Oral communication solutions

Oral communication solutions

During oral communication, it is important to take notes on every message because everything is
uttered out loud, making it challenging to produce supporting documentation. When they enter into a
contract orally, many people find it difficult to defend themselves. However, by recording the
conversation, evidence can be produced. For instance, if a manager told a subordinate that he would
give him money if the subordinate could produce 500 products in a day (made orally) and the
subordinate succeeded in doing so, but the manager failed to deliver the money and the subordinate
recorded the conversation, the manager could be held accountable for the manager's failure to act.A
manager is said to have promised to get his employee a car, a house, and money if the employee agreed
to stop working for the manager's benefit. However, the employee recorded the incident and took the
manager to court after the manager failed to fulfill the promises. This is another example of oral
communication in action.

Choosing words carefully when communicating: When communicating verbally, it's important to pay
attention to the language, tone, and words used to avoid offending either the sender or the recipient.
Additionally, a decent tone of voice is necessary to avoid the audience's emotions from coming through
and making it harder for them to hear the message. For instance, when a manager speaks to his
subordinates in a kind manner, it raises the subordinate's motivation level so that the subordinate will
act on the message. Another is that excellent relationships and absorption between the sender and the
recipient result from the use of polite language by the sender while communicating with his recipients.

Using a short medium during oral communication: When speaking to an audience, it's important to use a
short communication channel to prevent misinterpretation because everyone will be giving their own
interpretations of the message when they're supposed to pass it on to someone else, which could result
in the wrong goals and objectives. For instance, when employees of a company try to communicate a
problem from the production level to the CEO, the message is intended to go through many channels
and has already altered by the time it reaches there.

Written communication

Keep it simple

A lot of people believe that writing with fancy words, in poetically written sentences makes their
message seem more intelligent. Unfortunately, that’s not the case. Disguising a simple message with a
ton of jargon is really ineffective because it takes away from the key message that you’re trying to
deliver. This point also starts with thinking about the purpose of the message and then attempting to
write it in as few words as possible. A tactic for keeping your messages simple is beginning with bullet
points or key points. From there, think about which points are absolutely necessary for your message to
be successful and delete the rest. Then, you can start making those bullet points into concise sentences.
For example;when a manger uses some jargons like due diligence in this written information with
explanation but need the task to be performed immediately it becomes difficult for the workers to
understand.

Because the hand is said to be faster than the brain, there may be mistakes in the message. Reading the
message carefully before submitting helps to identify and correct any mistakes made in the message.
Once more, the sentences in written letters should be shortened so that the recipient will understand
them differently. For instance, after completing an assignment, a student is expected to read it again
before returning it to the lecturer because there may be several mistakes that need to be fixed. If the
assignment is submitted without this step, however, it may sound different or have a different meaning
because the student won't be present to clarify.

Reducing Oversharing of written messages to maintain anonymity; the concept of oversharing

nevertheless necessitates restraint. Excessive sharing results in gossip or the exchange of sensitive or
inappropriate information. Consider the necessity and significance of workplace confidentiality. For
example, hold sensitive information meetings in a private and secure office, avoid inserting confidential
material in emails, and discourage gossip or other inappropriate communication as needed.