Best Practices for Receiving and Disseminating Stipend Payments

The purpose of this document is to ensure all staff understand their roles and responsibilities in receiving cash and disseminating stipend payments.

Role Responsibilities
Ensure all cash recipients receive proper training on roles and responsibilities in handling and disseminating
1 Supervisor/Operations Director cash. Trainings should cover the following:
Purpose of training, amounts to be disseminated, and how funds will be disseminated
Exact payment amounts shall be made directly to the approved participants
Cash should be kept in a safe and secure place. Cash recipients should always be aware of the location of the
cash and maintain accurate records of any transfers of cash. If feasible, cash should be kept in a locked safe
until they are distributed to participants to avoid theft.
Cash received by the project shall not be transferred to another person without receiving prior approval from
COP/DCOP
Provide Training Participant Sheet for all trainees to sign. No information on the Training Participant Sheet
shall be altered, exaggerated, or falsified
Cash recipient shall not request or accept anything of value from the attendees
Elevate any irregularities such as ineligible trainees and improper requests immediately to senior leadership
Disseminate cash to participants in a safe area. For security incidents, file police report immediately

Sign Cash Receipt Form when receiving cash, which includes confirmation that training has been received and
2 Recipient acknowledgement of an understanding of their responsibilities in handling and disseminating cash

3 Operations Project will provide names of all trainees, contact information, and amount to be disseminated to cash recipient
4 Operations Someone independent will verify the eligibility of trainees in advance of the training activity
Disseminate Trainees LOV Acknowledgement Form to trainees to ensure they understand their roles and
5 Operations responsibilities.
6 Operations Include a second person as a witness (when possible)

7 Recipient Submit signed completed and accurate Training Participation Sheet to Operations and/or Finance teams

8 Recipient Deposit remaining cash directly to project bank account and provide deposit slip to finance (if applicable)

Conduct sample independent verification to confirm recipients received their full amount within 48 hours of
event. Any irregularities in stipend distributions discovered during the independent verification process should
9 Finance be immediately reported to the COP/DCOP.
 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

1 Ana Gonzales 8.15 2 $16.30 3/6- 7/2023 6-Mar-23

2 Ana Lidia Orellana 8.15 2 $16.30 3/6- 7/2024 7-Mar-23

3 Armando Hernandez Funez 8.15 2 $16.30 3/6- 7/2025 8-Mar-23

4 Benilda Alvarado 8.15 2 $16.30 3/6- 7/2026 9-Mar-23

5 Blanca Azucena Sabillon 8.15 2 $16.30 3/6- 7/2027 10-Mar-23

6 Cristobal Fuentes Santamaria 8.15 2 $16.30 3/6- 7/2028 11-Mar-23

7 Dany Isai Silva 8.15 2 $16.30 3/6- 7/2029 12-Mar-23

8 Dimas Carbajal 8.15 2 $16.30 3/6- 7/2030 13-Mar-23

9 Elmer Amaya 8.15 2 $16.30 3/6- 7/2031 14-Mar-23

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

10 Fausto Murillo 8.15 2 16.3 3/6- 7/2031 44999

11 Felicito Arnaldo Castillo 8.15 2 16.3 3/6- 7/2032 45000

12 Felipa Posadas 8.15 2 16.3 3/6- 7/2033 45001

13 Francisca Amparo Funez Palma 8.15 2 16.3 3/6- 7/2034 45002

14 Golbetrt Randolfo Fabregas 8.15 2 16.3 3/6- 7/2035 45003

15 Henrique Santos 8.15 2 16.3 3/6- 7/2036 45004

16 Israel Machado 8.15 2 16.3 3/6- 7/2037 45005

17 Jeronimo Gallo 8.15 2 16.3 3/6- 7/2038 45006

18 Jimmy Mauricio Alfaro 8.15 2 16.3 3/6- 7/2039 45007

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

19 Jose Agustin Romero 8.15 2 16.3 3/6- 7/2039 45007

20 Jose Orilio Maldonado 8.15 2 16.3 3/6- 7/2040 45008

21 Jose Raul Torrez 8.15 2 16.3 3/6- 7/2041 45009

22 Juan Peña 8.15 2 16.3 3/6- 7/2042 45010

23 Lazaro Funez 8.15 2 16.3 3/6- 7/2043 45011

24 Luis Arnulfo Hernandez 8.15 2 16.3 3/6- 7/2044 45012

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

25 Maira Suyapa Munguia 8.15 2 16.3 3/6- 7/2044 45012

26 Marco Antonio Calderon 8.15 2 16.3 3/6- 7/2044 45012

27 Maria Evelia Chacon 8.15 2 16.3 3/6- 7/2044 45012

28 Maria Paz Jerezano 8.15 2 16.3 3/6- 7/2044 45012

29 Miguel Angel Quintero Mejia 8.15 2 16.3 3/6- 7/2044 45012

30 Norma Rosa Castellon 8.15 2 16.3 3/6- 7/2044 45012

31 Pablo Hernandez Reyes 8.15 2 16.3 3/6- 7/2044 45012

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

32 Santiago Aguilar Monje 8.15 2 16.3 3/6- 7/2044 45012

33 Santos Emilio Ochoa 8.15 2 16.3 3/6- 7/2045 45013

34 Silverio Izaguirre Cabrera 8.15 2 16.3 3/6- 7/2046 45014

35 Tomas Hernandez Cruz 8.15 2 16.3 3/6- 7/2047 45015

36 Walter Antonio Perez 8.15 2 16.3 3/6- 7/2048 45016

37 Wilmer Alexi Velasquez 8.15 2 16.3 3/6- 7/2049 45017

38 Yenni Melgar 8.15 2 16.3 3/6- 7/2050 45018

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

39 Yuri Concepcion Vindel 8.15 2 16.3 3/6- 7/2044 45012

40 Ana Ismelda Flores Serrano 8.15 2 16.3 3/6- 7/2045 45013

41 Ana Margarita Gonzales Rapalo 8.15 2 16.3 3/6- 7/2046 45014

42 Claudia Milagro Lazo Hernandez 8.15 2 16.3 3/6- 7/2047 45015

43 Elda Judith Ramos 8.15 2 16.3 3/6- 7/2048 45016

44 Jessica Patricia Betancour Reyes 8.15 2 16.3 3/6- 7/2049 45017

45 Lady Marily Garcia Rivera 8.15 2 16.3 3/6- 7/2050 45018

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: March 6- 7, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $8.15 amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

46 Lidia Ayda Pineda 8.15 2 16.3 3/6- 7/2044 45012

47 Marcala Rivera Contreras 8.15 2 16.3 3/6- 7/2045 45013

48 Maria Evelia Chacon 8.15 2 16.3 3/6- 7/2046 45014

49 Marixsa Maribel Caceres 8.15 2 16.3 3/6- 7/2047 45015

50 Martha Daniela Alvarenga Villatoro 8.15 2 16.3 3/6- 7/2048 45016

51 Maximina Muñoz Rios 8.15 2 16.3 3/6- 7/2049 45017

52 Norma Sosa Gonzales 8.15 2 16.3 3/6- 7/2050 45018

53 Oneida Jacqueline Andino Rodriguez 8.15 2 16.3 3/6- 7/2051 45019

54 Onisis Marlen Caceres 8.15 2 16.3 3/6- 7/2052 45020

55 Pedrina Funez 8.15 2 16.3 3/6- 7/2053 45021

 56 Santos Virginia Romero 8.15 2 16.3 3/6- 7/2054 45022

57 Suyapa Dominguez 8.15 2 16.3 3/6- 7/2055 45023

58 Teodora Ramos Guardado 8.15 2 16.3 3/6- 7/2056 45024

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 PROJECT NAME
Training Attendance Sheet

Name of Activity:Curso Taller Agricultura Sostenible Comercial y los Desafíos para la Seguridad Alimentaria La Lima
Dates of Activity: __________________, 2023

By signing the below, I certify the following:

I understand as a participant of this activity, I am entitled to receive $________________ amount per day.
I understand that if anyone requests any portion of these funds, I will elevate this to businessconduct@chemonics.com or xx.
I received the full amount listed below.

Verification
Conducted by
Contact information (phone, in person,
Participant Full Name Stipend Rate # of days Amount Received Dates Attended Date Received (Phone Number or email) Signature Verified by (Print Name) email)

I certify that I disseminated the amounts above to the above participants and the information is truthful and accurate.

Name: Title: Date:

I certify that as a witness the amounts were disseminated to above participants and the information is truthful and accurate.

Name: Title: Date:

 Cash Receipt Form for Disseminating Stipends to Participants

Date: Amount Given:

(____________________________________________________________________) in letters

Requested by: ______________________________­­__­___________ Employee PIN:

Name: Title:

Purpose/description of expense:___________________________________________________
______________________________________________________________________________

Amount to be provided to participants:

Advance Approved by:_____________________________________________ Date:

Name: Title:

I acknowledge that I have received the amount listed above and I received training and understand that I am responsible to disseminate xx amount directly to Training Participants.
I understand that I will not request or accept any portion of this amount and will elevate to project leadership if I am offered anything.
I am responsible for presenting complete training participants sheets and/or returning cash to clear this advance within two business days.

Advance Received by: _____________________________________________ Date:

Name: Title: