authorized Persons,
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both with OA1/OA2, will be required for defeating the interlock in accordance with 2.7.1
and 2.7.2 above.
2.8 OPERATION OF NON-INTERLOCKED BUSBAR SECTION DISCONNECTORS FROM

THE LOCAL POSITION
2.8.1 Operational Switching instructions for the operation of these disconnectors must be given
by the System Control Person to an Authorized Person with appropriate written
authority.
2.8.2 The instructions must be repeated to a second Authorized Person with the appropriate
written authority to accompany and check.
2.9 OPERATION OF NON-INTERLOCKED BUSBAR SECTION DISCONNECTORS FROM

THE REMOTE POSITION
Operational Switching instructions for the operation of these disconnectors must be given
by a System Control Person to an Authorized Person with the appropriate written
authority. Before the instructions are issued the System Control Person must confirm
with the Authorized Person the busbar running arrangement.
2.10 LOW VOLTAGE AND MECHANICAL SWITCHING
Operational and safety switching for LV and Mechanical Equipment must be carried out in
accordance with the broad principles specified in Section 2.5 above.
2.11 ADDENDUMS
Addendum A - Operational Switching Instructions
Addendum B - Safety Switching Instructions
Addendum C - Abbreviations and Phrases for use in all Switching Log Books
Approved By : CEO
ADDENDUM A - OPERATIONAL SWITCHING INSTRUCTIONS
To ensure all High Voltage Operational Switching instructions are clear and
unambiguous, a standard terminology should be adopted. However, some limited
transposition of words is permitted to achieve clear phraseology.
(…...) Name of Substation
(------) Name of Circuit
(——) Indicate the inclusion of the appropriate terms
* Delete as appropriate
** Delete “to Charge/Discharge” when using an isolator
The recommended terms are as follows.
INSTRUCTION 1 AT (…….) SUBSTATION ON (-------) CIRCUIT CHECK SYNCH ON CIRCUIT

BREAKER (——)
ACTION Check all synchronizing conditions and report to Control Person
INSTRUCTION 2 AT (…….) SUBSTATION ON (-----) CIRCUIT CHECK SYNCH AND CLOSE

CIRCUIT BREAKER (—)
ACTION Close circuit breaker using synchronizing facilities and report action with load on
circuit and current on each phase if possible
INSTRUCTION 3 AT (………) SUBSTATION ON (-------) CIRCUIT CLOSE CIRCUIT

BREAKER/ISOLATOR (——) TO CHARGE
ACTION Close circuit breaker/isolator, using synchronizing override if necessary and

report back actions, with charging current on each phase if appropriate
INSTRUCTION 4 AT (………) SUBSTATION ON (-------) CIRCUIT OVERRIDE AND CLOSE

CIRCUIT BREAKER (——) TO LOAD/CHARGE.
ACTION Use synch override facility and close circuit breaker, report back action and
confirm load on circuit and current on each phase if possible.
INSTRUCTION 5 AT (…….) SUBSTATION ON (-------) CIRCUIT CHECK LOAD ON (——)
ACTION Check MW, MVAr and AMPS on each phase, if possible, and report back
readings.
INSTRUCTION 6 AT (………) SUBSTATION ON (-------) CIRCUIT CHECK NO LOAD AND OPEN

CIRCUIT BREAKER/ISOLATOR (——) TO DISCHARGE.
Approved By : CEO
ACTION The operator may have been informed in the opening, discussion that some
charging current but no MW’s should be indicated. If conditions are as expected,
the circuit breaker is opened and the action reported back.
INSTRUCTION 7 AT (………) SUBSTATION ON (-------) CIRCUIT OPEN CIRCUIT

BREAKER/ISOLATOR (——) TO DISCHARGE
ACTION Open circuit breaker or isolator
INSTRUCTION 8 AT (………) SUBSTATION ON (-------) CIRCUIT OPEN CIRCUIT BREAKER (—

—) with isolator (——) OPENING SEQUENTIALLY
ACTION Open circuit breaker and check sequential isolator opens correctly.
INSTRUCTION 9 AT (………) SUBSTATION ON (-------) CIRCUIT ON LOAD CHANGE OVER

CLOSE ISOLATOR (——) THEN OPEN ISOLATOR (——)
ACTION Check that an electrical parallel exists between the busbars on the circuit
concerned and then carry out the HV Switching Instruction.
INSTRUCTION 10 AT (………) SUBSTATION ON (-------) CIRCUIT OFF LOAD CHANGE OVER

OPEN ISOLATOR (——) THEN CLOSE ISOLATOR (——)
ACTION Check that the circuit breaker on the circuit concerned is

open and then carry out the HV Switching Instruction.
INSTRUCTION 11 AT (………) SUBSTATION ON (-------) CIRCUIT SELECT TO TEST/SWITCH

IN/OUT FIRST/SECOND MAIN PROTECTION/ INTERTRIPPING AUTO
RECLOSE.
ACTION Operate tap changer control to move tap position as instructed.
Approved By : CEO
ADDENDUM B - SAFETY SWITCHING INSTRUCTIONS
To ensure all High Voltage Safety Switching Instructions are clear and unambiguous, a
standard terminology should be adopted. Some limited transposition of words is
permitted to achieve clear phraseology. The actions to be taken to establish or remove
safety precautions shall be in accordance with Approved procedures.
(…...) Name of Substation

(------) Name of Circuit
(——) Indicate the inclusion of the appropriate terms
* Delete as appropriate
** Delete “to Charge/Discharge” when using an isolator
The recommended terms are as follows:-
1 FIXED ISOLATING DEVICES
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT OPEN (OR CHECK OPEN) AND
RENDER INOPERATIVE ISOLATOR (——)
ENTRY ON SAFETY DOCUMENT (——)
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT RENDER OPERATIVE

ISOLATOR (——)
2 VOLTAGE TRANSFORMERS (excluding Metal Clad)
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT ISOLATE AND CAUTION(——)

VT SECONDARY SUPPLIES.
ENTRY ON SAFETY DOCUMENT (——)VT SECONDARY SUPPLIES.
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT RESTORE (——) VT

SECONDARY SUPPLIES
3 EARTHING AND/OR AUXILLARY TRANSFORMERS
(Transformers providing supplies at LV)
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT ISOLATE AND CAUTION(-------)

EARTHING AND/OR AUXILIARY TRANSFORMER SECONDARY SUPPLIES
ENTRY ON SAFETY DOCUMENT (——) Earthing and/or Auxiliary Transformer Secondary Supplies
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT

RESTORE (——) EARTHING AND/OR AUXILIARY TRANSFORMER
SECONDARY SUPPLIES
4 METAL CLAD SWITCHGEAR
Approved By : CEO
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT ISOLATE (——) LOCK AND

CAUTION BUSBAR/FEEDER/CABLE/TRANSFORMER VT/ETC
SHUTTERS/ISOLATORS ETC.
ENTRY ON SAFETY DOCUMENT (——)Isolated and Busbar/Feeder/CABLE/ transformer/ VT/ ERC

Shutters/Isolators.
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT RESTORE (——)TO SERVICE

POSITION ON MAIN BUSBAR/FRONT BUSBAR ETC.
5 EARTHING VIA METAL CLAD SWITCHGEAR
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT SELECT CIRCUIT BREAKER

(——) TO BUSBAR/FEEDER/CABLE/ TRANSFORMER ETC EARTH POSITION
AND CLOSE TO EARTH.
ENTRY ON SAFETY DOCUMENT (——) in Busbar/Feeder/CABLE/ transformer/ ETC Earth Position
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT OPEN AND REMOVE (——)

FROM THE BUSBAR/ FEEDER/CABLE/ TRANSFORMER ETC EARTH
POSITION
6 EARTHING VIA PORTABLE EARTHING DEVICES
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT APPLY EARTHS AT

(DESCRIPTION OF POSITION)
ENTRY ON SAFETY DOCUMENT (Description of Position)
INSTRUCTION AT (………) SUBSTATION ON (-------) CIRCUIT REMOVE EARTHS FROM

(DESCRIPTION OF POSITION
Approved By : CEO
ADDENDUM C - ABBREVIATIONS/PHRASES FOR USE IN SWITCHING LOG BOOK
ALTERNATING CURRENT ………………………………………………………… AC

AUXILIARY TRANSFORMER ……………………………………………………... AUXTr
BUSBAR ……………………………………………………………………………… BB
CAPACITOR VOLTAGE TRANSFORMER ………………………………………… CVT
CARBON DIOXIDE …………………………………………………………………. C02
CIRCUIT ……………………………………………………………………………… CCT
CIRCUIT BREAKER…………………………………………………………………. CB
CURRENT TRANSFORMER ………………………………………………………... CT
AUTO RECLOSE …………………………………………………………………….. AR
DIRECT CURRENT ………………………………………………………………….. DC
EARTH FAULT PROTECTION ……………………………………………………... E/F
EARTHING SWITCH ………………………………………………………………… ESW
EARTHING TRANSFORMER……………………………………………………..… ETr
FIXED MAINTENANCE EARTH…………………………………………………… FME
GAS CIRCUIT BREAKER ………………………………………………………….. GCB
HIGH VOLTAGE …………………………………………………………………….. HV
ISOLATOR …………………………………………………………………………… ISOL
KILOVOLT …………………………………………………………………………… kV
LOW VOLTAGE ……………………………………………………………………… LV
MINI CIRCUIT BREAKER ………………………………………………………….. MCB
NEUTRAL EARTHING RESISTOR …………………………………………………. NER
NUMBER ……………………………………………………………………………… No
OIL CIRCUIT BREAKER ……………………………………………………………. OCB
OVERCURRENT PROTECTION ……………………………………………………. O/C
OVERHEAD LINE……………………………………………………………………... OHL
PORTABLE MAINTENANCE EARTHING DEVICE ………………………………. PMED
PORTABLE PRIMARY EARTH……………………………………………………… PPE
POUNDS PER SQUARE INCH …………………………………………………….. PSI
SYSTEM CONTROL CENTER………………………………………………………...SCC
SYSTEM CONTROL PRSON………………………………………………………….SCN
SEALING END ………………………………………………………………………… SE
SYSTEM OPERTAOR…………………………………………………………………..SO
STANDBY EARTH FAULT …………………………………………………………… SBEF
STATION TRANSFORMER ………………………………………………………..… STN T
SUBSTATION …………………………………………………………………………. S/S
SULPHUR HEXAFLUORIDE ………………………………………………………… SF6
SUPER GRID TRANSFORMER …………………………………………………… SGTr
SWITCHING ISOLATOR ……………………………………………………………SW ISOL
SYNCHRONOUS COMPENSATOR ………………………………………………SYNCH
TRANSMISSION OWNER……………………………………………………………..TO
TRANSMISSION COORDINATION PERSON……………………………………….TCN
TRANSMISSION COORDINATION CENTER………………………………………..TCC
COMP TRANSFORMER …………………………………………………………… TR
VOLTAGE TRANSFORMER ……………………………………………………….. VT
CIRCUIT COLORS
BLACK ………………………………………………………………………………….. BK
BLUE ……………………………………………………………………………………..B
GREEN …………………………………………………………………………………..G
RED ………………………………………………………………………………………R
WHITE…………………………………………………………………………………….W
YELLOW ………………………………………………………………………………….Y
Approved By : CEO
3 APPENDIX 3 - SULPHUR HEXAFLUORIDE (SF6) SWITCHGEAR

3.1 SCOPE
This Appendix applies the principles established by the Company System Safety Rules to
achieve Safety from the System for personnel working on switchgear which contains, or
has contained, Sulphur Hexafluoride (SF6) gas, including brief General Safety guidance
for maintenance work.
3.2 DEFINITIONS
For the purposes of this document the following definitions apply;
Gas Zones - Discrete items of Equipment which may be independently isolated and
drained of Sulphur Hexafluoride. A Gas Zone may comprise.
 a single-phase enclosure
 a single enclosure containing the three phases of an item of Equipment
 Three single phase enclosures of a common item of Equipment connected by inter-

phase pipe work.
3.4 DANGERS
The main Dangers to personnel from Equipment containing Sulphur Hexafluoride gas
are:
 Asphyxiation.
 Electric shock or burns.
 The release of stored mechanical energy or hydraulic pressure.
 Exposure to toxic gas breakdown products which are formed within the Equipment.
 Gaining access to Live conductors as a result of human error.
3.5 SULPHUR HEXAFLUORIDE GAS CHARACTERISTICS
Sulphur Hexafluoride is an invisible, tasteless, non-inflammable and chemically stable

gas. The decomposed gas products are not an explosion or fire risk. The gas is heavier
than air and therefore any leakage collects at the lowest levels by displacing air from cable
trenches, basements, pits, etc. near or below floor level.
Approved By : CEO
Periodic gas tests must be undertaken, as a routine maintenance activity, and these
should concentrate on the lower level spaces where the gas may collect it is essential that
proper and effective ventilation is provided before personnel access is permitted and
those conducting gas tests must be particularly careful and vigilant.
3.6 PREPARATION FOR WORK ON SF6 SWITCHGEAR
3.6.1 GAS PRESSURE
Where the integrity of an HV Point of Isolation is dependent on the presence of SF6 gas,
the gas density must be monitored throughout the period of work. This function may be
performed by an automatic alarm system. Care must be taken that if such a system is
used it is in service and that it has been regularly tested and maintained. Where
reasonably practicable, the alarm system must be, tested to prove its operation at low
density immediately prior to the establishment of an HV Point of Isolation. Any loss of
gas density must be reported immediately to the Authorized Person in charge of the
work and the System Control Person at the System Control Center.
3.6.2 BOUNDARY IDENTIFICATION OF SAFE WORKING AREAS
The boundaries of the Equipment on which it is safe to work must be clearly identified.
Demarcation can be difficult in integrated Sulphur Hexafluoride substations because of the
close proximity of adjacent circuits. This must be done carefully and in accordance with
the requirements of the Company System Safety Rules.
3.6.3 WHEN GAS DEPRESSURIZATION IS NOT REQUIRED
If depressurizing is not required to allow work to be done, the following precautions must
be taken to achieve Safety from the System, either by:
a) limiting the work area, such as working on the mechanisms of the switchgear,
isolators or earth switches where there is no involvement with the Primary
Conductors, followed by the issue of a Limited Access Permit if appropriate, or
b) Applying appropriate safety precautions, followed by the issue of a Permit to Work

or Sanction for Test.
3.6.4 WHEN GAS DEPRESSURIZATION IS REQUIRED
When depressurization is required the following precautions must betaken to achieve

Safety from the System:
a) Where work is to be undertaken that will expose the High Voltage connections
within the switchgear, it must first be disconnected from all possible sources of
electrical energy and Points of Isolation established.
b) The conductors must be Earthed between all Points of Isolation and the work in
accordance with the Company System Safety Rules. Detailed provisions for
earthing High Voltage Equipment are contained in Appendix 1.
Approved By : CEO
c) The Equipment Gas Zone(s) must be drained of SF6 gas and this must be carried
out in accordance with an Approved procedure (SF6 Gas handling procedure) or
Approved documented method statement.
d) If an Authorized Person requires specific recommendations for General Safety, a

Permit to Work must be issued to an appropriately qualified specialist to allow
internal access to the Gas Zone.
e) A Permit to Work or Sanction for Test must be issued for the work to proceed and
where appropriate follow the recommendations for General Safety specifying further
precautions to be taken to deal with any arc products that may be present. The
removal, using a special dedicated vacuum cleaner, and disposal of any arc
products must be in accordance with an Approved procedure (SF6 Gas handling
procedure) or Approved documented method statement.
3.7 MAINTENANCE ACTIVITIES
3.7.1 Normal opening of the circuit breaker causes the Sulphur Hexafluoride gas to partially
decompose. This also happens for an internal electrical fault within any Gas Zone, as a
result, of the electrical arcing Solid as well as gaseous secondary products of the gas
decomposition are formed and visible as dust deposits. When the decomposition products
are exposed to humid air, they combine to form sulphur dioxide and hydrofluoric acid and
have an unpleasant odour.
3.7.2 The maintenance inspection of Gas Zones or chambers, which have contained Sulphur
Hexafluoride gas, must be undertaken with caution. Cover plates giving access to portable
maintenance earthing positions must be clearly identified. Each position must also be
uniquely identified on the enclosure adjacent to its access cover. They must not be
opened for inspection until the switchgear room has been thoroughly ventilated to the
external environment. Particular care must be exercised with the effective ventilation of all
lower level spaces where gas may collect.
3.7.3 Personal protective clothing must be worn which includes protective gloves and an
effective facemask with an air filter. It is important that the decomposed gas is not inhaled,
and therefore that the facemask has an effective seal to the face.
3.7.4 Products of decomposition must not be allowed to make contact with the skin. Should
accidental skin contact occur, then any contact with moisture must be avoided until the
solid decomposition products have been carefully removed. Following removal, any
affected skin must be liberally washed with large quantities of water.
3.7.5 Sulphur Hexafluoride Switchgear is normally operated by a high-pressure hydraulic oil

system, up to 375 bars, which is potentially hazardous. Any oil leakage requires the
switchgear to be shut down and the oil pressure reduced to zero.
3.7.6 Should a Nitrogen leak be detected from the accumulator, repair is necessary in
accordance with an Approved procedure or Approved documented method statement.
Whilst refilling the accumulator with Nitrogen following repair, maintenance personnel
must keep away from the high-pressure refilling plant.
Approved By : CEO
4 APPENDIX 4 - METALCLAD SWITCHGEAR

4.1 SCOPE
achieve Safety from the System for personnel working on the busbar, voltage
transformer and feeder spouts of High Voltage (HV) metalclad switchgear, including work
on circuit breakers removed from the service position.
4.2 DEFINITIONS
For the purposes of this document the following definition applies
Metalclad Switchgear Movable Earths - Portable Primary Earths applied to metalclad

switchgear spouts before the issue of a Permit to Work. These earths can be removed
and replaced during the work one phase at a time
4.4 DANGERS
The main Dangers to personnel working on metalclad Switchgear are:
 Electric shock or burns, arising from the application of Earthing Devices to Live
Equipment.
 The incorrect sequence and method of application or removal of Earthing Devices.
 Gaining access to Live conductors as a result of human error.
4.5 BUSBAR SPOUTS OF A MULTI-PANEL SWITCHBOARD
4.5.1 WORK WITHOUT USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on the busbar spouts without using Metalclad Switchgear
Movable Earths, the following must be carried out in strict sequence:
a) The section of busbars on which work is to be carried out must be Isolated from all
points of supply from which it can be made Live, including any voltage transformers.
Points of Isolation must then be established.
b) Where duplicate switches in one tank, or on-load busbar selector isolators are
installed, and it is impossible to isolate them from all points of supply, then additional
precautions must be taken. All switches that can be closed on to the busbars on
which work is to be carried out must be rendered inoperative by having their
mechanisms Locked in the open position.
Approved By : CEO
c) The shutters of spouts which are, or may become, Live must be Locked closed.
Shutters of spouts on which work is not to be done must also be Locked closed
except for the busbar spouts at which the Primary Earths are to be applied.
d) Primary Earths must be applied, in accordance with Appendix 1, on the busbars at

a panel other than that on which work is to be carried out. Inserting the hand or any
tool into contact spouts for this purpose is strictly forbidden. Where reasonably
practicable, all Primary Earths must be Locked in the Earthed position.
e) A Permit to Work must be issued.
f) Work on the busbar spouts must be carried out under the Supervision of a
Competent Person who must prove each spout Dead by means of an Approved
voltage indicator applied immediately before the work. The voltage indicator must
always be tested immediately before and after use.
g) If it is necessary to carry out work on the spouts of the panel on which the Primary
Earths have been applied, then after work on the available busbar spouts has been
completed, the Permit to work must be cleared and cancelled. The Primary Earths
must be removed and replaced on the busbar. The procedure detailed in Sections
4.5.1e and 4.5.1f must now be repeated.
4.5.2 WORK USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on the busbar spouts using Metalclad Switchgear Movable
Earths, the following operations must be carried out in strict sequence:
a) The section of busbars on which work is to be carried out must be Isolated from all
points of apply from which it can be made Live, including any voltage transformers
Points of Isolation must then be established.
b) Where duplicate switches in one tank, or on-load busbar selector isolators are
installed, and it is impossible to isolate them from all points of, supply, then
additional, precautions must be taken. All switches that can be closed on to the
busbars on which work is to be carried out must be rendered inoperative by having
their mechanisms Locked in the open position.
c) The shutters of spouts which are, or may become Live must be Locked closed.
Shutters of spouts on which work to be done must also be Locked closed except for
the busbar spouts at which the Primary Earths are to be applied.
d) Primary Earths must be applied, in accordance with Appendix 1, on the busbars at

a panel other than that on which work is to be carried out inserting the hand or any
tool into contact spouts for this purpose is strictly forbidden. Where reasonably
e) Metalclad Switchgear Earths must be applied by an Authorized Person to all

phases on the busbar at the point of work.
f) A Permit to Work must be issued.
Approved By : CEO
g) To enable the work to be carried out, the Competent Person may remove the
Metalclad Switchgear Movable Earths one phase at a time. The Competent Person
must replace each phase earth so removed before another phase earth is disturbed.
h) if it is necessary to carry out work on the spouts of the panel on which the Primary
Earths have been applied, then after the work on the available busbar spouts has
been completed, the Permit to Work must be cleared and cancelled The Primary
Earths must then;, be removed and replaced on the busbar spouts of another panel
on the same section of busbar. The procedure detailed in Sections 4.5.2e, 4.5.2f and
4.5.2g must now be repeated.
4.6 FEEDER SPOUTS, VOLTAGE TRANSFORMER SPOUTS AND SINGLE PANEL

BUSBAR SPOUTS
4.6.1 WORK WITHOUT USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on feeder spouts, voltage transformer spouts and single
panel busbar spouts without using Metalclad Switchgear Movable Earths, the following
operations must be carried out in strict sequence:
a) The spouts on which work is to be carried out must be Isolated from all points of
supply from which the spouts can be made Live. Points of Isolation must then be
established.
b) The shutters of spouts which are, or may become Live must be Locked closed.
Shutters of spouts on which work is not to be done must also be Locked closed.
c) Primary Earths must be applied, in accordance with Appendix 1, to the circuit at

each point of work and within all Points of Isolation except where such Points of
Isolation are on the Low Voltage side of a transformer. Inserting the hand or any
tool into contact spouts for this purpose is strictly forbidden. If reasonably
d) When the Primary Earths would prevent access to the point of work, then before a
Permit to Work is issued alternative Primary Earths must be applied as close as is
reasonably practicable to the point of work. If this cannot be achieved, then whilst
this work is in progress no other work must be carried out on the circuit connected to
the spouts being worked on. Where the spouts are connected to a circuit on which
there is any likelihood of induced voltages occurring, Additional Earths must, where
reasonably practicable, be connected at the nearest point to the point of work where
access to the conductors can safely be obtained.
e) A Permit to Work must be issued.
f) Work on the spouts must then be carried out under the direct Supervision of the
Competent Person who must prove each spout Dead by means of an Approved
voltage indicator immediately before the spout is worked on. The voltage indicator
must be tested immediately before and after use.
Approved By : CEO
4.6.2 WORK USING METALCLAD SWITCHGEAR MOVABLE EARTHS
When work is to be carried out on the feeder spouts, voltage transformer spouts and
single panel busbar spouts using Metalclad Switchgear Movable Earths, the following
operations must be carried put in strict sequence.
a) The spouts on which work is to be parried out must be Isolated from all points of
supply from which the spouts can be made Live. Points of Isolation must then be
established.
b) The shutters of spouts which are, or may become, Live must be Locked closed
Shutters of spouts on which work is not to be done must also be Locked closed.
c) Primary Earths must be applied, in accordance with Appendix 1, to the circuit at

each point of work and at all Points of Isolation except where such Points of
Isolation are on the Low Voltage side of a transformer Inserting the hand or any
tool into contact spouts for this purpose is strictly forbidden. If reasonably
d) On the feeder, voltage transformer or busbar spouts on which work is to be carried

out, the Primary Earths must be replaced by Metalclad Switchgear Movable Earths.
e) If there are no other Primary Earths left on the circuit connected to the spouts being
worked on, then while this work is in progress, no other work must be carried out on
that circuit. Where the spouts are connected to a circuit on which there is any
likelihood of induced voltages occurring, Additional Earths must, where reasonably
practicable, be connected at the nearest point to the point of work where access to
the conductors can safely be obtained.
f) A Permit to Work must be issued.
g) To enable the work to be carried out, the Competent Person may remove the
Metalclad Switchgear Movable Earths one phase at a time. The Competent Person
must replace each phase earth so removed before another phase earth is removed.
4.7 WORK ON CIRCUIT BREAKERS REMOVED FROM SERVICE
4.7.1 When work is to be carried out on a circuit breaker that has been removed from its service
position and electrically discharged, and transported to a workshop or similar area, the
formal requirements of the Company System Safety Rules do not apply.
4.7.2 If the work is to be carried out in a switch room, the shutters of any available busbar
feeder or other spouts that are, or may become, Live must be Locked closed. If an
Authorized Person decides it is necessary to confirm instructions in writing he must issue
a Limited Access Permit.
Approved By : CEO
5 APPENDIX 5 - LIVE WASHING PROCEDURES FOR HV INSULATION

5.1 SCOPE
achieve Safety from the System for personnel using portable Equipment to wash Live
400 kV, 220 kV and 132 kV insulation on gantries, in open type substation compounds
and on High Voltage over head lines.
5.2 DEFINITIONS
Terms printed in bold type are as defined in the Company System Safety Rules.
All Equipment on which washing is to be carried out must be readily identifiable. Where
necessary, an Approved means of temporary identification shall be attached where
necessary, which will remain effective throughout the duration of the work and removed on
completion of the work.
5.4 DANGERS
The main Dangers to personnel washing insulators on overhead lines and in open type
substation enclosures containing Live Equipment are electric shock or burns due to.
 The washing equipment becoming Live.
 Electrical flashover.
 Inadequate Earthing of the washing Equipment.
5.5 GENERAL REQUIREMENTS
5.5.1 APPLICATION OF LIVE WASHING
a) Live washing is the normal cleaning procedure for High Voltage insulation at 400kV,
220kV and 132kV. In this case the auto re-closer device at both ends of the circuit
shall be blocked to avoid any re-closing. This work should be carried out under a
Limited Access Permit.
b) If an overhead line or substation can be readily de-energized without interruption to

consumers, or increased costs, then washing de-energized is preferred. Washing
de-energized permits the use of water with higher conductivity values.
5.5.2 The System Control Person must be informed before the start of washing and also when
it is completed.
5.5.3 A trained Competent Person must do the setting up and positioning of the Equipment
and the carrying out of the washing. He must wear Approved rubber gloves and suitable
protective clothing. There must be effective communication between all members of the
washing crew throughout the progress of the work.
Approved By : CEO
5.5.4 The Equipment must have a nozzle that breaks the water jet into a water droplet spray
before reaching the Live insulator being washed.
5.5.5 The nozzle, and any other metal, parts of the equipment must be electrically bonded
together and the equipment Earthed by a suitable earthing lead which has a cross-section
of not less than 95 sq mm copper equivalent.
a) The Earthing lead must be uncoiled from the take-up reel and should not form coils
or loops that can have an inductance resulting in a high voltage induced voltage
across the earthing lead.
b) The Earthing lead must be connected to a dedicated earth point on the structure.
The earthing lead clamp must make intimate contact with the earth connection point.
5.5.6 Only Approved washing equipment must be used that is designed specifically for washing
energized systems. The Equipment must have fitted to it a device to monitor the
conductivity of the water. The monitoring device should sound an audible alarm should the
conductivity exceed the pre-determined level, and must operate an automatic pump cut-
out device to prevent further washing. The automatic cut-out device must be tested daily
prior to washing commencing.
5.5.7 The Equipment and the Competent Person carrying out the washing must be not less
than 5m (~17’ft) for 132 kV and 220kV lines and 6.5 m (~22 ft) for 400kV lines away from
the insulator(s) being washed and care must be taken that:
a) No other Live conductor at a lesser distance is inadvertently sprayed.
b) Not more than one phase is washed by the same washer gun.
c) No two insulators less than 5 m (~17 ft) for 132 kV and 220kV lines and 6.5 m (~22
ft) for 400kV lines apart which are at different potentials are washed by the same jet.
d) The washer unit is solidly connected to earth at all times At no time during the
washing must the operator step off the Earthed metal or accept material from, or
make physical contact with, any persons not in the same Earthed environment.
When it is necessary to stand on an Earthed steel structure that supports energized
conductors, the wash gun nozzle shall be solidly bonded to the same steel structure
with a heavy-duty conductor which has a cross-section of not less than 95 sq.mm
copper equivalent.
e) Washing is carried out in such a manner that any overspray shall fall only on clean
insulation.
f) A trained Competent Person must determine, dependent upon the proximity of

adjacent Live Equipment, the need for any special working arrangements that may
include defining the extent of the working area.
5.5.8 Water washing must be discontinued in the event of:
a) Local lightning risk or
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b) Wind speeds being too high to enable the operator to reliably control the jet.
5.5.9 The conductivity of the water used must not exceed 20 micro mhos per centimeter. A
Competent Person must check the conductivity of the water immediately before washing
commences and when the source of water changes. In addition,
a) Water with the lowest conductivity shall be used when washing energized circuits, in
accordance with the technical recommendations.
b) A portable tester shall be used for checking the water conductivity prior to every
filling of the washer tank.
c) As conductivity of water increases with temperature, any water that remains in the
water tank during hot weather shall be tested again immediately prior to further
insulators washing. The trigger on the gun shall also be opened to flush out any
residual warm water from the hose prior to further insulator washing.
5.5.10 In addition to low conductivity, other chemical properties of the water are important. The
pH value should neither be alkaline nor acidic and the Chloride content should be as low
as possible.
5.5.11 Insulators on Wood Pole Structures shall not, under any circumstances, be Live line
washed with the hose operator standing on or near the Wood Pole supporting the
energized conductors.
5.5.12 Lighting Arrestors, Capacitor Voltage Transformers, insulators forming Points of Isolation
and SF6 Bushings shall not be washed energized.
5.6 WATER PRESSURE
5.6.1 Water pressures of between 400 to 550 psi at the nozzle shall be maintained.
5.6.2 Lower pressures necessitate decreased distance and reduce cleaning ability. Higher
pressures give greater reach but only marginal improvement in surface cleaning.
5.6.3 Water stream break-up at the higher operating pressures can make it more difficult for the
wash gun operator to see clearly and remain on target.
5.7 STRUCTURE AND LINE CONFIGURATION
5.7.1 Washing insulation on double circuit overhead lines shall be scheduled so that wind does
not carry over-spray across adjacent lines.
5.7.2 Horizontal tower configuration shall be washed starting with the down wind insulator
string.
5.7.3 Vertical construction shall be washed starting with the bottom phase and then working up.
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5.8 WASHING PRACTICES
5.8.1 Training is provided for Live washing crew members in both the operation of the washing
equipment and the washing techniques and practices required for safe operation. Trained
and authorized Competent Persons must carry out the washing as follows:
a) For Small Pin and Post type insulators, the water stream shall be directed to cover
the complete insulator.
b) For Large Pin and Post type insulators, two guns shall be used washing
simultaneously from opposite directions. Washing with two guns shall also be used
in congested areas.
c) For vertical insulators, start at the bottom and work upwards.
d) For horizontal insulators, start with the downwind end insulators.
e) For Single String Suspension Insulators, the water stream shall be directed at
approximately 45-degree angle. Washing starts from the conductor end and works
upward to the supporting structure. Continually rinse the lower insulator surfaces to
wash off dirty water dripping from upper insulators.
f) For Double String Suspension Insulators, the bottom four insulator sheds shall be
washed on both strings. Before proceeding to wash the complete strings, the lower
insulator surfaces shall be continually rinsed as outlined for Single String Suspension
units above.
g) For “V” String Suspension Insulators, two guns shall be used, washing each string
simultaneously. Before proceeding to wash the complete strings, the four insulator
sheds at the lower end shall be washed, as described for Double String Suspension
units above.
h) For Single String tension Insulators washing shall be started from the downwind end
in groups of four to six units. When all units are washed then the complete string is
rinsed.
i) For Double String Tension Insulators washing shall be started from the downwind
end groups of four to six units, beginning with the string furthest away. Four to six
units must have been washed on the string furthest away before moving to the
closest string and then continuing as described for Single String Tension units
above.
j) For Tension Insulators with combination Jumper Suspension Insulators, the Tension
Insulators are washed first as described for Single or Double String Tension units
above, then the Jumper Suspension units shall be washed, starting at the conductor
end, in the same manner as Single String Suspension Insulators.
5.9 WIND CONDITIONS
5.9.1 Wind direction is a very important consideration. The wash gun position should be
selected to ensure that any overspray is blown away from all contaminated insulation.
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5.9.2 The wind direction shall determine the starting position for washing on horizontal insulator
strings, horizontal post type insulators and double circuit overhead lines.
5.9.3 In conditions of no wind, overspray may wet contamination on adjacent insulators making
it necessary to wash a number of insulators in each string (refer to Double String
Suspension Insulators), before any complete string is washed. After a number of
insulators are washed in each string, the same procedure shall be used as for wind
conditions to complete the washing operation.
5.10 WASHING CREW
5.10.1 The washing crew shall consist of a minimum of three, including two competent persons.
The team comprises a Linesman trained and certificated as a wash gun operator, a crew
member to operate the water pump and a third man to act as flagman and perform duties
assigned by the supervisor. The supervisor may add additional assistance if considered
necessary.
5.10.2 Washing in developed urban areas requires particular attention, where property damage
or public dissatisfaction may result from water overspray. Advance notification should be
provided to those who may be affected, together with appropriate protective measures to
minimize the possibility of damage.
5.10.3 When a Live washing and supervisor or foreman is not in direct charge, the wash gun
operator shall take responsibility for the entire crew.
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6 APPENDIX 6 - OVERHEAD LINES

6.1 SCOPE
This Appendix provides brief guidance on safe working practices associated with the
overhead lines forming part of the interconnected Transmission System.
6.2 DEFINITIONS
For the purposes of this document the following definitions apply.
Operational Switching - the operation of circuit breakers, disconnections and Isolating

Devices to the instructions of a System Control Person.
Safety Switching - the operation of disconnections, Isolating Devices, application of

Primary Earths and Shorting Switches, and removal of fuses and links to the instructions
of a System Control Person to achieve Safety from the System.
All Equipment on which work is to be carried out must be readily identifiable. Where
necessary, an Approved means of temporary identification must be attached, which will
remain effective throughout the duration of the work.
6.4 DANGERS
The main Dangers to personnel from overhead lines are:
 Falling from height.
 Circuit identification errors.
 Induced voltages and voltage differences at the point of work.
6.5 OVERHEAD LINES
6.5.1 The climbing for any purpose, other than authorized Live line work, on towers or supports
carrying Live High Voltage conductors is strictly forbidden.
6.5.2 Where work is to be undertaken on any part of a High Voltage overhead line, it must first
be disconnected from all possible sources of electrical energy and Points of Isolation
established.
6.5.3 The conductors must be Earthed on each side of the work Location with Primary
Earths, normally at the Substations at each end of the circuit. To protect against induced
voltages, Additional Earths must also be applied to the conductors each side of the point
of work, and as near to the work Location as practicable.
a) The Additional Earths on both sides of the workplace must be connected to an

Approved Earth reference point. The method to establish an Approved earth
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reference point is described in an Approved procedure or Approved documented

method statement.
6.5.4 Detailed provisions for earthing High Voltage Equipment and Operational and Safety
Switching are contained in Appendices 1 and 2.
6.5.5 For all work on overhead lines, the Permit to Work will be issued at a substation that is-
connected to one end of the overhead line. Operational and Safety Switching at the
remote substation end(s) of the overhead line circuit will be coordinated by the System
Control Person.
6.5.6 Full body Safety Harnesses double lanyard must be worn and used whilst working on any
High Voltage overhead line tower or support. 100% attached to the tower at all times is
mandatory. This includes any maneuvering on the tower, such as climbing up and
down the tower on the step bolts. In addition, it is also mandatory to wear personal
protective equipment that is appropriate for the work being undertaken.
6.5.7 All persons climbing or working on overhead line towers will be under observation at all
times by a second person at the base of the tower.
6.5.8 For work on painting or maintenance of overhead line towers, the work can be carried out
in two stages.
a) If the work is on the lower part of the lower and is carried out under a Limited
Access Permit, the towers on which work is being carried out shall be on the line of
sight of the Competent Person and shall not exceed five.
b) If the work is on the upper part of a double circuit tower, where one circuit is alive
and the second circuit is Isolated and Earthed, work is allowed under a Permit to
Work on the half of the tower associated with the Isolated and Earthed circuit
The number of towers under the supervision of one Competent Person should not
exceed two.
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7 APPENDIX 7 - UNDERGROUND CABLES

7.1 SCOPE
This Appendix provides guidance on safe working practices associated with all
underground cables forming part of the interconnected Transmission System.
7.2 DEFINITIONS
For the purposes of this document the following definitions apply.
Operational Switching, the operation of circuit breakers, disconnectors and Isolating

Devices to the instructions of a System Control Person.
Safety Switching - the operation of disconnectors, Isolating Devices, application of

Primary Earths and Shorting Switches, and removal of fuses and links to the instructions
of a System Control Person to achieve Safety from the System.
All Equipment on which work is carried out must be readily identifiable. Where necessary
an Approved means of temporary identification must be attached, which will remain
effective throughout the duration of the work and removed on completion of the work.
7.4 DANGERS
The main Dangers to personnel from underground cables are:
 Injuries as a result of excavation collapse.
 Circuit identification errors.
 Induced voltages and voltage differences at the point of work chemicals and fumes
from fluxes.
 Gas release from pressurized cables.
7.5 UNDERGROUND CABLES
7.5.1 Where work is to be undertaken on any part of a High Voltage underground cable, it must
first be disconnected from all possible sources of electrical energy and Points of
Isolation established.
7.5.2 Detailed provisions for earthing High Voltage Equipment and Operational and Safety
Switching are contained in Appendices 1 and 2.
7.5.3 Access to underground cable circuits requires careful excavation to expose the outer
surfaces of the cable external protection. Excavation must be carefully controlled to avoid
damage to any underground services and will normally require trench reinforcement, as
the excavation proceeds, to protect against the Danger of excavation collapse.
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7.5.4 Before any High Voltage underground cable is cut, the following procedure must be
adopted:
a) The Authorized Person in charge of the work must satisfy himself that the cable has
been made Dead, Points of Isolation established and Earthed in accordance with
the Company System Safety Rules.
b) Dead cables shall be positively identified, as far as reasonably practicable, using
cable records in conjunction with a cable location detector, prior to any cable spiking
operation.
c) No other work shall be undertaken in the vicinity either the Dead circuit, or any
adjacent cable circuit, during cable spiking operation.
d) The Networks Management Division must be informed of any proposed cable spiking
operation immediately prior to the work commencing. Constant contact will be
maintained with the Networks Management Division, throughout the cable spiking
activity, to confirm that there is no adverse effect on the remainder of the System.
e) The Authorized Person should consider the cable circuit construction and any
requirement for special jointing techniques, including insulated working, prior to the
commencement of work.
f) The Authorized Person, using a cable spiking gun in a safe and Approved manner
from a safe distance, should drive a spike into the cable cores at the point where the
cable is to be cut.
g) Immediately after spiking, circuit breakers connected to any cables in the vicinity of
that spiked should be checked for fault operation.
h) If a Live cable is spiked in error there may not always be an explosion at the spiking
site.
i) When removing the gun the Authorized Person should check that the spike has cut
through into one phase core and the Earthed metallic sheath pr two phase cores
j) The Authorized Person should then demonstrate to the cable jointing team that it is
now safe to cut the cable immediately adjacent to the embedded cable spike.
k) After the cutting of any cable, the Authorized Person should confirm the electrical
continuity of the cable in both directions prior to the commencement of work in
accordance with an Approved procedure or Approved documented method
statement.
7.5.5 No person must touch the insulation surrounding any High Voltage cable, unless the
circuit has been made Dead, Points of Isolation established and Earthed in accordance
with the Company System Safety Rules.
7.5.6 Work on Live Low Voltage underground cables is forbidden.
7.5.7 Before any Low Voltage underground cable is cut, the Authorized Person in charge of
the work must satisfy him that the cable has been made Dead and Points of Isolation
established in accordance with the Company System Safety Rules. He must then drive a
spike into the cable cores with a cable spiking gun using a safe and Approved method.
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8 APPENDIX 8 - PROVISIONS FOR PHYSICAL AND CHEMICAL

ENVIRONMENTS
8.1 SCOPE
This Appendix provides general guidance on safe working practices associated with a
range of potentially hazardous physical and chemical environments. It also provides
general guidance on the use of tools.
8.2 DEFINITIONS
For the purpose of this document the following definitions apply:
Hot Work - Any work activity, including grinding, cutting and welding, which may produce
heat, sparks or flames.
Combustible - Substance capable of igniting and burning readily.
Confined Space - A space large enough for a person to bodily enter and perform assigned
work, has limited or restricted means of entry and exits, and is not designed for continuous
employee occupancy.
Excavation - Work, excavations, drilling, boring, construction, demolition or surface

removal or penetration in any manner of owned property, streets, alleys, easements, or
public lands within the corporate limits.
Self-Contained Breathing Apparatus (SCBA) – A device worn to provide breathable air in

a hostile environment. The breathing set is not dependent on a remote supply (e.g.,
through a long hose). An SCBA typically has three main components: a high-pressure
tank, a pressure regulator, and an inhalation connection, connected together and mounted
to a carrying frame.
8.4 DANGERS
The main Dangers to personnel in hazardous environments are
 Asphyxiation.
 Burns.
 Fire and explosion.
 Failing.
 Electrocution.
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8.5 FIRE PREVENTION
8.5.1 The precise nature of the fire precautions required at a workplace depend upon several
factors including the building layout, building construction, type of work and the number of
persons that may be exposed to the fire risk.
8.5.2 Before welding or cutting a pipe, tank or similar container that has held flammable
material, thorough forced ventilation and nitrogen purging shall be carried out to remove
all explosive vapors
8.5.3 When Hot Work is planned in the vicinity of automatic fire protection equipment, the
concerned individuals must be informed before the work commences.
8.5.4 All flammable gas cylinders and associated Equipment shall be inspected periodically
and detailed records maintained. The Equipment must also be visually inspected
immediately prior to use. Gas cylinders shall be stored and secured in an upright position,
handled with care and kept cool away from all sources of heat. Under no circumstances
should oil or grease be used in the vicinity of Oxygen Equipment.
8.5.6 Fire fighting facilities and Equipment are to be used only for fire protection.
8.5.7 When a fire extinguisher is discharged the appropriate department must be informed
immediately so that the unit can be refilled and made ready for further use.
8.5.8 The use of petrol, or other highly inflammable liquids, as cleaning agents is strictly
prohibited.
8.5.9 Naked flames, or non-explosion proof equipment, must not be taken into battery rooms.
8.6 HAZARDOUS CHEMICALS
8.6.1 Special care is required when using potentially hazardous chemical substances.
8.6.2 All potentially hazardous chemicals must be stored in a well ventilated, dry and cool place
in suitable vessels.
8.7 HAZARDOUS GASES
8.7.1 Gases can present a particular Hazard because some are neither visible or have any
distinguishing smell.
8.7.2 Chlorine is a highly toxic gas and is 2.5 times heavier than air. Every building housing
chlorine plant must be efficiently ventilated and the apparatus maintained to minimize
leakage and prevent any accumulation of dangerous concentrations Suitable detectors
shall be used where there is a possibility of chlorine gas leakage. Alternatively if these are
not readily available, an ammonia solution detector should be used where appropriate.
8.7.3 Chlorine must be stored away from any source of combustion such as organic chemicals,
agitation, sunlight and high temperatures.
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8.7.4 Chlorine cylinders, piping, valves, metering equipment and cylinders shall be made of
materials that are corrosion resistant.
8.7.5 Chlorine tanks must have a fusible plug to prevent rupture of tank at high temperature.
8.7.6 Workers exposed to hazardous gases must wear a self-contained breathing apparatus
(SCBA) and attend specific safety training.
8.7.7 Nitrogen and carbon dioxide will not sustain life. Any vessel, pipe or culvert, which may
contain these gases, must be thoroughly purged with air before any person is allowed to
enter.
8.7.8 When there is a possibility that hazardous gases may be present in any confined space, a
Chemist, or other qualified specialist, must be requested to test the atmosphere and verify
that it is safe for work. Thereafter suitable detectors must be located in the confined space
and suitable respirators must be available outside to meet any emergency. A standby
man, in permanent contact with the personnel, working within the confined space, must be
posted at the entrance. Rescue and emergency procedures should be practiced
periodically.
8.8 IONIZING RADIATION
8.8.1 Only a competent and qualified contractor will be permitted to use ionizing radiation on the
Company premises. All sources of radiation must be strictly controlled.
8.8.2 Before bringing a source of ionizing radiation onto the Company premises, the contractor
must obtain permission from a suitably trained Authorized Person. The Authorized
Person may decide to take further advice from a recognized specialist the control of
radioactive sources. The procedures to be followed regarding the safe transport, receipt,
registration, storage and use of the source of ionizing radiation must be agreed with the
Authorized Person with special responsibilities for ionizing radiation.
8.8.3 When ionizing radiation processes are in progress, radiation Danger notices must be
prominently displayed and the area barriered off to prevent personnel from entering the
hazardous area.
8.8.4 All individuals engaged in radiography shall be equipped with a film badge and dosimeter.
8.8.5 Only licensed radiographers with proper radiation monitoring equipment, including a
survey meter, may enter the demarcated area.
8.9 TOOLS AND EQUIPMENT
8.9.1 Each individual is responsible for ensuring that the tools and equipment he uses in the
course of his duties are maintained in a safe and effective condition.
8.9.2 Portable electrical tools must operate with a supply voltage of 110 volts or less, unless
special facilities have been provided to protect the user from electric shock, such as:
 Providing a resistive residual current device in the power supply.
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 Using all-insulated casings.
 Using double insulation.
 Earthing all exposed metal parts.
 Using reduced voltages through isolating transformers, typically 220-volt center

tapped (110 volt to earth).
8.9.3 Only non-sparking (explosion proof) Equipment shall be used when there is any Danger
of inflammable gases of vapors existing. Also, only non-sparking tools shall be used in
natural gas or gas oil equipment.
8.9.4 When high pressure hydro-jet cleaning equipment is used the supervisor must take the
necessary precautions to protect personnel in the vicinity of the activities from accidental
impact from the water jet.
8.9.5 Rotary grindstones must be mounted with care, in accordance with the manufacturers’
instructions, and use of the side of a rotary stone for grinding is strictly prohibited.
Grinders shall be permanently equipped with guards and personnel in the vicinity of any
grinding operation must wear suitable eye protection.
8.9.6 During welding operations:
a) The work piece and the welding machine must be effectively Earthed to the same
point using clamps or bolted connections.
b) Welding shields must be worn by welders and precautions taken to protect personnel
in the vicinity from the risk of weld flash.
c) When welding in confined spaces effective measures must be adopted to remove

weld fumes and vent them safely to atmosphere.
d) Before commencing any work with a ladder:
e) It must be inspected to ensure that it is in sound condition.
f) It must be secured to prevent it from slipping either by footing by a second person,

lashing or shoring.
8.9.7 Only persons holding a valid UAE driving license are permitted to drive vehicles within the
boundary of stations, where a speed limit of 20 km/hr must be observed.
8.10 HAZARDOUS MATERIALS
The use of blue asbestos is strictly prohibited. Work with other forms of asbestos should
be avoided where possible, and alternative materials substituted. When work with
materials containing white asbestos cannot be avoided, rigorous special precautions must
be taken to prevent the inhalation of any dust into the respiratory system of the operative.
Advice must be obtained from a recognized specialist before any work is undertaken.
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8.11 CONFINED SPACES
The Water Network and Power Network undertake various activities in confined spaces,
which expose the workers to Hazards and thus require appropriate safety measures
(training and entry permit).
Whenever access to a confined space is required, this must be carried out in accordance
with a documented approved procedure (HSE-HS-32) or method statement.
8.11.1 CONFINED SPACE HAZARDS
Flammable Atmospheres
Flammable atmospheres usually arise from enriched oxygen atmospheres, chemical

reactions, and concentrations of combustible dusts and mists. All ignition sources must be
eliminated such as sparking from tools, electrical equipment, static electricity, and open
flame. Local ventilation should be used when it will not interfere with the application of the
paint or coating.
Toxic Atmospheres
Toxic gases which have been reported to cause death in workers in confined spaces
include carbon monoxide (CO), hydrogen sulfide (H2S), chlorine, oxides of nitrogen, and
ammonia. Toxic substances can often seep into a confined space that was once
considered Hazard free and make it life threatening. The atmosphere of a confined space
must be tested every time before a worker enters.
Physical Hazards
Physical Hazards associated with confined space include: mechanical, electrical, and
hydraulic energy; engulfment; communication problems; noise; and size of openings in a
confined space. An effective lockout/tagout program must be used when a worker enters a
confined space with an energy release Hazard.
Communication Problems
Communication between the worker inside the confined space and the standby attendant
outside is of the utmost importance. When visual monitoring of the worker is not possible
because of design of the confined space or location of the entry hatch, a voice or alarm-
activated explosion proof type of communication will be necessary. Lighting can also
prevent visibility problems in confined spaces.
8.11.2 TRAINING
Training must be tailored to specific employee needs and operations, but must at least
include:
 Recognition and identification of confined spaces and permit confined spaces;
 Confined space entrant, attendant, and supervisor procedures;
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 Communications between workers inside and standby;
 Rescue procedures;
 The Hazards involved with entry into a confined space (fire, explosion, asphyxiates,
engulfment, toxic atmospheres, mechanical Hazards, etc.);
 Respirator use and program;
 The use of personal protective equipment inside a confined space; and
 Monitoring procedures.
8.12 EXCAVATIONS
8.12.1 REQUIREMENTS
Many Water Network and Power Network activities require initial excavation in order to
access the work sites. The excavation activity can expose workers to many Hazards
(physical, chemical, biological and radiological) including those of confined spaces listed
above that require safety measures.
8.12.2 SAFETY MEASURES
The following applicable requirements could be implemented to optimize the control of

Hazards:
a) Underground Installations: determine estimated locations, proceed cautiously.
b) Surface encumbrances: remove or support if creating Hazards to workers.
c) Exposure to falling loads: Employees are not allowed under loads handled by lifting
or digging equipment. Workers must either stand away or otherwise be protected
from any vehicle being loaded or unloaded to avoid spilling or falling material.
d) Warning systems for mobile equipment: A warning system must be utilized when
mobile equipment is operated adjacent to an excavation, or when such equipment is
required to approach the edge of an excavation.
e) Emergency Rescue Equipment: Emergency rescue equipment must be readily

available where hazardous atmospheric conditions exist or can reasonably be
expected to develop.
f) Water Accumulation: Employees must be properly protected when working in

excavations where water has accumulated or is accumulating.
g) Stability of Adjacent Structures: Where the stability of adjacent structures is

endangered by excavation operations, support systems such as shoring, bracing, or
underpinning must be provided to ensure stability.
h) Fall Protection: Walkways must be provided where employees or equipment are

permitted to cross over excavations. Adequate barrier physical protection must be
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provided at all remotely located excavations. All wells, pits, shafts, etc., must be
barricaded or covered. Backfill as soon as possible.
i) Classification of Soil: Classification in order to specify soil properties must be based

on the results of at least one visual and one manual analysis conducted by a
competent person.
j) Protective Systems: Employees in excavations must be protected from cave-ins by

an adequate protective system. Sloping and benching systems, Support systems,
shield systems, and other protective systems.
8.13 WORKING AT HEIGHT
8.13.1 DEFINITIONS
Anchorage – A secure point of attachment for lifelines, lanyards, restraint systems, or

deceleration (grabbing) devices.
Body Harness (or Full-Body Harness) - An interconnected set of straps that may be
secured about a person in a manner that distributes the fall arrest forces over at least the
thighs, pelvis, waist, chest, and shoulders with a means for attaching the harness to other
components of a personal fall arrest system.
Fall Arrest System - A system used to minimize the effect of a fall from a working level. It
consists of an anchorage, connectors, and full-body harness and may include a lanyard,
deceleration device, lifeline, or suitable combinations of these. Fall arrest systems are
usually not necessary when proper fall restraint systems are in place.
Fall Prevention - Fall prevention systems are designed to ‘prevent’ against the possibility
of falling. For example, guardrails around the platform of a scissor lift aerial work platform
constitute “prevention" according to ANSI standards.
Fall Restraint - A fall restraint system consists of a full-body harness and appropriate
lanyard. When used properly, restraint systems are designed to physically prevent the
employee from walking or falling off an elevated surface.
Working at height can lead to serious injuries and even total disability or fatality. The
responsibilities of managers and employees as well as required safety measures in
relation to working at height must clearly be established by the Company.
Elements of Hazard prevention include:
8.13.2 FALL PREVENTION
a) Wherever practical, a safe working area must be provided by means of work

platforms or scaffolds. Such work areas should be designed and configured to
prevent falls. Fall prevention equipment may consist of the following:
b) Covers - Covers are fastened over holes in the working surface to prevent falls.
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c) Guardrails - Standard guardrails consist of a top rail, located 38-42 inches above the
floor and a mid-rail installed along drops of more than 30 inches.
d) Work platforms and scaffolds must have complete floors and guardrails with safe
access and egress provided.
8.13.3 PERSONAL FALL RESTRAINT
A personal fall restraint system prevents a worker from being exposed to any fall.
Personal fall restraint systems may use body belts or harnesses with anchor points
capable of supporting four times the intended load. Personal fall restraint protection
systems are rigged to allow the movement of employees only as far as the sides of the
working level or working area.
8.13.4 POSITIONING DEVICE
Positioning device systems consist of a full-body harness rigged to allow work on a

vertical surface, such as a wall, with both hands free. Positioning devices shall be:
a) Rigged such that an employee cannot free fall more than 2 feet.
b) Inspected prior to each use for wear, damage, and other deterioration, and defective
components shall be removed from service.
8.13.5 PERSONAL FALL ARREST SYSTEM
In other situations, fall protection in the form of personal fall arrest systems must be used.
This includes situations in which work is being carried out from an elevated work platform,
aerial bucket truck, or boom lift.
a) There must be a system for ensuring that Fall Protection equipment is:
 Tested and certified for use;
 Inspected by the user before use; and
 Destroyed following a fall or where inspection has shown evidence of excessive

wear or mechanical malfunction.
b) The equipment shall be checked for the following:
 The application limits of the equipment; and
 The proper hook-up, anchoring and tie-off techniques including determination of

elongation and deceleration distance.
c) Personal fall arrest components including harnesses and lanyards shall be inspected
prior to each use for mildew, wear, damage, or other deterioration. Defective
components shall be removed from service.
d) A competent person shall inspect fall arrest systems including harnesses and
lanyards at least semi-annually or according to manufacturer recommendations.
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e) The date of the most recent semi-annual inspection shall be recorded on the
manufacturer’s inspection tag that is permanently attached to the harness or lanyard.
f) In addition, records shall be kept and maintained for the life of the equipment
showing date of purchase, dates when attachments were renewed, and dates when
the equipment was inspected and by whom.
g) As part of a complete personal fall arrest system, which maintains a safety factor of
at least two, work must proceed under the supervision of a qualified person.
8.14 LADDERS
8.14.1 A person may climb or descend a ladder without fall protection provided that the ladder is
properly supported, they are able to use both hands and feet maintaining three points of
contact with the ladder at all times, face the ladder, and climb one step at a time.
8.14.2 SIGNS AND BARRICADES
Where overhead work is being conducted, signs must be posted notifying passersby that
overhead work is taking place and barricades must be erected around the work area to
protect others below from falling objects.
8.14.3 TRAINING REQUIREMENTS AND COMPETENCY ASSESSMENT
Employees must be trained prior to working at heights or using working at heights

devices. All employees must attend Working at Heights training regardless of previous
experience.
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9 APPENDIX 9 - OPERATIONAL AREAS ACCESS & WORKING

9.1 SCOPE
This Appendix outlines the principles for maintaining high security standards and
appropriate standards of personal and operational behavior in substations and pumping
stations. The Appendix is complementary to the Company System Safety Rules and
provides general guidance when working on operational premises, on or near electrical
and mechanical Equipment.
9.2 DEFINITIONS
For the purposes of this document the following definition applies:
Operational Switching - the operation of circuit breakers, disconnectors and Isolating

Devices to the instruction of a System Control Person.
All Equipment on which work is to be carried out must be readily identifiable. A means of
throughout the duration of the work for DANGERS.
9.4 DANGERS
The main dangers to personnel working on operational premises result from failure to
observe appropriate standards of behavior when gaining access to, or working in,
controlled environments.
9.5 ACCESS AND EGRESS ARRANGEMENTS
9.5.1 All persons gaining authorized entry into substations and pumping stations must enter the
details of their access into the station log book. These details should include, but not be
limited to, the purpose of their access, work/safety document details, time/date of their
entrance and exit, etc.
9.5.2 All persons gaining authorized entry into substations and pumping stations should inform
TRANSCO Asset Operations Directorate, Transmission Coordination Center of their
access to and exit from all of these stations.
9.5.3 The external main entrance gate of substations and pumping stations must be securely
Locked, after gaining authorized entry for work, to prohibit the entry of any unauthorized
persons. Some stations may be routinely manned by security personnel.
9.5.4 Authorized and Competent Persons will be issued with appropriate Master Keys, for
access to areas that are normally locked, as determined by their designated competency.
The issue of Master Keys will be recorded and requires acknowledgement by a signature
of receipt.
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9.5.5 Authorized and Competent Persons issued with Master Keys are required to retain
them in safe custody in their personal possession and ensure that all areas that are
normally locked, are safe to enter.
9.5.6 An alternative emergency exit must be provided for the personal safety of employees or
contractors working within a Substation / Pumping Station or secured area. To ensure an
escape route is readily available in an unforeseen emergency, two alternative exits must
be available for all work on the premises. Emergency exit routes must be provided without
reducing the essential high security standard demanded for these areas.
9.5.7 In Substations or Pumping Stations where gases are used in fire fighting systems, before
entering any room, the operation switch for fire fighting protection shall be changed from
automatic position to manual position to avoid any mal operation while working inside.
9.5.8 After completing the work and leaving the room, the operation switch shall be set back to
automatic.
9.5.9 Persons to whom keys have not been issued can only gain access to areas if they are in
possession of a Safety Document or under Supervision of an Authorized or
Competent Person.
9.5.10 Contractors can only gain access to locked and secure areas if they are in possession of a
Safety Document or under Supervision of an Authorized or Competent Person.
9.5.11 The issuing of Keys to give access to areas where assets of another company are also
located is described in the Connection and Interface Agreement between the
companies for that specific Location.
9.5.12 On completion of the work, or other maintenance activity, it is the responsibility of the
Authorized Person or Competent Person in charge to ensure that all access gates,
doors and windows are closed and securely Locked. Prior to leaving the area, all surplus
equipment and material must be removed and the premises left clean.
9.5.13 Access to external authorities (such as FEWA), other than ADDC/AADC, for work on their
own equipment located within TRANSCO substations, pumping stations or any other
Location on the Network must only be through a documented Approved Procedure or
method statement.
9.6 CODE OF PERSONAL BEHAVIOUR
9.6.1 A high standard of personal behavior is always essential at workplaces in operational

premises. Each employee must behave at all times in a manner conducive to his own
personal safety and the safety of other personal. Practical jokes, arguments and similarly
irresponsible behaviors are forbidden.
9.6.2 Each supervisor / Competent Person is responsible for the safety standards of his
subordinates.
9.6.3 Protection and safety interlock systems designed to protect employees from incorrect
actions and human errors and contribute considerably to maintaining high safety
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standards. In very exceptional circumstances, trained and duly Authorized Persons can
seek specific permission to defeat these important safety provisions.
9.6.4 Hazard warning signs must be observed and obeyed at all times.
9.6.5 Smoking inside Substation or Pumping Station is strictly forbidden. Smoking, the use of
open flames in the vicinity of evaporating combustible liquids, whilst opening oil filled
containers or similar Equipment are also strictly forbidden.
9.6.6 Naked flames, or other ignition sources, must not be taken into battery rooms.
9.7 CODE OF OPERATIONAL BEHAVIOUR
9.7.1 Learn and obey the Company System Safety Rules. They are drawn up for your personal
safety and the safety of those working with you. Any breach of the mandatory Company
System Safety Rules is a disciplinary offence. Ignorance of the System Safety Rules will
not be accepted as an excuse and will be treated as neglect of duty.
9.7.2 Carry a personal System diagram at all times when on duty. Ensure that it is always up to
date and consult it regularly.
9.7.3 Never run in a Substation or Pumping Station or any other similar operational enclosure.
9.7.4 Understand the Equipment you are required to operate. Always ask if in doubt and never
experiment with Live electrical Equipment.
9.7.5 During any Operational / Safety Switching, only those Authorized/Competent Persons
necessary for carrying out the operations should be in the vicinity of the switchboard or
pump local control panel.
9.7.6 Do not trust your memory. Always consult your High Voltage Switching Schedule (or
Maneuvering Form) immediately prior to acting upon each item. Pause and think before
you act. All actions should be and never impulsive.
9.7.7 When instructed by telephone or radio, write down the Operational Switching instructions
and read them back to the originating System Control Person for confirmation.
9.7.8 Enter the Operational Switching instructions in the control room Log Book immediately
before the operation. Read it back to yourself and check that the entry correctly sets down
all you intend to do. When the Operational Switching has been completed, insert the time
of the operation in the Log Book alongside the original instruction.
9.7.9 Check, use pointing and calling process and confirm the title of the circuit before
undertaking any Operational Switching. If in doubt, ask.
9.7.10 Check the service position of each switch prior to all Operational Switching. Is it in the
position (closed, open or earthed) that you expected from your Operational Switching
instruction? If it is not, find out why.
9.7.11 If a circuit breaker trips immediately on closing, report the fact to the System Control
Person and await further instructions.
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9.7.12 All relay flag indications that have operated must be correctly recorded before resetting.
9.7.13 When leaving a substation or pumping station unattended or unmanned, make sure that it
is securely Locked.
9.8 PROTECTIVE CLOTHING AND EQUIPMENT
9.8.1 Since it is not always possible to remove workplace Hazards at source, personal
protective equipment may be required to adequately control the employees’ exposure to
risk. All personal protective equipment must be suitable for the protection required and
properly maintained.
9.8.2 Overalls, head protection, eye protection, gloves and safety footwear are available to all
employees. Each individual is responsible for ensuring that appropriate protective clothing
is worn in potentially hazardous areas.
9.8.3 Specialist safety equipment such as breathing apparatus or waterproof overalls may be
required in particular situations. Each supervisor is responsible for ensuring that the
appropriate personal protective cloth and equipment is used in any potentially hazardous
situation.
9.9 INCIDENTS & NEAR MISSES
9.9.1 Any injury resulting from an accident must receive medical attention as soon as possible.
9.9.2 Serious incidents must always be investigated thoroughly and reported to the appropriate
supervisor and HSEQ Department. All ‘near misses’ should also be investigated and
reported to confirm that safety measures were adequate and learn for future similar
situations.
9.9.3 Incident investigation and reporting procedures should be in accordance with the detailed
Company provisions.
9.10 GENERAL HOUSEKEEPING
9.10.1 Good housekeeping and tidy workmanship will result in accident prevention. Effective
standards must be used in all workplace activities.
9.10.2 Safety equipment and First Aid appliances shall only be used for the purpose intended.
9.10.3 Portable fire extinguishers and guidance notes on artificial respiration techniques are
available in strategic locations at operational premises. Advice on fire prevention and
safety matters should be provided.
9.10.4 Each employee is encouraged to advise his supervisor of any potentially serious safety
Hazard so that immediate action can be taken to correct the situation.
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10 APPENDIX 10 - APPOINTMENT OF PERSONS

10.1 CATEGORIES OF APPOINTMENT
CP1 An individual who has sufficient technical knowledge and experience to recognize
and avoid Danger and carries out the duties of a Competent Person including switching
and the operation of Equipment and the receipt and clearance of specified Safety
Documents.
CP2 An individual who has sufficient technical knowledge and experience to recognize
and avoid Danger and carries out the duties of a Competent Person including the receipt
and clearance of specified Safety Documents.
AP1 In addition to having the duties of Competent Person (CP1) prepare issue and
cancel specified Safety Documents for HV Equipment.
AP2 In addition to having the duties of a Competent Person (CP1) prepare, issue and
cancel specified Safety Documents for LV Equipment.
AP3 In addition to having the duties of a Competent Person (CP1) prepare, issue and
cancel specified Safety Documents for Mechanical Equipment.
CN1 Carry out the duties of a System Control Person / Transmission Coordination
Person for HV Equipment.
Person for LV Equipment.
Person for Mechanical Equipment.
10.2 OPERATIONAL AUTHORITY (OA)
Appendix 2 ‘Operational and Safety Switching’ requires selected Authorized Persons to

have appropriate written authority to render interlocks inoperative.
OA1 Written authority to render interlocks inoperative and to operate non- interlocked
Equipment to the instructions of a Control Person (when accompanied by OA2).
OA2 Written authority to accompany, and check that the instructions for rendering
interlocks inoperative are implemented on the correct Equipment and carried out in the
proper sequence by the instructed person (accompany and check operations performed
by OA1).
10.3 TRAINING TRANSCO EMPLOYEES ON THE JOB
Personal Supervision can be applied to trainee/developee who may need to be trained

on the job while Systems are still connected to the Network, but have been made safe
under the TRANSCO System Safety Rules. This can also be Network Management
Control Systems. Personal Supervision should be applied by line management via an
appropriately competent Competent Person, Authorized Person, or System Control
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Person / Transmission Coordination Person. Any trainee/developee who is to be

placed under Personal Supervision for any duration must be informed of this and the
boundaries of the work that they can, and MUST not do, explained clearly and recorded.
This includes Appendix 9, 9.7 Code Of Operational Behaviour. Checking for
understanding of these requirements is mandatory.
10.4 GENERIC JOB DESCRITPIONS FOR AUTHORISED, COMPETENT & SYSTEM

CONTROL PERSON / TRANSMISSION COORDINATION PERSON.
These job descriptions are generic only and cover the roles from the application of System
Safety Rules only. They should be used as a guide for interviews or assessments against
the potential competencies required.
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GENERIC JD - AUTHORIZED PERSON
Job Title: Authorized Person – Under TRANSCO SSRs Job Category: Leader for the works undertaken on or near
the Networks.
Department/ Maintenance, Network Operations, Projects Position Type: Full time
Group:
Supervisory Will lead a group of Competent Persons Language Basic Understanding of English reading,
Responsibility: under his designation/safety authorization Ability: writing and speaking
Location: Anywhere within the Transco Network Reports To: Day to Day – Line Manager/Section
Head/Head of Department.
Role & Typical work activities involve;

Responsibility: 1. Issues Safety Document to Competent Persons ensuring it is completed correctly and is fully understood by
the Competent Person.
2. Cancels Safety Document after completion of the works and clearance given by the Competent Person.
Checks area is clean and tidy and that all tools/test equipment’s and work materials have been removed from
the work location.
3. SSR communication with, but not limited to, Control Person, Competent Person and his working party.
4. Plans and arranges Competent Persons working schedule.
5. Reviewing and Approving submitted MS and RA from Contractors.
6. Liaising with any consultants, contractors, related to commissioning works
7. Liaising with other parties that are interconnected with the TRANSCO Network.
8. Reviewing and Approving Applications For Work.
9. Ensures Working Party have all the correct PPE.
10. Responsible for checking certifications of equipment and operator and performing regular inspection.
11. Reports to their Line Manager daily performance, work completed, work in progress, issues problems on the
site.
12. Reports any SSR Violations, all injury incidents and near misses to Line Manager.
13. Develop a positive and HSE working environment for employees.
14. Responding to any Emergencies or activating an Emergency Plan that is required to be activated to save
lives of employees.
15. Preparing reports as required.
16. Resolving any unexpected technical difficulties and other problems that may arise.
Qualifications and Bachelor Degree/Diploma in Engineering or Required Average 1 to 2 years’ experience in same
Education equivalent (Minimum) Subject to case to Experience: field. Subject to case to case review for
Requirements: case review for special work requirements. special work requirements.
Required Soft Skills: Hard Skills:

Competencies: • Leadership • TRANSCO SSRs
• Communication oral & written • Technically ability
• Delegation • Risk Management & Control measures for relevant
• Problem solving Authorization.
• Planning/Coordination • Project time management
• Team working • Resource management
• Reporting skills • Local NOC process
• Decision making. • Knowledge of work procedures
• Management ability • Relevant general HSE Awareness
• Change management
Minimum Training • Company Induction including HSEQ. Competence • Face to face Interview, competency
Requirements: Assessment By:
• General HSEQ MS Awareness. based.
• SSR training including risk assessment. • Written multiple choice assessments.
• Awareness on significant General • Practical Demonstration
Hazards such as Confined spaces,
working at height, Safe Excavation, etc.
• Basic First Aid and Fire Fighting
AD OSHAD RF WMS and Risk Assessment must cover compliance to the required COPs. Authorized Person should have the
Knowledge: basic knowledge of the relevant COPs.
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GENERIC JD - COMPETENT PERSON
Job Title: Competent Person - under TRANSCO SSRs Job Category: Supervisor of works on or near the
Networks.
Department/ Maintenance, Network Operations, Projects Position Type: Full Time.
Group:
Supervisory Will supervise a team of technicians, labouers Language Basic Understanding of English reading,
Responsibility: and helpers at direct work location. No more Ability: writing, and speaking. Language of
than 10 to 15 persons workers he supervises.
Location: Anywhere within the Transco Network Reports To: Under TRANSCO SSRs - Authorized
Person.
Day to Day – Line Manager/Supervisor
Role & 1. Reads, understands and checks Safety Document before Receiving and follows the Safety Document and
Responsibility. only does the work what is written on it.
2. Directs and supervises a team of technicians, labouers and helpers at site, to perform the daily tasks to
ensure they are completed as per TRANSCO SSRs.
3. Planning and organizing of the daily tasks.
4. Responsible for completing daily tool box talk (TBT). Prior to the start of the task, ensure safety requirements
are available, adhered and is communicated down to the team; as applicable.
5. Checks PPE to ensure all in adequate condition and fit for purpose.
6. Communicate with TCC or local operator/shift engineer upon access to/egress from a Substation/Pumping
Station.
7. Ensure any particular instructions are communicated including client notification, legal notice etc. (such as
midday break, adverse weather condition alerts etc.)
8. Supervises/monitors quality of work and ensures work complies to required standards etc, Work Method
Statement requirements etc.
9. Responsible for checking certifications of equipment and operator and performing daily inspection.
10. Performs early morning site check to ensure site is as required. Notes any changes to the previous day and
communicates with their line supervisor.
11. Reports to his/her Line Manager and Authorized Person daily performance, work completed, work in
progress, issues problems on the site.
12. Reports any SSR Violations and all injury incidents and near misses to Authorized Person and his Line
Manager.
13. Develop a positive and HSE working environment for employees.
14. Ensure that workplace is maintained clean, tidy and organized and the removal of all waste.
15. Ensuring the work location at the end of the day is safe and does not create hazards for the general public.
16. Activating any Emergency Plan that is required to be activated to save lives of employees.
17. Should be available at site all the time (100%) works are in progress and should not leave the site during
work.
18. During evacuation In case of FIRE he should ensure all the members of his working team were evacuated
from the site.
Qualifications and Minimum high school education certificate Required Average 1 to 2 years’ experience in same
Education and Diploma in respective discipline Experience: field. Subject to case to case review for
Requirements: electrical, mechanical, or civil Engineering. A special work requirements.
higher qualification can be acceptable.
Required Soft Skills. Hard Skills.

Competencies: • Communication oral and written • Read and understand drawings.
• Teamwork • TRANSCO SSRs.
• Organizing work • Tools and equipment to be used.
• Supervisory • Work practices and control measures for relevant
• Problem solving authorization.
• Reporting skills • Emergency Management.
• Decision making • Relevant general HSE awareness.
Minimum Training • Company Induction including HSEQ. Competence • Written multiple choice assessments.
Requirements: • Awareness on significant General Assessment By: • Face to face Interview, competency
Hazards involved in the work activity based.
• TRANSCO SSRs. • Practical Demonstration on site to an
• Supervision. Authorized Person.
AD OSHAD COPs WMS and Risk Assessment must cover compliance to the required COPs and therefore there is no need for the
Knowledge: Competent Person to know contents of COPs.
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GENERIC JD - SYSTEM CONTROL PERSON
Job Title: System Control Person (SCN) Job Category: Execution of Operational & Safety
Switching
Department/ System Operator Position Type: Full time

Group:
Supervisory Will execute and confirm system safety Language Ability: Good Understanding of English reading,
Responsibility: precautions have been successfully applied writing and speaking
at site with AP providing a safe work zone for
working on or near the Transmission Owner
Network.
Location: System Operator Control Center Reports To: System Operator Senior SO Control
Person.
Responsibility: 1. Executes correctly switching and maneuvering schedules.
2. Executes safety switching in agreement with TO AP and confirms earths applied.
3. For manual/ local switching provides direct instruction as per TO SSRs to AP at site.
4. Ensure implementation of all operational procedures related to the network.
5. Communication with, but not limited to, TO Coordination Person, TO Coordination Supervisor, and TO
Authorized Person and other Control Centers when system safety precautions are required to work across
boundaries.
6. Liaising with any consultants, contractors, related to commissioning works.
7. Liaising with other parties that are interconnected with the TO Network.
9. Reports any SSR Violations, all injury or operational incidents and near misses to Line Manager.
10. Responding to any Emergencies or activating the Crisis / Emergency Plan that is required to be activated to
save lives of TO employees
11. Resolving any unexpected technical difficulties and other problems that may arise.
Qualifications Bachelor Degree in Engineering (Minimum) Required 5-year experience in same field.
and Education Experience:
Requirements:
• Decision making. • Project time management
• Planning/Coordination • Resource management
• Team working • Local NOC process
• Reporting skills • Knowledge of work procedures
• Emotional intelligence • Change management
Minimum Competence
Training • Company Induction including HSEQ. Assessment By: • Face to face Interview, competency
based.
Requirements: • General HSEQ MS Awareness.
• Written multiple choice assessments.
• SSR training including risk assessment.
• Practical Demonstration on DTS
• Awareness on significant Network System
Hazards.
AD OSHAD RF Control Person should have the basic knowledge of the relevant COPs.
Knowledge:
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GENERIC JD - TRANSMISSION COORDINATION PERSON
Job Title: Transmission Coordination Person (TCN) Job Category: Coordinator for SSR related activities on
the Network
Department/ Network Operations Directorate Position Type: Full time
Group:
Supervisory Will sanction issuance and cancellation of Language Ability: Good Understanding of English reading,
Responsibility: SD ensuring system safety provisions to writing and speaking
AP/CP intending to work on or near Transco
Network
Location: Transmission Coordination Center Reports To: Head of Section:- Transmission
Coordination Supervisor.

Responsibility: 1. Gives consent to the issuance of Safety Document after ensuring provision of system safety and approval
for the intended works on or near the network.
2. Gives consent to the cancellation of Safety Document after ensuring removal of system safety for the
completed works on or near the network.
3. SSR communication with, but not limited to, Authorized Person and Competent Person.
4. Reviewing approved MS and RA from Contractors.
5. Liaising with any consultants, contractors, related to commissioning works
7. Reports to his/her Line Manager daily performance, work completed, work in progress, issues problems
related to execution of works.
8. Reports any SSR Violations, all injury or incidents and near misses to Line Manager.
9. Develop a positive and HSE working environment with APs and CPs.
10. Responding to any Emergencies or activating an Emergency Plan that is required to be activated.
11. Preparing reports as required.
12. Dispatching Field Operators to attend Alarms.
13. Liaising with the System Operator Control Center and System Control Persons
Qualifications and Bachelor Degree in Engineering (Minimum) Required 5 year experience in same field.
Education Experience:
Requirements:
• Decision making. • Project time management
• Planning/Coordination • Resource management
• Team working • Local NOC process
• Reporting skills • Knowledge of work procedures
• Emotional intelligence • Change management
Minimum Training Competence
Requirements: • Company Induction including HSEQ. Assessment By: • Face to face Interview, competency
based.
• General HSEQ IMS Awareness.
• Written multiple choice assessments.
• SSR training including risk
assessment. • Practical Demonstration on DTS
System
• Awareness on significant Network
Hazards.
AD OSHAD RF Control Person should have the basic knowledge of the relevant COPs.
Knowledge:
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11 APPENDIX 11 - SUBSTATION BATTERIES

11.1 SCOPE
This Appendix provides guidance on safe working practices associated with inspection
and maintenance of storage batteries as used in electrical substations. It also provides
guidance on the requirements for the tools allowed to be used in battery rooms and the
requirements for PPE.
11.2 DEFINITIONS
For the purposes of this appendix the following definition applies
Cell – an individual electrolytic cell in a battery.
Single-ended Insulated Tool – A tool with only one end that can be used to perform work
and the rest of the tool covered with an approved electrical insulation material.
All Equipment on which work is carried out must be readily identifiable. Where necessary
and Approved means of temporary identification must be attached which will remain
effective throughout the duration of the work and removed on completion of the work.
11.4 DANGERS
The main Dangers to personnel working on storage battery systems are explosions due
to a high concentration of Hydrogen, arcing resulting from short circuits and burns as a
result of contact with the electrolyte used on the batteries.
Before entering a battery room it must be verified that the extraction fan is working (if
fitted) or that the room is sufficiently ventilated to ensure that the build up of Hydrogen is
unlikely.
11.5 PPE
The recommended PPE to be worn when work is done in battery rooms is:
 gas-tight goggles or face screens
 boiler suit
 aprons complying with BS 3314
 gloves complying with BS 1651 (Table-1, Group-K)
 gum boots
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11.6 GENERAL REQUIREMENTS
11.6.1 Personnel working on battery installations should remove personal adornments made of
metal on their wrists, neck and hands before starting their work.
11.6.2 Only wooden ladders must be used in battery rooms.
11.7 INSPECTION AND TESTING OF BATTERIES
11.7.1 VISUAL INSPECTION

When visual inspection of battery systems needs to be done, the Authorized Person
shall assess the conditions and decide on the minimum PPE to be worn.
11.7.2 TESTING OF THE ELECTROLYTE
The following procedure should be followed:
 The minimum recommended PPE must be worn.
 At least two persons should be present when the tests are performed.
 Additional ventilation directly above the cells must be applied (where the highest
concentrations of Hydrogen will be present) when the filling caps are removed.
 A suitable supply of clean water must be available to dilute and wash away any
spillage and for the workers to wash if they come into contact with the electrolyte.
 When topping up the cells fresh, good quality distilled water must be used.
11.7.3 TESTING OF THE CELLS
The following procedure should be followed:
 The minimum recommended PPE must be worn.
 At least two persons should be present when the tests are performed.
 When using battery testing tools which connect a load across the battery cell in the
course of the measurement, sparking can result while removing the test spikes from
the battery terminals. This can result in explosions and additional ventilation must be
applied directly above the cells where the highest concentrations of Hydrogen will be
present.
11.7.4 REPLACEMENT OF DEFECTIVE CELLS
If the battery can be disconnected from the load and the battery charger, the following
procedure should be followed:
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 Points where the battery must be disconnected must be identified and the battery
disconnected.
 The Authorized Person issue a Permit To Work and state that no earths are
applied as well as special precautions to ensure Safety from the System.
 Only single-ended insulated tools must be used for work on batteries.
Replacement of defective cells while the battery is connected to the load and/or the
battery charger must be avoided. When unavoidable, it must be done according to an
Approved Procedure or Approved documented method statement.
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12 APPENDIX 12 - FORMS
12.1 SAFETY CLEARANCE CERTIFICATE (HSE-HS-13-F01)
12.2 SAFETY DE-CLEARANCE CERTIFICATE (HSE-HS-13-F02)
12.3 TRANSFER OF SAFETY DOCUMENT APPROVAL (HSE-HS-13-F03)
12.4 RISSP (RECORD OF INTERSYSTEM SAFETY PRECAUTIONS) (HSE-HS-13-F04)
12.5 APPLICATION FOR WORK (WATER) (HSE-HS-13-F05)
12.6 APPLICATION FOR WORK (POWER) (HSE-HS-13-F06)
12.7 PERMIT TO WORK (HSE-HS-13-F07)
12.8 LIMITED ACCESS PERMIT (HSE-HS-13-F08)
12.9 SANCTION FOR TEST (HSE-HS-13-F09)
12.10 EARTHING SCHEDULE (HSE-HS-13-F10)
12.11 CHECKLIST - HV SWITCHING FROM LCC IN SUBSTATIONS (HSE-HS-13-F11)
12.12 CHECKLIST - HV SWITCHING FROM LCC IN PUMPING STATIONS (HSE-HS-13-F12)
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12.1 SAFETY CLEARANCE CERTIFICATE (HSE-HS-13-F01)

On……….………..20___, at …………. hrs in ………………………….…... (Location)………….….…………… the …………………....
(Equipment) ……………………………….…….. will become subject to the Safety Rules of the Abu Dhabi Transmission and Despatch
Company (TRANSCO) and is to be considered operational with its inherent dangers.
All contractors’ staff are to be withdrawn from …………..…. (location)…...………...… and work is not to proceed without a written approval
on an issued Safety Document by an Authorized Person from the Abu Dhabi Transmission and Despatch Company (TRANSCO).
Name:
Title: TRANSCO - Power Engineering Dept Manager
Date:___________
Signature: ____________________________________________
ISSUED BY:
Name:
Title: TRANSCO - Power Commission Engineer
Date:___________
Signature: ____________________________________________
Name:
Title: TRANSCO - Power Field Operations Divisional Manager
Date:___________
Signature: ____________________________________________
APPROVED BY:
Name:
Title: EWEC - Network Operations Division Manager
Date:___________
Signature: ____________________________________________
Name:
Title: TRANSCO – Power Project Division Manager Date:___________
Signature: ____________________________________________
Name:
Title: TRANSCO – Power Project Department Manager Date:___________
RECEVIED BY:
Signature: ____________________________________________
Name:
Title: TRANSCO – Power Maintenance Division Manager Date:___________
Signature: ____________________________________________
Date:___________
Name:
Note;- For Water. Replace with equivalent person from Water.
Once all signatures obtained, distribute as below to Power/Water employees as appropriate.

Distribution: TRANSCO SYSTEM OPERATOR
• Project Consultant & Contractor • Network Operations Director
• Asset Management Director • Power Operation Control Dept Manager
• Power/Water Assets Divisional Manager • Power Control Room Section Manager
• Asset Information and Standards Dept Manager • Power Transmission planning Section Manager
• Network Maintenance Director
• Power/Water Maintenance Division Manager
• Projects Director
• All Power/Water Engineers
• TCC Divisional Manager & All TCC Power Coordination Persons
• HSEQ Dept Manager
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12.2 SAFETY DE-CLEARANCE CERTIFICATE (HSE-HS-13-F02)
On……….………..20___, at …………. hrs in ………………………….…... (Location)………….….…………… the …………………....

(Equipment) ……………………………….…….. which was connected to
the…………………………………………….(location)………………………….. will no longer be subjected to the Safety Rules of the Abu
Dhabi Transmission and Despatch Company (TRANSCO) and is to be considered disconnected and removed from the system.
Name:
Issued By: Title: TRANSCO -

Date:___________
Signature: ____________________________________________
Name:
Title: TRANSCO - Power Field Operations Divisional Manager Date:___________
Signature: ____________________________________________
Approved By:
Name:
Title: EWEC - Power Network Operations Division Date:___________
Signature: ____________________________________________
Name:
Title: TRANSCO – Power Maintenance Division Manager Date:___________
Received By: Signature: ____________________________________________
Name:
Date:___________
Note:- For Water. Replace with equivalent person from Water.

Once all signatures obtained, distribute as below to Power/Water employees as appropriate.
Distribution: TRANSCO SYSTEM OPERATOR
• Project Consultant & Contractor • Network Operations Director
• Asset Management Director • Power Operation Control Department Manager
• Power/Water Assets Divisional Manager • Power Control Room Section Manager
• Asset Information and Standards Dept Manager • Power Transmission planning Manager.
• Network Maintenance Director
• Power/Water Maintenance Division Manager
• Projects Director
• All Power/Water Engineers
• TCC Divisional Manager
• All TCC Power Coordination Persons
• HSEQ Dept Manager
Approved By : CEO
12.3 TRANSFER OF SAFETY DOCUMENT APPROVAL (HSE-HS-13-F03)
TRANSFER OF SAFETY DOCUMENT APPROVAL No:……………..
To………………………………………… Section / Company ……………………………………...
Date …………………
MOTIVATION SECTION
REASON FOR TRANSFER OF SAFETY DOCUMENT
…………………………………………………………………………………………………………………………..……
Type of Safety Document……………………………. No…………………….
Name of the Transmission Coordination Person Giving Consent to the transfer…….……………………………

I hereby declare that the following Safety Document can be transferred to the Incoming Competent Person
Name…………………………………….…….. Signature……………………Time………… Date………………….

Authorized Person
DECLARATION BY AUTHORIZED PERSON
I hereby declare that I have satisfied myself that the Equipment stated above is safe to work on and that I have
explained the precautions to achieve Safety from the System as well as General Safety to:
Name………………………….. ……………………………………….……… (Competent Person) who will take

over the responsibility of supervising the work as shown in the Safety Document

Authorized Person
DECLARATION BY OUTGOING COMPETENT PERSON
I hereby declare that I have explained the work situation to the Authorized Person as well as the Incoming
Competent Person and that I have supplied them with all the relevant information to safely carry on with the
work.

Outgoing Competent Person
DECLARATION BY INCOMING COMPETENT PERSON
I have considered the Work and the Equipment covered by the Safety Document and declare that I am taking
over the responsibility of Supervising the Working Party. I further declare that all members of the Working Party
have been informed of the change.

Incoming Competent Person
THIS TRANSFER APPROVAL DOCUMENT MUST BE ATTACHED TO THE ORIGINAL SAFETY

DOCUMENT. PLEASE WRITE IN CLEAR BLOCK LETTERS
Approved By : CEO
12.4 RECORD OF INTERSYSTEM SAFETY PRECAUTIONS (HSE-HS-13-F04)
No ……………………
Requesting Party …………………………………… Location………………………..…………………
Implementing Party ……………………..……………. Location………………………………..…………
REQUEST
Equipment to be Isolated (Attach additional information / drawings as required)

……………………………………………………………………………………………………
Period of Isolation requested (Date and Time)

From ……………………………………………..………….. To ………………………………….…………..……..
Safety Precautions Requested

Identification No Description of Apparatus Safety Precautions
Requested by Requesting Safety Coordinator (Authorized Person)
Name………………………………………………Signature …………..…… Date………….…. Time …………...
Approved by: …………………………….(Name of System Control Person)
IMPLEMENTATION CONFIRMATION
Safety Precautions Implemented

Identification No Description of Apparatus Safety Precautions
Implementation confirmed by Implementing Safety Coordinator (Authorized Person)
Approved by: …………………………….(Name of System Control Person)
CLEARANCE
Job completed and implemented safety precautions may be cleared. Clearance authorization by
Requesting Safety Coordinator (Authorized Person)
CLEARANCE CONFIRMATION
Implemented safety precautions have been cleared. Clearance confirmed by Implementing Safety
Coordinator (Authorized Person)
Page No. : 100 of 116
Approved By : CEO
PROCESS FLOW CHART FOR RISSP

Identified Inter-System work requiring RISSP
 Consults the System Control Person and agrees on the Safety Precautions.
 Contacts the Implementing Safety Coordinator.
 Discusses the work to be carried out.
 Agrees on the required Safety Precautions.
 Assigns a unique number to the RISSP form.
 Completes the Request Section of the RISSP form with the agreed upon required Safety
Precautions.
Implementing Safety Coordinator (Authorized Person)
System Control Person prepares the Equipment for release from operational service.
 On receipt of the RISSP, achieves the Safety Precautions agreed in accordance with in-
house Safety Practices.
 Completes the Implementation Confirmation Section of the RISSP form.
 Applies his lock as part of the Safety Precautions on the implementing side (only where
practicable).
System Control Person prepares the Equipment for release from operational service.
 Completes the intended work in accordance with in-house Safety Practices.
 Removes his lock from the safety precautions on the implementing side (only where
practicable).
 Completes the Clearance Section of the RISSP form.
Implementing Safety Coordinator (Authorised Person)
 On receipt of the RISSP, clears the Safety Precautions in accordance with in-house Safety
Procedures.
 Completes the Clearance Confirmation Section of the RISSP form.
Please Note:- At the end of the process, no matter who is the Requesting Safety Coordinator TRANSCO
Authorized Person must contact the Transmission Coordination Person and provide the RISSP
allocated number. Where System Control Person is mentioned above, it means the appropriate Control
Person of the companies involved and who are responsible for operational control of required network.
Page No. : 101 of 116
Approved By : CEO
12.5 APPLICATION FOR WORK (WATER) (HSE-HS-13-F05)
Page No. : 102 of 116
Approved By : CEO
12.6 APPLICATION FOR WORK (POWER) (HSE-HS-13-F06)
Page No. : 103 of 116
Approved By : CEO
12.7 PERMIT TO WORK (HSE-HS-13-F07)

ISSUE SECTION
To ………………………………………………… (Name of Competent Person) Section / Company …………………………….….
Application No …………………………………. (Maximo/AFW) Application Approval Date …..……………………
Location…………………………………………………………………… Identification of Equipment ……………………………………………………………….
Circuit Identification* …….……………………………………………………………………..…………………………………………………………………..……..
Nature and Extent of Work to be Done ………………………………………………………………………………………………………………..………………..
……………………………………………………………………………………………………………………………………………………………………..………...
SYSTEM SAFETY PRECAUTIONS
Points of Isolation at ……………………………………………………………………………………………………………………………………..….…………….
……………………………………………………………………………………………………………………………………………………………………..…………
.
Primary Earths Applied at* ………………………………..………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………………………..
Actions taken to avoid Danger by draining, venting, purging and containment or dissipation of stored energy* ……………………………………………….
………………………………………………………………………………………………………………………………………………………………………….........
Any Additional Precautions to be taken during the course of the work to avoid System derived hazards and to ensure a Safe System of Work* ..……….
………………………………………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………………………………..
Earthing Schedule No*…………………………………………. No of Additional Earths*…………………….…… Key Safe Key No……..….………….……..

RISSP No*………………………………………………………. Flags*……………………………………….…... Wristlets*……………….…..………..…….…..
This Safety Document is valid up to…………....………..….. 1st Renewal………………..……….….…………. 2nd Renewal.………………..…..……..

BEFORE SIGNING ISSUE, AUTHORIZED PERSON MUST COMPLETE THE FOLLOWING
You must be able to answer yes to all questions before starting work (√ for “yes”, x for No)
Has the correct equipment been selected and confirmed as per Are you and the Competent Person trained and do you both hold
procedure? Is it safe to work on this equipment? valid authorizations for this work?
Is there adequate working space for correct use of Do you have adequate information and are you clear on the
tool/equipment? procedures to be followed?
Have you explained to the Competent Person the significant Is the work site safe and clear of the general hazards for the job to
hazards involved in this work activity? be done?
Have you ensured that the Competent Person is not holding an Do you have all the correct documents including approved job
already open safety document? plan / method statement?
If you answer No to any of the above, give details of what remedial action you have taken to allow work to proceed
……………………………........................................................................................................................................................................................................
Name of the Transmission Coordination Person giving Consent to this document…………………………………………………………..……….………...

I hereby declare that it is safe to work on the Equipment detailed above
Name………………..………..……………………………...….. Signature…………….…….……….. Time…………………...… Date………..….……….…….

Authorized Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that the Equipment stated above is safe to work on and that I have explained the precautions to achieve
Safety from the System as well as General Safety to all members of the working party. I further accept responsibility for carrying out and adequately
Supervising the work detailed above.
Name………………..………..…………………………...….. Signature…………………...…….….. Time……………………..….… Date………..….………...

Competent Person
CLEARANCE SECTION
I hereby declare that all men have been withdrawn and warned that it is no longer safe to work on the above Equipment and that all tools and gear
have been removed, leaving the Equipment ready for return to service.
Name………………..………………………..………….….. Signature……………….…….……….. Time………………..………..… Date……….…..…..…….

Competent Person
CANCELLATION SECTION
I have considered the Equipment covered by this clearance and I am satisfied that it is fit for operational service.
The name of the Transmission Coordination Person agreeing to the cancellation of this document…………………………………………………………
THIS PERMIT TO WORK IS HEREBY CANCELLED
Name………………..………..……………………..….….. Signature…………….…….….……….. Time…………………..........…. Date………..…..………..
Authorized Person
Page No. : 104 of 116
Approved By : CEO
12.8 LIMITED ACCESS PERMIT (HSE-HS-13-F08)

ISSUE SECTION
To ………………………………………… (Name of Competent Person) Section / Company ………………………….…….
Application No …………………………………. (Maximo/AFW) Application Approval Date …..……………………
Location…………………………………………………………………… Identification of Equipment ……………………………………………………………….
Circuit Identification* …….……………………………………………………………………..…………………………………………………………………..…..…
Nature and Extent of Work to be Done ………………………………………………………………………………………………………………..…………..……
………………………………………………………………………………………………………………………………………………………………………….……
……………………………………………………………………………………………………………………………………………………………………………….
Limits of Work and/or Work Area …………………………………………………………………………………………………………………………………..……
……………………………………………………………………………………………………………………………………………………….……..….………….…
…………………………………………………………………………………………………….…………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………………………….
Any Additional Precautions to be taken during the course of the work to avoid System derived hazards and to ensure a Safe System of Work* ………..
……………………………………………………………………………………………………………………………………………………………………………….
…………………………………………………….……………………………………………………………………………………………………………………..….
………………………………………………………………………………………………………………………………………………………………………….……
……………………………………………………………………………………………………………………………………………………..….…………………….
RISSP No* ………………………………….……. …………………… Key Safe Key No* ……………………………………..………………….……...….….….
This Safety Document is valid up to.….…………..……..…….…… 1st Renewal………………..….…….…..…. 2nd Renewal……….....…………………..

Has the correct equipment been selected and confirmed as per Are you and the Competent Person trained and do you both
procedure? Is it safe to work on this equipment? hold valid authorizations for this work?
Have you explained to the Competent Person the significant Is the work site safe and clear of the general hazards for the
hazards involved in this work activity? job to be done?
…………………………….......................................................................................................................................................................................................
Name of the Transmission Coordination Person giving Consent to this document……………………………………….……………………………….…..

Name………………..………..………………………….….. Signature………………….…….……….. Time…………………..….… Date………………..…….

Authorized Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that it is safe to work within the limits of work and/or work area described above and that I have explained
the precautions to achieve Safety from the System as well as General Safety to all members of the Working Party. I further accept responsibility
for carrying out and adequately Supervising the work detailed above.
Name………………..………..………………………….….. Signature………………….…….……….. Time……………………..… Date………..…….……….

Competent Person
CLEARANCE SECTION
I hereby declare that all men have been withdrawn and warned that it is no longer safe to work within the limits of work and/or work area detailed
above and that all tools and gear have been removed.
Name………………..………..……………………….….. Signature………………….…….………….. Time………….………….… Date………...…..….…….

Competent Person
THIS LIMITED ACCESS PERMIT IS HEREBY CANCELLED
Name………………..………..……………………...….. Signature………………………...…….…….. Time………………...….… Date…………….…...…….

Authorized Person
Page No. : 105 of 116
Approved By : CEO
12.9 SANCTION FOR TEST (HSE-HS-13-F09)

ISSUE SECTION
To ………………………………………………… (Name of Competent Person) Section / Company ……………………………….……….…..
Application No …………………………………. (Maximo/AFW) Application Approval Date …..…………………..……………
Location…………………………………………………………………… Identification of Equipment ………………………………………………………….……
Circuit Identification* …….……………………………………………………………………..……………………………………………………………………….…
Nature and Extent of Work to be Done ………………………………………………………………………………………………………………..…………….….
……………………………………………………………………………………………………………………………………………………………………..………...
Points of Isolation at ……………………………………………………………………………………………………………………………………..….……….……
……………………………………………………………………………………………………………………………………………………………………..…….…..
Primary Earths Applied at* ………………………………..………………………………………………………………………………………………………………

Actions taken to avoid Danger by draining, venting, purging and containment or dissipation of stored energy* ……………………………………………….
……………………………………………………………………………………………………………………………………………………………………………….
Any Additional Precautions to be taken during the course of the work to avoid System derived hazards and to ensure a Safe System of Work* ..………
……………………………………………………………………………………………………………………………………………………………………………….
Safety Precautions that may be varied by the Competent Person during Testing …………………………………………………………………………….…
…………………………………………………………………………………………………………………………………………………………………………..…..
Earthing Schedule No*……………………………………………. No of Additional Earths*……………………….…… Key Safe Key No……..….……..……
RISSP No*…………………………………………………………. Flags*……………………………………….………... Wristlets*……………….…..…………
This Safety Document is valid up to……………....………..….. 1st Renewal………………..……….….……………. 2nd Renewal.………………..…...……..

Has the correct equipment been selected and confirmed as per Are you and the Competent Person trained and do you both hold
procedure? Is it safe to work on this equipment? valid authorizations for this work?
Have you explained to the Competent Person the significant Is the work site safe and clear of the general hazards for the job
hazards involved in this work activity? to be done?
…………………………….......................................................................................................................................................................................................
Name of the Transmission Coordination Person giving Consent to this document……………………………………………………………..…………….

Name………………..………..……………………………..….. Signature………………….…….……….. Time………………...… Date………..………...……

Authorized Person
RECEIPT SECTION
I hereby declare that I have satisfied myself that it is safe to commence testing on the Equipment identified above and that I have explained the
precautions to achieve Safety from the System as well as General Safety to all members of the working party. I further accept responsibility for
carrying out and adequately Supervising the testing as detailed above.
Name………………..………..…………………………….….. Signature………………….…….……….. Time………………….… Date………..…..………….

Competent Person
CLEARANCE SECTION
I hereby declare that all men have been withdrawn and warned that it is no longer safe to continue testing on the above Equipment and that all tools
and gear have been removed, leaving the Equipment ready for return to service.
Name………………..………..…………………………...….. Signature………………….…….……….. Time…………………….… Date………..…...….…….

Competent Person
I have inspected the Equipment covered by this clearance and I am satisfied that it is fit for operational service.
THE SANCTION FOR TEST IS HEREBY CANCELLED
Name………………..………..…………………………..….. Signature………………….…….……….. Time………………..….… Date……….……………….
Authorized Person
Page No. : 106 of 116
Approved By : CEO
12.10 EARTHING SCHEDULE (HSE-HS-13-F10)
No ……………………
LOCATION
EQUIPMENT OR CIRCUIT
ASSOCIATED SAFETY DOCUMENT NUMBER
POSITION OF ADDITIONAL EARTH AT EACH STAGE OF THE WORK

Work must not start until the earthing requirements for that stage have been completed
ADDITIONAL EARTHS
STAGE OF
DESCRIPTION OF WORK
WORK
LOCATION NUMBER
SKETCH
ISSUE
Number of Portable Earths Required ……………………………………………………………………………...
Name…………………………………..………Signature ……….…..…… Date………….…. Time …………...
(Authorized Person)
CANCELLATION
THIS EARTHING SCHEDULE IS HEREBY CANCELLED
Name…………………………………..………Signature ……….…..…… Date………….…. Time …………...
(Authorized Person)
Page No. : 107 of 116
Approved By : CEO
12.11 CHECKLIST - HV SWITCHING FROM LCC IN SUBSTATIONS (HSE-HS-13-F11)

No …………………..
PLEASE NOTE THE FOLLOWING (IMPORTANT)
 Operations from LCC must ONLY be carried out when NMD/POD confirms that all efforts for repairing remote
control facilities (from SCMS, NCC) are exhausted but no rectification is applicable.
 If the problem is for only ONE bay, and not for the whole Switchgear, then the SCN has to apply appropriate
operational steps to reduce the risk (such as vacating one Busbar and making the switching through Bus
Coupler, etc. and that in this case no other switching will be allowed on any neighboring bay).
 Contents of this Checklist are to be verified by the AP to the SCN at System Control Centre.
 All switching operations must be carried out only after getting clear instructions from the SCN. Contact must
be established with the SCN for proceeding with the switching activity.
 Using Interlock Bypass key is strictly NOT allowed in line with SSR.
 Manual Synchronization to close CB on Live condition is not allowed.
 AP must follow ‘Pointing & Calling’ procedure during the switching operations in communication with the
SCN.
 Checklist items as per the table below, are for generic situations. For any specific case(s), the procedure and
checklist items may differ.
RESULT OF THE CHECK
SN ITEMS TO BE CHECKED COMMENTS
DONE NOT DONE
Confirm that the mobile phone to be used is charged enough and
1
ready for secure communications
Confirm that emergency exit door is opening and that access/egress is
2
free of any obstructions
3 Confirm the availability of emergency light/torch and that it is working
4 Check for any abnormal sound or smell
5 Confirm that there are NO slip/trip hazards
Confirm NO alarms in SCMS or LCC/protection panel related to the
6
SWG bay or transformer, if applicable
7 Confirm that the equipment to be operated is positively IDENTIFIED
Positively confirm the CORRECT Open/Close statuses of all the bay
8
equipment
Confirm correct SF6 gas pressures for CB and other compartments,
9
whenever applicable
Confirm that the hydraulic oil pressure/spring charging for CB is
10
normal, whenever applicable
11 Confirm that the operation mode is on LOCAL
12 Confirm that appropriate PPE is being used for the switching activity
AUTHORISED PERSON (Carrying out Switching from LCC)
Name…………………………………………….…Signature ………………..……. Date……………….…. Time …….……...
SYSTEM CONTROL PERSON (Approving Switching from LCC)
Name………………………………………..…….
Page No. : 108 of 116
Approved By : CEO
12.12 CHECKLIST - HV SWITCHING FROM PANEL IN PUMPING STATIONS (HSE-HS-13-

F12)
No …………………..
SWITCHGEAR LOCAL OPERATION CHECKLIST
PLEASE NOTE THE FOLLOWING (IMPORTANT)

 Operations locally and directly from switchgear panel must ONLY be carried out when NMD/POD confirms
that all efforts for repairing remote control facilities (from SCMS, WCC, NCC) are exhausted but no
rectification is applicable
 Contents of this Checklist are to be verified by the AP to the CN at WCC.
 All switching operations must be carried out only after getting clear instructions from the CN. Contact must be
established with the CN for proceeding with the switching activity.
 AP must follow ‘Pointing & Calling’ procedure during the switching operations in communication with the CN.
 Checklist items as per the table below, are for generic situations. For any specific case(s), the procedure and
checklist items may differ.
RESULT OF THE
SN ITEMS TO BE CHECKED CHECK COMMENTS
DONE NOT DONE
1 CO2 System in MANUAL Mode
2 Two Persons present onsite (Min)
3 Access/Egress clear & free from any obstructions
4 Adequate Lighting & Emergency light available
5 Available of Floor Mat and Insulated Rescue Sticks
6 PPE (Gloves, Safety Shoes, Helmet, Flash Suit whenever applicable)
7 Availability of Communication Tools (Cell Phone, Walkie-talkie)
8 Check Voltage/Amp on switchgear panel meters
9 Confirm the equipment to be operated is positively IDENTIFIED.

Confirm correct SF6 gas pressure for CB and other compartments,
10
whenever applicable.
Confirm the hydraulic oil pressure/spring charging for CB is normal,
11
whenever applicable.
12 Confirm that the operation mode is LOCAL
13 Confirm the operation via local indicators like HV indicators, Volt meters etc.
14 Put CO2 in Auto mode after leaving the premise.
PUMPING STATION: ……………………………………….Date: …………………………Time: …………………………….

AUTHORIZED PERSON: ……………………………………….……………........... File No: …..………….……………….
SYSTEM CONTROL PERSON: ………………………………………………............ File No: …………..….……………….
Circuit Identification: ……………………………………………………………….. CB No: ………………….….………...
_____________________________________________________________________________________________
Completion Date: ………………………………………….………………… Completion Time: ………………………….
AUTHORIZED PERSON Signature: ……………………………….……………
Page No. : 109 of 116
Approved By : CEO
13 APPENDIX 13 - HSE SIGNS
Caution Notice (SSR) Danger Notice (SSR)
No Smoking Smoking and Naked Flames Prohibited
No Access for Pedestrians No Access for Unauthorized Persons
Page No. : 110 of 116
Approved By : CEO
No Access for Industrial Vehicles Do Not Touch
Do Not Extinguish with Water Flammable Material or High Temperature
Explosive Material Toxic Material
Page No. : 111 of 116
Approved By : CEO
Corrosive Material Radio Active Material
Overhead Load Industrial Vehicles
Danger Electricity General Danger
Page No. : 112 of 116
Approved By : CEO
Laser Beam Oxidant Material
Non-Ionizing Radiation Strong Magnetic Field
Obstacles Biological Risk
Page No. : 113 of 116
Approved By : CEO
Harmful or Irritant Material Drop
Eye Protection must be worn Safety Helmet must be worn
Ear Protection must be worn Respiratory equipment must be worn
Page No. : 114 of 116
Approved By : CEO
Safety boots must be worn Safely Gloves must be worn
Safety Overalls must be worn Face Protection must be worn
Safety Harness must be worn Pedestrians must use this route
Page No. : 115 of 116
Approved By : CEO
General Mandatory Sign Fire Hose
Ladder Emergency Fire Telephone
Fire Extinguisher First Aid
Page No. : 116 of 116
Approved By : CEO
Eye Wash Emergency Telephone for First Aid
Emergency Exit/Escape
Safety Shower
This way (Emergency Exit/Escape) This Way (for Firefighting Equipment)

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System Safety Rules - v4.1

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Effective Date : 01/01/2022

Document No. : HSE-HS-13

Abu Dhabi Transmission and Despatch Company (TRANSCO) wishes to

No part of this publication may be reproduced in any material form, transmitted

Section Description Page No.

4 Statement of Policy, Philosophy and Principles 14

6 The Basic System Safety Rules 18

7 Safety Document Procedures 27

7.10 Cancellations of Safety Documents 32

8 Appendix 1 - Earthing High Voltage Equipment 40

• No harm to people, assets or the environment

• They are a systematic approach to examine work, identify hazards, established

When a TRANSCO employee or Contractor observe conditions or behaviors that pose

Dr Afif Saif AlYafei

2 INTRODUCTION OF THE CURRENT EDITION

Sanctioned for use in writing by an appropriate officer of the Company.

A notice of an Approved type, conveying a warning against interference with Isolated

Figure 3.1: Caution Notice

TRANSCO - The Transmission & Despatch Company.

Connection and Interface Agreement

A document (agreement) between TRANSCO and another company describing and

Confirmation by the Transmission Coordination Person, before the issue of a Safety

A risk to health, or of bodily injury.

A notice of an Approved type, conveying a warning of the risk of Danger of approach to

Figure 3.2: Danger Notice

Connected to the general mass of earth by means of an Earthing Device in such a

A means of providing a connection between an Isolated electrical conductor and earth,

Primary Earth: A fixed or portable Earthing Device which is applied to an Isolated

The Environment, Health and Safety Management System (EHSMS) is an integrated

Source(s) of Danger. Anything that has the potential to cause harm.

High Voltage (HV)

A voltage exceeding 1000 volts.

Total disconnection from associated Equipment or a System by an Isolating Device in

A device used for rendering Equipment Isolated.

Being one of the following.

For illustration see Figure 3.3 below.

Key Safe Key

Figure 3.3: Key Safe and various types of keys

Live means connected to the power System and/or electrically charged.

Low Voltage (LV)

A voltage up to and including 1000 volts.

Under the operational control of a System Control Person.

A level of control and direction whereby a Competent Person, Authorized Person, or

Being one of the following

Authorized Person: (AP) A person who, in addition to having the duties of a

Transmission Coordination Person: (TCN) A person who has been appointed in

A condition of Equipment containing a gas or fluid above atmospheric pressure.

Record of Inter-System Safety Precautions (RISSP)

Safety Clearance Certificate

Safety De-Clearance Certificate

Being one of the following

Permit to Work (PTW) -(White) A Safety Document being a form of declaration

Limited Access Permit (LAP) - (Blue) A Safety Document being a form of

Safety from the System

The control and direction exercised by a Competent Person or an Authorized Person

System Control Centre (SCC)

System Operator (SO)

An external organization appointed to be responsible for the safe operation of the

Hazard(s) present or inherit in a system. They can be electrical, mechanical, chemical,

Transmission Coordination Center (TCC)

Transmission Owner (TO)

The Company = TRANSCO

Individuals working under the direct Supervision of a Competent Person or an