EXECUTIVE SUMMARY

This report has been prepared as result of practical training carried out as an essential pre-
requisite for the award of Bachelor In Accountant Finance at Tanzania Institute Of Accountancy
(TIA)
In Chapter I’m explained overview of Tanzania International Container Terminal Services)
Which are found under CO, also explained the organization structure , function of the
organization and even the mission and vision , core values which ca bee performed by
Tanzania International Container Services ( TICTS ) and the purpose of the study .

In Chapter two I’m explained the about the tasks and duties which were performed during
the field period include Preparation of cash Book and Bank reconciliation.

In Chapter three I’m explaining about the analysis include to highlight on the comparison
between what was lent in class and the actually activities performed during my field practical
training .

In Chapter four I conclude by showing The conclusion of my field practical ended by the
recommendation to TICTS and finally recommendation to TIA followed by the references
that I used to get the information consigned with.

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 ACKNOWLEDGEMENTS

I would not model the integrity I value so much if I did not mention the enormous strength I get

through my faith relationship with Allah (S.W). To Allah be the glory, honor and adoration for

giving me the strength to complete this project.

A special debt of gratitude goes to my supervisor; Mr. Flugence who had the task of deciphering

my work and endless revisions. From the very first meetings with him, I had the pleasure of

discovering her dedication to supervision of field. I am grateful for the guidance and support she

offered to see my dreams for this project become a reality .I am also grateful to my mother,.

Their unwavering support and unfailing confidence in me throughout my academic career is

immeasurable.

My organization supervisor he deserves special mention for helping me with the all assigned

duties and responsibilities which I was supposed to perform for the better results. I extend my

heartfelt appreciation for his patience and thoroughness.

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 LIST OF ACRONYMS

BA BACHOLOR IN ACCOUNTANCY

BOD BOARD OF DIRECTER

BOT BANK OF TANZANIA

CEO CHIEF EXECUTIVE OFFICER

HRO HUMAN RESOURCE OFFICER

TIA TANZANIA INSTITUTE OF ACCOUNTANCY

TICS TANZANIA INTERNATIONAL CONTERNAL SERVISES

VAT VALUE ADDED TAX

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 TABLE OF CONTENTS
EXECUTIVE SUMMERY………………………………………………………………………..i
ACKNOWLEDGEMENTS............................................................................................................ii
LIST OF ACRONYMS..................................................................................................................iii
TABLE OF CONTENT………………………………………………………………………….iv
CHAPTER ONE.........................................................................................................................- 1 -
1.0 INTRODUCTION............................................................................................................- 1 -
1.1 OVERVIEW OF FIELD WORK PLACEMENT.............................................................- 1 -
1.2 HISTORICAL BACK GROUND OF THE ORGANIZATION......................................- 2 -
1.3 VISSION...........................................................................................................................- 2 -
1.4 MISSION..........................................................................................................................- 2 -
1.5ORGANIZATION STRUCTURE.....................................................................................- 3 -
1.6 BASIC FUNCTIONS OF THE ORGANIZATION.......................................................- 4 -
CHAPTER TWO........................................................................................................................- 5 -
WORK DONE AND LESSONS LEARNT............................................................................- 5 -
2.0 INTRODUCTION..........................................................................................................- 5 -
BRIEF DESCRIPTION OF THE TASK UNDERTAKEN AND LESSONS LEARNT FOR
EACH TASK UNDERTAKEN..............................................................................................- 5 -
2.1 POSTING THE JORNAL................................................................................................- 5 -
2 .2 ACCOUNTING DEPARTMENT.............................................................................- 5 -
2.3 RECORDING DATA.......................................................................................................- 6 -
2.4 BANK RECONCILIATION............................................................................................- 6 -
2.5 INTERNAL AUDIT DEPARTMENT.............................................................................- 7 -
2.6 PREPARATION OF AN AUDIT PLAN.........................................................................- 7 -
2.7 PREPARATION OF ENGAGEMENT LETTER............................................................- 7 -
2.8 PREPARAT......................................................................................................................- 8 -
2.9 PROCUREMENT AND PURCHASINGION OF AUDIT REPORT DEPARTMNET.- 8 -
2.9.1 RECONCILE GOODS RECEIVED AND ISSUING...............................................- 8 -
CHAPTER THREE...................................................................................................................- 10 -
3.0 ANALYISISE.................................................................................................................- 10 -
3.1 INTRODUCTION..........................................................................................................- 10 -
3.2 RELATIONS ON THEORIES LEARNT IN CLASS WITH WHAT IS HAPPENING IN
MARKET..............................................................................................................................- 10 -
3.3 DESCRIPTION OF THE SKILLS LEARNED AND ENHANCED.............................- 11 -

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 3.3.1 ANALYTICAL AND PROBLEM SOLVING SKILLS.........................................- 11 -
3.3.2 DECISION MAKING SKILLS...............................................................................- 11 -
3.3.3 STRESS MANAGEMENT SKILLS.......................................................................- 11 -
3.3.4 TIME MANAGEMENT SKILLS...........................................................................- 11 -
3.3.5 DATABASE MANAGEMENT SKILLS................................................................- 12 -
3.4 SKILLS THAT STUDENT MAY BE CURRENTLY LACKING................................- 12 -
3.4.1 TIME PRESSURE SKILLS.....................................................................................- 12 -
3.4.2 CONSUMER AND WORKERS BEHAVIOR SKILLS.........................................- 12 -
3.4.3 RESPONSIVE SKILLS...........................................................................................- 12 -
CHAPTER FOUR.....................................................................................................................- 13 -
CONCLUSION AND RECOMMENDATIONS..................................................................- 13 -
4.1 CONCLUSION...............................................................................................................- 13 -
4.2 RECOMMENDATION to TICS...................................................................................- 13 -
4.3 RECOMMENDATIONS TO TIA..................................................................................- 14 -
REFERENCES......................................................................................................................- 15 -

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 CHAPTER ONE
1.0 INTRODUCTION

1.1 OVERVIEW OF FIELD WORK PLACEMENT

Field attachment This report accounts my performance and occupation during my field work
activities in procurement entity in TICTS. During my field I convene History Background of
field work, Organization chart, Actual work done, Report problem or Challenge, Resolution,
Conclusion and Recommendation arising in procurement field work attachment in TICTS
However my field takes short time regardless to authority of Tanzania container services, I
approved that this report I did in authentic thing whose practice or training on it.
or Industrial Training, is that learning where a student or trainee is attached to an industrial or
service organization in order to learn the application of the theoretical frame work on how to put
the theories and knowledge acquired in the class room into practice in an industry or at Work
place to acquire skills in his field of study or specialty. More over letting him or her to learn all
the roles and responsibilities that could help him or her in well doing of the assigned tasks and
work after completion of the particular specialization

“Instruction ends in the school-room, but education ends only with life” (Frederick W.
Robertson). This Field attachment helps the students to relate between on what provided in the
class-rooms but its applications run on daily or day to day activities of life after College or
University ground. Through the knowledge and skills acquired in term of theories are to be
applied practically on the job application while earning credit, you can apply concept learned
through your course work to help expand your knowledge.

For being the student of T.I.A, the rules and regulations laid down by the Institute as far as the
regulation concerned, I am obliged to be exposed to the environment and at the end of the
training is to write a report of what was done on the field. This field work is supervised by an
experienced supervisor to whom directly found me and other colleagues whilst in the working
environment. What he put in to consideration is how we all collocate well with the working
environment as well as what challenges we face at the field or the working area.

The duration of the Field Attachment was eight weeks from July 25, 2016 up to September 26, 2016

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at TICTS.

1.2 HISTORICAL BACK GROUND OF THE ORGANIZATION

Tanzania International container Terminal Services Ltd is located in Dare
salaam Tanzania. TICTS manages the container handling activities at berth number 8,
9 ,10 and 11 and the inland Container Deports at Kura sin and Ubungo . Since the 1 st jan –
2009 , TICTS took over the management of berth number 8.

TICTS is a major Logistics gateway to Eastern , center and southern Africa, Dar es salaam
handles more than 75 percent of Tanzania’s trade and their largest industrials and business in
country.

As Tanzanians premier container terminal, TICTS is committed to strengthening its role as the
country maritime gateway. Its ongoing investments in modern IT system and mobile equipment
are constantly improving its levels of productivity , efficiency and customer Services while its
advanced communication system provide instant information exchange between the Terminal
and Shipping Lines.

TICTS remains committed to continually improving container terminal services through its
professional management and its highly motivated workforce for the benefit of all its
stakeholder.

1.3 VISSION
“It is our responsibility to capture those differences into excellence of Services.”

1.4 MISSION
To be the Leading container terminal in and the gateway to sub – Sahara Africa by delivering
the highest standards of services to all our client through employee empowerment , term work
and partnership”

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 ORGANIZATION STRUCTURE

CEO

TERMINAL CFO OPERATION

MANAGER MANAGER

PPPP
PLANNING HUMAN ASSISTNCE
MANAGER RESOURCE OPERATION

IT DEPERMENT BILLING MANAGER ICD OPERATION

ACCOUNTING PROCUREMENT
RISK MANAGE DERTEMENT
DERPATEMEN

Figure: Tanzania International Container Services.

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1.6 BASIC FUNCTIONS OF THE ORGANIZATION
 Responsible for loading container services.
 Coordinating all activities being undertaken by the project in realizing the goals to
mitigate the social and economic impacts.
 Preparation and forwarding of quarterly report to the TRA
 Organizing and preparation of Project Development Meeting and work plans – e.g.
weekly meeting, monthly meeting etc.
 All documentation issue Email and letter correspondence.
 Preparation and distribute minutes for the Project Progress meetings.
 Establishment of Tender Evaluation Organization/committee and steering committee.
 Processing approval and payments of all Project Procurement activities while keeping the
relevant focal person(s)/implementing agencies fully informed of such decisions in a
timely manner...
 Awarding of the contract after recommendation from evaluation team and receiving no.
objection from World Bank while keeping the relevant focal persons) and implementing
agencies fully informed in a timely manner.
 Maintenance of centralized documentation of all procurement and disbursement
activities.

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 CHAPTER TWO

WORK DONE AND LESSONS LEARNT

2.0 INTRODUCTION
This chapter covers the Work done and lessons learnt from the field attached areas. In the
Tanzania International Container Services. I have been attached at Accounting Department,
Procurement Department and Internal Auditing Department. By explaining some of the duties
performance during my field practical is as following:-

BRIEF DESCRIPTION OF THE TASK UNDERTAKEN AND LESSONS

LEARNT FOR EACH TASK UNDERTAKEN

2.1 POSTING THE JORNAL

When all transactions of an exercise have been entered in to a journal in proper form , the entry
must be made in the appropriate accounts in the ledger. All entries in the debit column of the
journal must be posted to the debit side of the ledger and all entries in the credit column of the
journal must be posted to the credit side of the ledger..
Lesson leant
I leant on how the posting the journal are done in appropriate manner.

2 .2 ACCOUNTING DEPARTMENT

This has been done in the entrance date to the Organization in which the brief description of the
Corporation has been introduced. It includes the functions of the Organization, safety
presentation, knowing the Organization workers and signing the contract of work. The learned
lesson is good for the Corporation to provide the potential Organization information to the
candidates in order to make them much aware on the functioning and behaviours of the
Organization.

Below is the brief description of the tasks undertaken and the lessons learnt in the account
department;

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2.3 RECORDING DATA

The data pertaining to the organization are to be saved in order to be used as a future references.
The major storing files are through using of Computer System in this section I use deferent
program such as the Ms Excel where by thereafter the data will be posted in the tax system used
known as ZITAS, also I use PASTEL program in the final preparation Account

The leaned lesson

I learnt that the Corporation has the duty to keep record of all data related to its daily operations.
The data can be recorded and stored on the regular basis including monthly or quarterly basis.
The following are the sample of programs that are using in Zanzibar Revenue Board

2.4 Bank reconciliation

Bank reconciliation is the comparing of the closing balance in the bank and the and the closing
balance appears in the general ledger. These two balances must be agreed. The reconciliation is
the part of the internal control procedures..

FORMAT OF BANK RECONCILIATION STATEMENT.

Bank reconciliation statement (as at……..)

Balance in hand as per cash book **
Add: Unpresented cheques **
**
Less: Uncredited cheques **
Balance in hand as per bank statement **

The lesson learned

I learnt that the Corporation is required to preserves the banks transactions documents and cash
flows as the basis for the survival of the Corporation also to make comparison between bank
statement and cash book (bank account) if it’s equal.

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2.5 Internal audit DEPARTMENT

Basically, this unit ensures the strength of internal control used by the organization and insures
that rules and regulation are maintained In this section I was used deferent procedure for
completion of this task among them are Preparation of engagement letter, Checking the
correctness of book of final account maintained, Preparation of audit report, Perform a post
auditing.

Below is the brief description of the tasks undertaken and the lessons learnt in the internal
audit department;

2.6 Preparation of an audit plan.

Planning an audit means developing audit strategy (general and detailed) and the accompanied
approach that is suitable for the expected nature, timing and extent of audit. The audit planning is
important due to the following reasons as the potential audit problems that is risk area are
identified well in advance and therefore attention can be focused on critical and high risk area
also its coordination and control of audit work between the auditors and experts is enhanced.

The lesson learned

I learnt that the Corporation has to plan its auditing procedures and processes so as to direct the
Corporation in the proper direction.

2.7 preparation of engagement letter

Before commencing any professional work an auditor should agree in writing, the precise scope
and nature of work to be undertaken. This is done through the medium of engagement letter. The
purpose of engagement letter is to define clearly the extent of the auditor responsibilities, to
minimize misunderstanding between auditors and clients, to confirm acceptance by the auditor of
his engagement as well as to inform and educate the client.
The procedures are; first on or before acceptance discus the precise terms with the management,
second draft and sign the letter before commencing any part of the assignments, third receive the
client’s written acceptance and last every year review the letter and consider if revision is
necessary.

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The learned lessoned
I learnt that the Corporation has to provide the prior information and news update to the areas
where the Corporate plan to examine in the particular office

2.8 Preparation of audit report

The auditor’s report is the end product of the audit. The importance of audit report lies on the
fact that the financial statement and other related representation prepared by the management and
used by the various users. Because the interest of prepares and owners as well as other users are
not necessary the same, the unmonitored financial statement may lack credibility. Auditors act as
an intermediary between prepares (officers/directors) and users (government/commissioner). It is
the auditor’s report which is intended adding credibility to financial statements prepared by
management. Auditor’s report should contain a clear expression of audit’s opinion on financial
statement.

The lesson learned

I learnt that the Corporation has to prepare the Audit Report systematically and carefully in fair
manner without fraudulent conducts so as to be the basis as the reference or in the judgements, if
any

2.9 Procurement and purchasing DEPARTMNET

This is the department which responsible for the acquisition of goods or services from an outside
external source. It is favorable that the goods or services are appropriate and they are produced at
the best quality and quantity. When I was in TICSI used three ways of purchasing goods, such
as, By tender, By quotation and By cash. Also from these three ways of purchasing goods I was
used the following procedure for purchasing among them are Quotation.

Below is the brief description of the tasks undertaken and the lessons learnt in the
procurement department;

2.9.1 RECONCILE GOODS RECEIVED AND ISSUING

This is the activity that when goods receive either from abroad or within the country to the
organization or company. The head of inventory and account department have to issue or
reconcile the goods received notes and the goods order.
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Goods received note (GRN)
This is the record of goods received at the point of receipt. This record is used to confirm all
goods have been received and often compared to purchase order before payment is issued, and
this have to stay in store

The learned lessoned

I learnt how to record goods after being received from suppliers by using Orion system. When
GRN is prepared in software, inventory is updated have to be with quantity and value. And also
head inventory have to make sure that the goods received have to be equal to purchase order and
have to count them and to keep and arrange store in proper ways, also I learnt that goods must
have be kept in safe places in order to maintain them in a good condition before reaching to the
consumption.

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 CHAPTER THREE
3.0 ANALYISISE

3.1 INTRODUCTION
Work placement is possibly the greatest learning tools for any trainee in any course is matter of
getting experience and cope with working environments because the duration of field training is
almost two months or more, however that period is not enough to get more experience. The work
placement in TICS is very good and marvelous they strong push on trainee performance since
all the time and they are always welcome on the interns in different courses even if the interns
are many in number that they plan the working shift.

3.2 RELATIONS ON THEORIES LEARNT IN CLASS WITH WHAT IS HAPPENING IN

MARKET.
Field Practice is part and parcel of the learning process to the students undertaking Certificate
in Procurement and Supply. Through this practical training student has to apply theories
learnt during class room to practical and test the reliability of various theories. Through this
practical works also a student can come up to different theories and experiences which can be
shared with other peoples from different academic institutions and look for its validity.

Therefore, field work practice is very important to student in order to gain more knowledge
and practical experiences that can promote his/her competence.

The following are the relationship between what I learned in class and what I was done
during field work as follow;

 Accounting records and procurement procedures.

These involve how to record financial transactions as well preparation of financial statements
such as statement of financial position, cash flow and other financial statement. During my class
period I was learned procedures and ways of how to tricks financial transaction during the
recording data, preparation and steps of makes reconciliation. Thus, in my field period I was
used some of the theory learned in my class period such as correction of errors and double entry
system.

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  Office practice and responsibility

Events are the occurrences that occur in the organization with different purposes like educating
the community or providing social help as a part of Corporate Social Responsibility.
At the field place, this takes place to undertake exhibitions on launching the services to the
newly geographical destinations

 Clear Communication Skills

This including handling of the information in the Corporation to ensure the information are saved
and secured and can be obtained when needed.
In the market place, this has been fulfilled through having potential system to control and secure
information of the customers in order to serve them efficiently.

3.3 DESCRIPTION OF THE SKILLS LEARNED AND ENHANCED

3.3.1 ANALYTICAL AND PROBLEM SOLVING SKILLS.
This skill has been learned in the Corporation that aimed at combating the encountered problems
and solving them to make the good atmosphere. With this skill, it enables me to be in position
and aware on combating some problems when encountered in the work place

3.3.2 DECISION MAKING SKILLS.

With this acquired skills, it makes the power on making the decisions that are potential and
worthy towards to the Organization. The decision making capability has enabling the running of
the Corporate business especially in strategic decision and implementation

3.3.3 STRESS MANAGEMENT SKILLS.

Whether job stress or personal ones, generally are the interference forces that can disturb the
individual’s working personality. On having the Stress Management Skills, it leads the way to
drive out the stress and ensuring smooth running of the individual and Organization at large.

3.3.4 TIME MANAGEMENT SKILLS.

By considering time factor, time is the potential resource that leads the Organization to move
forward in term of revenue, and make more government income. Thus, the Organization can
achieve its goals and targets by managing time effectively and efficiently.

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3.3.5 DATABASE MANAGEMENT SKILLS.
This skill covers the outstanding on information security to ensure the data can be at safe
position and effectively secured. This skill can make the Corporation to make comparison on its
trends from time to time.

3.4 SKILLS THAT STUDENT MAY BE CURRENTLY LACKING

Basically, based on the given duration of field work undertaking, the following are the skills that
the student may be currently lacking:

3.4.1 TIME PRESSURE SKILLS.

This means that having multiple tasks which are to be performed at the short period of time. The
student lacks this skill from the incapability to fulfill some of the given tasks with the stipulated
time with speed and accuracy.

3.4.2 CONSUMER AND WORKERS BEHAVIOR SKILLS.

This including well understanding of the consumer and worker behavior who behave differently
based on the service given and time factor consideration. Some of the customers have excessive
complaining personalities and to deal with them needs advanced scope of understanding them.
Hence, the student is not much capable to deal with such situation.

3.4.3 RESPONSIVE SKILLS.

This skill covers the capability of responding and arguing to ensure the Organization is in
beneficial side. The student lacks this skill especially on dealing with some customers who have
the complaining personality.

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 CHAPTER FOUR
CONCLUSION AND RECOMMENDATIONS

4.1 CONCLUSION
The Internship training program has made the student to be in position on actual performance
from those had been learnt in the classes. The students are able to be aware on the general
working environment to different areas that they have been attached.
In the field, the students increase the concepts, ideas, skills, knowledge and experience of the
working place where this make them to cope with the working environment.

Also, this practical training is the exposure on daily activities towards achieving the goals of the
Organization.

4.2 RECOMMENDATION to TICS

The organization (TICS) performs its daily activities and operations through considering some
recommendations from different channels, both within and outside the Corporation.
In order for TICS to operate smoothly, it must be handling the encountered problems at
effectively and efficiently manner
So the Organization should be able to do the following ways:-
The Commissioner of TICTS should allocate enough funds for the Organization to operate and
execute its operations. On ensuring the achievement of the formulated goals and objectives, the
financial resources should be prepared and being allocated so as to enable to achievement to take
place smoothly.
The Corporation should increase the number of Vehicles. The vehicles play great roles towards
the existence and life support of the Organization. They can be used for visiting the all taxpayers
for promoting and advice to pay tax voluntary and at the right time not only that but also to make
the audit and check the records accuracy transaction in the business of taxpayer for the aim of
avoiding tax evasion and tax avoidance.

However the Organization should improve the provision of education to the public especially
taxpayers and telling the advantage of paying tax at the specific time to the Government and the
disadvantage of tax avoidance and tax evasion to the development.

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Last but not list the Organization should make good communication and relationship between tax
officers and taxpayers.

4.3 Recommendations to TIA

The provision of enough training to the students. The students are to be trained before being sent
to the Organizations. It involves making them on exposure and aware on the working conditions
to different Companies that are prospective to the students in field undertaking.

There should be effective supervision to the students. In order to make the students to acquire
skills and experience, the TIA should ensure it supervises all of its students at effectively and
efficiently manner regardless of the geographical distribution of the students.

Also the institute should increase the period of conducting field report at list one semester as
done by Umzumbe University and Center for foreign relation.

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REFERENCES

Frank Wood (1968) Second Edition accounting one, Dar es- salaam
Robert, L. et al (1966), Essential Of Accounting, Macmillan Company, UK.
The United Republic of Tanzania (R.E), Income Tax Act, Government Printer.
TICS Prospectus, 2015/2016.
Walter B. et al (1976) Accounting, Oxford Express, New York.
Woods, F. (1996), Business Accounting 1, Pitman Publishing, London.

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