Prmgt100 Ma3b Sg8 Planning2-Comm

Project: Small Group Co.
- Planning 2
Project Communication Plan
Submitted by:
De Tomas, John Arsenio G.
Fuentebella, Liam Nathaniel A.
Lecaros, Eric Kevin E.
Torres, John Philip Norman F.
Submitted to
Maria Amelia Gallespen
PRGMT100
December 1, 2022
Project Communication Plan
DOCUMENT AUTHOR OR REQ’D DATE OR RECIPIENTS ACTION COMMENTS

ORIGINATOR FREQUENCY REQUIRED
(I, C or A)
Project Charter Atty. Robert D. January 20, 2022 Diosdado B. A Both being regional directors, they are to work together to create an efficient and optimal project
Peig, Ceso V Santiago Jr charter. They are to be informed of any changes and/or additional information.
Stakeholders Register December 1, Diosdado B. A The registry allows all the stakeholders to be identified at a single glance. It also explains the role
Atty. Mercy
2022 Santiago Jr that each stakeholder performs in the project. The register specifies how often they must be
Jane
updated and how they might be communicated. This aids in the smooth progression and
Paras-Ley
completion of projects.
NES, LL.M.
Project Scope December 5, Diosdado B. A Approval must be required one week and information must be confidential from outside parties.
Atty. Mercy
Statement 2022 Santiago Jr
Jane
Paras-Ley
NES, LL.M.
Work Breakdown December 30, Atty. Cheloy A The task was given to him because he was deemed to be the one with the most efficient
Atty. Mercy
Structure 2022 Velicaria Garafil, decision-making skills in this area. Therefore, anything related to the WBS must be reviewed and
Jane
MNSA approved by him.
Paras-Ley
NES, LL.M.
Responsibility Atty. Robert D. Monthly Diosdado B. A He was assigned to be a consultant to the team for his knowledge and experience were deemed
Assignment Matrix Peig, Ceso V Santiago Jr to be of important value to the project. Therefore, anything related to the RAM must reach him
and he is to be consulted before further actions are to take place.
Risk Response Plan Engr/Enp. Monthly Atty. Cheloy A The task was given to him because he was deemed to be the one with the most efficient
Riza Marie T. Velicaria Garafil, decision-making skills in this area. Therefore, anything related to the RRP must be reviewed and
Paches, MNSA approved by him.
MNSA, MENG
– CE
Quality Management Antonio N. Monthly Aminoden D. Guro A The task was given to him because he was deemed to be the one with the most efficient
Plan Gardiola, Jr. decision-making skills in this area. Therefore, anything related to the Quality Plan must be
reviewed and approved by him.
Project Communication Jhorgene P. Quarterly Lalaine E. A

Plan Paronia Sobremonte
Contract and Weekly A He was tasked with modifying the phrases, clauses, sections, and meanings in the original
Engr/Enp. Atty. Cheloy
Amendments contract. It also includes the original contract's title and date. Amendments must be signed by all
Riza Marie T. Velicaria Garafil,
parties.
Paches, MNSA
MNSA, MENG
– CE
Requirements Biweekly C He was assigned the duty of defining the project's purpose. Everyone involved in development
Engr/Enp. Engr/Enp. Riza
document must be on the same page when it comes to the project's goal. Divide the purpose into features
Riza Marie T. Marie T. Paches,
and establish release criteria goals.
Paches, MNSA, MENG –
MNSA, MENG CE
– CE
Schedules Biweekly C He was given the responsibility of listing all of your tasks and assignments. He should then
estimate how long it will take to finish each prioritized task. Finally, make a visual depiction of your
timetable.
MNSA, MENG CE
– CE
Budgets Atty. Robert D. Biweekly Diosdado B. A He was given the assignment to divide the project up into tasks and milestones. Calculate the
Peig, Ceso V Santiago Jr. cost of each task on the list, then add any additional expenses.
Project procedures Monthly A The task was assigned to him to determine the scope of the project. Because the scope of the
project can change throughout the project as different stakeholders request more to be included
in the final output, the system must stay adaptable. He should also identify big risks. If you can
identify those instances, you may strive to mitigate the impact of any difficulties that may develop
MNSA, MENG CE
after you reach them.
– CE
Change orders C The assignment was assigned to him to prepare for risk because it is impossible to anticipate
Atty. Robert D. Engr/Enp. Riza
everything that may occur. It captures the details of the requested modification, how much it will
Peig, Ceso V Marie T. Paches,
cost, and the time involved, so that all parties may decide whether to proceed or not.
MNSA, MENG –
CE
Design documents Monthly I He was tasked with gathering all documentation and information pertaining to all parts of the
project design. Documentation should include information about users, product features, and
project deadlines, as well as all necessary implementation details and design decisions reached
Paches, MNSA
by your team and stakeholders.
MNSA, MENG
– CE
Drawings Monthly I Should be submitted one week before assignment

Atty. Robert D. Engr/Enp. Riza
Peig, Ceso V Marie T. Paches,
MNSA, MENG –
CE
Specifications Monthly I The assignment was assigned to her to prepare for risk because it is impossible to anticipate
everything that may occur. It captures the details of the requested modification, how much it will
cost, and the time involved, so that all parties may decide whether to proceed or not.
MNSA, MENG CE
– CE
Material lists Weekly I Should be submitted one week before assignment

MNSA, MENG –
CE
Instruction manuals Weekly I Should be submitted one week before assignment

Diosdado B. Engr/Enp. Riza
Santiago Jr Marie T. Paches,
MNSA, MENG –
CE
And employees
Training materials Weekly I Should be submitted one week before assignment
MNSA, MENG –
CE
And employees
Test plans Monthly I clarifies how the software will be tested, what will be tested, and who will execute the testing.
Everyone can work efficiently together by developing a clear test plan that all team members can
follow.
MNSA, MENG –
CE
Test results Monthly C It assures that a company delivers a high-quality, bug-free software program that fulfills the
criteria or demands of the customer and establishes guidelines to eliminate potential problems
MNSA, MENG –
CE
Formal acceptance of Monthly C Information is confidential and is not authorized to be shared with other employees
Deliverables
Paches, MNSA
MNSA, MENG
– CE
meeting agenda Quarterly I Should be submitted 1 week before meeting

Paches, MNSA
MNSA, MENG
And other major
– CE stakeholders
minutes of meetings Quarterly I Should be submitted 1 week before meeting

Paches, MNSA
MNSA, MENG
And other major
– CE
stakeholders
applied time and Quarterly I Should be submitted 1 week before meeting

Atty. Mercy Engr/Enp. Riza
percent complete
Jane Marie T. Paches,
reports
Paras-Ley MNSA, MENG –
NES, LL.M. CE
And other major

stakeholders
the travel request and Monthly I She was tasked with gathering all documentation and information pertaining to all parts of the
Atty. Mercy Engr/Enp. Riza
expense report project design. Documentation should include information about users, product features, and
Jane Marie T. Paches,
project deadlines, as well as all necessary implementation details and design decisions reached
Paras-Ley MNSA, MENG –
by your team and stakeholders.
NES, LL.M. CE
progress reports Monthly C He was given the task to allow him to improvise as the project progresses, but it also allows the
user to learn from past mistakes.
Paches, MNSA
MNSA, MENG
– CE
subcontracts and Monthly C Should include estimated contracted price

ENGR/ENP. Engr/Enp. Riza
amendments
John Lecaros Marie T. Paches,
MNSA, MENG –
CE
purchase Monthly I Should be audited by an internal accountant

Atty. Mercy Atty. Cheloy
orders, and invoices.
Jane Velicaria Garafil,
Paras-Ley MNSA
NES, LL.M.
Name Contribution
● Project procedures
De Tomas, John Arsenio G. ● Change orders
● Design documents
● Drawings
● Specifications
● Material lists
● Instruction manuals
● Project Charter
Fuentebella, Liam Nathaniel A. ● Stakeholders Register
● Project Scope Statement
● Work Breakdown Structure
● the travel request and expense report
● progress reports
● subcontracts and amendments
● purchase
● orders and invoices.
● Training materials
Lecaros, Eric Kevin E. ● Test plans
● Test results
● Formal acceptance of
● Deliverables
● meeting agenda
● minutes of meetings
● applied time and percent complete reports
● the travel request and expense report
● Responsibility Assignment Matrix

Torres, John Philip Norman F. ● Risk Response Plan
● Quality Management Plan
● Project Communication Plan
● Contract and Amendments
● Requirements document
● Schedules
● Budgets

Prmgt100 Ma3b Sg8 Planning2-Comm

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Project: Small Group Co.

DOCUMENT AUTHOR OR REQ’D DATE OR RECIPIENTS ACTION COMMENTS

Project Communication Jhorgene P. Quarterly Lalaine E. A

Drawings Monthly I Should be submitted one week before assignment

Material lists Weekly I Should be submitted one week before assignment

Instruction manuals Weekly I Should be submitted one week before assignment

meeting agenda Quarterly I Should be submitted 1 week before meeting

minutes of meetings Quarterly I Should be submitted 1 week before meeting

applied time and Quarterly I Should be submitted 1 week before meeting

And other major

subcontracts and Monthly C Should include estimated contracted price

purchase Monthly I Should be audited by an internal accountant

● Responsibility Assignment Matrix

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