Computer Aptitude Bank Computer Aptitude Chapter — 8 Ms Word 2007 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude 8 Ms Word 2007 Computer Security and virus: Word Processor:- A word processor is a software program through which we can create document, store document and print documents. It is used to format the document as per requirement. There are so many word processor available. E.g notepad, word pad MS-word etc. Feature of word processor:- We can use text editor to write anything on it to create documents. There are many feature of word processor. These are: « Itallow to create, delete, copy, move, rename for files. ¢ Italso allow to format document with specified font, size, color, header, footer, page numbering, bullets and numbering, table, images, graphics etc. ¢ Itallow to specify page layout, page orientation and margin. e It allow to open and edit multiple documents at the same time in separate windows. FREE ONLINE COACHING Reed een ero) rae aA to PPP EE FROM STAR FACULTIES Co) ty 3 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude MS-WORD- Microsoft Word is a one of the popular word processing software package. It can be used to type letters, reports, and other documents. MS-WORD is a product of Microsoft and one of the package of office suite. Note:- Suite:- Suite is group of packages e.g ms-office. Starting MS-WORD:- To open MS-WORD follow the steps given below. Click on Start button>All program Microsoft Office> Microsoft word. Or You can double click on Microsoft word icon on desktop. Sa S | | Boa ie] s = = After clicking the word icon, a screen opens with a document with default name as Document 1. The screen of word is visible above. The Microsoft Office Button:-You can find button in the left corner of the Word 2007. When you click the button, a menu appears. You can use the 4 ‘Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude menu to create a new file, open an existing file, save a file, and perform many other tasks. The Quick Access Toolbar:- Quick access toolbar is next to the Microsoft button of the word. The Quick Access toolbar provides save, undo, redo button and edit shape. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. a@o-o)e The Title Bar:- You can find the title bar next to the Quick Access toolbar. The Title bar displays the title of the document on which you are currently working. Document - Microsoft Word ere Gout fk coaching, now in your Pocket! Download the Nee Lan and boost your preparation SRO SEK Ea Ron eR ( A The Ribbon:- In Microsoft Word 2007, you use the Ribbon instead of toolbar and menu. The Ribbon is located just below the title bar. At the top 5 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. Office vai TH Ribbon Minimize, max button Quic Bar button = eee Ruler You can find ribbon just below the title bar. To start with it has following seven tabs given below. Home:- In home you will find basic commands for creating and formatting the documents. It has controls for working with the clipboard, setting fonts, formatting paragraphs, using find and replace. Insert:- In Insert you will find commands for inserting pages, table, pictures, shape , header and footer etc. Page Layout: In this page layout you will find the theme for the document, set the margins, background, colors etc References:- In references you can create table, footnotes, indexes etc. Mailings:- It has commands for creating labels, envelops and mail merges. Review:- In this review you will get the command to change the track and add comments for the documents View:- It helps to change the documents view. The Ruler:- You can see ruler just below the ribbon. The ruler is useful for the documents layout purpose. You can change the setting to show or hide ruler. Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here: 1. Click the View tab to choose it. 2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon. The Text Area:- The area where we can edit text is known as the text area. You type your document in the text area. The blinking line is known as cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document. The vertical scroll bar on the window helps you to move up and down the documents. The Status Bar:- You will find the status bar bottom of your window and. provides information about the document's current page and the number of words in the documents. There are so many views available for your documents and these are the following given below with pics:- Print Reading oe 7 Layout rau oom. Layout o Web Layout Outline « DRAFT VIEW:- Draft view is the most frequently used view. You use Draft view to quickly edit your document. * WEB LAYOUT:- Web Layout shows how a page will appear when viewed on a browser such as Internet Explorer or other browser. * PRINT LAYOUT:- The Print Layout view shows the document as it will look when it is printed. 7 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude De Re SC aL Cm aa TOTO ae mL Wreucts0 re su oF eason8 Wrenceao Wranceso For Adda247 ONLINE TEST | Visit: store.at 7.col ¢ READING LAYOUT:- Reading Layout is used to view formats your screen to make your document readable easily . ¢ OUTLINE VIEW:- Outline view is one of the view on which displays the document in outline form. You can display headings without the text. Nonprinting Characters on MS-WORD:-There are few characters which cannot print is known as non printing characters. These character do not print and will not appear in your printed document but do affect your document layout. The non printing characters are following given in the table: Denotes A tab Character A space 8 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude a Minimize and Maximize The Ribbon:- Follow the step to maximize and minimize the ribbon which is given below:- . Right click anywhere in the main menu. Select the Minimize the Ribbon in the menu that appears. This will toggle the Ribbon ON and OFF. ‘Customize Quick Access Tootar., Show Quik Aces Too e-em) ynze me RIDDOA In the available option you can choose the option as per your choice. Add Command to Quick Access ToolBar: To add command with the help of Quick access ToolBar follow the following steps:- Click the arrow to the right of the Quick Access ToolBar Select the command which you want to add from the available menu. Then command will appear in the toolbar. hl => oe “Say Home Insert, am iia | SS reeeree||l eoneaidaatel| ‘Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude Using MS-Word for creating , opening and saving the documents:- Creating a New Document:- To create a new document use the following steps: * Click the Microsoft Office Button * Select New and then « New Dialog box will appear and then select Blank document. Then ¢ Click on Create. A New blank document appears in the word window. ¢ Or you can use the shortcut Ctrl+N to create new document [5c ewe wore | Opening a Exiting Document:- To Open a created document use the following steps: * Click the Microsoft Office Button « Select Open and then ¢ New Dialog box will appear and then select the document. Then * Click on Open. * Or you can use shortcut command to open document press Ctrl+O. Saving a Document:- To save a new document use the following steps: * Click the Microsoft Office Button 10 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comUsing Save As option:- existing document. To use save As use the following steps: . . Computer Aptitude Select save button (in the shape of floppy or you can click on floppy available on the quick access toolbar.) and then New Dialog box will appear and then give the name of the document. Then Click on SAVE. Or you can use shortcut command to save the document by pressing Ctrl +5. ee VIDEO COURSE by India’s Top Faculties bole ee cat Save As means creating duplicate copy of the Click the Microsoft Office Button Select save as button and then New Dialog box will appear and then give the new name to the existing document. Then Click on SAVE. Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude ¢ Or you can use shortcut command to save the document by pressing F12. Closing a Document:- To close document and use the following steps: * Select close from the Office button e And then close form the menu. Home Menu on Word :- You can use Home menu for Editing and Formatting Text. To Cut, Copy, Paste:- Select the text which you want to cut or copy and then click on copy on HOME option and also you can use the short cut to copy the text by pressing Ctrl+C And for cut select the text and then select cut option on HOME option and also you can use the short cut to cut the text by pressing Ctrl+X And also use Home option for paste the cut or copy line or statement and. also you can use the short cut to paste the text by pressing Ctrl+V (a on Ea ne oS | aot [Conti jn -(A a) He Pap romst Painter ||B £ Do be x Aa Ae) a Clipboard Font #21 | BF Paragraph Si Here on this Home option you can use the these toolbar to format your document. Like increasing the font size, alignment the text, format painter, bullet and numbering etc. Insert Menu:- Insert menu is just beside the Home menu. You can use this Insert menu for Page break, inserting pictures, inserting clip arts shapes, charts, art, hyperlink, bookmark, cross-reference, header and footer word art etc. 12 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude Page Layout:- This is the third menu available, with the help of this menu you can set the margin , divide the document in columns, insert watermark, color the page and page boarder, you can also sent indent and spacing with the help of this menu. Also you can find the option of text wrapping and making group etc. en mate = raesinamre = References:- This is the fourth menu available on the ribbon. With the help of this menu you can insert footnotes, captions, index and table of contents etc. Mailing:- This is the fifth menu available on the ribbon. With the help of this menu you use the facilities of mail merge. Mail Merge is a facilities through which you can create mail to send more than one person at a time. Review:- This is the sixth menu available on the ribbon. With the help of this menu you can use it for the proofing the document, marking the comments, tracking , making changes of format and use this menu to protect the document by giving password. 13 ‘Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude 2 T= View:- This is the last and seventh menu of the ribbon. With the help of this menu you can set the view of the documents, show and hide the ruler, gridlines, thumbnails etc, and also you can use this menu to zoom the documents. WA] 2) eo Fil COURSE earls) Blt a clad PaLele] S39 oa Note:- You can zoom the document minimum 10% and the maximum zoom 400% 14 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude Word short cut commands: There are few commands available which you can use on ms- word with your keyboard. Ctr +0 Ctrl +A Ctrl +B Ctrl +C Ctr +E screen. Ctrl +F +1 +J +K Ctrl +L Ctrl +M Ctr! Ctr ser +R Ctrl + T Ctr +U Ctrl + V Ctrl + X Ctrl + Y Ctr Ctr +Z + Shift + F Ctrl + Shift + > Ctrl +] Open a existing document. Select all contents of the page. Bold highlighted selection. Copy selected text. Aligns the line or selected text to the center of the Open find box. Italic highlighted selection. Aligns the selected text or justify the screen. Insert link. Aligns the line or selected text to the left of the screen. Indent the paragraph. Open the print window. Aligns the line or selected text to the right of the screen. Create a hanging indent. Underline highlighted selection. Paste. Cut selected text. Redo the last action performed. Undo last action. Change the font. Increase selected font +1pts up to 12pt and then increases font +2pts. Increase selected font +1pts. .dda247 | No. 1 APP for i SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comCtrl + Shift + < Ctrl + [ Ctrl+/+c Ctrl + Shift + * Ctrl + Ctrl + Ctrl + Ctrl + Ctrl + Del Ctrl + Backspace Ctrl + End Ctrl + Home Ctrl + Spacebar Ctrl +1 Ctrl +2 Ctrl +5 Ctrl + Alt +1 Ctrl + Alt +2 Ctrl + Alt +3 Alt + Ctrl + F2 Ctrl + F1 Ctrl + F2 Ctrl + Shift + > Ctrl + Shift + < Ctrl + Shift + F6 Ctrl + Shift + F12 FL Computer Aptitude Decrease selected font -Ipts if 12pt or lower, if above 12 decreases font by +2pt. Decrease selected font -1pts. Insert a cent sign (¢). View or hide non printing characters. Moves one word to the left. Moves one word to the right. Moves to the beginning of the line or paragraph. Moves to the end of the paragraph. Deletes word to right of cursor. Deletes word to left of cursor. Moves the cursor to the end of the document. Moves the cursor to the beginning of the document. Reset highlighted text to the default font. Single-space lines. Double-space lines. 1.5-line spacing. Changes text to heading 1. Changes text to heading 2. Changes text to heading 3. Open new document. Open the Task Pane. Display the print preview. Increases the highlighted text size by one. Decreases the highlighted text size by one. Opens to another open Microsoft Word document. Prints the document. Open Help. 16 .dda247 | No. 1 APP for i SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comF12 Shift + F3 Shift + F7 Shift + F12 Shift + Enter Shift + Insert Shift + Alt + D Shift + Alt + T Computer Aptitude Repeat the last action performed (Word 2000+) Open the find, replace, and go to window in Microsoft Word. Spell-check and grammar check selected text and/or document. Save as. For change the case like lower, upper or proper Runs a Thesaurus check on the word highlighted. Save. Create a soft break instead of a new paragraph. Paste. Insert the current date. Insert the current time. Click, hold, and drag Selects text from where you click and hold to the point you drag and let go. Double-click Double-click Double-click Triple-click Ctrl + Mouse wheel If double-click a word, selects the complete word. Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. Double-clicking anywhere after text on a line will set a tab stop. Selects line or paragraph of the text the mouse triple-clicked. Zooms in and out of document. 17 .dda247 | No. 1 APP for i SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.com