10/14/22 1 hr Met with STEAM Expo

leaders and mentor to create

a schedule and plan

10/15/22 2 hrs Filled out necessary school

forms (e.g., Facility Use
Form, purchase requisitions)

11/3/22 0.5 hrs Created Google Form to track

Health Fair signups

11/5/22 1 hr Drafted a quarter-page flier

with STEAM Expo leaders
and Ella Mayor

11/9/22 2 hrs Met with mentor to plan out

times to send the form and go
over T-shirt and food truck
information

11/29/22 3 hrs Reached out to Vitalant to

schedule the Blood Drive,
email communications to set
a meeting date

12/1/22 1.5 hrs STEM Club board meeting:

Obtained Blood Drive forms,
finalized T-shirt companies
and obtained contact
information

12/2/22 1 hr STEM Club board meeting:

Discussed food truck plans,
finalized the trucks to contact,
discussed items to sell and
price points

12/4/22 6 hrs Researched community

organizations to contact for
the Health Fair, obtained all
contact information and
created document

12/5/22 1.5 hrs STEM Club board meeting:

Discussed people to contact
to promote the event,
identified schools, individuals,
and businesses to reach out
to, delegated tasks
12/11/22 2.5 hrs Drafted emails, contacted
both T-shirt companies and
Epic Tacos, checked
availability

12/13/22 4 hrs Met on campus with a

Vitalant representative to plan
the location of the Blood
Drive, held a STEM Club
board meeting to discuss
updates, places to promote
the flier, and PTSA funds

12/20/22 3.5 hrs Drafted emails to all SSHS,

RHS, and SVHS STEM
teachers to promote the
event and confirm extra credit
policies, continued emails
and phone calls with Epic
Tacos food truck

12/29/22 2 hrs Finalized research into

healthcare organizations in
the community, began
reaching out to more local
groups

1/1/23 1 hr Promoted the Blood Drive

fliers on social media,
including Instagram

1/2/23 4 hrs Emailed all health

organizations to check
availability for the event,
confirmed date and time and
answered any questions

1/17/23 1 hr STEM Club board meeting:

Discussed volunteer
responsibilities, modified food
plans, and set dates for
volunteer meetings

1/18/23 1 hr Made slideshow for the first

volunteer meeting,
researched possible booth
ideas for students as well as
past booths, met with STEAM
Expo leaders

1/19/23 1 hr First volunteer meeting:

 Overview of the Health Fair,
potential booth ideas,
different volunteer
assignments

1/23/23 2.5 hrs Met after school to clear out

the storage closet and check
which booth materials were
available, organized supplies
into boxes and labeled them

1/25/23 4 hrs Created maps for the MUR

listing all final student and
organization booths, as well
as the SSHS campus listing
all activities throughout the
school

1/26/23 1 hr Promoted event at the SSHS

Showcase, met with advisor
to discuss food truck plans,
reached out to Epic Tacos

1/30/23 2 hrs Met after school to finish

sorting all materials and
organize all T-shirts into
sorted boxes, move all
supplies to designated areas
in the staff lounge

2/1/23 4 hrs Confirmed all organization

booths and followed up about
the date, time, and location,
sent out maps and schedules
to each booth, filled out and
submitted all fundraiser forms

2/2/23 2 hrs Second volunteer meeting:

Confirmed booth ideas,
ensured that volunteers
understood the map and
where their booth would be
located, assigned volunteers
to responsibilities, answered
questions after the meeting

2/3/23 12 hrs Excused from class all day

for setup, modified some
booths and tested to make
sure we had the proper
 materials, assigned the rest
of volunteers to specific
locations, set up after school
in the MUR, cafeteria window,
Black Box, and outside the
PAC

2/4/23 7 hrs Arrived early to begin setting

up, held the event from 10
AM - 1:30 PM, stayed after
the event to put all materials
back and clean up

2/9/23 1.5 hrs Met after school to finalize

cleanup and move all
supplies and boxes back into
the storage closet