Project Manegment

(IENG419)

Fall:2017-2018
Research Assistants:
Ehsan Shakeri, Mohammad Yazdi& Negar Akbarzadeh
 Chapter 4
Formatting & Reporting
 Formatting
In MSP we can make a specified Gantt Chart view by changing
in the color and elements of the chart.
In order to these changes we should define a copy from
original Gantt Chart and make some changes in it.
Formatting

 For starting we follow these steps

1
3

2 4
Select
Formatting

 After these steps, the summery task of project is appeared

in the Gantt Chart.
Formatting

 In the next step we define a copy from Gantt Chart by

following these steps

1 5

2 3

4
Formatting

 Now, from More views we apply the new Gantt Chart to our
project.

2
Formatting

 Now, we are using the new Gantt Chart and we can make
some changes in it by following these steps

2
3
Formatting

 In this window, you can select your favorite color and style for
the new Gantt Chart

Then choose Format It and Exit Wizard respectively.

Reporting

 MSP has some tools to help us for taking some reports from
projects.

 By default, these reports are visible from screen and also they
are printable.

 We can start for reporting, from Report menu.

Reporting

 Following these steps, support us to see the reports of a

project

5
Select one of them

3 4
Select one of these
report types
Reporting

 Here you can see the Project Summary Report

 Macros in MSP

What Is a Macro?
A macro is a name used for a computer program which is used to execute a series
of instructions. Usually a macro is utilized for something that is repetitive in
nature.
Examples of where a macro can be used
complex calculations that need to be repeated for varied sets of inputs,
a particular action being performed over and over again on different input, files,
etc.
Macros, if effectively used, can significantly reduce the amount of time spent on
performing menial tasks and thereby improve one's productivity.

Resource: http://www.brighthubpm.com
 How to Create a Macro in MS Project
The following steps describe how to create a macro in Microsoft
Project.
Note: While certain people choose to write their own macros,
this requires certain initial expertise. Hence the best approach
while starting with macros is to play around with the Record
feature.

Creating the Macro

Step 1: Opening the Project Plan

•Open your Project Plan in MS Project.
Step 2: Start Macro Recording
•Navigate to Tools --> Macro --> Record New Macro
Step 3: Saving the Macro
•Give the macro a suitable name. Click on OK.
Step 4: Performing the Repetitive Action
•Perform the action that you would like to record.
•In this example, it is taking the screenshot of a project's Gantt chart and
exporting it as a GIF using the camera tool.

•Navigate to the Camera Tool on the toolbar. Select the GIF option, give a filename
and click on OK
Step 5: Stopping Macro Recording
•Click on Tools --> Macro --> Stop Recorder.
•Voila! The macro is ready. In order to re-run the macro on other project files, perform
the following steps.
Running the Macro
Step 1: Open a New Project File
•Now, open a new project file upon which you would like to run the macro.
Step 2: Running the Macro
•Navigate to Tools --> Macro --> Macros (or press Alt+F8).
•Select the macro that you created and click on Run.
Scrolling the Timescale on project open
This tool solves the annoyance of longer projects of having to scroll the timescale
every time you open a project file. What it does:
1. If the project is in the future, scroll to the project’s start date.
2. If the project is in the past, scroll to the project’s finish date
3. Otherwise scroll to today’s date
The Code
The code lives in the Project_Open event and consists of:

Private Sub Project_Open(ByVal pj As Project)

If Date < pj.ProjectSummaryTask.Start Then
EditGoTo Date:=pj.ProjectSummaryTask.Start
ElseIf Date > pj.ProjectSummaryTask.Finish Then
EditGoTo Date:=pj.ProjectSummaryTask.Finish
Else
EditGoTo Date:=Date
End If
End Sub
To create the Project_Open event:
1. In Project (any version), press Alt+F11 to open the Visual Basic Editor
(VBE).
2. Press Ctrl+R to make sure the Project Explorer is open (pane on left of
VBE window).
3. Double-click the ProjectGlobal (Global.Mpt) folder to expand it
4. Double-click the ThisProject (Global.Mpt) file to open it.
5. Copy the above code into this file

As the code is in your Global.Mpt file, it works when you open any project.
To test, open any project and check the date on the timescale to confirm
Project has scrolled it as required.
For useful examples of MSP Macros check the following link please;

http://support.sas.com/documentation/cdl/en/orpmug/66109/HTM
L/default/viewer.htm#orpmug_msptosas_sect022.htm

http://www.projectvbabook.com/VBA-Sample-
Code/VBASampleTImescaleScroll.html