MMIS System

MMIS Resources

Modules

Inventory /
Competency Material Human
Management Management Resources

Work Order

Maintenance
Manager
MMS Input
Incoming Work WO-01
WO-01
Order

Assignment MMS Input

Manager WO-02

Maintenance Maintenance
Authority / Work Level

Crew Crew

Yes
Meterial
Request

No

Site Activities
and Task MMS Input
IR-03

Close Work
Order Report MMS Input
(update to WO-03
MMIS) IR-01
 Close Work
Order Report MMS Input
(update to WO-03
MMIS) IR-01

Note:
Work order tracking is the main appllcation for WO, quick reporting is used for reporting work retrospec
Work is performed on Asset, Locations and Configuration item and a single work order can support multi
Work odrer generated often with a job plan applied and this can create multiple task of the work order.
Job plan define the crew types, crafts, meterial, services and tools needed to perform the work or the ta
Paper-less (minimising paper/printing) strategy and simplified procedure is preffered.
MMIS Input refers the information to be shown in WO and it is a backend input
 Database Digital Asset

Work
Finance Manager BIM

Processes

Inventory Purchasing

MMS Input
WO-01

MS Input
O-02
Inventory Store
Purchasing

Generate
Scan WO barcode Purchase Order
MMS Input (PO)
for registration. IR-02

Approval
Meterial
Issue/
reject/
Receive MMS Input
IR-04

MMS Input
R-03 Goods delivery
Material status
(Logistic/Repair Status
Period) MMS Input
PO-01

MS Input
O-03
-01
MS Input
O-03
-01 Inventory Report
and Update

reporting work retrospectively

rk order can support multiple of these
e task of the work order.
perform the work or the tasks creating a work plan on the WO
Purchasing

Purchasing

Generate
Purchase Order
(PO)

No

Approval

Yes
Goods delivery
Status
MMS Input Information Description

WO-01 Work Oder Information

WO-01 Date/time/ WO No. / Barcode
Fauty equipment information
S/N no./ catalogue/warranty
Asset location
Service Request
Date/time
WO order cost (Material / labour / man -hour)

WO-02 Competency Management

Labour Compentency (cetification / Type)
Enginenr grade / man-hour
Technician grade / man-hour
Work Schedule (week / Month)

WO-03 Labour Report

Time spent
Task Status
(Complete / follow-up/FW with material)
Report descripiton (manual entry)

IR-01 Inventory Report

(Inventory
Report) Picked Quantity
stock level / Remain quantity

Material Status
(beyond repair/scrap/ send for repair/repair)
Metrerial barcode sticker

IR-02 Matarial warranty Status

(Inventory
Report) Stock level
Material location

Material Status update

(beyond repair/scrap/ send for repair/repair)

IR-03 Reprot from work order

(Inventory
Report) Merial (spairs / consumable) used for the task
 Material bring back from site
Material send for repair
Update Stock level/ material status

IR-03 Goods issued / received / restock status from store

(Inventory
Report) Stock level
Purchase request (below stock limit)
Product catalogue / supplier info / cost

PO-01 Purchased goods / Re-stock status

Equipment logistic information
Repair-period
MMIS Resources

Database
Stage 1
Stage 2

Ditigal Asset
Product Catalog
Project documens
As-Built Drawings

Modules
Competency Management Functional
(INFO)

Intentory / Material Management Decriptions

 The objective of the module is to provide operator with the
functionality to maintain and inventory of all equipment. This
module shall also include a comprehensive equipment
database. A unique Asset Numbering / labelling scheme shall
be used to assist the management of inventory.

Equipment Management Decriptions

 The objective of the module is to provide operator with the
functionality to maintain and inventory of all equipment. This
module shall also include a comprehensive equipment
database. A unique Asset Numbering / labelling scheme shall
be used to assist the management of inventory.

Work Management Decriptions

 The objective of the module is to provide operator with the
functionality to maintain and inventory of all equipment. This
module shall also include a comprehensive equipment
database. A unique Asset Numbering / labelling scheme shall
be used to assist the management of inventory.

Human Resources Decriptions

(INFO)

Finance Decriptions
(INFO)

BIM Decriptions
(INFO)

Decriptions
Administrator Management
Module
 The Objective of the module is to provide system
administrator with the functions and facilities to manage all
MMS servers and to conduct all the basic administration
works

Analysis Report Management Decriptions

The objective of the module is to provide the operator and the
authority with the functionality to analyse data and generate
standard and customised reports in both textual and graphical
formats.
Functionality
(INFO)

Functionality
a) Inventory management, which shall include the automatic triggering of stock
recording, based on pre-defined minimum stock quantity. Other transactions shall
include as a minimum stock receipt, stock issue, stock return, stock reservation and
inter-store transfer.
b) Purchasing management, which shall include transactions on request of
quotations, creation of purchase requisitions and purchase orders for materials and
services.
c) Stock-taking management, which shall allow the users to configure and print
the reports that contain the selected stocks. The functions shall allow for
discrepancies to be tracked and adjusted before the closure of any stock take
transaction.
d) Stock allocation and retrieval management shall as minimum include:
i) Recommendation of the appropriate bin, box or pallet for storage of spares
and consumables.
ii) Recommendation of the appropriate bin, box or pallet for retrieval of spares
and consumables based on first in, first out concept to be issued.
e) The operator shall also be able to manually select another bin, box or pallet for
stock allocation and retrieval function.
f) The WPC shall coordinate with operator to define the storage algorithm for all
stocks.
g) The operator be able to select weather to inhibit transactions of spares and
consumables which had been selected for stock taking for the selected store(s).
others store which are not selected for the stock taking shall not affected.
h) Stock adjustment function shall also be provided for the operator to be able to
manually adjust storage details of the stock item such as stock quantity and storage
bins.
i) Stock reservation functions, which shall allow for the manual for automatic
reservation of spares and consumables based on the user requests or requirement
stated in the WO.
j) Message notifications shall be provided for the operator’s action when the
quantity of spares drop below the pre-defined quantity.
k) Barcode printing and scanning and facilities shall be provided for bin, box or
pallet for storage of spares and consumables.
l) All bin, box, pallet, spares and consumables shall be uniquely identified.
Creation of duplicated codes shall not be allowed.
m) Provide a comprehensive audit trail of all transactions performed in the
module.

Functionality
a) Track equipment movement, maintenance costs, service histories performance
and operational status of equipment down to Line-replaceable Unit (LRU) level.
b) Create hierarchies identifying operation locations of the equipment.
c) Create hierarchies identifying the parent and child equipment down to LRU
level.
d) Build failure code hierarchies to record equipment problems for engineering
analysis.
e) Track the warranty and warranty period of all equipment.
f) To endure creation of duplicate Equipment code shall not be allowed.
g) When moving a parent equipment from one location to another, the module
shall allow user choice of whether to also move the associated children equipment.
The data associated with the parent/children equipment shall be updated in the
database according to the selected choice.
h) It shall be possible to attach meter readings, such as runtime hours, train
mileage and power consumption to each registered equipment independently in
the parent-child hierarchy. When moving nay equipment within the hierarchy from
one location to another, the associated meter readings shall follow the equipment
to its new location.
i) Ability to keep track of calibration details for special equipment/tools.
j) Provide a comprehensive audit trail of all transactions performed and able to
present a summary table on-screen in daily, weekly, monthly or yearly basis for
auditing purpose.
k) Provide spare data fields for the user to customise their own screens and
tables.
l) Allow attachment of documents.
m) Ability to perform export and import functions.

Functionality
a) Work Order functions which provides access to all pertinent information
required for the detail work planning, which shall include the required labour,
materials, tools, costs and Permit-To-Work (PTW). The users shall be able to specify
the priority level of the work.
b) Work request functions to allow the users to enter request for maintenance
work or automatically generated from alarms received from interfacing systems.
c) Automatic generation of WO for preventive maintenance based on the follow:
i) Scheduled date/time
ii) Meter and measurement reading (such as train mileage, runtime hour and
power consumption).
iii) Any combination (i) and (ii) above.
iv) Pre-define workflow procedures.
d) Allow users to mass release or delete multiple work request / WO at the same
time.
e) Provide a comprehensive audit trail of all transactions performed and able to
present a summary table on-screen in daily, weekly, monthly or yearly basis for
auditing purpose.
f) Provide spare data fields for the users to customise their own screens and
tables.
g) Provide a function for viewing and searching of all existing maintenance
records based on defined criteria.
h) Allow attachment of documents and export functions.

Functionality
(INFO)

Functionality
(INFO)

Functionality
(INFO)

Functionality
a) Allow remote access to all the servers and database
b) Allow configuration of the servers and database
c) Create new user profiles as well as modify existing user profiles
d) Maintain user login/logout history
e) Activate and reset of password
f) Assign and reset of password
g) Assign user access to system functions according to the user profiles
h) Generate system report and diagnose information
i) Development of GUI and screen layout of workstation and handheld devices.
j) Perform system failure recovery and reboot procedures
k) Monitor status of MMS servers and manage fail over of servers when
necessary.
l) Scheduling of back up activities, housekeeping and export function.

Functionality
a) Generate standard reports on the maintenance data and stock transactions on
a daily, weekly, monthly or yearly basis.
b) Customise reports from any of the standard reports.
c) Customise ad-hoc reports in textual and graphical format.
d) Customise reports to facilitate the analysis of equipment failure/performance
trends and spare consumption rate. All customised reports are able to be
presented in daily, weekly, monthly and yearly basis.
e) Create, modify and save report templates when required. Facility to filter, sort
and select the relevant information for report template development.

Reports type include the following as minimum:

a) Spare inventory reports.
b) Labour maintenance utilisation reports.
c) Corrective and preventive maintenance reports.
d) Key performance indicator reports.
e) Asset condition reports.
f) System related reports such as logs and audit trails.
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