SIMPLEX INFRASTRUCTURES LIMITED

PROCUREMENT PROCESS

INDENT FROM SITE PROJECT MANAGER WITH

QUANTITY, RELEVANT SPECIFICATION, AND
DRAWING, WHERE RELEVANT, TYPE AND
EXTENT OF CONTROL REQD. ON INVOLVED
PROCESSES, IF ANY IS CODE REFERENCE, IF
ANY, AND LOCAL RATES FOR ITEMS LOCALLY
AVAILABLE.

APPROVAL OF PROJECT CO-

ORDINATOR / AUTHORISED
REPRESENTATIVE

HOD (PURCHASE) ASSIGNS

INDENT FOR PROCESS, MARKING
TO CONCERNED PERSON IN
PURCHASE DEPTT.

ENTER IN REGISTER & COMPUTER

INSTRUCT REGIONAL VERIFY THE AVAILABILITY OF

STORE TO DESPATCH TO YES MATERIAL AT COMPANY'S
SITE AVAILABLE QUANTITY STORES IN FULL OR PART
THROUGH PREQUALIFIED
TRANSPORTER AT RATES NO
AGREED ON QUARTERLY
BASIS FLOAT ENQUIRY WITH DETAILS
INCLUDING TYPE AND EXTENT OF
CONTROL REQD. IN INVOLVED
PROCESSES & COLLECT ATLEAST
THREE QUOTATIONS FROM PRE-
QUALIFIED & EXPERIENCED
SUPPLIERS.

ACTION TAKEN BY R.O.

COMPARE WITH LOCAL RATE AND KOLKATA FOR INDENTS ON
BOQ RATE AND PREPARE CMD's
(1) STEEL (2) CEMENT (3) OFFICE
STATEMENT P&M INCLUDING HIRING & APPROVAL
OTHER ASSETS

NO
GET APPROVAL FROM
HOD (PURCHASE) YES

PREPARE PURCHASE ORDER & APPROVED

SUBMIT COMPARATIVE
STATEMENT WITH VALUATION
BASED ON QUANTITIES TO
AUTHORISED SIGNATORY FOR
APPROVAL
TO HEAD OF ZONAL / SUB-
OFFICE FOR INFORMATION

YES INFORM EDP FOR ALLOTING

IF, PARTY IS NEW RE-SUBMIT AS DIRECTED
CODE
NO
ISSUE PURCHASE ORDER

1st COPY OF PO TO SUPPLIER TO 2nd COPY TO REGD. OFFICE

SUPPLY AS PER TERMS & 3rd COPY TO ACCOUNTS
CONDITION INCLUDING EXTENT OF 4th COPY TO PROJECT CO-ORDINATOR
CONTROL DURING REALIZATION 5th COPY TO SITE
PROCESS AND NOTE ON 6th COPY TO PURCHASE FILE
PRESERVATION OF PRODUCT
DURING PRODUCTION, WHERE
RELEVANT.

COLLECTION / DELIVERY OF
MATERIAL
YES
INSPECTION EITHER AT SUPPLIER'S NO
PREMISES, SITE OR OFFICE / STORE
FOR APPROVAL
ISSUE REJECTION NOTE , IF
REJECTED & INFORM SUPPLIER
FOR REPLACEMENT & RE-
MATERIAL RECEIPT AT SITE STORE INSPECTION

RECORD IN REGISTER / PREPARE GR NOTE

COMPUTER AT SITE

VERIFY BILL AT SITE & SEND

TO ZONAL / SUB-OFFICE FOR
APPROVAL AND PAYMENT

ISSUE PAYMENT

Doc. No. : SIL/PR/PP/04/1

Date : 20.04.09