Sub-Contra

Please answer all sections of the questionnaire below in the spaces provided for responses and return as part of your
attachments must clearly identify to which question they are supporting. You may also add additional evidence and
particular question must be clearly identified. Any information submitted that cannot be linked to particular request

This questionnaire has been drawn from OGP Report No. 423, June 2010. HSE Management - Guidelines for Work
questionnaire.
Questionnaire Response
1. Leadership and C
1.1
Commitments to
HSE aspect through
leadership
Questionnaire Response
2. HSE Policy and Stra
2.1
HSE Policy Documents

2.2
HSE Strategic Objectives

Questionnaire Response
3. Organisation, responsibilities, Resourc
3. 1
Organisational structure
for HSE
3.2
HSE Training of
managers, supervisors
and HSE critical position
holders

3.3
General HSE training

3.4
Competence Assurance

3.5
Contractor Management
Process

3.7
HSE Standards
HSE Standards

Questionnaire Response
4. Risk Manag
 Sub-Contract HSE Tender Q
all sections of the questionnaire below in the spaces provided for responses and return as part of your tender submission. Where
ust clearly identify to which question they are supporting. You may also add additional evidence and documentation in response
ion must be clearly identified. Any information submitted that cannot be linked to particular requests within the questionnaire w

aire has been drawn from OGP Report No. 423, June 2010. HSE Management - Guidelines for Working Together in a Contract

Questionnaire Responses
1. Leadership and Commitment
a) How are senior managers personally involved in HSE management for
example objective setting and monitoring?
b) Provide evidence of commitment at all levels of the organization.
c) How do you promote a positive culture toward HSE matters?
Questionnaire Responses
2. HSE Policy and Strategic Objectives
a) Does your company have an HSE Policy document?
If the answer is yes, please attach a copy.
b) Who has overall and final responsibility for HSE in your organization?
c) Who is the most senior person in the organization responsible for this Policy being
carried out at the premises and on site where his employees
are working? Provide name, title and experience.
d) Itemise the methods by which you have drawn your policy statements
to the attention of all your employees
e) What are your arrangements for advising employees of changes in the
policy?
a) Does your company have strategic HSE objectives? If the answer is yes,
please attach a copy
b) Itemise the methods by which you have communicated your strategic
HSE objectives to the attention of all your employees
Questionnaire Responses
3. Organisation, responsibilities, Resources, Standards and Docume
a) How is your company structured to manage and communicate HSE
effectively?
b) Do HSE Meetings promote HSE awareness?
c) Do client and contractor meet regularly to discuss and action any
interface situations?
d) What provision does your company make for communication meetings?
a) Have the managers and supervisors at all levels who will plan, monitor, oversee and
carry out the work received formal training in their responsibilities with respect to
conducting work to HSE requirements?

b) If YES please give details. Where the training is given in-house, please describe the
content and duration of courses. Please provide an example of
your training matrix.
c) How have you identified areas of your company's operations where specialised
training is required, for instance training related to health
hazards such as radiation, asbestos or chemical handling?
d) What specialist HSE resources does your organisation have available?

e) How does your company provide HSE specialised training for HSE
staff?
a) What arrangements does your company have to ensure new employees have
knowledge of basic industrial HSE, and to keep this knowledge up to
date?
b) What arrangements does your company have to ensure new employees also have
knowledge of your HSE Policies, practices and company
requirements?
c) What arrangements does your company have to ensure new employees have been
instructed and have received information on any specific hazards arising out of the nature
of the activities?
NB for a), b) and c); if training is provided in-house, please give details of content

a) Does your organisation have a competence system in place? If YES, please describe
the scope and content of your competence system.

b) What arrangements does your company have to ensure existing staff

HSE knowledge is up to date?
a) Does your company have a contractor management process or system?

b) How do you assess contractors HSE competence or HSE performance?

c) Where do you define the company standards you require your

contractors to meet?
d) How do you ensure these standards are met and verified?
a) How do you identify new industry or regulatory standards that may be
applicable to your activities?
b) Is there an overall structure for producing, updating and disseminating
standards?
 c) Are your company standards aligned with OGP/industry guidelines or
recommended practices? If yes state which.
Questionnaire Responses
4. Risk Management
ntract HSE Tender Questionnaire
your tender submission. Where additional documents and evidence is requested, these should be appended as an Appendix to the
and documentation in response to questions that do not specifically request or require such information but, again the documents
uests within the questionnaire will not be considered.

Working Together in a Contract Environment. This document is freely available online and can be referenced for assistance in th

onses
d Commitment
Always take Weekely and monthly Report from engineers or supervisor on site and update them about Life and safety

N/A
By Making them Aware about life and safety and goal of the company
onses
Strategic Objectives
HSE Policies are followed as per site/client HSE Policies. (Critical Zone / Non-critical Zones)

Senior ELV Engineer

Tanveer Ahamed Moulana, SR. ELV Engineer, 13 Years

Everyday day tool box meetings and making them aware about life saving rules, Health Safety, Emergency plans,
Site awarness, Scope of work, Risk Assesment, Reporting near miss Incident, Company Assests.
Tool

N/A

Verbally Everday in Tool box Talk, circulating Hard Copies of HSE rules

onses
urces, Standards and Documentation
Always Comply with clients HSE Policy

Yes
Yes

Via Email or Soft VC or sometimes Inperson

Yes

N/A

Work At height, Electrical Hazarous, Trip, Slip, Fall,

Take HSE trainings fro Availiable HSE person from Client Side.

N/A

N/A

Gave them Soft Copy of HSE to read and make them aware about each and every steps of HSE

We took HSE training from NTI for PDO, We are explaining the things to new Employee and Whatever we Observed
are explaining.

We took HSE training from NTI for PDO, We are explaining the things to new Employee and Whatever we Observed
are explaining.

N/A

N/A

By regularly taking HSE note from Client and update it to our employees in tool box talk every morning before
starting of work.
N/A

N/A

High Standards

Yes
Align with the Client HSE team there and regular update from them

N/A
 N/A

onses
nagement
naire and the
y to any

on of this
Sub-Contract HSE Tender
Questionnaire

4.2
Health Hazards

4.3
Safety hazards

4.4
Logistics hazards

4.5
Environmental hazards

4.6
Security hazards

4.7
Social responsibility
hazards

Questionnaire Response
5. Planning and P
5.1
HSE operations manuals

5.2
Infrastructure and
equipment integrity

5.3
Management of change

5.4
Emergency planning and
response
 a) How does your company identify hazards, assess risk, control and mitigation
consequences to a level as low as reasonably practicable

a) How does your company identify hazards, assess risk, control and
mitigation consequences to a level as low as reasonably practicable?
b) What type of health hazards (chemical, vibration, noise, radiation, etc) are associated
with the scope of your services? Explain how occupational
health hazards are identified, assessed and controlled.
c) What systems are in place to control these hazards and monitor the effectiveness of
these controls? Is worker’s regular exposure monitoring
part of these systems?
a) What type of safety hazards (mechanical guarding, work at height, lifting and
hoisting, confined space entry, explosive atmospheres etc.) are
associated with the scope of your services?
b) What systems are in place to control these hazards and monitor the
effectiveness of these controls?
a) What type of logistics hazards (land transport, air transport, marine transport,
materials handling etc.)are associated with the scope of your
services?
b) What systems are in place to control these hazards and monitor the
effectiveness of these controls?
a) What type of environmental hazards (chemical spill, atmospheric emissions, waste
disposal etc.) are associated with the scope of your
services?
b) What systems are in place to control these hazards and monitor the
effectiveness of these controls?
a) What type of security hazards (terrorism, hostage taking, robbery, hostile local
population etc.) are associated with the scope of your services?

b) What systems are in place to control these hazards and monitor the
effectiveness of these controls?
a) What type of social hazards are associated with the scope of your
services?
b) What systems are in place to control these hazards and monitor the
effectiveness of these controls?
Questionnaire Responses
5. Planning and Procedures
 a) Do you have a company HSE-MS manual (or operations manual with integrated HSE
requirements) which describes in detail your company approved HSE working practices
relating to your work activities?
If the answer is YES please attach a copy of an index and relevant supporting
documentation.

b) Itemise the methods by which you have communicated your strategic

HSE objectives to the attention of all your employees

a) How do you manage changes and assess associated risks e.g. personnel, equipment,
processes, documentation?

a) What arrangements does your company have for emergency planning and response?

a) How is your company structured to manage and communicate HSE

effectively?

d) What provision does your company make for communication meetings?

c) How have you identified areas of your company's operations where specialised training is
required, for instance training related to health
hazards such as radiation, asbestos or chemical handling?
 As per the work needed to be done identify each and every step and then we will get to the exact identification of haz

As per Nature of Work

Electrical hazardous, Trip Slip or Fall,

Switch off electrical device before working and after connection Switch it on for testing, Competent person, Contineo
Always use gloves, Glass and PPE must be worn.

Work at height for using Ladders (Always use Safety Harness) Always use gloves, Glass and PPE must be worn

First Aid Tool box

N/A

First Aid Kit

N/A

N/A

N/A

N/A

N/A

N/A

onses
nd Procedures
N/A

N/A
 Sub-Contract HSE Tender Questionnaire
6.0 Implementation and Perfo
6.1
HSE-MS
implementation and
active performance
monitoring of work
activities

6.2
HSE performance
indicators

6.3
HSE Performance
Monitoring

6.4
HSE investigation and
follow up
6.5
Statutory notifiable
incidents or Non
compliance notices
Sub-Contract HSE Tender Questionnaire
6.0 Implementation and Performance Monitoring
a) What arrangements does your organisation have for monitoring the
implementation of your HSE-MS?
b) How does your company assure the implementation of work procedures within your
work-site operations e.g. compliance with procedures, toolbox talks, safety meetings,
supervision, job observations?

c) How do you monitor employee HSE performance e.g. hazard

identification systems, HSE participation?
d) What active HSE monitoring is performed (i.e. where no incident has
occurred)?
e) How do you report and correct deficiencies identified?
f) How do you communicate the results of active performance monitoring
to relevant personnel?
a) Please provide the following statistics for each year for the last five years:
• Number of fatalities
• Number Lost Time Injuries
• Number of Lost Workday Cases
• Number of Restricted Work Day Cases
• Number of Medical Treatment Cases
• Number of first aid cases
• Number of near miss incidents
• Fatal Accident Rate (per 100 million hours worked)
• Lost Time Injury Frequency (per million hours worked)
• Total Recordable Incident Rate (per million hours worked)
NOTE: If not using the OGP definitions (refer to the OGP safety performance indicators
report), please include your company definitions.

a) How is health performance monitored and recorded?

b) How is environmental performance monitored and recorded?
c) How is security performance monitored and recorded?
d) How and what near miss incidents are reported?
e) How often is HSE performance reviewed? By whom?
f) How is logistics performance monitored and reported?
g) Do you record vehicle incidents?
a) What types of HSE incident are investigated?
b) Itemise the methods by which you have communicated your strategic
HSE objectives to the attention of all your employees
c) Who conducts HSE incident investigations?
 d) How are the findings of an incident investigation followed up to ensure
effective prevention of recurrence?
a) How is your company structured to manage and communicate HSE
effectively?
a) Has your company suffered any improvement requirement or prohibition notices by
the relevant national body, regulatory body for HSE or other enforcing authority or been
prosecuted under any HSE legislation in the last five years? (If your answer is YES
please give details).

d) What provision does your company make for communication meetings?

c) How have you identified areas of your company's operations where specialised training is
required, for instance training related to health
hazards such as radiation, asbestos or chemical handling?
erformance Monitoring
N/A

Everyday day tool box meetings and making them aware about life saving rules, Health Safety, Emergency plans, Sit
work, Risk Assesment, Reporting near miss Incident, Company Assests.

Showing them the Sign of Hazards and in toolbox talk and Explaining.

Contineous Monitoring weather they are in PPE or not, Folloeing every life and safety rules or not, if there is any risk
stop the work and report it to relevent department.
Reporting it to concerned department or relevant person.
By Email, By Phone and in person

Year 2018 2019 2020 2021 2022

No. of fatalities 0 0 0 0 0
No. of lost time injuries 0 0 0 0 0
No. of lost workdays cases 0 0 0 0 0
No. of restricted workdays cases 0 0 0 0 0
No. of medical treatment cases 0 0 0 0 0
No. of first aid cases 0 0 0 0 0
No. of near miss incidents 0 0 0 0 0
Fatal Incident rates (Per 100 million hours worked) 0 0 0 0 0
Lost time injury frequency (per million hours worked) 0 0 0 0 0
Total recordable incident rates (per million hours worked) 0 0 0 0 0

Body Temperature record

N/A
Submitting Civil Id to the Security and make sure only permissable Equipments
Report it to concerned department / Person
by Clients HSE Officer
asset management, cost, customer service, productivity, and logistics quality
No
The most serious work-related incidents, injuries or cases of ill health
Witness management (provide support, limit interaction with other witnesses, interview). Investigate the incident,
collect data. Analyze the data, identify the root causes.
often by Supervisor
Information on accidents, incidents and ill health can be used as an aid to risk assessment, helping to develop
solutions to potential risks.
At daily toolbox talks or shift change, Share it at the weekly meeting, Clearly, frequent and direct communication,
poll participants felt strongly that regularly communicating lessons learned helped
No
 Sub-Contract HSE Tender Questionnaire
7. HSE Auditing and Managem
7.1
Audits

7.2
Management review and
follow up

Questionnaire Response
8. HSE Management Add
8.1
Certification of HSE- MS

8.2
Membership of
associations
8.2
Additional features of
your HSE-MS
Sub-Contract HSE Tender Questionnaire
7. HSE Auditing and Management Review of HSE-MS
a) Do you have a written procedure for HSE auditing?
If yes, please attach a copy.
b) Who is involved in conducting HSE audits? How are audit team members selected to
have specific expertise and be independent from the activities being audited?
What are the qualifications required for auditors?

c) How does your company schedule HSE audit and what scope of auditing is covered?
e.g. internal, regulatory compliance, supplier/contractor, HSE management system
implementation.
d) How does management follow up on audit findings and ensure effective close out of
action items?
a) Do you have a written procedure for management review of the HSE- MS?
If yes, please attach a copy

b) How often are HSE-MS reviews conducted and who is involved in the
process?
c) How are identified actions and improvement efforts recorded and
tracked to effective completion?
Questionnaire Responses
8. HSE Management Additional features
Please provide information on any certification which you have received from
certification bodies

Describe the nature and extent of your company’s participation in relevant industry,
trade, and governmental organisations

Does your organisation (globally, regionally or locally) have any HSE features or
arrangements not described elsewhere in your response to the
questionnaire?

b) Itemise the methods by which you have communicated your strategic

HSE objectives to the attention of all your employees

a) How is your company structured to manage and communicate HSE

effectively?

d) What provision does your company make for communication meetings?

c) How have you identified areas of your company's operations where specialised training is
required, for instance training related to health
hazards such as radiation, asbestos or chemical handling?
gement Review of HSE-MS
N/A

N/A

N/A

N/A

N/A

N/A

N/A

onses
Additional features
N/A

N/A

N/A