End-of-Semester Briefing

July 2022 Intake

Attendance
EXAMINATION INSTRUCTIONS
AND RULES
1. Examination Timetable & Examination Docket
The examination timetable is available on mLearn MUFY - Programme Page.

Your Examination docket has been emailed to you (your imail). It will contain the
respective venues for all your papers. Please have a printed copy of your docket for
your exam.
2. Authorised Materials
Please read carefully the listed Authorised Materials for the exams
(found on Page 1 of the Student Examination Information Guide )

3. Unauthorised Materials
• Books, dictionaries (except for English and Global Studies), study notes,
programmable calculators
• Bilingual and digital dictionaries, pencil cases, folders, notes and paper (except
where specified in the examination instructions)
• Whiteout or correction tape (and any other items that are not stated as necessary for
the examination)
• Headphones, earphones and caps
3.1 Mobile Telephones and Electronic Devices

▪ Earphones/headphones
▪ Electronic communication devices (such as organisers, iPods, MP3 players, USB
devices, electronic dictionaries, any electronic data retrieval devices)
▪ Translating digital pens and computerised watches (capable of
storing, receiving or transmitting information or electronic signals)

A mobile phone may be permitted for taking a photo if the examination contains a hybrid
question. You will be informed of this in advance)

Breach of this rule may result in the cancellation of your examination.

4. Misreading the Examination Timetable

A student will be granted 0% for the examination component for missing a scheduled
examination due to misreading the examination timetable. If a student begins the
examination late due to misreading the timetable, no further consideration will be granted.
Refer to your Examination Docket (emailed to your iMail) for the date, time and venue for
each Examination session.
5. Foundation Year (FY) Examination Rules
Students are required to observe the following rules for all examinations conducted by
Foundation Year.

Any alleged breach of these rules and any alleged cheating or dishonesty or obtaining
assessments by fraudulent, illegal or unfair means in relation to any examinations, will be
reported to the Director / Deputy Director. Serious cases will be referred to the FY
Subcommittee of the Board of Examiners.

• No student may cheat or assist another student to cheat or take any action that gives or attempts to
give him/her an unfair advantage in an examination.
• A student must not undertake an examination while under the influence of alcohol or illegal drugs.
• A student must obey and observe all instructions or directions given in the examination room by the
invigilator.
• A student must not type, write or draw anything offensive on any examination materials.
• It is the responsibility of the student to immediately notify the invigilator if the correct examination has
not been provided or if the examination has missing parts.
• Students must remain at their desk until the examination has been submitted (including hybrid
answers, if applicable).
• No examination materials are to be removed from the examination room.
5.1 Student Identification
Students must present a photo ID in the form of a student card with photo or passport for every
examination. Instructions on verifying the ID will be given prior to the beginning of each
examination.

5.2 Exam Duration

English Unit 1 and Unit 2 Examination : 105 minutes
For Unit 1 and Unit 2 Examinations : 120 minutes (Global Studies)
: 90 minutes (all other units)

Please note: Students must be at the exam venue at least 30 minutes before the start of any
Examination.

5.3 Leaving the Examination Room

Students may not depart from the examination room for any reason until the full duration of the
examination has elapsed – unless the student is ill. Students who are ill must immediately inform
the invigilator.
6. Additional Examination Rules

7. Device and System Specifications

8. Practice Examinations
9. Missing the Final Examination

• Please note that there are NO RESITS for the external Final Examinations

• If you miss the Final Examination due to extenuating/unforeseen circumstances,

you will need to do the following:

1. Inform and email Ms Edith Macintyre eidihmarye@sunway.edu.my

immediately
2. Provide supporting documents/evidence - medical certificates must be from
a government or private hospital only

• You will be eligible for Special Consideration. Please note that this is not
granted automatically.
10. Unable to come to campus for Final Examination due to Covid

If you are Covid-positive, you will need to email the following supporting
documents to Ms. Edith Macintyre eidihmarye@sunway.edu.my immediately:

• the report of the Covid test done at a government/private hospital/clinic

(self-tests are not accepted)
• the Home Surveillance Order (HSO) page on MySejahtera

You will be informed of the examination invigilation arrangements.

11. Support

For further advice in setting up your device or accessing your Practice Exam:
email Ms. Esther Seow esthers@sunway.edu.my

If you miss the Final Examination due to extenuating/unforeseen circumstances:

email Ms. Edith Macintyre eidihmarye@sunway.edu.my and provide supporting documents/evidence.
12. Student Declaration

Read the following Student Declaration carefully. By undertaking the Final Examination,
you are agreeing to the statements within this.

• I understand that my entire Final Examination session will be monitored/ recorded for the
purposes of supervising my Final Examination and for authorised Monash College staff validating
the integrity of my Final Examination, if required. For guidance, please refer to
https://www.monash.edu/exams/electronic-exams.

• I understand that I must remain in the exam room at all times during my Final Examination
session.

• I agree that during my Final Examination, I must not have in my possession, nor attempt to
access, any online resource, any book, notes, paper, calculator, pencil case, mobile phone, smart
watch/device, writing on any part of my body or any other material which has not been authorised
for my Final Examination.
12. Student Declaration

• If my Final Examination requires handwritten responses, I understand that once my Final

Examination time has ended or I have submitted my Final Examination, I am not allowed to
continue writing or editing my handwritten responses.

• I agree not to retain, copy or memorise examination content for personal use or to share with
any other person by any means during or following my Final Examination. Attempting to gain unfair
advantage or provide unfair advantage to another student is academic misconduct under Monash
College Student Academic Integrity Policy at:
https://www.monashcollege.edu.au/about-us/policies-procedures/academic-integrity
and Monash College Student Code of Conduct at:
https://www.monashcollege.edu.au/ data/assets/pdf_file/0005/1315625/Student-Code-of-
Conduct.pdf.

• I understand that if I do not provide any information required by Monash College or if I

provide incorrect information, I may not be able to sit my assessment
13. Academic Integrity and Misconduct
Monash College will use tools, including software, to detect academic misconduct (such as cheating, plagiarism and
collusion).

More information on academic integrity and misconduct is available in the Academic Integrity Student Guidelines:
https://www.monashcollege.edu.au/about-us/policies-procedures/academic-integrity.

Any academic misconduct will be treated seriously.

If a student is suspected of academic misconduct during an examination, the Director / Deputy Director will conduct
further discussions with the student with regard to the alleged misconduct. The report will be forwarded to the
Academic Progress Panel (APP) who will determine the outcome of the investigation.

The range of penalties can include, but are not limited to:
• disallowance of the work concerned by prohibiting the exam;
• where the work has been assessed, annulling the result of the assessed work;
• failure in the examination, which may lead to failure of the unit;
• a meeting of the FY Board of Examiner members, held in Australia;
• exclusion from MUFY

For further information refer to the Academic Integrity Student Guidelines.

 6. Additional Exam Rules
7. Device and System Specification
8. Practice Exams & Google Form
Important Reminders
6.1 Additional Exam Rules – At the Examination Venues
• Ensure that your laptop battery is fully charged and has enough power to last for at
least 2.5 hours.
• Ensure that you go to the washroom BEFORE entering the examination room as
you WILL NOT be allowed leave your desk once you are seated until the end of the
examination.
• You are not allowed to have in your possession unauthorised items/materials
except those allowed for your examination. Ensure that there are no stickers or
writing on your laptop.
• Your printed Examination Docket and Sunway Student Card must be placed
on your desk at the examination venue.
• Close all applications, web browsers and tabs (except for Google Chrome).
• Set your phone to SILENT and place it face down on the floor. You are NOT
ALLOWED to touch or pick up your phone. If there are hybrid questions, you are
only allowed to touch your phone at the end of the examination when you are
instructed to do so by the invigilator.
6.2 What You Can Have on Your Desk
• You will need to have your printed Examination Docket and Student Card.
• If your Final Examination has hybrid questions you:
• must use the Hybrid Answer sheet/s provided to write your answers.
• will require a mobile phone. You cannot touch your phone until after you are given the instruction to
submit your Final Examination. You can then proceed to upload your answers.
• can use only blue or black pens or 2B pencils (other coloured pens or pencils may affect the photo
quality of your answer).
• cannot use whiteout or correction tape as it may affect the photo quality of your answer. If
you make a mistake, you will need to rewrite or redraw it.
Refer to the section titled Authorised Materials and Unauthorised Materials around what other items
you can or cannot have in the room with you.

6.3 During Your Examination

Once you have finished your Final Examination, you should review your answers before clicking the
Submit button. You’ll no longer have access to your Final Examination once you have submitted it.
Do not leave the venue/Zoom until your invigilator confirms you can leave.
6.4 Hybrid Uploading Instructions
• Ensure that your answers are clear and are written on only one side of the paper. Write your Unit,
Name, Monash ID, Date and Question Number in the space provided.
• All photos must be in JPG or PNG format.
• Upload the correct photo for the respective question – there is no avenue for resubmission.
• After you have clicked Submit on your Final Examination, you will be required to use your mobile phone to
scan the QR code on your laptop screen.
• You will upload your answers to the hybrid questions on your phone.
• Please be sure to upload your answers to the hybrid questions to the eAssessment platform within 30 minutes
of submitting your Final Examination and check your Monash College email one hour after your exam
finishes in case of follow up requirements.
• If you experience technical issues, please let your invigilator know and they will share a Google Form that you
can use to upload your images. Be sure to follow all the instructions on the Google Form on how to name and
upload your images. You must sign in to your Monash account on Google to access this Google Form.

Please note that:

• Uploads received within 30 minutes of the end of your exam will automatically be uploaded on your behalf
(you will not receive a separate confirmation email).
• Uploads received more than 30 minutes after your exam was submitted WILL NOT be uploaded and WILL
NOT be counted toward your exam.
• You must check your Monash College email one hour after your exam finishes in case of follow up
requirements.
7.1 Device Requirements
• You must use a laptop to sit for the Final Examination. Chromebooks, iPads, tablets and mobile
phones are NOT ALLOWED. Ensure that:
• Your laptop battery is fully charged before each examination and must be able to last for at least
2.5 hours. You may not be seated near a power source during the examination – you may bring
along an extension cord and laptop charger if your laptop battery is not in optimal condition. Ensure
that you turn off all push notifications and applications (apps) that running in the background that may
affect your laptop battery life.
• All translation extensions or apps on your laptop must be disabled and Bluetooth connections on your
laptop are turned off. Click here for instructions on how to do this. The use of translators or other
language assistance applications may be investigated as an academic integrity matter.
• Always check and install the latest Windows/macOS updates.
• Set your browser and operating system to Australian English, and ensure that all language and
translation software, browser extensions and plugins are disabled prior to commencing your exams.
• All language settings are considered within your control and work submitted in languages other than
English will not be marked.
• Download and install Google Chrome on your laptop and mobile phone - no other web browser
should be used.
• Ensure that your Google Chrome is updated before every examination.
• Set Google Chrome as the default web browser on your laptop:
• On Windows: Start > Settings > Apps > Default apps > Web browser > Google Chrome
• On macOS: Apple icon > System Preferences > General > Default Web Browser > Google
IMPORTANT: Ensure that you can access your Monash account
Go to https://my.monash.edu and sign in to your Monash account TODAY.

If you are unable to sign in to your account (because you have changed your mobile phone or
deleted the Okta Verify app), call Monash eSolutions Service Desk +603-55146200 immediately.
IMPORTANT: Set Google Chrome as your default web browser

On Windows: Start > Settings > Apps > Default apps > Web browser > Google Chrome
IMPORTANT: Set Google Chrome as your default web browser

On MacOS: Apple icon > System Preferences > General > Default Web Browser > Google Chrome
IMPORTANT: Update Google Chrome before every exam

To update Google Chrome:

• Open Chrome
• At the top right, click More
• Click Help > About Google Chrome
• Click Update Google Chrome (If you can't find this button, you are on
the latest version
IMPORTANT: Sign in to your Monash account on Google
- to access your Monash email
Before every exam with hybrid questions,
go to gmail.com and sign out of your current Google account

And then sign in to your Monash account on Gmail

IMPORTANT: Sign in to your Monash account on Google Chrome

Before every exam with hybrid questions,

go to gmail.com and sign out of your current Google account
IMPORTANT: Sign in to your Monash account on Google
– to access the hybrid upload Google Form (if there are
issues in uploading to the eAssessment Platform)
If it shows that “You need permission”, open a new tab

Click on your profile at the top right, and sign in to your Monash account,
click on the form tab and refresh the page to access the form
IMPORTANT: Do the Practice Exams

IMPORTANT: Access the Practice Google Form on

your phone

IMPORTANT: Check your Monash email one (1) hour

after your examination
REMINDER: Support

For further advice in setting up your device or accessing your practice eExam:
email Ms. Esther Seow esthers@sunway.edu.my

If you miss the Final Examination due to extenuating/unforeseen circumstances:

email Ms Edith Macintyre eidihmarye@sunway.edu.my and provide supporting
documents/evidence.
 RELEASE OF RESULTS

• Students can access their results online through the Monash WES Portal
https://my.monash.edu.au/wes
• Results release date: 6 December 2022 (after 9:00am M’sian time).
• Ensure you are able to access your Monash account by logging in to http://my.monash.edu
TODAY.
• If you are facing problems with your Monash account, please refer to the announcement posted by
Ms.Esther on mLearn and your English Unit 1 Teams General Channel.
Analyzing The Final Results

1. The results released on 6 December 2022 is inclusive of your coursework assessment

and final exams.
2. The breakdown of marks will not be reflected on the my.monash portal.
3. Your coursework results will be released via mLearn before the commencement of the
final exams. It is your responsibility to take note of your marks and document them.
4. You will not be able to access mLearn Gradebook after the 28th of October 2022
5. The marks released are final and there is no remarking or resits.
6. For Clerical Check requests, please note that there is a fee involved. Please email
Ms.Farhana from the Examination Unit at farhanai@sunway.edu.my by 5 January 2023
if you wish to request for a clerical check.
Returning for the 2nd semester in January 2023 (Semester 1, 2023)

• Unit 2 classes will commence on 26 January 2023

• Unit 1 classes will commence on 3 February 2023
• Students who are continuing with MUFY in January MUST enrol for their units online through
http://izone.sunway.edu.my (refer to the iZone Unit Enrolment Guide posted on MUFY mLearn
page).
• The iZone Unit Enrolment (accessible from any part of the world) will open from from 9 a.m, 16
January – 11:59 p.m, 19 January
• Students who do not enrol on iZone WILL NOT have a timetable to commence classes in January
2023
• Last date to report to class:
Unit 2 classes -26 January 2023
Unit 1 classes – 3 February 2023
ONLINE UNIT ENROLMENT

• Students who are continuing with MUFY in January 2023 MUST enrol for their units online.
• Students will need to refer to the iZone Unit Enrolment Guide.
• The iZone system (accessible from any part of the world) will OPEN for unit enrolment from from
9 a.m, 16 January – 11:59 p.m, 19 January
ONLINE UNIT ENROLMENT

• As each class has a maximum capacity, for example 25, students are advised to enrol EARLY to
ensure they obtain a place in the classes of their choice.
• Students who do not enrol WILL HAVE NO TIMETABLE to commence classes next semester.
ONLINE UNIT ENROLMENT

iZone Password
• Your iZone password is the same as your mLearn password. If you are facing any issues with
your password, please contact help helpdesk@sunway.edu.my by 3 January 2023.
• If you face the following issues during your enrolment, please contact:
• Unit selection related queries/clash in timetable/unable to sign up for required, please
keep trying until 19 January 2023. If you are still not able to enrol for your units, please
email- Ms. Edith at eidihmarye@sunway.edu.my or Mr. Hakiim at
nazarolz@sunway.edu.my
• iZone related issues for e.g. unable to save details etc:
• send email to izone@sunway.edu.my

• Students may also call the ITS hotline at 03-2022 5898 for assistance on IT related
matters and IT labs (*hotline service is available from Mon-Fri, 8.30am -
5.30pm).

• Resolution time will be subject to the nature of the user’s request.

ONLINE UNIT ENROLMENT

• Any non iZone related issues for e.g. unable to login to iMail, iZone or mLearn, resetting of
password:
• Send email to helpdesk@sunway.edu.my
Students may also call the ITS hotline at 03-2022 5898 for assistance on IT related
matters and IT labs (*hotline service is available from Mon-Fri, 8.30am - 5.30pm).
• Resolution time will be subject to the nature of the user’s request.
 IMPORTANT - Before you proceed to the next part

• Please ensure that all outstanding fees (including accommodation fees) are settled; students with
outstanding fees WILL NOT BE ABLE TO REGISTER for next semester’s units on iZone.
• Including those who are staying with the Sun-U Residence/Apartment and Monash Residence
• Library fines.
• Failure to register for your units may result in delay in commencement of your classes.
• You can check your outstanding fees via iZone (please check prior to iZone enrolment).
• Second semester fees must be paid before the commencement of classes on the 26th of January
2023.
• You can on the total fee via iZone once you the online enrolment period closes.
PLANNING YOUR TIMETABLE

• When planning your timetable; please ensure that you do not have 4 classes in a row.

• Adding and Dropping of Units should be done

within TWO weeks of the date of commencement of classes .

CHANGES TO THE TIMETABLE

• Changes in the timetable will only be entertained under the following circumstances:
- Four classes in a row
- Friday prayers (Muslim students only)
- Adding/Dropping of Units
- Medical reason (with supporting documents)
 iZone
Online Enrolment
This is a user guide for students to perform online enrolment of subjects via iZone
Login with your Student
ID and Windows
Password.
Financial Hold
Message
 Login with your Student
ID and Windows
Password.

You are required to Activate your First Time Password

before you can login to iZone.

If you have not done so, please click on the “First Time
Password Activation” link and follow the on screen
steps.

For more information, please visit the link “Click here for
instruction”.
Click on the Start Enrol to
go to the online enrolment
page.
Click on the ( ⮟ ) sign to
expand the subject tab.
 Click on the radio button to
select a specific group for the
subject.

This message in red shows the subject

group is temporarily full. Please proceed to
select another subject group or try again
later.

To remove a selected subject

group, click the Drop button.
If the following messages appear on screen after clicking the
Next button, there are either time clashes within the timetable
or the selected subject group capacity is already full.

Subjects with time clash will be highlighted in RED while

subjects with group capacity full will be highlighted in GOLD.

Click the Back button to re-select the subjects group.

Verify the subjects that you selected. Click Save & Confirm
button to submit your enrolment or Back button if you
wish to make further changes.
 Click on the Print button if you wish
to print out the enrolled subject.

Click on Edit button if you wish to make changes or click on

Done button to end the enrolment session.

You may make changes to your enrolment during the online

enrolment period. Once the enrolment period has ended, you
will need to refer to your faculty’s coordinator for subsequent
amendment.
Remember to Logout before
you leave the page.
MUFY UNIT SELECTION
GUIDELINES
Subject / Unit Combinations
• To complete MUFY successfully, you need to pass 8 units
• English( Units 1 and 2) is a MUST PASS
• You need 2 more complete subjects for example: Mathematics Unit 1 and 2 and Physics Unit 1 and
2
• You must pass a minimum of TWO Units to continue MUFY
• Your subject combinations depend on which degree you plan to pursue
The following CANNOT BE DONE in Semester 2

• Register for English Unit 2 if you FAILED English Unit 1

• Register for Chemistry Unit 2 if you FAILED Chemistry Unit 1

• Register for Accounting Unit 2 if you FAILED Accounting Unit 1

• Register for Advanced Mathematics Unit 2 if you FAILED Advanced Mathematics Unit 1
Passing Unit 1

• If you failed any Unit 1 of a subject, you cannot enrol into Unit 2 WITHOUT repeating Unit 1.
• You can repeat Unit 1 and sign up for Unit 2 concurrently for the following subjects:-
• Global Studies Contemporary Issues
• Economics
• ICT
• Mathematics
• Biology
• Physics
• Fundamental Mathematics
Passing a Complete Subject

• Students must pass Unit 1 and Unit 2 of a subject i.e., obtain a minimum of 50% in order to
achieve an overall pass for that subject.
• Students who passed Unit 1 but failed Unit 2 or the reverse do not achieve an overall pass for
that subject even though the average of the two marks is over 50%.
Passing a Complete Subject (Example)

• A student who obtains 40% for Mathematics Unit 1 and 70% for Mathematics Unit 2 does pass
Mathematics overall since Unit 1 of the subject has not been passed.
Passing a mixed subject combination

• A student must pass both units of the mixed subject combination in order to achieve an overall
pass.
Passing a mixed subject combination (Example)

• If the mixed subject combination is Chemistry Unit 1 and Physics Unit 1, a student who
obtains 90% for Chemistry Unit 1 and 30% for Physics Unit 1 does not achieve an overall
pass for the mixed subject combination even though the average of the two marks is over
50% because Physics Unit 1 has not been passed.
Repeating a unit

• Students can repeat Unit 1 or Unit 2 of a subject provided that no more than five units are taken
in that semester.
• Students are allowed to repeat a unit ONLY ONCE.
Improving MUFY Score

• Students who have passed Unit 1 or Unit 2 and wish to improve their MUFY Score can
re-enroll in any Unit 1 or Unit 2 provided that no more than five units are taken in that
semester.
• The highest mark combination will be used to determine the MUFY Score.

• Coming back for a third semester is subject to approval .

Advanced Mathematics Units
The Monash University Faculty of Engineering has informed that students who successfully complete
MUFY Advanced Mathematics (score at least 50% in Unit 1 and Unit 2) will be awarded an additional 5
points to count towards their final MUFY score. This ONLY applies to the Bachelor of Engineering
(Honours) course.

It DOES NOT apply to other Monash University undergraduate courses. As such, the awarding of the
extra 5 points WILL NOT be reflected in the MUFY academic transcript.

For example, a student who successfully completes Advanced Mathematics Unit 1 and Unit 2 and
achieves a final MUFY score of 72 will be awarded an extra 5 points bringing the final score to 77 if he
applies to study the Bachelor of Engineering (Honours) at Monash University.
This new rule is applicable from the July 2021 Monash University intake.
Mathematics Units
• Students who have attempted MUF0091, Mathematics Unit 1 and have obtained a score of 50% or more
are allowed to switch to MUF0142, Fundamental Mathematics Unit 2. This will be considered as a complete
Fundamental Mathematics Unit.

• Students who have failed (below 50%) MUF0091, Mathematics Unit 1 and wish to switch to Fundamental
Mathematics must sign up for MUF0141 and MUF0142 ,Fundamental Mathematics Units 1 and 2.

• Students who have completed MUF0091 and MUF0092, Mathematics Unit 1 and 2 but now wish to switch
to MUF0141 and MUF0142, Fundamental Mathematics Units 1 and 2, will be forfeiting the MUF0091 and
MUF0092 scores.
Monash University Entry Requirements

• When selecting units, students must be aware of the pre-requisite subjects for the course they
wish to pursue at Monash University.
• This information is available in the MUFY Student Guide under entry requirements.
Access To Briefing Information

• Briefing details including the MUFY Unit Selection Guidelines and iZone Unit Enrolment
Guide will be posted on MUFY mLearn> Programme Page> Important Information and
Briefing Slides for your reference.
• PLEASE CHECK YOUR IMAIL REGULARLY FOR UPDATES