Text determination

Text can be used to exchange the information between the documents with partner, between
the users. We can create text for objects like customer master, customer material info
record, sales document header and item, delivery document header and item, billing document
header and item and condition records also.

Text can be sales text, customer text, etc. SAP uses condition technique to determine text.

Configuration settings:

Text determination for customer master

Access sequence is not necessary for the customer master record text, as the customer master
record is the highest level possible in text determination.

Define text types: Transaction code: VOTXN

The classification of texts that user can define in the master records or in the documents.

Ex: Sales text, Shipping text, Internal note, etc.

Path:

IMG

Sales and distribution

Basic functions

Text control

Customer © Choose sales and distribution

Click on text types

Select existed text type

 Click on copy as icon and rename it

Save and Exit

Define text determination procedure

Path:

IMG

Sales and distribution

Basic functions

Text control

Define text types

Click on change icon

Go to new entries
 Define text determination procedure

Save

Assign text ID’s to text determination procedure

Select our text determination procedure

Click on text ID’s in text procedure under dialog structure

Go to new entries

Assign text ID Ex: 0001

Specify sequence number as [1]

Save and Exit

Assign text determination procedure for account group

Select our text determination procedure

Click on text procedure assignment under dialog structure

Choose account group 0001

Assign our text determination procedure (that we created in the 2nd step)

Save and Exit

Text determination procedure for sales document header

We can determine text determination procedure for sales document header or else we can
import from customer master.

Text can be proposed in sales document header during copying or text can be determined in the
sales document itself.

Configuration settings:

Define Text type: Transaction code: VOTXN

Path:

IMG

Sales and distribution

Basic functions

Text control

Define text types

Sales document © Select Header

Click on text types

 Select existing text type

Click on copy as icon and rename it

Save and Exit

NOTE: Sales document header text maintained in VBBK table.

Define Access Sequence

Click on change icon

Click on access sequence control button

Go to new entries

Specify access sequence number and description

Save and Exit

Define Text Determination ProcedureClick on Text procedure

Select existed one

Click on copy as icon and rename it

Click on skip icon till access sequence is copied

Save and Exit

You can also specify if the Text is to be mandatory or not. If the text is specified as mandatory and
does not exit in

the sales document, the system will place an entry in the sales Incompletion Log.

Assign text ID’s in text procedure

Select our text determination procedure

Click on text ID’s in text procedure

Select all entries

Delete

Save

Go to new entries and maintain the fields like below:

Text ID: That we defined in the previous step

Sequence No. 1

Check reference

It is an indicator to specify whether text is copied or reference

Specify text will be displayed during copied specify access sequence

Save and ExitAssign access sequence for text ID’s

 Select our text determination procedure

Click on access sequence for text ID’s control button

Specify the access sequence number in the work area

Go to new entries

Maintain the details like below (screen shot )

Sequence No. Text object ID Partner function Language

10 KNVV (from customer master) That we created in SP EN

VBBK (sales document header) customer master

VBBP (sales document item)

Save and Exit

Assign document type to text determination procedure

Select our text determination procedure

Click on text procedure assignment

Choose sales document type “OR” and assign our text determination procedure to it

Check text in overview screen option

(If you want to display the text in sales document header level)

Save and Exit

Go to VA01 and raise the sales order

Specify the customer number

Check our text has been proposed or not