2/3/23, 11:29 Purchase Order Version Management – S/4HANA Materials Management | SAP Blogs

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Muhammad Hammad Ul Haq

December 30, 2019 | 2 minute read

Purchase Order Version Management – S/4HANA Materials

Management

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Hello everyone,
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This document explains the steps required to configure Version Management for Purchase Order in Materials Management module.

 RSS Feed First we will set up Version management for External Purchasing Documents.

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Purchasing Document Category will be F

I am using Purchasing Document Type PLRM

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Don’t forget to check both  Version Active and Version 0 OK

Also select the Field Selection as maintained below. For Reason we will make it as Required Entry.

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Now we will define Reason for Change. It is located in the same area in SPRO

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Two reasons have been maintained apart from standard available reasons

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Now we will set up change displays

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Here I have used the required Purchasing Document Type with table EKET and Field name as EINDT

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Which is basically Delivery date in EKET table

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Now we create a purchase order, you can see version 0 has been created

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After adding the new version, we do a change in the Delivery date

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We give the reason as ‘budgetary issues’

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Now we select the version and click on display changes

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Here you can see the old value of the date delivery date is 29.01.2020 and the new value is 31.01.2020

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This can also be done for the management of any changes in order value, quantity and any other important fields depending on the
scenario.

If you have any queries please feel free to ask.

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MM (Materials Management) | MM Purchasing | SAP S/4HANA Cloud for Sourcing and Procurement | SRM Purchase Order | materials management |

mm | purchase order

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3 Comments

sanan afridi
December 31, 2020 at 6:27 am

Hi Mr. Hammad,

If I am wrong please correct me. The use of Version is just to check the new and old value on PO level?

Thanks,

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Alexis Siegel
November 26, 2021 at 11:43 am

Hi Sanan Afridi,

In S/4 HANA it can be used to restart flexible workflow for purchase order or requisition.

Not all field are used in the standard structure.

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Mahajan Parag
March 25, 2022 at 3:28 pm

Hi Muhammad,

Thanks for sharing this. Very helpful.

I have a question about not to trigger version if a field in PO is changed. Is there a way we can setup SAP not to trigger new version if a particular field (say
EINDT) in SAP is changed?

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