PR-IMS-042 Chemical Management Procedure

Chemical Management Procedure PR-IMS-042
Release Date Revision Number

01-Jan -2021 R01
Chemical Management Procedure
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Title: Chemical Management Procedure
Document Number: PR-IMS-042
Release Date: Jan-2021
Revision Number: R01
Revision History
Version No. Date Prepared By Scope / Remarks
R00 Sep 2019 QHSE Manager Initial issue
R01 Jan 2021 QHSE Director/ Ops Managers Reviewed against new IMS and updated
Document Control
Prepared By: QHSE Director/ Ops Managers Al Shawamikh
SME: MACS-G/ OSALP
Reviewer: Nasreen-VP/ Madhusudan Swami – Technical Director Al Shawamikh
Approver: Aflah Al Hadhrami – CEO Al Shawamikh
Signature:
Contact Information:
Designation: QHSE Director
Email: bouziane@alshawamikh.com
Linked Documents: NA
Translation: Nil
Translated by: NA
Reviewed by: NA
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Table of Contents
1. Purpose ...................................................................................................................................................4
2. Scope .......................................................................................................................................................4
3. Definitions: ..............................................................................................................................................4
4. Responsibilities ......................................................................................................................................6
4.1 Managers/Supervisors are responsible for: .................................................................................6
4.2 Employees are responsible for: .....................................................................................................6
5. Chemical Handling.................................................................................................................................6
5.1 Assessment of Hazard ..............................................................................................................7
5.2 Identify adverse effects .............................................................................................................7
6. Safety Data Sheets (SDS’s) .................................................................................................................9
7. Hazardous Substance Register ...........................................................................................................9
8. Manifest and site plan of the premises ............................................................................................ 10
9. Labelling ............................................................................................................................................... 10
10. Placarding .......................................................................................................................................... 10
11. Storage ............................................................................................................................................... 10
11.1. Segregation of Chemicals ........................................................................................................ 11
11.2 Shelf Storage .............................................................................................................................. 11
11.3 Storage in Cabinets.................................................................................................................... 11
12. Disposal.............................................................................................................................................. 12
13. Purchase of hazardous substances............................................................................................... 12
14. Risk Assessment .............................................................................................................................. 12
14.1 . Simple and obvious assessments ......................................................................................... 13
14.2 Detailed assessments .............................................................................................................. 13
15. Emergency Management ................................................................................................................ 14
15.1 First Aid: ....................................................................................................................................... 15
15.2 Spills ............................................................................................................................................. 15
15.3 Spill Kits ....................................................................................................................................... 16
16. Training .............................................................................................................................................. 16
Annexure-I ................................................................................................................................................ 16
Annexure-II Procedure Audit Checklist............................................................................................. 17
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1. Purpose
This procedure outlines the requirements for the management of hazardous substances and dangerous
goods in our work premises to minimise affects to health and safety from exposure and reduce the impact
on the environment. The procedure summarises labelling, material safety data sheets (SDSs), risk
assessment requirements, storage and disposal.
2. Scope
This procedure relates to all ALSHAWAMIKH OIL SERVICES workplaces and work processes using
hazardous substances that any worker, contractor or visitor may undertake.
3. Definitions:
Approved Criteria:
Means the criteria stated in the National Occupational Health and Safety Commission’s (NOHSC)
document entitled “approved criteria for classifying hazardous substances”.
Biological Monitoring:
Means testing for the presence of a hazardous substance, its metabolites or a biochemical change in a
person’s body tissue, exhaled air of fluid.
Carcinogenic:
Means a substance that produces cancer.
Substance Chemical Name:
Means its scientific or technical name.
Control Measure:
Means a method that can be used to reduce the risks to safety and health from work with hazardous
substances.
Ingredient:
Means a component (including an impurity) of a substance.
Emergency Services:
Means the R.O. Police Force, the Civil Defence & Rescue Service and any other agency that may be
required to attend an emergency involving hazardous substances.
Exposure:
A person is exposed to a hazardous substance if the person absorbs or is likely to absorb substances by
ingestion, inhalation or through the skin or mucous membrane.
Exposure Standard
Means the exposure standard specified in the Exposure Standards for Atmospheric Contaminants in the
Workplace.
Hazardous Substance:
Means a substance which is listed on the National Occupational Health and Safety Commission’s List of
Designated Hazardous Substances, or has been classified as a hazardous substance by the manufacturer
or importer in accordance with the National Occupational Health and Safety Commissions’ Approved
Criteria for Classifying Hazardous Substances.
Hazardous Substance
Means the scientifically recognised name given to a compound or Name substance based on its
hazardous substance constitution.
Health Surveillance:
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Means the monitoring of a person for the purpose of identifying changes in health status due to
occupational exposure from a hazardous substance. This includes biological monitoring.
Manager:
Means the person who has direct control and management responsibility for that workplace.
Monitoring:
Means the regular survey of all measures, which are used to control hazardous substances in the
workplace. This includes the sampling of the atmosphere to derive a quantitative estimate of the levels
of contaminants, but does not include biological monitoring.
Exposure Limits:
Exposure limits are based on a concept of acceptable safety rather than absolute safety. The levels set
are intended as a guide to the quantities of a chemical that workers may be exposed to on a daily basis
without adverse effect and not as precise limits of allowed exposure.
Maximum Exposure Limits:
Maximum exposure limits are applied to a limited number of substances, which pose a particular risk to
health. The values assigned are intended as precise allowable limits of exposure although exposure is
expected to be reduced to a minimum by all reasonably practicable means.
Occupational Exposure Limits:
Where a substance is assigned an occupational exposure standard, the exposure should be controlled to
that level or preferably below. If this value is exceeded the reason for exceeding the standard must be
determined and remedial action be taken.
Substances Without an Exposure Limit:
The fact that a substance has not been assigned an exposure limit does not mean that it is not
dangerous; it is more likely to mean that sufficient testing has not yet been conducted to determine a
limit.
SDS
Safety Data Sheet means a document which contains the information in relation to a substance that is
required by the National Code of Practice for the Preparation of Material Safety Data Sheets, whether or
not the document is in the form required by that code of practice.
Mutagenic:
Means able to produce a change in the genetic structure of a cell.
Product Name:
Means the brand name, trade name, code name or code number specified by a supplier of a hazardous
substance.
Register:
Means a readily available listing of all-hazardous substances and SDS, which are used in the workplace.
Risk:
Means the likelihood that a substance will cause harm in the circumstances of its use.
Sub-Contractor:
Means the person partnership or corporation bound by the contractor to execute work under the
contract.
Substance:
Means any natural or artificial entity, composite material, mixture or formulation, other than an article.
Supplier:
Means an importer, manufacturer, wholesaler or distributor of workplace substances, but excludes a
retailer.
Teratogenic:
Means able to cause abnormalities in developing foetus, which is causing birth defects.
Use:
Means the production, handling, storage, transport or disposal of substances in the workplace.
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Workplace:
Means a place where employees work or are likely to be in the course of their work.
Carcinogenic –
Capable of causing cancer.
Class label:
The label illustrating the class allocated to a substance.
Dangerous Goods:
a hazardous substance also defined by the Dangerous Goods Act, (as amended), to be dangerous. They
are classified on the basis of immediate physical or chemical effects that may impact on people, property
or the environment – explosive, flammable, corrosive, chemically reactive, highly combustible, acutely
toxic, radioactive or infectious.
4. Responsibilities
4.1 Managers/Supervisors are responsible for:

• Keeping the register and SDS up to date.
• Identifying hazardous substances and dangerous goods and completing risk assessments
• Providing appropriate information to workers in relation to hazardous substances and dangerous
goods
• Implementing appropriate risk control measures in consultation with workers in keeping with the
Hierarchy of Control.
• Conducting investigations of incidents involving hazardous substances or dangerous goods
• Reporting any notifiable incidents involving hazardous substances to Alshawamikh oil services.
4.2 Employees are responsible for:

• Using control measures and any other actions designed to protect health and safety
• Participating in the development of appropriate risk control measures for hazardous substances
and dangerous goods in keeping with the hierarchy of control.
• Reporting any incident involving a hazardous substance or a dangerous good.
5. Chemical Handling
Although many chemicals may present hazards they can still be handled without risks to health,
safety and environment provided the hazards are understood and the appropriate precautions are
taken.
An adequate risk assessment as per Risk Assessment procedure is the first stage in preventing
harm to health and safety of workers and damage to environment. Where possible this assessment
may lead to the selection of chemical with least environmental impacts.
Several factors have to be taken into consideration when evaluating the risks involved when
handling a particular substance:
• Assessment of hazards
• Identify the adverse effects
• Identification of Controls
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5.1 Assessment of Hazard
The first thing to consider is the form in which the chemical is present (e.g. solid, liquid or gas), this
influences the way in which the chemical is presented to the body and hence the risk.
Solid Chemicals
As the majority of exposure to solid materials is via dust, the most important factor to be considered
is the aerodynamic behaviour of the particles. Particle size is an important factor; in general the
dangers increase as the particle size decreases. This is for two reasons, particles will remain in
the air longer and there is also a greater risk of body absorption.
Liquid Chemicals
Liquid chemicals may enter the body via skin or eye contact, inhalation or ingestion.
Gases and Vapours

The behaviour of gases and vapours in the air is a lot simpler than the behaviour of dust particles;
they diffuse very rapidly into the surrounding areas, giving an even concentration. The effect on
the body is mainly by absorption through the respiratory system although the skin and eyes can be
affected. Exposure can have systemic or irritant effects and very occasionally an allergic sensitivity,
either of the respiratory system can arise.
5.2 Identify adverse effects
This process answers the question “what is the threat?” The effects that are caused by chemicals
are very varied, and dependent on the way in which exposure can occur.
Several factors can influence the effect of chemicals to humans, such as:
• Chemical characteristics:
o Chemical composition
o Hazardous characteristics (such as, toxic, flammable, corrosive, reactive,
explosive and radioactive)
o Physical characteristics (particle size, volatility, process temperature, aerosol
generation, etc.)
o Stability and storage characteristics
• Exposure:
o Dose, concentration and volume administered
o Route, rate and site of entry
o Duration and frequency of exposure
o Time of exposure (time of day, season of the year, etc.)
• Occupational Environment:
o Temperature and humidity
o Ambient atmospheric conditions
o Light and other forms of radiation
o Occupational hygiene factors including working practices
• Effects of chemical by different routes:

o Inhalation, leading to absorption into the body via the bronchial system or to direct
action on the lung itself;
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o Skin contact, leading to absorption into the body by penetration through the skin
or to a direct effect on the skin itself;
o Eye contact, leading to eye damage, especially to the cornea. Few chemicals are
absorbed by the eye to cause systemic symptoms;
o Ingestion, leading to direct absorption into the body.
All of the above factors must be considered when performing a risk assessment involving the
handling and use of chemicals. Information on chemical characteristics, exposure and its effects
can be gathered from Safety Data Sheets) (SDS, literature and personal experience.
5.3 Identification of Controls
The next step in the risk assessment process is control of the risk, it must be noted that if the
previous stages have not been adequately addressed then the control of the risk is also very likely
to be inadequate. The control of risks shall be by elimination, substitution and engineering control
techniques i.e.:
• Substitution by a less toxic material

• Enclosure of the harmful process
• Isolation of the harmful process
• Local exhaust ventilation
• General ventilation
• Wet methods (to control dust)
• Housekeeping and maintenance
• Warnings and publicity
• Use of personal protective devices, particularly respiratory protection
• Decreasing daily exposure through short work periods
• Personal hygiene
Waste Management Procedure provides guidelines for safe disposal of waste chemicals and
empty containers.
In case of spill of chemical, Spill Response Procedure and SDS shall be referred to safely handle
and recover spilled material.
The SDS will specify the type of protective clothing required for use with a specific chemical; the
following information provides a guide.
Eye and Face protection

The type of eye/face protection chosen shall be appropriate for the risks involved (e.g. nuisance
dusts, flying particles and chemical splashes) and they must fit the wearer correctly. All safety
glasses shall be worn with side shields to protect against injuries from the side. Face shields
provide both eye and face protection but may not always be the most practical choice for the
wearer. Safety goggles are a minimum requirement if handling strong acids and alkalize and face
shields are recommended whenever the likelihood of chemical splashing is high.
Protective and Impervious Clothing

If dealing with liquids, such as solvents, acids and alkalizes, it is not advisable to wear gloves and
coveralls which allow the chemical to soak through to the skin. In these cases impervious clothing
is required. Impervious clothing may also be required when dealing with some solid materials as
dust can collect in the cuffs and creases of boiler suits and causes prolonged skin contact.
The scale of the operation will also contribute to the scale of protective clothing required. When
handling small quantities of a chemical it may be sufficient to wear gloves and safety glasses,
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whereas in other operations involving the same material in larger quantities a full suite of
impervious protective clothing and face shield will be required.
Respiratory Protection - Respiratory protection will only provide adequate protection if it is:
• Suitable for the purpose used

• Worn
• Well fitting (the seal on respiratory protection must be carefully checked to avoid leakage
especially if the person wears glasses or has a full beard/ facial hair).
Several types of respiratory protection are widely available, including:
• Dust Mask - Ori-nasal (covering the nose and mouth) or full-face negative pressure
respirator for protection against dust. High efficiency filters are available to protect against
fine dusts and fumes.
• Chemical Cartridge Respirator (CCR) - Ori-nasal or full-face negative pressure
respirator providing protection against vapor and mists. A variety of cartridges are available
to protect against specific materials or combinations of dust and vapour.
• Self-Contained Breathing Apparatus (SCBA) - This type of respiratory protection is
generally worn when materials are present in relatively high concentrations or to protect
against a deficiency of oxygen. These may be either demand or positive pressure type.
Another option for this type of situation is a line set where air is provided via a line from
outside the work area.
6. Safety Data Sheets (SDS’s)

SDS’s are required for all chemicals that are deemed hazardous by the NOHSC. SDS’s must be obtained
for all chemicals in use or stored. No chemical is allowed to enter Alshawamikh oil services work premises
unless an SDS has been provided during or after delivery to work site.
The SDS’s must:
• Be readily available to personnel using the substances with information on chemicals in a form that
is easily understood by the user
• Identify if the substance is a designated hazardous substance
• Meet the needs of those employees with language or literacy difficulties.
The manufacturer’s SDS must be updated every five years and is obtained from the supplier. Contracts for
the supply of hazardous substances to the Company must include provision for the supplier to supply the
appropriate SDS and must notify any changes in formulation.
7. Hazardous Substance Register

Hazardous substances used at all workplaces must be identified and listed on a register. Non-hazardous
chemicals should also be included on manifests. A collection of SDS shall be readily available to workers
and constitutes part of the Register. This register should also state dangerous goods status/class of any of
these substances as well as maximum quantities and location. The register should be current at all times
and should be updated when new substances are introduced to the company.
The register should also include notation of simple and obvious risk assessments which have been
conducted on hazardous substances. No further report or record is required.
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8. Manifest and site plan of the premises

The main purpose of the manifest is to provide the emergency services authority with information about
the quantity, type and location of dangerous goods stored and handled on premises to enable them to
respond appropriately if called to an emergency. Employees should be aware of the location and purpose
of the manifest.
The manifest should be located within ready access of emergency personnel; however, it should not be in
an area which may become inaccessible due to the associated risk. The hazardous substance register may
also be used as the emergency manifest.
9. Labelling
All containers containing any substance must be labelled appropriately. SDS’s will provide the information
required for labelling.
All containers should be clearly labelled including any risks or significant hazards posed by the substance.
Other details should include; directions for use, first aid and emergency requirements, expiry date,
manufacturer’s details. Identification information must be noted including, product name, chemical name,
UN number and ingredients and formulation details (where relevant).
10. Placarding
Legislative requirements for placarding of premises are dependent on volumes and packaging groups of
hazardous substances. The following can be recommended as a minimum requirement for the organisation
to minimise risk to emergency services, contractors and employees;
• Placarding on any entrance roads to the premises
• Placarding at the entrance to the buildings
• Placarding on entrance doors to storage facilities
• Placards for class 3,6 and 8
• where there is storage greater than 25Lt of hazardous substance (with the exception of class 6.1
packaging group 1. where it is 10Lt)
Placarding involves the use of hazardous substance diamonds indicating class and Hazchem placards for
entrances. Placarding should also be dependent on risk assessment for the areas.
11. Storage
All hazardous substances are kept in secured storage facilities. The doors are kept locked except when
there is an employee present who has been assigned the responsibility of accessing this area.
General Requirements for the storage of all Dangerous Goods
The area where dangerous goods are stored should be:
• Well ventilated and well lit.
• Separated from ignition sources.
• Secured from the public.
• Protected from temperature fluctuations and direct sunlight.
• Secondary containment (e.g. spill trays) should be considered for dangerous liquid goods stored
outside of a chemical storage cabinet.
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• Dedicated areas should be provided for measuring out chemicals.
11.1. Segregation of Chemicals

In general, each class of dangerous goods should be segregated by a physical barrier. More detailed
information is available from the SDS.
The risks involved in the interaction of incompatible substances can include;
• Uncontrolled release of heat
• Emission of noxious fumes
• Explosion.
It is important that Hazardous Substance Risk Assessment form is completed prior to the mixing of
chemicals
11.2 Shelf Storage

Where chemicals are kept on shelves or racks the following is recommended;
• Shelving must be compatible with the goods stored
• The shelves should be constructed of chemically resistant materials
• Shelving systems must be designed to hold the maximum holding capacity of the chemical
containers;
• Incompatible chemicals should not be stored together on shelves.
• Solid chemicals should preferably be stored on upper shelves above liquid chemicals;
• Secondary containment (bunding) is essential for large containers. As a priority all dangerous
goods of this size should be bunded.
• Shelves should have raised edges to reduce the likelihood of dislodging.
• the most dangerous chemicals should be stored at easily accessible heights (e.g. 1.5 m from the
floor)
• chemicals should not be stored in direct sunlight.
11.3 Storage in Cabinets

• Where chemicals are stored in cabinets it must be ensured that;
• The cabinet is marked with the appropriate hazardous class diamonds
• They are constructed of chemically resistant material
• Flammable liquid storage cupboards must be self closing with two points of contact
• Incompatible substances are not stored together.
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12. Disposal
SDS’s should be viewed to determine the most appropriate means of disposal. All substances no longer
required are to be removed from the site by a licensed operator for disposal, as per Environment Protection
Authority (EPA) guidelines.
13. Purchase of hazardous substances

Prior to purchasing any hazardous substance, consideration should be given to the possibility of using a
safer substance. The following procedure should be followed prior to any purchase:
1. Request an SDS on identified substance. Review health hazard information.

2. Conduct a risk assessment taking into account the potential hazards and exposures.
3. Make a determination about whether there are adequate controls in place, whether more are required,
or whether there is a more suitable substance with less risk?
Ensure on receipt of substance all measures are in place to control identified risks.
14. Risk Assessment

For any process using hazardous substances a risk assessment should be performed and recorded.
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For a substance to be used, the hazardous substance risk assessment form must be completed in
consultation with relevant workers or contractors.
The process shall compromise the following;
1. Perform a simple and obvious risk assessment on all substances to be used.
2. All processes to be undertaken must have a risk assessment undertaken, taking into consideration all
hazardous substances, unless a prior risk assessment has been completed. Utilise Hazard
Management/ Risk assessment Implement all controls prior to the process commencing.
3. All risk assessments are to be included in the hazardous substance registry.
4. Generic risk assessments can be undertaken for processes which are performed on a regular basis
and are utilizing the same processes. These are to be stored in a section of the hazardous substance
registry in a designated area.
Risk assessments need to be reviewed in the event of: change of process, plant or substance, new
information on hazards, inadequate exposure control being identified and new or improved controls
becoming reasonably practicable. All risk assessments must be reviewed every 5 years at a minimum.
14.1 . Simple and obvious assessments

Simple and obvious risk assessments are performed by consulting the SDS. This is used to provide
information on the handling and use of the particular substance and also to identify whether it is classed
as a hazardous substance. If the inspection of the work shows that any risk can be, or is already, controlled
in accordance with the SDS (or the equivalent information about precautions for use and safe handling),
then the assessment is complete and no further assessment is needed. This can be then noted in the
register.
14.2 Detailed assessments

For some work a more detailed assessment may be required. These situations include those where:
• There is uncertainty about the degree of risk;
• There is a significant risk to health, for example, exposure to a hazardous substance may be
high and/or the nature of the health hazard is serious; or
• More complex chemical processes and/or exposures are involved.
A more detailed assessment might involve obtaining additional information about health hazards, a
thorough evaluation of the work to determine exposures (including monitoring where appropriate), and
examination or testing of existing control measures.
Note: If atmospheric monitoring is required, it needs to be carried out by an appropriately qualified person
(or competent person depending on the complexity of the task) and the data must be recorded/kept (30
years)
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15. Emergency Management

Regardless of controls put in place to prevent incidents occurring in your workplace, they can still occur.
For example, people can be exposed to chemicals and require immediate medical treatment, a fire can
start or a loss of containment can occur. As such, all workplaces should have in place a
comprehensive emergency management plan that outlines procedures to manage all identified
emergencies likely to occur.
The purpose of the emergency plan is to plan for, and thus minimise the effects of any dangerous
occurrence or near miss at a workplace resulting from handling of hazardous chemicals. The emergency
management plan should include specific information to assist in the management of a leak, spill or
uncontrolled release of a hazardous chemical. Moreover, emergency procedures should be established
and used to safely identify the source of a release and any necessary corrective actions or repairs to be
made.
The specific issues relating to hazardous chemicals that should be addressed in the emergency
management plan includes the following:
• Technical information such as chemical and physical characteristics and dangers of every
Hazardous chemical, for example review the chemical register in the administration office;
• The types of risks taken into account (e.g. Fire, accidental release, poisoning, environmental
Exposure);
• The provision of any specialised on-site first aid or assistance that may have to be administered;
• The provision and location of specialised equipment required including firefighting materials,
Safety showers, eye wash stations, chemical spill kits, neutralising agents and spill containment
Equipment to prevent environmental harm (e.g. Sandbags, silt socks);
• The limits of on-site action prior to seeking assistance from emergency services agencies;
• Locations of the hazardous chemicals, personnel and equipment;
• Evacuation arrangements that take into account possible airborne dispersal of the hazardous
Material e.g. Wind direction; and emergency service agencies, any mutual resources involved and
liaison arrangements between them. The emergency management plan should be communicated to all
workers and for controls to be effective, relevant workers need to be appropriately trained and ideally,
directly involved in the development of emergency procedures.
When developing an emergency plan, consideration must be had to the following factors:
• The nature of the work being carried out at the workplace;
• The nature of the hazards at the workplace;
• The size and location of the workplace;
• Any sensitive environments within and surrounding the workplace; and
• The number of workers and other persons at the workplace.
The extent of emergency procedures required will depend on the size and complexity of the workplace,
types and quantities of hazardous chemicals and the processes involved when the goods are in use.
However, an emergency plan must be prepared if the quantity of hazardous chemicals used, handled or
stored at a workplace exceeds the manifest quantity for that hazardous chemical.
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The Manager is responsible for implementing the emergency plan for the site in the event of an emergency
and must give a copy of the emergency plan for the site to the primary emergency service organisation.
As a minimum, emergency procedures should include instructions on:
• emergency procedures including:
• an effective response to an emergency;
• evacuation procedures;
• notifying the emergency service organisation at the earliest opportunity;
• medical treatment and assistance;
• environmental harm prevention procedures; and
• effective communication between the person authorised by QUU to coordinate the
emergency and all persons at the site;
• testing of the emergency procedures, including frequency of testing; and
• information, training and instruction to relevant workers in relation to implementing the
emergency procedures.
When developing or reviewing the emergency plan written advice shall be sought from the primary
emergency services organisation and that advice must be considered. The plan must be reviewed if
there is a change in circumstances or at least every five years.
Emergency plans should be readily available in hard copy form at all times. The location of the
emergency plan should be easily located by all workers and should be discussed with the emergency
services organisation when it is updated or reviewed.
15.1 First Aid:

If an injured person requires first aid following a hazardous chemical incident, the following procedures
should be implemented:
• delegate a worker to obtain the safety data sheet (SDS)
• follow the first aid instructions on SDS; and
• give a hard copy of SDS to medical staff.
• for chemical splashes to the eye:
• flood the eyes with water (use the eye wash station, if available); and
• continue to flood with running water for 20 minutes and seek medical attention if required.
• for chemical splashes to the skin: irrigate the skin with running water for 20 minutes and seek
medical attention if required.
15.2 Spills
Risk assessments will have taken spills and their consequences into account and have documented
procedures. The location of the spill should be taken into consideration when assessing potential
environmental or safety concerns.
Where required, spill kits should be available for use in the event of a spill and documented on the risk
assessment. All personal protective equipment should be available and used in the event of spills.
In the event of a spill/leakage the following procedures should occur:
1. Ensure there is no danger to anyone in the area.
2. Attempt to contain the spill using appropriate PPE.
3. Absorb any liquids with sand/kitty litter etc.
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15.3 Spill Kits

Spill kits should be available for use where assessed as required. The contents of the spill kit should be
relevant to the area and the potential spill; this may include such things as;
• Heavy duty plastic bags or plastic drums (with a lid) to contain hazardous material prior to disposal
(this can be used to store all items)
• A couple of bags of kitty litter, saw dust or sand to absorb spilt liquids
• Brooms, dustpans and a square mouth shovel to sweep up the absorbent material
• Absorbent pillows or booms to contain larger liquid spills and prevent spills entering drains
• Appropriate personal protective clothing (such as chemical resistant gloves, safety glasses)
Ensure that the spill kit is clearly labelled and located in an easily accessible position for all Workers. Spill
kits should be restocked following use and the contents should be checked on a monthly basis.
16. Training
Employees shall be given information and training on the hazards and risks of handling, storing and using
chemicals in the workplace and the control measures, which are in place to prevent harm to their health,
safety and the environment.
Sufficient information shall be available to all employees to allow them to be able to work safely and prevent
harm to themselves and others through the identification of hazards, risks and appropriate control
measures
Annexure-I
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Chemical Tracking Form

GENERAL
Chemical: Category: Hazardous Non-hazardous

Expiry
date: Purpose:
ISSUANCE
Quantity issued: Issued for:
Chemical issued by Chemical issued to
Signature: Signature:
Name: Name:
Department: Department:
CONSUMPTION
Quantity Consumed for:
consumed:
Consumed by:
Signature
Name:
Department:
DISCHARGE
Quantity Discharged: Discharged to: Pits Landfills
Discharged by: Contractor
Signature: If contractor:
Name: Name:
Department: Signature:
Annexure-II Procedure Audit Checklist
CHEMICAL MANAGEMENT PROCEDURE AUDIT CHECKLIST
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S. Status
Description Remarks
No. (Yes/No)
1. Is the document current and within review date?
Are concerned team leaders aware and performing the

2.
responsibilities defined in the procedure?
Are Supervisors aware and performing the responsibilities
3.
defined in the procedure?
Are all employees aware and performing the responsibilities
4.
defined in the procedure?
Is risk assessment being carried out for chemical handling as per

5.
Risk Assessment & Management Procedure?
Are suggested factors being taken into consideration for
6. evaluating the risks involved when handling a particular
substance?
7. Is hazard assessment being done as defined in the procedure?
Are suggested factors being considered when performing a risk

8.
assessment involving the handling and use of chemicals?
Is information on chemical characteristics, exposure and its
9. effects being gathered from MSafety Data Sheets (SDS),
literature and personal experience?
Is the control of risks being done as per the techniques
10.
mentioned in the procedure?
Are the chemicals being stored according to their hazardous
11.
properties as defined in the procedure?
12. Is chemical discharge being done as per procedure?

Are the employees who may be at risk from exposure to
hazardous substances in their workplace being received
13.
adequate information and training concerning the nature of the
risks and the precautions to be taken?
Are all the information about the hazards related to the
14. substance and precautions to be taken mentioned in the SDS
along with some more details mentioned in the procedure?
Is record keeping being carried out on the “Chemical Tracking
15.
Form” as described in the procedure?
Is hazardous substance being managed as described in the

16
procedure?
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Chemical Management Procedure PR-IMS-042

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Chemical Management Procedure

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Title: Chemical Management Procedure

Document Number: PR-IMS-042

Release Date: Jan-2021

Revision Number: R01

Version No. Date Prepared By Scope / Remarks

R00 Sep 2019 QHSE Manager Initial issue

Prepared By: QHSE Director/ Ops Managers Al Shawamikh

SME: MACS-G/ OSALP

Reviewer: Nasreen-VP/ Madhusudan Swami – Technical Director Al Shawamikh

Approver: Aflah Al Hadhrami – CEO Al Shawamikh

Designation: QHSE Director

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4.1 Managers/Supervisors are responsible for:

4.2 Employees are responsible for:

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5.1 Assessment of Hazard

Gases and Vapours

5.2 Identify adverse effects

• Effects of chemical by different routes:

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5.3 Identification of Controls

• Substitution by a less toxic material

Eye and Face protection

Protective and Impervious Clothing

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• Suitable for the purpose used

Several types of respiratory protection are widely available, including:

6. Safety Data Sheets (SDS’s)

7. Hazardous Substance Register

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8. Manifest and site plan of the premises

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• Dedicated areas should be provided for measuring out chemicals.

11.1. Segregation of Chemicals

11.2 Shelf Storage

11.3 Storage in Cabinets

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13. Purchase of hazardous substances

1. Request an SDS on identified substance. Review health hazard information.

14. Risk Assessment

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14.1 . Simple and obvious assessments

14.2 Detailed assessments

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15. Emergency Management

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15.1 First Aid:

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15.3 Spill Kits

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